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administrative and student coordinator Jobs in Los Angeles

administrative and student coordinator

administrative assistant Jobs in Los Angeles

administrative assistant

administrative assistant, business development & licensing Jobs in Los Angeles

executive assistant to the associate head of school for external relations

Milken Community Schools

<div><h2 class="jobSectionHeader"><div><b>Our Mission</b></div></h2><div><div>
Our School, founded on Jewish values, is about who our children can become and how they can help others become who they might be. Because the world our children will create tomorrow is born in the School we build today, our mission is to educate our children so they can surpass us.
</div></div><div><div><b>Position Overview</b></div></div><div><div>
The Executive Assistant to the Associate Head of School for External Relations provides high-level administrative, operational, and project support to ensure the smooth and effective functioning of the Associate Head&rsquo;s office. This role is responsible for managing complex calendars, coordinating meetings and events, preparing materials and communications, and serving as a key connector across divisions, departments, and external partners. The Executive Assistant exercises excellent judgment, discretion, and professionalism while handling confidential information and representing the Associate Head of School with warmth and clarity. This position reports directly to the Associate Head of School.</div></div><div><div>
This position requires exceptional organization, strong written and verbal communication skills, and the ability to anticipate needs, manage competing priorities, and execute details with accuracy. The ideal candidate is proactive, solutions-oriented, and thrives in a fast-paced school environment where relationships, responsiveness, and follow-through matter.</div></div><div><div><b>
Responsibilities
</b></div></div><div><div>Executive &amp; Calendar Management</div></div><ul><li><div>
Serve as primary point of contact for Associate Head of School
</div></li><li><div>Manage complex, high-volume calendars; anticipate conflicts and proactively resolve scheduling challenges</div></li><li><div>
Prioritize requests and safeguard executive time in alignment with institutional priorities</div></li><li><div>
Coordinate meetings, events, and travel logistics</div></li><li><div>
Maintain professional flexibility to support urgent matters, leadership needs, and institutional events beyond regular office hours when necessary</div></li></ul><div><div>
Communication &amp; Stakeholder Engagement</div></div><ul><li><div>
Draft and edit executive-level communications, presentations, and correspondence</div></li><li><div>
Filter and manage incoming communications with discretion and sound judgment</div></li><li><div>
Communicate on behalf of the Associate Head of School with students, parents, faculty, Trustees and donors</div></li><li><div>
Serve as liaison between departments, including External Relations, Academics, Student Services, Operations, and Human Resources</div></li><li><div>
Address and problem-solve stakeholder inquiries with professionalism and tact</div></li></ul><div><div>
Meeting, Event &amp; Project Management</div></div><ul><li><div>
Support and help execute the annual institutional Roadmap process</div></li><li><div>
Oversee scheduling and logistics for External Relations Retreats and Office Meetings</div></li><li><div>
Plan and coordinate External Relations Leadership meetings</div></li><li><div>
Prepare agendas, briefing materials, and documentation</div></li><li><div>
Record meeting notes and track follow-up action items to ensure accountability</div></li><li><div>
Support off-hours institutional events, including but not limited to Back-to-School Night, Admissions events, Challah Bake, Donor Events and Graduation</div></li></ul><div><div>
Travel &amp; Expense Management</div></div><ul><li><div>
Register for conferences and coordinate team involvement</div></li><li><div>
Coordinate travel</div></li><li><div>
Develop detailed travel itineraries and manage last-minute adjustments</div></li><li><div>
Process and submit expense reports accurately and in a timely manner</div></li></ul><div><div>
Confidential Support</div></div><ul><li><div>
Gather, prepare, and submit confidential documentation
</div></li><li><div>Prepare and manage sensitive student and personnel records</div></li><li><div>
Maintain strict confidentiality and discretion in all matters</div></li></ul><div><div>
Strategic &amp; Organizational Support</div></div><ul><li><div>
Collaborate with the Executive Assistant to the Head of School and Executive Assistant to the Head of School of Academic Affairs on cross-institutional initiatives</div></li><li><div>
Support hiring processes for assistant roles, including interview coordination and onboarding</div></li><li><div>
Partner with Human Resources to facilitate candidate visits and recruitment logistics</div></li><li><div>
Conduct research to inform leadership decision-making and institutional strategy</div></li><li><div>
Cultivate and support external partnerships as needed</div></li></ul><div><div><b>
Qualifications</b></div></div><ul><li><div>
Four years of experience as an administrative assistant in a school setting or equivalent.</div></li><li><div>
Highly proficient with Mac, Google Workplace, standard office equipment and generative AI.</div></li><li><div>
Experience working independently and as a highly collaborative team player.</div></li><li><div>
Experience operating with and the ability to maintain strict confidentiality.</div></li><li><div>
Experience in planning, prioritizing, and leveraging strong organizational skills.</div></li><li><div>
Strong interpersonal, verbal, and written communication skills, and able to interact effectively with a wide variety of people/roles.</div></li><li><div>
Strong attention to detail.</div></li><li><div>
Ability to work in an office environment with frequent interruptions.</div></li><li><div>
Other related duties as assigned.</div></li></ul><div><div><b>
Standard On-Campus Hours</b><br>
Start: M - F by 8 AM<br>
End: M -Th 4 PM, F 3:00 PM<br>
<ul><li>All schedules are subject to change.</li></ul></div></div><div><div><b>
Salary Range: </b>$90,000 - $95,000</div></div><div><div>
For a complete overview of our benefits, please visit the Employment page on our website.<br>
<br>
Milken strives to be a nurturing, diverse and inclusive community. It is a vibrant academic home, drawing faculty and staff from the spectrum of faith, social and cultural backgrounds.</div></div></div>

Executive Assistant to the Associate Head of School for External Relations

Loyola Marymount University

<div>Position Summary
<br>
<br>
The Senior Director of Executive Communications for the EVP/COO serves as the principal communications strategist and senior communications lead for the EVP/COO. Embedded within the Office of the EVP/COO and fully integrated within Loyola Marymount University's Marketing, Communications, and External Relations (MarComm) division, this position helps shape, prioritize, and communicate the executive agenda that supports the university's administration, operations, organizational effectiveness, while advancing institutional reputation, and external engagement priorities.
<br>
<br>
This role functions as a strategic thought partner to the EVP/COO and as the office's senior communications counterpart to colleagues who support the President and the Provost. The Senior Director advises on narrative, message strategy, timing, audience segmentation, channel selection, communications related to operational change management, and issues sensitivity, ensuring that communications from the Office of the EVP/COO are aligned with institutional priorities, governance processes, and the university's broader communications strategy.
<br>
<br>
The Senior Director translates complex operational, financial, technical, organizational, and reputational matters into clear, timely, and audience-appropriate communications. The position develops executive messaging, recurring leadership communications, thought leadership content, briefing materials, and integrated communications plans that help the university community understand institutional decisions, operational priorities, why they matter, how they are implemented, and how they support the university's priorities and long-term vitality.
<br>
<br>
The Senior Director is expected to integrate best and emerging practices &rdquo; including the responsible use of artificial intelligence and other AI-enabled technologies &rdquo; into day-to-day communications work. This includes using AI tools to accelerate research, synthesis, drafting, analytics, workflow management, and content production in ways that improve productivity and efficiency, speed, and outcomes while preserving human judgment, confidentiality, accessibility, accuracy, ethics, and institutional voice.
<br>
<br>
In this role, communications are treated not simply as outputs, but as a leadership discipline that builds clarity, trust, transparency, alignment, and institutional momentum.
<p></p><p><b>Position Specific Responsibilities/Accountabilities
</b></p><p></p><p><b>Executive Communications Strategy, Counsel, and Planning
</b></p><ul><li><p>Serve as the primary and principal communications strategist for the EVP/COO, advising on message architecture, positioning, timing, sequencing, stakeholder implications, and reputational considerations.
</p></li><li><p>Develop proactive annual, quarterly, and initiative-specific communications strategies and roadmaps that support the priorities of the Office of the EVP/COO and advance understanding of key operational and organizational initiatives across the university.
</p></li><li><p>Develop and execute a comprehensive executive visibility strategy for the EVP/COO, identifying opportunities to advance operational priorities through strategic communications, speaking engagements, thought leadership, digital platforms, and other high-impact channels.
</p></li><li><p>Develop and implement a strategic digital and social media approach for the EVP/COO that advances key operational priorities, amplifies executive thought leadership, and aligns with LMU's broader digital and social media strategy.
</p></li><li><p>Translate the EVP/COO's direction, feedback, and priorities into clear communications objectives, integrated plans, editorial calendars, production schedules, and measurable deliverables.
</p></li><li><p>Anticipate communications needs related to complex, recurring, systemic, cross-functional, or high-visibility matters before they become urgent, and prepare messaging strategies that enable timely and confident executive communication.
</p></li><li><p>Exercise independent editorial and strategic judgment on behalf of the EVP/COO, escalating appropriately when clarification, alignment, or executive review is required.<br>
</p></li></ul><p><br>
<b>Executive Writing, Thought Leadership, and Content Development
</b></p><ul><li><p>Develop and maintain an executive voice for the EVP/COO that is clear, credible, operationally grounded, forward-looking, and aligned with LMU's mission, brand, and tone.
</p></li><li><p>Research, draft, edit, and finalize executive-level communications across multiple formats, including campus messages, leadership updates, speeches and remarks, executive correspondence, briefing materials, presentations, reports, FAQs, and external facing-content such as blog posts and op-eds.
</p></li><li><p>Develop and manage executive digital and social media content and engagement strategies, including drafting posts, identifying opportunities for timely digital commentary, and coordinating an editorial calendar across digital platforms to ensure consistency with institutional voice and priorities.
</p></li><li><p>Translate complex operational, financial, policy, technical, risk, and organizational subject matter into compelling narratives that are accessible, accurate, and tailored to specific audiences.
</p></li><li><p>Own and continuously refine recurring EVP/COO communications channels and products, ensuring they remain timely, relevant, informative, and aligned with evolving institutional priorities.
</p></li><li><p>Establish and maintain high standards for clarity, accuracy, tone, factchecking, quality assurance, and editorial consistency across all communications from the Office of the EVP/COO.
</p></li></ul><p></p><p><b>Cross-Functional Coordination and Institutional Alignment
</b></p><ul><li><p>Serve as the embedded liaison between the Office of the EVP/COO and the MarComm division, ensuring strong coordination, disciplined workflows, and a high level of responsiveness across communications functions.
</p></li><li><p>Work in close partnership with the Vice President for Communications and Public Relations, the Senior Director of Executive Communications and Speechwriting, the Executive Director of Leadership Engagement and Communications, the Senior Director for Academic Communications, and peers across Internal Communications, Public and Media Relations, Digital Strategy and Solutions, and related teams.
</p></li><li><p>Coordinate closely with communications professionals who support the President, the Provost, and other senior leaders to ensure cohesive institutional messaging, appropriate differentiation of executive voices, and strategic alignment across the university.
</p></li><li><p>Partner effectively with leaders and subject matter experts across operations, finance, human resources, information technology, facilities, campus safety, auxiliary services, external relations, and other units to gather information, shape narratives, and coordinate communications execution.
</p></li></ul><p></p><p><b>Change, Issues, and Sensitive Communications
</b></p><ul><li><p>Lead or support communications related to operational change, service updates, organizational transitions, readiness and continuity matters, complex institutional decisions, and other high-impact or time-sensitive developments.
</p></li><li><p>Prepare message maps, stakeholder briefs, FAQs, scenario plans, and rapid-response materials for sensitive, complex, or reputationally significant matters, exercising excellent judgment, discretion, and confidentiality.
</p></li><li><p>Support the EVP/COO and MarComm leadership in issues management and, when needed, crisis or emergency communications planning and execution related to the EVP/COO portfolio.<br>
</p></li></ul><p><br>
<b>Analytics, Workflow, and AI-Enabled Communications Innovation
</b></p><ul><li><p>Integrate AI-enabled and emerging communications tools into research, stakeholder listening, synthesis, drafting, summarization, meeting capture, editorial review, translation or localization support, content repurposing, and workflow management to improve speed, consistency, and quality.
</p></li><li><p>Build and maintain repeatable, human-in-the-loop communications workflows that reduce turnaround times, increase productivity, and free capacity for higher-value strategic advising, storytelling, and stakeholder engagement.
</p></li><li><p>Apply sound judgment to the responsible use of AI and related technologies, including source verification, hallucination and bias checks, privacy and confidentiality protections, records stewardship, accessibility review, and alignment with university policy and ethical standards.
</p></li><li><p>Use engagement data, audience feedback, and performance analytics to assess message effectiveness, identify opportunities for improvement, and inform future communications strategy.
</p></li><li><p>Stay current on evolving executive communications practices, emerging platforms, and AI-driven productivity tools, and help model next-generation communications practice for the university.
</p></li></ul><p><b>General
</b></p><ul><li><p>Perform other duties as assigned.
</p></li></ul><p></p><p><b>Loyola Marymount University Expectations
</b></p><p>Exhibit behavior that supports the mission, vision, and values of the University. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding service and to communications that build trust, clarity, and shared understanding across the institution.
</p><p>The incumbent must be able to manage complex projects with dependencies, multiple stakeholders, and shifting timelines; exercise strategic judgment under pressure; and work effectively and independently with internal and external constituencies. The incumbent must be able to initiate ideas, develop concepts, improve processes, and build consensus in order to advance high-quality executive communications in a highly collaborative and matrixed environment.
</p><p>The incumbent is also expected to embrace innovation in the communications function, including the responsible use of AI-enabled tools and technologies to improve productivity, quality, insight, and timeliness while upholding LMU's standards for ethics, privacy, human judgment, and institutional stewardship.<br>
</p><p><br>
<b>Requisite Qualifications
</b></p><ul><li><p>Bachelor's degree in communications, public relations, journalism, English, marketing, or a related field. A master's degree is preferred.
</p></li><li><p>Minimum of 10 years of progressively responsible communications experience, including substantial experience supporting cabinet-level, C-suite, presidential, provost-level, or other senior executive leadership in a complex organization.
</p></li><li><p>Exceptional writing, editing, executive storytelling, and strategic thinking skills, with demonstrated success producing high-level communications for internal and external audiences.
</p></li><li><p>Demonstrated ability to synthesize complex operational, financial, policy, technical, or organizational information into clear, compelling, audience-appropriate communications.
</p></li><li><p>Proven experience developing integrated communications strategies, managing multiple concurrent high-visibility projects, and delivering excellent work on deadline in a fast-paced environment.
</p></li><li><p>Executive presence, excellent judgment, and a high degree of discretion, maturity, and professionalism in handling confidential or sensitive matters.
</p></li><li><p>Highly collaborative style, with demonstrated success influencing across functions, building strong partnerships with senior leaders, and operating effectively without direct authority.
</p></li><li><p>Demonstrated familiarity with analytics and measurement approaches that inform communications planning, execution, and continuous improvement.
</p></li><li><p>Demonstrated experience using AI tools and emerging communications technologies to improve workflow efficiency, synthesis, drafting, output quality, or decision support, together with a strong understanding of the ethical, privacy, accuracy, accessibility, and governance considerations associated with AI-enabled work.
</p></li><li><p>Experience in higher education or another mission-driven, reputation-sensitive, and operationally complex institution preferred.
</p></li><li><p>Willing and able to adjust to changing demands and shifting priorities, including occasional evening or weekend support as needed.
</p></li></ul><p></p><p><b>Budgeted Salary Range
</b></p><p><b>$125,000.00 - $130,000.00 Salary commensurate with education and experience.
</b></p><p></p><p><i>The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of this position.
</i></p><p></p><p><i>#HERC# / #HEJ#
</i></p><p></p>Staff Regular
<p></p><p>Salary range
</p>$115,100.00 - $155,400.00 Salary commensurate with education and experience.
<p></p><p><i>Please note that this position may not be eligible for visa sponsorship now or in the future.
</i></p><p></p>Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)</div>

Senior Director of Executive Communications, EVP/COO Office

Central American Resource Center - CARECEN (of Los Angeles, CA)

<p><b>Job Title:</b> Executive Assistant</p><p><b>Classification &amp; FLSA Status:</b> Full-time | Non-exempt</p><p><b>Salary/Pay Rate:</b> $22 to $26 an hour. Depending on Experience</p><p><b>Department:</b> Legal</p><p><b>Reports to:</b> Legal Director and Directing Attorney</p><p>Job Summary: The Central American Resource Center (CARECEN) seeks to hire a full-time Executive Assistant in our Los Angeles office. The Executive Assistant is responsible for providing a high level of executive administrative support with half of their time spent supporting the Legal Director and the other half the Directing Attorney.</p><p><b>Job Responsibilities/Essential Functions:</b></p><ul><li>Manage and maintain legal director&rsquo;s and directing attorney&rsquo;s calendar</li><li>Monitor email inboxes for urgent items when legal director and directing attorney are unavailable</li><li>Make travel arrangements</li><li>Attend meetings as notetaker when necessary</li><li>Coordinate events and meetings, including on occasion meeting preparation duties (coffee, refreshments, food orders, and room set up)</li><li>Assist directing attorney in the preparation of grant progress reports, including financial document submission, data entry/reporting Organize documents and files</li><li>Return phone calls and monitor voicemails</li><li>Assist with the preparation and filling of immigration legal cases</li><li>Provide translation and interpretation services (English/Spanish) for legal cases and immigration education and outreach materials</li><li>On a limited basis, help with the planning and execution of legal department workshops</li><li>Prepare PPTs for legal and stakeholder events</li><li>Provide virtual support during legal presentations</li><li>Assist with gathering and maintaining organizational documents used for grant writing and stakeholder relations</li><li>Develop and update legal executive administrative systems to make them more efficient</li><li>Protect organization&rsquo;s value by keeping information confidential</li><li>Other duties as assigned by Legal Director or Directing Attorney</li></ul><p><b>Required Skill/Qualifications:</b></p><ul><li>Bachelor&rsquo;s degree required</li><li>Two to five years non-profit experience is strongly preferred</li><li>Excellent verbal, interpersonal, customer service skills with proven ability to interact in an appropriate manner with diverse groups of individuals</li><li>Strong problem-solving skills</li><li>Ability to work independently</li><li>Time-management and attention to detail are required</li><li>Spoken and written fluency in English and Spanish languages strongly preferred</li><li>Knowledge of history of Central American immigrant community, preferred</li><li>Commitment to the mission and goals of CARECEN</li><li>A reputation for Excellent problem-solving skills</li><li>Ability to work independently.</li><li>Strong project management skills</li><li>Time-management and attention to detail is required.</li><li>Ability to maintain high standards of integrity, professionalism and confidentiality</li></ul><p><b>Work Environment &amp; Physical Demands:</b></p><p>This position operates in a professional office environment. The position requires the ability to lift files, open filing cabinets and bend or stand as necessary. Work is performed in a variety of work settings, including CARECEN&rsquo;s offices.</p><p><b>Work Schedule:</b></p><p>Office hours are 9:00 am to 5:00 pm, Monday &ndash; Friday. This position is full-time requiring 35 hours per workweek. This is a hybrid position requiring some in-person office days.</p><p><b>Travel Requirement:</b></p><p>Ability to travel to CARECEN office and offsites in Los Angeles. Mileage reimbursement is available when applicable.</p><p><b>Benefits:</b></p><p>CARECEN offers a generous health insurance package that has medical, vision, dental, life insurance and Flexible Spending Account (FSA). Supplemental insurance and a 403(b) retirement savings plan are also available. Paid time off is also provided along with 11 paid holidays.</p><p>Application Deadline:</p><p>Applicants encouraged to apply immediately.</p><p><b>To Apply:</b></p><p>Must email cover letter, resume, at least three professional references to Laura Urias, Lurias@carecen-la.org. Only those applicants selected for interviews will be contacted. Only those applicants who submit a complete application per these instructions will be considered. CARECEN will not consider applications through legal recruiting/staffing agencies. No inquiries or phone calls from applicants or legal recruiters please.</p><p><b>CARECEN is an Equal Opportunity Employer</b></p><p>All qualified applicants shall receive consideration for employment without regard to race, color, religion, national origin, ethnic group identification, ancestry, sex, age, marital status, political affiliation, condition of physical or mental disability, or sexual orientation, in accordance with requirements of Federal and State laws.</p><p>Job Type: Full-time</p><p>Pay: $22.00 - $26.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: Hybrid remote in Los Angeles, CA 90005</p>

Executive Assistant

Bloom Talent

<div>
 <p>
  A high-profile founder is looking for a Personal Assistant to support his family. This is an exciting opportunity to support a leader who values long-term partnerships. In this role, you will partner with the Executive Assistant to seamlessly integrate calendars, coordinate travel planning and logistics, and oversee multiple properties, including an international residence. You will also maintain organizational systems, oversee bill pay and vendor relationships, and serve as the primary liaison with household staff. Someone proactive, solutions-oriented, and demonstrates exceptional discretion when handling confidential information. This is a hybrid role, about 4 days/week, based in Los Angeles with travel between the office and the Executive's residences across West LA. 130-160K+ DOE + benefits, 401k, bonus eligible, and flexible PTO.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Manage the Executive's personal calendar and coordinate with the Executive Assistant to ensure seamless integration with professional commitments. Maintain a master family calendar, integrating personal activities with professional obligations.
  </li>
  <li>
   Plan and execute domestic and international travel arrangements for the Principal and family. Collaborate with travel agents and concierge services for vacation planning and coordination.
  </li>
  <li>
   Develop and maintain organizational systems, including packing lists, household inventory tracking, and travel logistics. Manage documentation renewals (passports, driver's licenses) for family members.
  </li>
  <li>
   Handle all personal communications, including calls, emails, and correspondence.
  </li>
  <li>
   Oversee financial administration, including bill payments, subscription management, and household expense organization.
  </li>
  <li>
   Schedule car maintenance and services.
  </li>
  <li>
   Research and evaluate local and international service providers, including healthcare professionals, tutoring services, restaurants, and activities.
  </li>
  <li>
   Organize and coordinate social engagements and family events.
  </li>
  <li>
   Serve as primary liaison with household staff, including chef and housekeeper.
  </li>
  <li>
   Manage relationships with external vendors and contractors across multiple properties. Oversee comprehensive home maintenance operations, including remote management of international residences.
  </li>
  <li>
   Manage secure protocols for login credentials, passwords, and account access for principal and immediate family members.
  </li>
 </ul>
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  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Previous experience as a Personal Assistant, ideally with a long-term mindset and a commitment to relationship-building.
  </li>
  <li>
   Ability to thrive in high-demand environments with strong organizational skills and exceptional attention to detail.
  </li>
  <li>
   Professional communication style paired with the speed and flexibility of a startup mentality.
  </li>
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   Proven ability to implement systems, manage projects, and coordinate with vendors and household service providers.
  </li>
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   Intuitive, proactive, and solutions-oriented with a high level of emotional intelligence and discretion.
  </li>
  <li>
   Comfortable using organizational tools such as Google Sheets and task tracking systems to manage logistics and communication.
  </li>
  <li>
   Calm and steady under pressure, able to adapt quickly to shifting priorities and fast-paced demands.
  </li>
  <li>
   Bonus: Spanish language skills are a plus, though not required.
  </li>
 </ul>
 <p>
 </p>
</div>


Personal Assistant to High-profile Founder

Paramount

<div>
 <strong>
  #WeAreParamount on a mission to unleash the power of content&hellip; you in?
  <br/>
  <br/>
 </strong>
 We&rsquo;ve got the brands, we&rsquo;ve got the stars, we&rsquo;ve got the power to achieve our mission to entertain the planet &ndash; now all we&rsquo;re missing is&hellip; YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter &ndash; both for our audiences and our employees &ndash; and aim to leave a positive mark on culture.
 <br/>
 <br/>
 <strong>
  Overview:
  <br/>
  <br/>
 </strong>
 We are looking for an experienced Executive Assistant to join our team to support the EVP/Head of Communications for Paramount&rsquo;s TV Media Group, and EVP of Communications for CBS Studios. The ideal candidate will have solid communication, coordination, collaboration, and prioritization skills to support a dynamic desk.
 <br/>
 <br/>
 <strong>
  Responsibilities include but not limited to:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provides administrate support to the TV Media Group&rsquo;s top communications officer, who reports directly to the Chair of TV Media, as well as provide support for the EVP, Communications, CBS Studios. Manages EVP&rsquo;s calendar, travel, and schedules meetings.
  </li>
  <li>
   Interacts with senior management, press and with various divisions within Paramount and external constituents.
  </li>
  <li>
   Reconciles expense reports and orders department supplies as needed.
  </li>
  <li>
   Serves as a conduit between the various Paramount Communications groups by acting as a resource for information and maintains the flow of information.
  </li>
  <li>
   Prepares correspondence, decks and various other materials as directed.
  </li>
  <li>
   Responsible for screening and handling calls.
  </li>
  <li>
   Manages, tracks and processes invoices and department budgets.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Basic Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3+ years of previous experience in the entertainment industry is required
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Addtional Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   College degree preferred
  </li>
  <li>
   Must have the ability to communicate tactfully with persons on all levels, in person and on the telephone
  </li>
  <li>
   Must have the ability to pay close attention to detail and understand written and oral instructions
  </li>
  <li>
   Must have excellent writing, editing, and proofreading skills
  </li>
  <li>
   Must have the ability to organize and schedule work
  </li>
  <li>
   Must have the ability to work well under time constraints
  </li>
  <li>
   Must be able to handle multiple tasks
  </li>
  <li>
   Skilled in MS Office suite: Word, Excel, PowerPoint and MS Outlook
   <br/>
   <br/>
  </li>
 </ul>
 Paramount Skydance Corporation (NASDAQ: PSKY) is a leading global media and entertainment company that creates premium content and experiences for audiences worldwide. Driven by iconic studios, networks and streaming services, Paramount's portfolio of consumer brands includes CBS, Showtime Networks, Paramount Pictures, Nickelodeon, MTV, Comedy Central, BET, Paramount+, and Pluto TV, among others. Paramount delivers the largest share of the U.S. television audience and boasts one of the industry's most important and extensive libraries of TV and film titles. In addition to offering innovative streaming services and digital video products, the company provides powerful capabilities in production, distribution and advertising solutions.
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 <strong>
  Additional Information
  <br/>
  <br/>
 </strong>
 Hiring Salary Range: $80,000.00 - 100,000.00.
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 <br/>
 The hiring salary range for this position applies to New York City, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.
 <br/>
 <br/>
 <strong>
  What We Offer:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here: https://www.paramount.com/careers/benefits
  </li>
  <li>
   Generous paid time off.
  </li>
  <li>
   An exciting and fulfilling opportunity to be part of one of Paramount&rsquo;s most dynamic teams.
  </li>
  <li>
   Opportunities for both on-site and virtual engagement events.
  </li>
  <li>
   Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.
  </li>
  <li>
   Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount
   <br/>
   <br/>
  </li>
 </ul>
 Paramount is an equal opportunity employer (EOE) including disability/vet.
 <br/>
 <br/>
 At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.
 <br/>
 <br/>
 If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to paramountaccommodations@paramount.com. Only messages left for this purpose will be returned.
</div>


Executive Assistant, Communications

Netflix

<div>
 At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what&rsquo;s next.
 <br/>
 <br/>
 ProdMerch is a new team that connects members to Netflix&rsquo;s world of entertainment by blending intuitive merchandising with local expertise to position, promote, and present content&mdash;making it easy and enjoyable for members to discover what they&rsquo;ll love.
 <br/>
 <br/>
 The Product Merchandising team is seeking an experienced Administrative Assistant to support the New Content Experience (NCX) team. A successful Administrative Assistant is self-motivated, proactive, and a strong communicator who is flexible and able to make sound judgment calls in order to move quickly. This role requires a strong emphasis on organization, unwavering attention to detail, and a demonstrated ability to problem-solve. Because this is a fast-paced, high-volume environment, you must be comfortable managing shifting priorities, staying organized under pressure, and maintaining a high level of accuracy and professionalism. Individuals who learn quickly and inherently exercise good judgment tend to be most successful both in this role and at Netflix.
 <br/>
 <br/>
 The ideal Administrative Assistant excels at day-to-day core responsibilities while also thinking strategically about the needs of each leader, the team, and the impact of our work across the broader global organization.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Maintain complex calendars for multiple directors, proactively managing priorities, conflicts, and time zones.
  </li>
  <li>
   Stand up new org structures, including creating team rosters, communication channels, onboarding documentation, and recurring operating cadences (staff meetings, all‑hands, business reviews).
  </li>
  <li>
   Partner with HR, Recruiting, Finance, and Facilities to operationalize org changes (new teams, reorgs, headcount changes), ensuring systems, workflows, and communication channels are properly set up.
  </li>
  <li>
   Manage a large volume of internal meetings (all‑team, cross‑functional, and global), including scheduling, soliciting agenda items, time management, and delegation and tracking of action items.
  </li>
  <li>
   Coordinate domestic and international travel arrangements and process corresponding expense reports.
  </li>
  <li>
   Plan and execute team events, offsites, and external meetings, including venue/vendor sourcing, logistics, agenda coordination, and presentation support.
  </li>
  <li>
   Assist with team projects and events as needed, providing coordination and follow‑through.
  </li>
  <li>
   Support team‑building and team coordination through thoughtful communication and event support.
  </li>
  <li>
   Maintain distribution lists, Google Groups, Slack channels, and similar tools for the team, serving as point of contact for general team communications.
  </li>
  <li>
   Communicate frequently and effectively with a wide range of cross‑discipline internal partners.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Senior experience as an administrative or executive assistant supporting multiple leaders with large, global teams across multiple time zones and cultures
  </li>
  <li>
   Extensive experience within a technology or a rapidly scaling company
  </li>
  <li>
   Strong executive written and verbal communication skills
  </li>
  <li>
   Event planning experience is preferred - Creating and managing team events to promote business and interpersonal networking needs. Responsibilities can include sourcing, coordination and management for all aspects of the venues/hotel, coordinating pre-planning, agendas, presentations, and AV needs
  </li>
  <li>
   Proficiency in Google Suite is required
  </li>
  <li>
   A high degree of familiarity with Slack is preferred
  </li>
  <li>
   Ability to be discreet and maintain confidential information
  </li>
  <li>
   Responsive and able to work flexibly across multiple time zones
  </li>
  <li>
   Understanding of how to prioritize, organize, and respond accordingly
   <br/>
   <br/>
  </li>
 </ul>
 Generally, our compensation structure consists solely of hourly pay; we do not have bonuses. You choose each year how much of your compensation you want in hourly pay versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The hourly range for this role is $38.46 - $71.39.
 <br/>
 <br/>
 Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more details about our Benefits here.
 <br/>
 <br/>
 Netflix is a unique culture and environment. Learn more here.
 <br/>
 <br/>
 Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.
 <br/>
 <br/>
 We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
</div>


Administrative Assistant, New Content Experiences

FMOL Health

<div><p>The Patient Accounts Representative 2 works with patients, co-workers and external agencies to ensure the prompt payment and/or reimbursement of hospital and/or professional charges. The Patient Accounts Representative 2 is responsible for the monitoring of patient accounts which includes, but is not limited to: claim submissions, researching and reviewing back end denials; determining appropriate action for submission of provider claims; outbound and inbound calls from insurance carriers, providers and patients; payment posting; collections; account adjustments and appeals.</p></div>
<br><div><div><ul><li>Customer Service
<div><ul><li>Promptly answers inquiries from patients, co-workers, and employees regarding patient accounts in a kind and courteous manner.
</li></ul><ul><li>Assists in providing quality training and orientation for assigned employees.
</li></ul></div></li></ul><ul><li>Payer Relations
<div><ul><li>Advises patient or guarantor of third party payer benefits and estimated private payer amount and collects partial payments prior to admission in a manner that promotes the provision of high quality health care services by the department.
</li></ul><ul><li>Reviews patient papers and documentation for reported information accuracy, and researches errors on patient accounts, billing and insurance problems, and lost payments in order to ensure accurate record maintenance and prudent departmental operation.
</li></ul><ul><li>Makes written and verbal inquiries to third party payers, reconciles patient accounts, and makes payment arrangements in an effort to ensure that patients are free from financial burden and that patient interests are appropriately represented.
</li></ul><ul><li>Coordinates and originates payroll deduction actions for hospital employees in accordance with established policies and procedures, and oversees collection letter mail-outs for delinquent unpaid patient accounts in a prudent and efficient manner.
</li></ul><ul><li>Sends itemized patient account statements per attorney request or in response to subpoena in a professional and diligent manner.
</li></ul><ul><li>Reviews claims to make sure that payer specific billing requirements are met.
</li></ul><ul><li>Follows up on claims, determines and applies appropriate adjustments.
</li></ul><ul><li>Updates accounts.
</li></ul></div></li></ul><ul><li>Receivables
<div><ul><li>Works with external agencies and companies to provide patients with prompt reimbursement for hospital services. Interprets, explains, and counsels patient and family regarding hospital charges, services, and payment policies in a manner sensitive to the needs and financial situation of the patient.
</li></ul></div></li></ul><ul><li>Quality
<div><ul><li>Maintain a quality accuracy average of 95%
</li></ul><ul><li>Maintain a production set by management for specialty focus.
</li></ul><ul><li>Thoroughly completes assigned tasks with in the requested timeline.
</li></ul></div></li></ul><ul><li>Other Duties As Assigned
<div><ul><li>Performs other duties as assigned or requested.</li></ul></div></li></ul></div></div>
<br><div><ul><li>Must have 2 yrs experience of relevant experience. Bachelor's Degree substitutes 2 yrs exp. Associate's Degree, trade school, or certification substitutes 1 yr exp.
</li><li>Some examples of relevant experience include LPN, RN, Revenue Cycle, Accounting, Bookkeeping, Business, Billing, Coding or call center environments.
</li><li>High School or equivalent
</li><li>Must possess knowledge of ICD-9/10, CPT and HCPCS coding. Must have accurate data entry skills. Must be able to answer multiple phone lines with incoming and outgoing calls. Must understand the explanation of benefits of various managed care companies. Must be able to demonstrate teamwork and willingness to work in cooperation and support of others as well as comply with FMOLHS policies and procedures.</li></ul></div>

Patient Account Representative 2 - Hospital

Explore 483+ Executive assistant to the associate head of school for external relations in Los Angeles this April. Find roles across top companies and apply now to boost your career.