executive assistant to president

Dotun Ogunyemi MD Inc.

Job Title: Executive Personal Assistant to CEO/President (Part-time, Hybrid)Summary: Provide organized, discreet, and proactive administrative and personal support to CEO/President, across roles as physician, non-profit foundation CEO, and in personal matters. Support is flexible across professional, nonprofit, academic, and personal responsibilities to optimize time, communications, and operations.Key Responsibilities:<ul><li>Calendar &amp; Scheduling: Manage and coordinate all calendars, meetings, travel, and event logistics across professional and personal commitments.</li><li>Reminders &amp; Follow‑Up: Track deadlines, action items, bills, renewals, and deliverables; ensure timely follow-through.</li><li>Communication &amp; Correspondence: Draft and manage emails, calls, and other communications; act as a professional gatekeeper.</li><li>Documentation &amp; Submissions: Prepare, review, and submit reports, applications, licensure/insurance paperwork, and other documents.</li><li>Administrative Systems: Maintain task tracking, filing, and workflows (Trello/Asana/Google Workspace); manage memberships and compliance tracking.</li><li>Accounting Support: Maintain budget spreadsheets, monitor bookkeeping and tax documents, collaborate with QuickBooks/bookkeeper.</li><li>Relationship Coordination: Manage and follow up with professional, academic, contractor, donor, and personal contacts.</li><li>Personal Assistance: Support select personal errands, appointments, and household scheduling as needed.</li></ul>Qualifications:<ul><li>Prior executive or personal assistant experience supporting senior leaders.</li><li>Strong organizational, time‑management, and written communication skills.</li><li>High discretion, professionalism, and ability to manage competing priorities.</li><li>Tech‑proficient with Google Workspace, Microsoft Office, Calendly, Trello/Asana; QuickBooks experience preferred.</li><li>Comfortable working independently and across clinical, nonprofit, and academic environments.</li></ul>Role Details:<ul><li>Job Type: Part-time</li><li>Location: Hybrid remote &mdash; Los Angeles, CA 90068</li><li>Benefits: Flexible schedule, professional development support, potential bonuses.</li></ul>To apply: Send resume and brief cover letter highlighting relevant cross‑role support experience.Pay: $23.00 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li></ul>Work Location: Hybrid remote in Los Angeles, CA 90068

Assistant to the CEO/President/Physicians

Bloom Talent

<div>
 
 Venture firm focused on early-stage, growth-oriented investments, and founded by a well-known tech entrepreneur, is looking for an Executive Assistant. This is an exciting opportunity to join a tight-knit, small team focused on doing meaningful work. In this role, you&rsquo;ll support the Founder, own calendar and scheduling management, travel coordination, communication follow-up and management, coordination with the family office, light personal support, and some firm operations support. Someone who works well independently, takes pride in providing high-quality work with a do-whatever-it-takes mentality. This is a hybrid role, ideally someone based in the Santa Barbara/Ventura area or LA who is able to meet with the Founder a few days/week. 140-170K+ DOE
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Manage a complex calendar for the Founder &amp; CEO, including scheduling internal and external meetings across shifting priorities, resolving conflicts proactively, and keeping the Founder's days running cleanly.
 </li>
 <li>
 Coordinate domestic and international travel logistics, including research, booking, and itinerary management for both commercial and private travel.
 </li>
 <li>
 Monitor communications, assist with follow-ups, and proactively flag action items to help ensure timely execution.
 </li>
 <li>
 Partner with external stakeholders, advisors, and service providers to coordinate time-sensitive or high-priority matters.
 </li>
 <li>
 Support light operational and administrative coordination across a small team, helping keep projects, meetings, and priorities organized.
 </li>
 <li>
 Provide light coordination support as needed, including handling personal logistics, reservations, research, and ad hoc requests.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 3+ years of previous experience as an Executive Assistant supporting a senior executive, founder, or principal in a fast-paced, high-expectation environment.
 </li>
 <li>
 Background in venture capital, private investment, family office, or similarly high-touch environments is strongly preferred.
 </li>
 <li>
 Highly polished, service-oriented, and proactive, with strong judgment and a white-glove approach to support.
 </li>
 <li>
 Comfortable handling both professional and personal responsibilities with discretion, flexibility, and a solutions-oriented mindset.
 </li>
 <li>
 Team-player, adaptable, and willing to take ownership of a wide range of tasks, including those that may fall outside a traditional executive assistant scope.
 </li>
 <li>
 Comfortable operating in an environment where priorities may shift quickly, and the line between personal and professional support may be fluid.
 </li>
 <li>
 Thrives in a remote, independent work environment and is highly responsive across email, Slack, text, and other communication channels.
 </li>
 </ul>
 
 
</div>

Executive Assistant to Founder at Early-stage Boutique VC

The People Concern

Role: Executive Assistant
 Reports to: Chief Executive Officer (CEO) and Chief Operating Officer (COO)
 Program: 9001-Management & General
 Department: Admin
 Location: Arlington Administration - 2116 Arlington Ave., Suite 100, Los Angeles, CA 90018
 Setting: 100% Onsite
 Schedule: Monday - Friday, 8:00am - 4:30pm
 Status: Full-time/Non-Exempt/Non-Management
 Benefits: Medical, Vision, Dental, Life Insurance, 403(b) Retirement plan, Employee Assistance Program (EAP), etc.
 Openings: 1
 
Job Description Summary: 
The Executive Assistant is responsible for providing professional administrative support to the Chief Executive Officer (CEO), Chief Administrative Officer (CAO), and Chief Operating Officer (COO), as well as the Board of Directors of The People Concern. The Executive Assistant ensures organized, efficient and professional operations and possesses the necessary skills to work effectively with senior leadership, staff, donors, and Board members.
 
Job Description Essential Duties and Responsibilities: 
<ul>
<li>Provide administrative support to the CEO, including but not limited to answering phones, detailed calendar management, expense report management, mail processing, invitation coordination, and travel coordination.</li>
<li>Coordinate meetings, including scheduling, attendee management, materials preparation, and room set-up for multiple Executive Leadership Team members and Senior staff.</li>
<li>Ensure Executive Conference Room remains straightened, clean, and stocked.</li>
<li>Edit Board of Directors meeting minutes accurately and in a timely manner, send Board meeting reminders and packets and respond to Board members’ requests for information.</li>
<li>Provide administrative support to the CAO and COO as needed, including but not limited to mail processing, phone screening, meeting scheduling, note taking and project management.</li>
<li>Assist with special projects and general office tasks as needed or assigned.</li>
</ul>
Job Description Qualifications: 
<ul>
<li>Bachelor’s degree or equivalent combination of education and experience</li>
<li>Minimum three (3) years’ experience working in Executive Administrative roles</li>
<li>Advanced Microsoft Office suite and Zoom skills.</li>
<li>Demonstrated client service orientation, with a positive attitude; exhibit a calm nature when encountered with customer service matters and client grievances; ability to appropriately represent Executive Management Team members with clear and professional communication</li>
<li>Exhibit a high degree of professionalism, good judgement, tact, and diplomacy; able to maintain strict confidentiality</li>
<li>Able to be precise, thorough, detail oriented, with excellent time management and organizational skills</li>
<li>Reliable and consistent, able to self-start, work independently and achieve high standards to meet multiple deadlines, while also working effectively with others in a team-oriented environment</li>
<li>Excellent communicator, including writing, speaking, editing, proofreading and computer skills, with excellent critical thinking and problem-solving skills.</li>
<li>Strong calendaring, organizational and document management skills</li>
<li>Able to develop and maintain strong relationships with management, staff, donors, Board of Directors and other stakeholders</li>
</ul>
Job Description Preferred Qualifications: 
<ul>
<li>Bilingual Spanish speaking</li>
<li>Minimum typing speed of 30 WPM</li>
</ul>
Job Description Work Environment: 
<ul>
<li>Primarily indoor office environment</li>
<li>Regularly required to sit, stand, bend and occasionally lift or carry up to 15 pounds</li>
<li>May necessitate working in busy and loud environments</li>
<li>May be exposed to elements like cold, heat, dust, noise, and odor</li>
<li>May need to bend, stoop, twist, and sit throughout the day</li>
</ul>
EXPECTED BEHAVIORS OF ALL STAFF
 1. Act as a role model
 2. Demonstrate a sense of responsibility
 3. Continuously learn and improve
 4. Acknowledge your own areas of improvement
 5. Hear and provide honest, specific and direct feedback
 6. Create an environment where everyone is welcomed valued and respected
 7. Collaborate
 
Equal Opportunity Employer
 The People Concern is an equal opportunity employer dedicated to non-discrimination in employment. We select the most qualified individual for the job based on job-related qualifications regardless of race, color, age, sex, religion, national origin, disability, ancestry, marital status, credit history, sexual orientation, arrest and court record, genetic information, veteran status or any other status protected by federal, state or other applicable laws.
 About the People Concern
 The People Concern empowers the most vulnerable among us to rebuild their lives. One of Los Angeles County’s largest social services agencies, The People Concern was formed in 2016 in a merger of two trusted social service organizations based in Los Angeles County, OPCC and Lamp Community. Informed by more than fifty-eight years of work in the community, The People Concern is a leading provider of, and advocate for, evidence-based solutions to the multi-faceted challenges inherent in homelessness and domestic violence.
 
With compassion and profound respect for those we serve, we provide a fully integrated system of care – including outreach, interim housing, mental and medical health care, substance abuse services, domestic violence services, life skills & wellness programs, and permanent supportive housing – tailored to the unique needs of homeless individuals, survivors of domestic violence, challenged youth, and others who have nowhere else to turn.
 
The People Concern’s model of integrated and comprehensive care empowers our participants to navigate the multi-faceted obstacles in their lives, become their best selves, and ultimately, connect with and contribute to their communities.
 Benefits & Perks
 <ul>
<li>Medical Insurance</li>
<li>Vision Insurance</li>
<li>Dental Insurance</li>
<li>Retirement Planning (403b) & Matching</li>
<li>Paid Holidays</li>
<li>Paid Vacation Days</li>
<li>Paid Sick Days</li>
<li>Employee Assistance Plans (EAP)</li>
<li>TELUS Health</li>
<li>Flexible Spending Account (FSA)</li>
<li>Basic Life / Accidental Death & Dismemberment (AD&D)</li>
<li>Voluntary Short- and Long-Term Disability</li>
<li>Voluntary Pet Insurance</li>
<li>Corporate Discounts: Discounts on Hotels, Theme Parks, Concerts, Movies, Restaurants & More</li>
<li>The People Concern University & Certificates</li>
</ul>

Executive Assistant - Arlington HQ

Directors Guild of America - Producer Pension and Health Plans

Job Summary We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our Chief Operating Officer and executive team. The ideal candidate will have excellent communication skills, be able to multitask and prioritize effectively, and have a strong attention to detail, a proactive problem-solver and a strong work ethic. We are an established non-profit organization that provides outstanding health and pension benefits with amazing work/life balance. Our benefits include medical, prescription, dental and vision coverage with NO PREMIUM for employee and low monthly cost to cover dependents. We offer generous paid time off, including vacation, sick time and holidays. We also offer two pension plans and a 401(k).Responsibilities<ul><li>Assist Chief Operating Officer in all facets of her position to ensure efficient operation.</li><li>Assist Chief Operating Officer with Communications, IT, Benefits Analysis and Operations &amp; Demographics-based projects, as may be necessary to meet the Plans&rsquo; objectives.</li><li>Manage all aspects of the administrative function in preparation for the quarterly Benefits Committee meetings, including communication with the Committee Co‑chairs and Trustees, the Plans&rsquo; Health and Pension consultants, counsel and staff as necessary. Use independent discretion and judgment to accomplish work, including the following related-tasks:</li><li>Send all Benefits Committee notices/agenda items and circulation of all meeting materials in a timely manner.</li><li>Attend quarterly Benefits Committee meetings, or other Board meetings as may be assigned, and prepare meeting minutes.</li><li>Assist COO with preparation and follow up of action item lists following trustee meetings through the SharePoint tools to ensure all pending action items are completed timely.</li><li>Maintain all insurance policies for the Plans (i.e., cyber liability, fiduciary liability, Employment Practices, Fidelity Bond, Errors &amp; Omission, Commercial Package, Earthquake, and Workers Compensation), including the following:</li><li>Ensuring all insurance policies are up-to-date;</li><li>Prepare applications for annual renewals and binding; and</li><li>Issue invoices for the waiver of recourse premiums for the fiduciary liability coverage</li><li>Assist with the preparation of the annual Health Fair events in Los Angeles and New York, including maintaining the flu shot reservations and sending out raffle prizes.</li><li>Provide support to other Executive Assistants on day-to-day operations, as required.</li><li>Manage content and all records retention for the Plans&rsquo; library and Executive Office files.</li><li>Field and record incoming telephone calls for the COO, and as necessary for the CEO, using independent discretion and judgment as to the course of action for callers.</li><li>Manage/schedule meetings and maintain COO&rsquo;s calendar.</li><li>Compose correspondence for the COO.</li><li>Assist with any projects that may arise from other departments (i.e., Pension, Eligibility, Claims, Accounting and Contributions &amp; Compliance) as assigned by the COO.</li><li>Perform other duties involved with the administration of the Executive Office, including handling mail, scheduling travel arrangements, managing expense reports, and tidying the Executive File and Conference Rooms.</li><li>Handle other responsibilities as assigned by the COO.</li></ul>Skills<ul><li>Excellent verbal and written communication</li><li>Strong phone and customer service skills</li><li>Advance Proficiency in Microsoft Outlook, Word, Excel and PowerPoint</li><li>Type 65-70 wpm</li><li>Ability to communicate across all levels efficiently.</li><li>Excellent organizational skills and attention to detail</li><li>Ability to proofread for accuracy in grammar and writing</li><li>Ability to prioritize multiple tasks and meet deadlines</li></ul>Experience<ul><li>Proven experience as an executive assistant or personal assistant supporting senior executives in a fast-paced office environment.</li><li>Demonstrated proficiency in office management software such as Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and Microsoft Outlook Calendar.</li><li>Strong organizational skills with the ability to prioritize tasks effectively while managing multiple projects simultaneously.</li><li>Experience with event planning, project coordination, bookkeeping (QuickBooks preferred), and data entry.</li><li>Familiarity with transcription, proofreading, filing systems, and clerical procedures to ensure accuracy and efficiency.</li><li>Ability to handle sensitive information discreetly while maintaining a high level of professionalism at all times. Join our team as we drive operational excellence through dedicated support for our leadership!</li></ul>Pay: $72,000.00 - $78,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Executive Assistant for COO

yondr

<div>Yondr creates phone-free spaces for artists, educators, organizations and individuals around the world. Our mission is to create spaces where genuine connection, focus, and creativity can ﬂourish in the absence of technology.
Yondr&rsquo;s business segments span numerous industries, primarily across education and live events. Yondr supports schools through cell phone-free programs. Our education programs facilitate the successful implementation of phone-free school environments by providing administrators and teachers with education, training, and development resources, along with all necessary equipment. In addition, Yondr supports top artists in music and comedy by creating phone-free shows, allowing performers and audience members to enjoy live performances without the distraction of phones.
SUMMARY
We are seeking an organized, detail-oriented, and proactive Executive Assistant to oversee day-to-day office operations, facilities, and vendor management, while also providing high-touch administrative support to the Founder, working within the Office of the Chief of Staff. This role sits at the center of the organization, helping to drive coordination, execution, and communication across teams to ensure a smooth and efficient workplace experience.
This person will play a key role in supporting company-wide initiatives, internal operations, and external-facing events such as Yondr Presents. The ideal candidate is an excellent communicator, highly resourceful, and able to operate in a fast-paced, evolving environment while maintaining strong attention to detail and a high bar for execution. This role offers close exposure to company leadership and the opportunity to take on increasing ownership over time as a trusted partner within the Office of the Chief of Staff.
DUTIES AND RESPONSIBILITIES<ul><li>
Oversee and coordinate day-to-day office operations, procedures, and resources to ensure optimal organizational effectiveness and efficiency.</li><li>
Provide comprehensive assistant support to the Founder, working within the Office of the Chief of Staff, including scheduling, travel, and meeting coordination, as well as helping to track priorities and ensure follow-through.</li><li>
Support planning and execution of company-wide meetings, offsites, and events; anticipate needs, identify gaps, and ensure seamless coordination across teams.</li><li>
Support external-facing events, including Yondr Presents, by coordinating logistics, managing vendors, tracking materials, and ensuring high-quality execution aligned with Yondr&rsquo;s brand.</li><li>
Manage office supply inventory, place orders for necessary materials, and ensure proper maintenance of office equipment.</li><li>
Serve as the primary point of contact for internal teams, external vendors, and stakeholders for all office-related needs.</li><li>
Handle all aspects of facility management, including communication with building management, maintenance teams, and service vendors.</li><li>
Establish and maintain streamlined systems for mail, packages, and general office organization.</li><li>
Track and manage inventory of office swag, event supplies, and conference materials.</li><li>
Partner with IT to maintain digital security standards and troubleshoot technical issues as they arise.</li><li>
Ensure compliance with workplace health, safety, and security protocols.</li><li>
Serve as the face of Yondr, welcoming and assisting all visiting guests.</li><li>
Maintain confidentiality of highly sensitive information.</li></ul>
QUALIFICATIONS<ul><li>
Strong organizational and project management skills, with the ability to manage multiple priorities and drive execution.</li><li>
Excellent verbal communication and interpersonal skills; able to build relationships at all levels of the organization.</li><li>
Strong bias to action; takes initiative, moves quickly, and proactively solves problems without waiting for direction.</li><li>
Proficiency in standard office software (e.g., Google Workspace, Microsoft Office) and comfort with basic IT troubleshooting.</li><li>
Resourceful and proactive problem-solver with strong attention to detail.</li></ul>
REQUIREMENTS<ul><li>
Proven experience as an Executive Assistant, Office Manager or similar role (3+ years preferred), ideally in a fast-paced or high-growth environment.</li><li>
Experience supporting senior executives and coordinating cross-functional initiatives is strongly preferred.</li><li>
Ability to lift and carry items such as office supplies, packages weighing up to 20 pounds.</li><li>
Must be able to stand, walk, bend, and reach as needed to perform tasks such as organizing supplies, managing office operations, and supporting events.</li><li>
This is a full-time, in-office position based in our Los Angeles office. The Executive Assistant is expected to be on-site four days a week during standard business hours.</li></ul><h2 class="jobSectionHeader">
BENEFITS</h2><ul><li>
100% paid medical coverage plan option for employees and access to 15+ plan types, including PPO, HMO and HDHP</li><li>
Dental and vision and ancillary benefits such as short-term disability, long-term disability and life insurance</li><li>
Generous PTO for rest and recharge throughout the year</li><li>
12 weeks of paid parental leave</li><li>
1 week paid holiday break at the end of December, for a company-wide closure + 11 additional nationally recognized holidays</li><li>
401(k) offering</li><li>
Tech tool preference, including choice of PC or Mac.</li><li>
Hybrid employees receive catered lunch once a week.</li></ul>
Yondr is an equal opportunity employer and does not discriminate in its hiring of employees based on race, religion, gender, or sexual orientation.
Compensation Range: $70K - $80K</div>

Executive Assistant to Founder

Paramount Pictures

<div>#WeAreParamount on a mission to unleash the power of content&hellip; you in? 
We&rsquo;ve got the brands, we&rsquo;ve got the stars, we&rsquo;ve got the power to achieve our mission to entertain the planet &ndash; now all we&rsquo;re missing is&hellip; YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter &ndash; both for our audiences and our employees &ndash; and aim to leave a positive mark on culture. 
This position will be responsible for providing administrative and operational support to the Executive Vice President of Strategy &amp; Operations for Paramount Pictures. This role ensures the smooth functioning of the EVP&rsquo;s office by managing schedules and coordinating communications between internal departments and external key stakeholders.<div> 
Responsibilities to include, but not limited to: 
<ul><li>Manage executive calendars and schedules, coordinate meetings with internal and external participants</li><li>Screen and respond to calls/emails; draft, review, and manage correspondences, including memos and meeting agendas and notes.
</li><li>Schedule internal and external meetings</li><li>Support preparation of basic PowerPoint materials and assist with analysis and research</li><li>Support the EVP in strategic priorities and monitor and prioritize incoming requests, ensuring timely responses and follow-ups</li><li>Anticipate executive needs and proactively resolve scheduling conflicts or operational bottlenecks</li><li>Greets scheduled visitors and conducts to the appropriate area or person</li><li>Prepare monthly expense reports</li><li>Liaises with internal departments and external entities as needed</li><li>Perform other ad hoc duties as needed, including maintaining files, preparing agendas, and copying documents</li><li>Arrange travel plans and itineraries</li></ul></div><div> 
Basic Qualifications: 
<ul><li>Bachelor's degree</li><li>1-2+ years of experience in an administrative support role</li></ul></div><div> 
Additional Qualifications: 
<ul><li>Interest and knowledge of the film business strongly preferred</li><li>Administrative experience supporting a high-level executive, preferably in entertainment</li><li>Excellent written, verbal, and interpersonal skills with the ability to interface with staff, internal and external contacts and senior management</li><li>Ability to be adept at multi-tasking, prioritizing, and managing projects in a fast-paced environment</li><li>Ability to handle confidential materials and demonstrated professional maturity</li><li>Proficiency with Microsoft Office Suite, Adobe, and internet software</li><li>Entertainment industry knowledge</li><li>Strong organizational skills, with ability to attend to details while maintaining a big picture orientation</li><li>Ability to handle a wide variety of tasks with little or no supervision</li><li>Good attention to detail and follow-through skills</li><li>Self-starter, preemptively identifies potential issues and responds accordingly</li><li>Demonstrate good judgment and ability to deal with confidential and sensitive issues</li><li>Passion for media and entertainment</li></ul></div> 
Founded in 1912, Paramount Pictures works with talented filmmakers to produce and distribute entertainment around the world. The film studio&rsquo;s iconic logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as The Godfather, Chinatown, Forrest Gump and Titanic; and blockbuster franchises such as Star Trek, Transformers, Mission: Impossible and Sonic the Hedgehog. Recent, innovative, break-out films such as The Wolf of Wall Street, Arrival, Rocketman, and A Quiet Place have added to Paramount&rsquo;s film legacy. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount Pictures&rsquo; passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount Pictures controls a collection of some of the most powerful brands in filmed entertainment, including Paramount Pictures, Paramount Animation, and Paramount Players. PPC operations also include Paramount Home Entertainment, Paramount Pictures International, Paramount Licensing Inc., and Paramount Studio Group. Paramount Pictures is a subsidiary of Paramount, which connects with billions of people worldwide through its global brands including MTV, CBS, Paramount Network, Nickelodeon, Comedy Central, BET and streaming service Paramount+. 
ADDITIONAL INFORMATION 
Hiring Salary Range: $52,000.00 - 60,000.00. 
The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement. 
<div>What We Offer:</div><ul><li>
Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here: https://www.paramount.com/careers/benefits</li><li>
Generous paid time off.</li><li>
An exciting and fulfilling opportunity to be part of one of Paramount&rsquo;s most dynamic teams.</li><li>
Opportunities for both on-site and virtual engagement events.</li><li>
Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.</li><li>
Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount</li></ul> 
Paramount is an equal opportunity employer (EOE) including disability/vet. 
At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status. 
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to paramountaccommodations@paramount.com. Only messages left for this purpose will be returned.</div>

Executive Assistant, Strategy & Operations

Certified Management Solutions

Wellcare Pal is looking for a well-rounded Executive Assistant to assist in overseeing day-to-day operations for a motorcoach transportation company and ensuring a smooth workflow between all departments. This is an in-person position at our lot/office in East Los Angeles. The ideal candidate is someone who is a quick-learner and enjoys being active on their feet.Job Schedule: Full-time and Part-time positions are available for this role.<ul><li>Part-time 7:00am-12:00pm M-F</li><li>Full-time 7:00am-3:00pm M-F</li></ul>Compensation: Starting range from $1,500-$3,000/month based on job schedule &amp; experience. Compensation has room for negotiations if transitioning into full-time.Job Duties and Responsibilities Include:<ul><li>Work closely with team director in ensuring company operations run smoothly</li><li>Performing safety quality assurance inspections as-needed</li><li>Assist in planning, booking, and scheduling for director/company events</li><li>Assisting safety team in ensuring operations are adhering to DOT/CHP regulations</li><li>Ensuring site is clean and well-maintained</li><li>Source, order, and track bus and fleet parts from approved vendors.</li><li>Maintain accurate inventory levels and ensure timely replenishment of critical parts.</li><li>Verify pricing, process purchase orders, and reconcile invoices.</li><li>Develop and maintain vendor relationships to secure competitive pricing and reliable supply.</li><li>Coordinate with mechanics and maintenance staff to identify needed parts.</li><li>Support dispatch operations by scheduling and assigning buses as needed.</li><li>Communicate with drivers and maintenance teams to ensure smooth fleet operations.</li><li>Keep accurate records of purchases, deliveries, and fleet service requests.</li><li>Assisting the wider team in ad-hoc operational tasks across multiple departments</li></ul>Qualifications:<ul><li>Looking for at least 3 years of administrative/personal assistant work experience</li><li>Must be a team player!</li><li>Must be able to follow-up closely on tasks &amp; projects</li><li>Organized, detailed, and on-time</li><li>Able to lift up to 50 lbs</li><li>Must be flexible on schedule</li><li>Excellent written and verbal communication skills</li><li>Energetic, outgoing, rigorous</li><li>Ability to manage multiple tasks at once</li><li>Have reliable transportation to East Los Angeles</li></ul>Job Types: Full-time, Part-timePay: $1,500.00 - $3,000.00 per monthBenefits:<ul><li>Flexible schedule</li></ul>Ability to Commute:<ul><li>Los Angeles, CA 90022 (Required)</li></ul>Work Location: In person

Executive Assistant

Explore 599+ Executive assistant to president in Los Angeles this April. Find roles across top companies and apply now to boost your career.