administrative assistant, ronald mcdonald house global

advanced practice provider, nurse practitioner, physician assistant - oncology rapid assessment clinic

administrative assistant

executive assistant

account executive

administrative assistant, ronald mcdonald house global Jobs in Chicago

advanced practice provider, nurse practitioner, physician assistant - oncology rapid assessment clinic Jobs in Chicago

executive assistant to president

MIDWAY DODGE RAM

<p><b>Job Overview</b><br/>We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive administrative support to our executive leadership team. This vital role ensures smooth daily operations, manages complex schedules, and facilitates effective communication across departments. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive problem-solving, and a positive attitude. Your energetic approach will help drive efficiency and contribute to the overall success of our organization. Restaurant and/or Hospitality experience preferred.</p><p><b>Duties</b></p><ul><li>Manage and maintain detailed calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.</li><li>Provide executive administrative support by preparing reports, correspondence, and presentations with accuracy through proofreading, transcription, and data entry.</li><li>Coordinate projects and events from inception to completion, including planning logistics, booking venues, managing vendor relationships, and ensuring deadlines are met.</li><li>Handle office management tasks such as filing, organizing documents, maintaining office supplies, and overseeing front desk operations to ensure a welcoming environment.</li><li>Utilize QuickBooks for bookkeeping tasks like invoicing, expense tracking, and financial record keeping to support the organization&rsquo;s fiscal health.</li><li>Demonstrate excellent phone etiquette while managing multi-line phone systems and responding promptly to inquiries from clients, vendors, and team members.</li><li>Support personal assistant duties as needed by managing confidential information, handling personal appointments, and assisting with special projects.</li><li>Use Microsoft Office Suite (Word, Excel, PowerPoint) for document creation and editing; ensure all materials are professional and error-free.</li><li>Assist with transcription services for meetings or dictations; ensure timely delivery of accurate records for internal use.</li></ul><p><b>Experience</b></p><ul><li>Proven experience as an Executive Assistant or in a similar administrative role supporting senior leadership.</li><li>Demonstrated proficiency in office management tools including Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs), and data entry systems.</li><li>Strong organizational skills with the ability to multitask effectively in a fast-paced environment while maintaining attention to detail.</li><li>Experience with bookkeeping software such as QuickBooks is highly desirable.</li><li>Excellent communication skills&mdash;both written and verbal&mdash;and professional phone etiquette are essential.</li><li>Prior experience with event planning, project coordination, and calendar management is preferred.</li><li>Familiarity with office equipment including multi-line phone systems and office management software like DocuSign for electronic signatures.</li><li>Ability to handle confidential information discreetly while providing exceptional customer service internally and externally. Join us in this exciting role where your energy fuels our success! We value proactive individuals who excel at organizing complex schedules, supporting leadership seamlessly, and ensuring every detail is handled with precision. Your contribution will be instrumental in creating an efficient workplace that empowers our team to achieve their best every day!</li></ul><p>Pay: $55,000.00 per year</p><p>Benefits:</p><ul><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Executive Assistant

Gensler

<div></div><div><div>Your Role</div><div></div><div>
Gensler, an award-winning architecture and design firm, is seeking a highly skilled Executive Assistant to provide exceptional support to our Chicago Office Co-Regional Managing Principal (RMP). This pivotal role requires a proactive, savvy professional who will act as a trusted partner, optimizing the leader&rsquo;s time and effectiveness so they can focus on high-priority strategic initiatives.</div><div></div><div>
The ideal candidate will possess superior organizational and software skills, with the ability to seamlessly manage and prioritize shifting demands, negotiate complex schedules, and anticipate the needs of the leader. This individual will interact with clients and staff across all levels of the organization and must bring a collaborative spirit, a calm, approachable demeanor, and a warm, yet unflappable presence. A hospitality mindset and the ability to thrive in a fast-paced environment will be key to success in this role.</div><div></div><div>
What You Will Do</div><ul><li><div>
Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner</div></li><li><div>
Extensive calendar and time management; ensure RMP is on time and prepared for meetings; consistently reviewing calendar for changes</div></li><li><div>
Build and maintain excellent relationships; stay on top of relevant client information</div></li><li><div>
Liaise with Business Operations (HR, Finance, IT) and Studio Coordinators to support business/people needs</div></li><li><div>
Ensure CRM database and Outlook contacts are up to date and accurate</div></li><li><div>
Coordinate on-site meetings, including set-up and clean-up for meetings led by the RMP</div></li><li><div>
Demonstrate exceptional event hosting and coordination skills, ensuring a welcoming and memorable experience for guests. Go above and beyond to execute high-touch, personalized events that reflect the firm&rsquo;s values and culture</div></li><li><div>
Responsible for the flow of contract and proposal review for projects connected to RMP, ensuring timely preparation and issuance</div></li><li><div>
Organize project files and spreadsheets relating to correspondence with the clients and consultants</div></li><li><div>
Prepare both routine and confidential correspondence, reports, presentations, and other complex documents</div></li><li><div>
Assist with incoming and outgoing communications, using professional judgment and discretion to take action on items requiring follow up</div></li><li><div>
Screen incoming calls and handle accordingly</div></li><li><div>
Manage professional memberships, community &amp; civic engagement, as well as social/personal commitments</div></li><li><div>
Make and manage complex travel plans for RMP as requested</div></li><li><div>
Compile and submit accurate expense reports and reconcile credit card statements monthly on behalf of RMP</div></li><li><div>
Complete and submit timesheets for RMP weekly</div></li><li><div>
Assist with marketing efforts as required</div></li><li><div>
Handle miscellaneous tasks as requested by RMP</div></li><li><div>
Provide back up support for office leadership and EAs as needed.</div></li></ul><div></div><div>
Your Qualifications</div><ul><li><div>
10+ years of experience as an Executive Administrative Assistant supporting Senior Leadership in a fast-paced environment; experience in the architecture, design or commercial real estate development/brokerage industries helpful</div></li><li><div>
Bachelor's degree preferred</div></li><li><div>
Possess strong initiative and expert planning skills</div></li><li><div>
Proactive and able to keenly anticipate executive&rsquo;s needs</div></li><li><div>
Professional and calm demeanor; capable of consistently maintaining a high level of composure, confidentiality, and focus</div></li><li><div>
Proven ability to host and coordinate events with a focus on creating a welcoming, high-touch experience for guests</div></li><li><div>
Excellent verbal and written communication skills</div></li><li><div>
Strong problem solving, prioritizing, organizational and time management skills</div></li><li><div>
Ability to work independently with minimal guidance</div></li><li><div>
Strong proficiency with Microsoft Office suite including Word, Excel, and PowerPoint; proficiency with InDesign, Illustrator and/or Photoshop preferred</div></li><li><div>
Resilient, Fun, uniquely human, high energy</div></li></ul><div></div><div><i>
**The base salary will be estimated between $100,000-120,000 plus bonuses and benefits and contingent on relevant experience. To learn more about our compensation philosophy and full benefits offerings, please visit </i><div><i>Great People, Great Rewards | Gensler</i></div>.</div><div></div><div>
Life at Gensler</div><div></div><div>
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to &ldquo;Well-being Week,&rdquo; our offices reflect our people&rsquo;s diverse interests.</div><div></div><div>
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.</div><div></div><div>
As part of the firm&rsquo;s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.</div></div><div></div>

The Equus Group

<div>
 <p>
  <strong>
   Overview:
  </strong>
 </p>
 <p>
  Our client, a leading financial services firm in Chicago, is seeking an Executive Assistant to provide high-level administrative and operational support to senior leadership. This is a high-impact role ideal for a detail-oriented, proactive professional who thrives in a fast-paced environment and enjoys managing complex schedules and priorities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and meeting coordination
  </li>
  <li>
   Prepare and edit correspondence, presentations, reports, and other documents
  </li>
  <li>
   Serve as the primary point of contact for internal and external stakeholders
  </li>
  <li>
   Coordinate logistics for meetings, board materials, and offsite events
  </li>
  <li>
   Manage expense reports, budgets, and departmental tracking as needed
  </li>
  <li>
   Assist with special projects and ad hoc requests from executives
  </li>
  <li>
   Maintain confidential and sensitive information with discretion
  </li>
  <li>
   Anticipate needs and proactively solve administrative challenges
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   3+ years of experience supporting C-level executives or senior leadership
  </li>
  <li>
   Strong organizational, time management, and communication skills
  </li>
  <li>
   High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  </li>
  <li>
   Ability to manage multiple priorities and work independently
  </li>
  <li>
   Professional demeanor and ability to maintain confidentiality
  </li>
  <li>
   Experience in a corporate, finance, or professional services environment preferred
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   The Equus Group is an Equal Opportunity Employer and takes
  </em>
  pride in maintaining a
  <em>
   diverse environment. We do not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.
  </em>
 </p>
 <p>
 </p>
</div>


Pricefx

<div>
 Pricefx is a global leader in AI-powered pricing software, where innovation, accountability, and collaboration define how we work and win together. With customers such as Michelin, Kohler, White Cap, Avery Dennison, and Bosch, Pricefx is trusted worldwide to deliver measurable business impact.
 <br/>
 <br/>
 Operating across multiple countries and cultures, we foster a warm, respectful, and high-performing environment where individuals grow, and teams succeed together. Join Pricefx and be part of a team that values accountability, encourages personal growth, and celebrates collective achievement.
 <br/>
 <br/>
 <strong>
  Your mission?
  <br/>
  <br/>
 </strong>
 You serve as a trusted partner and operational force multiplier to the CEO, working alongside a high-impact Executive team.
 <br/>
 <br/>
 This role goes far beyond calendar management. You create clarity in complexity, protect focus, anticipate needs, and quietly enable momentum across the company&rsquo;s most important priorities. Your deep understanding of the CEO&rsquo;s goals, leadership rhythm, and company objectives allows you to turn fast-moving demands into structured execution and real progress.
 <br/>
 <br/>
 If you thrive in dynamic environments, bring calm to complexity, and take pride in making senior leaders more effective every day, this role is for you.
 <br/>
 <br/>
 <strong>
  You will be in charge of&hellip;
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Lead complex calendar strategy, balancing competing priorities and protecting focus time while proactively anticipating and resolving conflicts
  </li>
  <li>
   Keep the CEO fully prepared and informed through tight coordination, briefings, and cross-team alignment for internal and external commitments
  </li>
  <li>
   Orchestrate high-impact internal and external engagements, including leadership offsites, board-related activities, executive dinners, and company culture events
  </li>
  <li>
   Provide in-person executive support during office days and events, ensuring time discipline and thorough preparation for onsite meetings and events
  </li>
  <li>
   Coordinate CEO participation in conferences and major events in partnership with Revenue, Customer, and Marketing teams
  </li>
  <li>
   Create and oversee the Executive Team's annual budget and manage any related team procurement responsibilities
  </li>
  <li>
   Oversee CEO travel logistics and expenses, including all travel planning (including visas, accommodation, and flight bookings), as well as management of direct report expense approvals
  </li>
  <li>
   Collaborate closely with the executive leadership team to ensure seamless communication and alignment across strategic initiatives
  </li>
  <li>
   Serve as a trusted gatekeeper and primary point of contact, representing the CEO and Pricefx with warmth, professionalism, and complete discretion
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What should you have to succeed?
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 5 years supporting a C-level executive in a fast-paced, global environment
  </li>
  <li>
   Exceptional organization paired with an execution mindset and bias for action
  </li>
  <li>
   Sound judgment, absolute integrity, and proven discretion with sensitive information
  </li>
  <li>
   Strong communication, anticipation, and problem-solving capabilities
  </li>
  <li>
   Curiosity and comfort with modern productivity tools, including practical use of AI to improve efficiency and effectiveness
  </li>
  <li>
   Advanced Microsoft Office proficiency and comfort learning new systems quickly
  </li>
  <li>
   Ability to operate independently, prioritize confidently, and move work forward without constant direction
  </li>
  <li>
   Ability to drive swift execution of critical tasks without sacrificing quality or precision
  </li>
  <li>
   High emotional intelligence and the ability to build trust across diverse personalities, cultures, and seniority levels
  </li>
  <li>
   A humble, can-do attitude and willingness to step in wherever needed to help the team win
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Location
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Remote &ndash; Chicago, IL or St. Louis, MO (must reside and work from one of these locations)
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Other Job Specifics&hellip;
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Full-time employment
  </li>
  <li>
   Ability to travel domestically and internationally up to 20%
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What will you love about us?
  <br/>
  <br/>
 </strong>
 Our people appreciate the warm and friendly atmosphere, as well as the flexibility and growth opportunities we provide. Check out our Glassdoor &amp; Atmoskop scores and reviews.
 <br/>
 <br/>
 We will support your home office setup with a monthly IT allowance. We prioritize work-life balance and, in addition to vacation, we offer free (sick) days, your birthday, and CSR days off. Building a sense of community is important. We organize regular virtual or in-person meetups and many social activities and challenges. Pricefx is also an environment where diversity, equity, and inclusion are supported and respected. This is why we are proud members of the Pride Business Forum, and ensure fairness in the Gender Pay Gap.
 <br/>
 <br/>
 <strong>
  We&rsquo;re Also Proud To Offer Some Amazing Benefits.
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bring your own device (BYOD) - Monthly $260 IT allowance (laptop, mobile, and internet)
  </li>
  <li>
   401K contribution dollar for dollar up to 4%, and your contributions are vested immediately
  </li>
  <li>
   20 vacation days, 3 free (sick days), 15 public holidays, and 1 additional day off during your birthday month
  </li>
  <li>
   Sabbatical program after 5 years of service
  </li>
  <li>
   Robust healthcare, dental, and vision coverage with ADP
  </li>
  <li>
   16 weeks of 100% paid maternity leave with a new baby bonus
  </li>
  <li>
   Holiday and Referral bonuses
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Compensation
  <br/>
  <br/>
 </strong>
 The base salary range for this role is $100,000-$130,000 per year, with actual pay determined by experience, skills, and location. This role is also eligible for variable pay targeted at 15% of base salary, with actual payout to be determined in accordance with then-current variable pay policy(ies).
 <br/>
 <br/>
 Pricefx is committed to ensuring competitive and equitable compensation practices, including with respect to pay transparency. We are an equal opportunity employer and do not discriminate based on race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other legally protected status.
 <br/>
 <br/>
 <em>
  By applying, I confirm that I acknowledge and understand how Pricefx processes my personal data as per information in
 </em>
 <em>
  GDPR for Candidates
 </em>
 <em>
  .
  <br/>
  <br/>
 </em>
 #BI-REMOTE
</div>


Senior Executive Assistant to the CEO

Alvarez & Marsal

<div><p><b>Description</b><br>
</p><br>
<br>
<p>Core Responsibilities<br>
</p><br>
<p>Calendar &amp; Scheduling<br>
</p><br>
<ul><li><p>Manage complex, high-volume calendars across multiple Partners<br>
</p></li></ul><br>
<ul><li><p>Coordinate internal and client meetings across time zones<br>
</p></li></ul><br>
<ul><li><p>Prioritize requests and resolve conflicts<br>
</p></li></ul><br>
<ul><li><p>Identify opportunities for client meetings based on travel and pipeline activity<br>
</p></li></ul><br>
<p>Travel &amp; Expenses<br>
</p><br>
<ul><li><p>Arrange domestic and international travel<br>
</p></li></ul><br>
<ul><li><p>Prepare detailed itineraries<br>
</p></li></ul><br>
<ul><li><p>Process and reconcile expense reports<br>
</p></li></ul><br>
<p>CRM &amp; Business Development Support<br>
</p><br>
<ul><li><p>Maintain Salesforce records (contacts, opportunities, activity tracking)<br>
</p></li></ul><br>
<ul><li><p>Track pipeline updates and follow-ups<br>
</p></li></ul><br>
<ul><li><p>Support client outreach and meeting preparation<br>
</p></li></ul><br>
<br>
<p>Administrative &amp; Compliance<br>
</p><br>
<ul><li><p>Process case code requests<br>
</p></li></ul><br>
<ul><li><p>Initiate and track conflict checks<br>
</p></li></ul><br>
<ul><li><p>Coordinate legal documentation and Non-Reliance Letter (NRL) processing<br>
</p></li></ul><br>
<ul><li><p>Liaise with finance, legal, and compliance teams<br>
</p></li></ul><br>
<br>
<p></p><p>Qualifications<br>
</p><br>
<ul><li><p>5+ years supporting senior executives (consulting, private equity, or professional services preferred)<br>
</p></li></ul><br>
<ul><li><p>Experience managing multiple stakeholders<br>
</p></li></ul><br>
<ul><li><p>Proficiency in Outlook and Microsoft Office; Salesforce experience preferred<br>
</p></li></ul><br>
<ul><li><p>Strong organizational skills and attention to detail<br>
</p></li></ul><br>
<ul><li><p>Ability to manage competing priorities in a deadline-driven environment<br>
</p></li></ul><br>
<br>
<p></p><p>What Success Looks Like<br>
</p><br>
<ul><li><p>Partner calendars are optimized and aligned with business priorities<br>
</p></li></ul><br>
<ul><li><p>Travel and expenses are managed accurately and efficiently<br>
</p></li></ul><br>
<ul><li><p>Salesforce records and pipeline tracking are current<br>
</p></li></ul><br>
<ul><li><p>Compliance processes (conflicts, NRLs, case codes) are completed on time<br>
</p></li></ul><br>
<ul><li><p>Partners are prepared and able to focus on clients and deal execution without administrative gaps<br>
</p></li></ul><br>
<p></p><p><b>Your journey at A&amp;M</b></p><p>
We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person&rsquo;s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.</p><p>
We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&amp;M. The possibilities are endless for high-performing and passionate professionals.</p><p>
The salary range is $80,000-$90,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&amp;M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance. Please ask your recruiter for details.</p><p>
Alvarez &amp; Marsal recruits on an ongoing basis. Candidates are considered as they apply, until the opportunity is filled. Candidates are encouraged to apply expeditiously to any role(s) that they are qualified for and that are of interest to them.</p><p>
Full-time Positions and Part-time Positions Over 30 hours</p><p>
Regular employees working 30 or more hours per week are also entitled to participate in Alvarez &amp; Marsal Holdings&rsquo; fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&amp;D, and disability coverages at rates determined from time to time as well as a 401(k)-retirement plan. Provided the eligibility requirements are met, employees will also receive a discretionary contribution to their 401(k) from Alvarez &amp; Marsal. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type. Click here for more information regarding A&amp;M&rsquo;s benefits programs.</p><p>
A&amp;M does not require or administer lie detector tests as a condition of employment or continued employment. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.</p></div><p></p>

Executive Assistant(OPEN TO ALL U.S. LOCATIONS)

Claire's

<div>
 <p>
  <strong>
   Role Summary
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Seeking a strategic, proactive Executive Assistant to partner with the CEO/President in managing
 </p>
 <p>
  complex operations across portfolio companies, ownership groups, and functional leadership. This role
 </p>
 <p>
  demands exceptional organizational capabilities, business experience and knowledge, and diplomatic
 </p>
 <p>
  relationship management.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Operational Excellence
  </strong>
 </p>
 <p>
  &bull; Maintain sophisticated tracking systems for priorities, deliverables, and deadlines across multiple
 </p>
 <p>
  workstreams
 </p>
 <p>
  &bull; Manage complex calendar across time zones, stakeholder priorities, and strategic initiatives
 </p>
 <p>
  &bull; Synthesize information from diverse sources into actionable briefings and decision-ready materials
 </p>
 <p>
  &bull; Prepare concise 1-pagers distilling key issues, recommendations, and context
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Strategic Support
  </strong>
 </p>
 <p>
  &bull; Anticipate needs and proactively address priorities before being asked
 </p>
 <p>
  &bull; Contextualize meetings, materials, and correspondence within broader business strategy
 </p>
 <p>
  &bull; Connect dots across functional areas (retail ops, merchandising, finance, HR) and identify
 </p>
 <p>
  dependencies
 </p>
 <p>
  &bull; Translate between technical/operational details and executive-level insights
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Stakeholder Management
  </strong>
 </p>
 <p>
  &bull; Navigate complex reporting relationships with portfolio company leadership and private equity
 </p>
 <p>
  ownership
 </p>
 <p>
  &bull; Exercise CEO proxy authority while respecting organizational boundaries and leader autonomy
 </p>
 <p>
  &bull; Build credibility to drive follow-through across functions without direct authority
 </p>
 <p>
  &bull; Balance assertiveness in execution with diplomatic relationship stewardship
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required Qualifications
  </strong>
 </p>
 <p>
  &bull; 5+ years supporting C-suite executives in complex, multi-stakeholder environments
 </p>
 <p>
  &bull; Demonstrated business judgment and ability to operate independently
 </p>
 <p>
  &bull; Track record of managing competing priorities in fast-paced settings
 </p>
 <p>
  &bull; Exceptional written/verbal communication and synthesis skills
 </p>
 <p>
  &bull; Experience in retail, private equity, or operational environments preferred
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Success Profile
  </strong>
 </p>
 <p>
  You're two steps ahead, not waiting for direction. You convert chaos into clarity. You understand when
 </p>
 <p>
  to push, when to defer, and how to get things done through influence rather than authority.
 </p>
</div>


Executive Administrative Assistant

Newberry Library

<div><p><b>TO APPLY: </b>Interested candidates should attach a cover letter and resume/CV, both as PDF documents, to their application in the Newberry Career Center. Applications sent without both a resume and cover letter will not be considered. To be considered for this role, applicants must be authorized to work in the United States without sponsorship. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable to apply for a job on this site as a result of your disability. You can request reasonable accommodations by <b>email</b>.</p><p>
Applications will be reviewed on a rolling basis; those submitted by April 10, 2026, will receive priority consideration.</p><p><b>
SUMMARY:</b> Reporting to the President and Librarian, the Vice President for Research and Education is a member of the Newberry&rsquo;s senior leadership team. The Vice President provides leadership and intellectual vision to the Newberry in the areas of research and academic programs, broadly understood to encompass students and researchers at all levels. The Vice President collaborates closely with the President and Librarian as well as with the vice presidents of the other divisions with the goal of increasing the Newberry&rsquo;s visibility and its role as an educational and cultural resource, broadly understood. The Vice President plays a central role as the Newberry&rsquo;s academic representative internally, with staff and the library&rsquo;s Board of Trustees, and externally, with colleagues at peer institutions, including libraries, universities, foundations, other cultural institutions, and community organizations.</p><p>
The Vice President oversees roughly 15 employees, directly supervising six, in the Newberry&rsquo;s three research centers and the departments of Teacher Programs and Fellowships and Academic Programs. The Vice President also collaborates with the division&rsquo;s department heads and other Newberry staff to develop, conduct outreach for, plan, implement, fundraise, and review scholarly programs and public-facing projects that make use of the Newberry&rsquo;s collection, staff expertise, and partnerships. The Vice President is responsible for budget supervision, personnel management, and program evaluation for the Research and Education division.</p><p><b>
RESPONSIBILITIES:</b></p><ul><li>
Manage and provide leadership to the Newberry&rsquo;s research centers, which include the Center for Renaissance Studies, the D&rsquo;Arcy McNickle Center for American Indian and Indigenous Studies, and the Hermon Dunlap Smith Center for the History of Cartography;</li><li>
Provide leadership for the Newberry&rsquo;s fellowship program, including engendering a strong sense of intellectual community among the fellows and supporting the review of applications for fellowships at the Newberry;</li><li>
Manage and provide leadership to the library&rsquo;s scholarly programs, undergraduate programs, and teacher programs, and create new programs designed to bring new or larger audiences to the Newberry or with the aim of growing the Newberry&rsquo;s reputation;</li><li>
Participate through leadership and collaboration in the development, implementation, and review of the Newberry&rsquo;s academic programs and public-facing research projects;</li><li>
Collaborate with colleagues in Development and other staff in relevant fundraising activities, including grant applications;</li><li>
Develop and sustain relationships and collaborations with scholars as well as leaders at peer academic, cultural, community, and philanthropic organizations;</li><li>
Perform other activities as required to achieve division and library goals.</li></ul><p><b>
QUALIFICATIONS:</b></p><ul><li>
PhD in a field relevant to the Newberry&rsquo;s collections, with a record of scholarly publications and achievement;</li><li>
Commitment to collaborative public humanities work;</li><li>
At least three years of supervisory, administrative experience in academic and/or cultural institutions, including experience managing personnel;</li><li>
Experience in creating and managing a budget and shepherding financial resources;</li><li>
Ability to provide leadership at the Newberry and represent the library to broadly diverse scholarly and public audiences;</li><li>
Ability to advocate for humanities scholarship and programming, including through grant-writing and fundraising;</li><li>
Understanding of opportunities and challenges facing the humanities, higher education, and cultural institutions.</li></ul><p><b>
SCHEDULE:</b> This is a full-time, exempt position, working 35 hours per week, with normal hours generally from 9:00 AM-5:00 PM, Monday through Friday. The incumbent will work additional hours as needed. Remote work may be available in accordance with Library policy; however, the position requires regular onsite presence to support the needs of the role and the department.</p><div><b>
THE NEWBERRY LIBRARY IS AN EQUAL OPPORTUNITY EMPLOYER.</b></div><div>
For more information, please see the Newberry Careers page (https://www.newberry.org/careers).</div></div>

Vice President for Research and Education

Explore 601+ Executive assistant to president in Chicago this March. Find roles across top companies and apply now to boost your career.

601 executive assistant to president jobs In Chicago

Executive Assistant

Executive Assistant

Executive Assistant

Senior Executive Assistant to the CEO

Executive Assistant(OPEN TO ALL U.S. LOCATIONS)

Executive Administrative Assistant

Vice President for Research and Education