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a super digital admin assist with bookkeeping for clinical ceo Jobs in Houston

executive assistant to the ceo

Cleanli

Job Summary We are seeking a highly organized and proactive Executive Assistant to support our CEO in achieving operational excellence and strategic goals. This dynamic role involves managing complex calendars, coordinating projects, handling correspondence, and providing exceptional administrative support to ensure the CEO&rsquo;s day-to-day activities run smoothly. The ideal candidate is energetic, detail-oriented, and thrives in a fast-paced environment, ready to take on diverse responsibilities with enthusiasm and professionalism. This paid position offers an exciting opportunity to be an integral part of a forward-thinking organization committed to growth and innovation. This is a startup position, so please be aware that this is an open contract role.Duties<ul><li>Manage the CEO&rsquo;s calendar with precision, scheduling meetings, appointments, and travel arrangements using Microsoft Outlook Calendar and Google Workspace.</li><li>Coordinate and organize company events, meetings, and conferences from planning stages through execution, ensuring all logistics are handled efficiently.</li><li>Prepare, proofread, and transcribe documents, reports, presentations, and correspondence with accuracy and attention to detail.</li><li>Handle incoming calls with professional phone etiquette on multi-line phone systems; screen and direct inquiries appropriately.</li><li>Assist with bookkeeping tasks using QuickBooks; manage invoices, expense reports, and basic data entry to support financial record-keeping.</li><li>Oversee office management duties including filing, maintaining office supplies, managing front desk responsibilities, and ensuring a welcoming environment.</li><li>Support project coordination efforts by tracking deadlines, preparing agendas, taking minutes, and following up on action items.</li><li>Utilize office software such as Microsoft Office Suite (Word, Excel, PowerPoint) for various administrative tasks; ensure all documents are organized and accessible.</li><li>Manage confidential information with discretion while maintaining high levels of organization across all administrative functions.</li></ul>Skills<ul><li>Proven experience as an executive assistant or personal assistant supporting senior leadership in a fast-paced setting.</li><li>Strong organizational skills with the ability to multitask efficiently while maintaining attention to detail.</li><li>Excellent written and verbal communication skills coupled with professional phone etiquette.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace applications (Gmail, Docs, Sheets), and data entry tools like DocuSign.</li><li>Familiarity with QuickBooks for bookkeeping tasks; basic understanding of office management procedures.</li><li>Experience coordinating events from inception through completion; adept at project coordination.</li><li>Exceptional typing speed and transcription skills for preparing accurate documents quickly.</li><li>Knowledge of office equipment including multi-line phone systems and front desk operations.</li><li>Ability to proofread documents thoroughly to ensure clarity and professionalism; strong organizational skills for filing and record-keeping.</li><li>Customer service orientation with the ability to handle inquiries professionally via phone or email. This role offers a vibrant work environment where your organizational talents will directly contribute to the success of our leadership team!</li></ul>Job Types: Full-time, ContractPay: $90,684.31 - $134,039.17 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Houston, TX 77002

Executive Assistant to the CEO

Baker Hughes

<div><div>Executive Assistant
Enabling Executive Effectiveness Through Trusted Partnership and Operational Excellence 
Delivering High‑Impact Administrative and Governance Support in a Fast‑Paced Environment
Partner with the best
Baker Hughes is a global energy technology company serving the oil and gas sector across more than 120 countries. The Compliance and Corporate Secretary function plays a vital role in supporting strong governance, regulatory compliance, and ethical business practices across the enterprise. The team works closely with executive leadership, the Board of Directors, and key stakeholders to ensure transparency, accountability, and operational excellence.
Fuel your passion
The Executive Assistant provides high‑level administrative and operational support to the VP, Chief Compliance Officer &amp; Corporate Secretary. This is a high‑profile, fast‑paced role that requires sound judgment, discretion, and exceptional organizational skills. The position enables executive effectiveness by managing complex schedules, coordinating governance activities, and supporting critical meetings and deliverables. By anticipating needs and navigating competing priorities, the Executive Assistant plays a key role in ensuring seamless execution across compliance, legal, and corporate governance activities.<div>
As an Executive Assistant, you will be responsible for: 
<ul><li>Exercising strong judgment and discretion in prioritizing requests, managing competing deadlines, and escalating issues appropriately.</li><li>Managing complex calendars and schedules, proactively identifying and resolving conflicts and preparing materials in advance of meetings.</li><li>Coordinating domestic and international travel, including itineraries, logistics, and preparation and submission of expense reports.</li><li>Scheduling and supporting Board and committee meetings by coordinating calendars, preparing agendas and materials, and tracking follow‑up actions.</li><li>Supporting key corporate events, annual meetings, and external meetings with investors, Board members, and other stakeholders.</li><li>Tracking and helping drive completion of key deliverables across the team, ensuring deadlines and commitments are met.</li><li>Preparing, coordinating, and managing execution of documentation requests and other time‑sensitive materials.</li><li>Coordinating notarizations and related documentation, including scheduling signings, preparing required materials, and tracking completion; serving as a commissioned Notary Public or obtaining Notary and eNotary commission as required.</li><li>Managing departmental budget and spend, including tracking expenses against the approved budget and serving as the point of contact for invoice management; setting up and managing matters in Legal Tracker, liaising with law firms on invoice questions, reviewing invoices for accuracy, and ensuring timely processing and resolution.</li><li>Organizing and maintaining electronic and physical files, records, and documentation in accordance with internal standards.</li><li>Working in the office a minimum of three days per week, independently or alongside colleagues who are hybrid or remote.</li><li>Performing additional duties and special projects as assigned.</li></ul></div>
To be successful in this role you will:<ul><li>Have a bachelor&rsquo;s degree or equivalent work experience.</li><li>Have a minimum of 5 years of experience as an Executive Assistant, preferably within a multinational organization.</li><li>Have experience supporting senior executives, Boards, or Corporate Secretary functions, which is preferred.</li><li>Have advanced technology skills and strong digital literacy, with the ability to quickly adapt to new systems and tools.</li><li>Demonstrate a calm, positive, and solutions‑oriented approach when navigating new challenges and high‑pressure situations.</li><li>Have strong organizational skills with excellent written and verbal communication abilities.</li><li>Have high personal integrity and sound judgment, with the ability to discreetly handle highly confidential and sensitive information.</li><li>Have advanced proficiency in M365 applications (Outlook, Word, Excel, PowerPoint), with the ability to produce executive‑ready materials.</li><li>Be highly analytical with exceptional attention to detail and a strong commitment to accuracy.</li></ul>
Work in a way that works for you
We recognize that everyone is different and that the way in which people want to work and deliver at their best is different for everyone too. In this role, we can offer the following flexible working patterns: 
One of our core values as a business is collaboration and, as such, whilst flexible work options are available, we believe there is a strong benefit to having our teams regularly co‑located in the office to enable effective communication, alignment, and support.
Working with us
Our people are at the heart of what we do at Baker Hughes. We know we are better when all of our people are developed, engaged and able to bring their whole authentic selves to work. We invest in the health and well‑being of our workforce, train and reward talent and develop leaders at all levels to bring out the best in each other.
Working for you
Our inventions have revolutionized energy for over a century. But to keep going forward tomorrow, we know we have to push the boundaries today. We prioritize rewarding those who embrace change with a package that reflects how much we value their input. Join us, and you can expect: 
Contemporary work‑life balance policies and wellbeing activities 
Comprehensive private medical care options 
Safety net of life insurance and disability programs 
Tailored financial programs 
Additional elected or voluntary benefits
This position requires valid work authorization in the country of employment. The employer is unable to sponsor work authorization for this role at any time.</div>
You will be eligible to participate in Company-sponsored benefit programs, including health &amp; welfare programs and the Thrift Plan (401k). You will have a choice of coverage options that best suit your needs. Coverage options and contribution amounts are related to your benefit elections, base salary level, and specific requirements of each of these plans.
This position is eligible for our comprehensive and competitive benefits package, which can be found here, and is further eligible for additional forms of compensation such as bonuses subject to the terms of the applicable benefit plans or policies. 

The Baker Hughes internal title for this role is: Exec Asst-Ceo/Grp PresAbout Us:<div>
We are an energy technology company that provides solutions to energy and industrial customers worldwide. Built on a century of experience and conducting business in over 120 countries, our innovative technologies and services are taking energy forward &ndash; making it safer, cleaner and more efficient for people and the planet.</div> 

Join Us:<div>
Are you seeking an opportunity to make a real difference in a company that values innovation and progress? Join us and become part of a team of people who will challenge and inspire you! Let&rsquo;s come together and take energy forward. 
 
Baker Hughes Company is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.</div></div>

Executive Assistant

<div>
 
 Enabling Executive Effectiveness Through Trusted Partnership and Operational Excellence
 
 
 Delivering High‑Impact Administrative and Governance Support in a Fast‑Paced Environment
 
 
 
 
 Partner with the best
 
 
 
 Baker Hughes is a global energy technology company serving the oil and gas sector across more than 120 countries. The Compliance and Corporate Secretary function plays a vital role in supporting strong governance, regulatory compliance, and ethical business practices across the enterprise. The team works closely with executive leadership, the Board of Directors, and key stakeholders to ensure transparency, accountability, and operational excellence.
 
 
 
 Fuel your passion
 
 
 
 The Executive Assistant provides high‑level administrative and operational support to the VP, Chief Compliance Officer &amp; Corporate Secretary. This is a high‑profile, fast‑paced role that requires sound judgment, discretion, and exceptional organizational skills. The position enables executive effectiveness by managing complex schedules, coordinating governance activities, and supporting critical meetings and deliverables. By anticipating needs and navigating competing priorities, the Executive Assistant plays a key role in ensuring seamless execution across compliance, legal, and corporate governance activities.
 
 
 
 As an Executive Assistant, you will be responsible for:
 
 
 
 
 <ul>
 <li>
 Exercising strong judgment and discretion in prioritizing requests, managing competing deadlines, and escalating issues appropriately.
 </li>
 <li>
 Managing complex calendars and schedules, proactively identifying and resolving conflicts and preparing materials in advance of meetings.
 </li>
 <li>
 Coordinating domestic and international travel, including itineraries, logistics, and preparation and submission of expense reports.
 </li>
 <li>
 Scheduling and supporting Board and committee meetings by coordinating calendars, preparing agendas and materials, and tracking follow‑up actions.
 </li>
 <li>
 Supporting key corporate events, annual meetings, and external meetings with investors, Board members, and other stakeholders.
 </li>
 <li>
 Tracking and helping drive completion of key deliverables across the team, ensuring deadlines and commitments are met.
 </li>
 <li>
 Preparing, coordinating, and managing execution of documentation requests and other time‑sensitive materials.
 </li>
 <li>
 Coordinating notarizations and related documentation, including scheduling signings, preparing required materials, and tracking completion; serving as a commissioned Notary Public or obtaining Notary and eNotary commission as required.
 </li>
 <li>
 Managing departmental budget and spend, including tracking expenses against the approved budget and serving as the point of contact for invoice management; setting up and managing matters in Legal Tracker, liaising with law firms on invoice questions, reviewing invoices for accuracy, and ensuring timely processing and resolution.
 </li>
 <li>
 Organizing and maintaining electronic and physical files, records, and documentation in accordance with internal standards.
 </li>
 <li>
 Working in the office a minimum of three days per week, independently or alongside colleagues who are hybrid or remote.
 </li>
 <li>
 Performing additional duties and special projects as assigned.
 
 
 
 </li>
 </ul>
 
 To be successful in this role you will:
 
 
 
 
 <ul>
 <li>
 Have a bachelor&rsquo;s degree or equivalent work experience.
 </li>
 <li>
 Have a minimum of 5 years of experience as an Executive Assistant, preferably within a multinational organization.
 </li>
 <li>
 Have experience supporting senior executives, Boards, or Corporate Secretary functions, which is preferred.
 </li>
 <li>
 Have advanced technology skills and strong digital literacy, with the ability to quickly adapt to new systems and tools.
 </li>
 <li>
 Demonstrate a calm, positive, and solutions‑oriented approach when navigating new challenges and high‑pressure situations.
 </li>
 <li>
 Have strong organizational skills with excellent written and verbal communication abilities.
 </li>
 <li>
 Have high personal integrity and sound judgment, with the ability to discreetly handle highly confidential and sensitive information.
 </li>
 <li>
 Have advanced proficiency in M365 applications (Outlook, Word, Excel, PowerPoint), with the ability to produce executive‑ready materials.
 </li>
 <li>
 Be highly analytical with exceptional attention to detail and a strong commitment to accuracy.
 
 
 
 </li>
 </ul>
 
 Work in a way that works for you
 
 
 
 We recognize that everyone is different and that the way in which people want to work and deliver at their best is different for everyone too. In this role, we can offer the following flexible working patterns:
 
 
 One of our core values as a business is collaboration and, as such, whilst flexible work options are available, we believe there is a strong benefit to having our teams regularly co‑located in the office to enable effective communication, alignment, and support.
 
 
 
 Working with us
 
 
 
 Our people are at the heart of what we do at Baker Hughes. We know we are better when all of our people are developed, engaged and able to bring their whole authentic selves to work. We invest in the health and well‑being of our workforce, train and reward talent and develop leaders at all levels to bring out the best in each other.
 
 
 
 Working for you
 
 
 
 Our inventions have revolutionized energy for over a century. But to keep going forward tomorrow, we know we have to push the boundaries today. We prioritize rewarding those who embrace change with a package that reflects how much we value their input. Join us, and you can expect:
 
 
 Contemporary work‑life balance policies and wellbeing activities
 
 
 Comprehensive private medical care options
 
 
 Safety net of life insurance and disability programs
 
 
 Tailored financial programs
 
 
 
 Additional Elected Or Voluntary Benefits
 
 
 
 This position requires valid work authorization in the country of employment. The employer is unable to sponsor work authorization for this role at any time.
 
 
 You will be eligible to participate in Company-sponsored benefit programs, including health &amp; welfare programs and the Thrift Plan (401k). You will have a choice of coverage options that best suit your needs. Coverage options and contribution amounts are related to your benefit elections, base salary level, and specific requirements of each of these plans.
 
 
 This position is eligible for our comprehensive and competitive benefits package, which can be found
 
 
 here
 
 
 , and is further eligible for additional forms of compensation such as bonuses subject to the terms of the applicable benefit plans or policies.
 
 
 The Baker Hughes internal title for this role is: Exec Asst-Ceo/Grp Pres
 
 
 
 About Us:
 
 
 
 We are an energy technology company that provides solutions to energy and industrial customers worldwide. Built on a century of experience and conducting business in over 120 countries, our innovative technologies and services are taking energy forward &ndash; making it safer, cleaner and more efficient for people and the planet.
 
 
 
 Join Us:
 
 
 
 Are you seeking an opportunity to make a real difference in a company that values innovation and progress? Join us and become part of a team of people who will challenge and inspire you! Let&rsquo;s come together and take energy forward.
 
 
 Baker Hughes Company is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
 
 
 
 R162993
 
</div>

Small Places

OverviewSmall Places is seeking a dynamic and experienced Administrative Assistant to support our leadership team in their day-to-day operations at our urban farm location, Finca Tres Robles. The Administrative Assistant plays a key role in supporting organizational growth by strengthening internal systems and external relationships. This position provides high-level administrative support to the Executive Director and Development Manager, with a strong focus on donor engagement, scheduling, and management of our Neon CRM system. As our network of supporters grows, this role ensures timely, thoughtful communication and helps maintain meaningful connections with recurring and prospective donors.Responsibilities:As our Administrative Assistant, your responsibilities will include but not limited to:Executive &amp; Administrative Support<ul><li>Manage and coordinate calendars for the Executive Director and Development Manager</li><li>Schedule meetings, site visits, and donor engagements</li><li>Prepare meeting materials, agendas, and follow-up notes</li><li>Support general administrative needs and organizational coordination</li></ul>Donor Relations &amp; Communications<ul><li>Assist in maintaining relationships with recurring and new donors through timely communication with Development Manager</li><li>Draft and send donor acknowledgments, thank-you messages, and follow-ups</li><li>Track donor interactions and help ensure consistent engagement</li><li>Support planning and coordination of donor visits and events</li></ul>CRM &amp; Data Management<ul><li>Maintain and update donor records in our Neon CRM system</li><li>Ensure accuracy and organization of contact information, giving history, and engagement notes</li><li>Generate basic reports to support development strategy and outreach</li><li>Support gift tracking and acknowledgment processes</li></ul>Qualifications and Experience &ndash; preferences:<ul><li>1-2 year of experience in administrative roles</li><li>Systems-oriented, relationship-driven and community-minded</li><li>Strong organizational skills and attention to detail</li><li>Excellent written and verbal communication skills</li><li>Experience with Google Drive and Microsoft Office</li><li>Ability to manage multiple priorities and meet deadlines</li><li>Discretion and integrity in handling sensitive information</li><li>Proactive and adaptable in a growing organization</li><li>Experience with CRM systems + Quickbooks Online - preferred</li><li>Possess sound judgment, a level-head, and a fair mind, especially under pressure.</li><li>Able to self-direct and carry out tasks independently.</li><li>Well organized with attention to detail and proven ability to multi-task.</li><li>Ability to meet deadlines.</li><li>Interest in food access and/or community-based initiatives</li><li>Bi-lingual (English and Spanish) - preferred</li></ul>Schedule and Pay:<ul><li>This is a part-time role, ~10-15 hours/week</li><li>$17-20/hr &ndash; based on previous experience</li></ul>Pay: $17.00 - $20.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Administrative Assistant

The Church Without Walls

OverviewThe Administrative Assistant to the Minister of Ministries &amp; Media provides comprehensive administrative and organizational support to ensure the effective operation of the Executive Office. This position assists in coordinating communication, scheduling, record-keeping, and project tracking for the Minister of Ministries and Media. The Administrative Assistant serves as a key liaison between the Minister of Ministries and Media, staff, ministry leaders, and community partners. Advancing the mission, vision, and core values of The Church Without Walls.Key ResponsibilitiesExecutive Support&middot; Manage and maintain the Minister of Ministries &amp; Media&rsquo;s schedule, meetings, travel, and correspondence.&middot; Prepare, proofread, and distribute letters, reports, presentations, and other documents.&middot; Handle confidential information with the highest degree of integrity and discretion.&middot; Serve as the initial point of contact for internal and external inquiries directed to the Minister of Ministries and Media.Operational &amp; Ministry Coordination&middot; Support the implementation and documentation of strategic goals and initiatives.&middot; Coordinate interdepartmental communication to ensure timely follow-up on assigned projects.&middot; Maintain organized and up-to-date digital and physical filing systems for executive operations.&middot; Assist with administrative tasks related to staff onboarding, communications, and workflow tracking.Financial &amp; Administrative Support&middot; Process invoices, expense reimbursements, and purchasing requests under the direction of the Minister of Ministries and Media.&middot; Assist with budget preparation, expenditure tracking, and basic financial documentation.Ministry &amp; Administrative Support&middot; Supporting administrative processes that ensure operational readiness across administration, finance, HR, facilities, and ministry coordination.&middot; Providing administrative support for ministry development, budgeting, and calendaring initiatives.&middot; Maintaining records, reports, and follow-up documentation connected to strategic planning, ministry reviews, and key performance measures.&middot; Assisting with coordination between the Minister of Ministries and Media, ministry leaders, and Christian Education staff for continuing education, professional growth, and spiritual development initiatives.&middot; Coordinates meetings, retreats, and events for ministry staff focused on spiritual development, strategic goals, and annual planning.&middot; Helping facilitate communication and logistics related to annual strategic planning and the development of financial plans that align with church objectives.Qualifications:Associate or bachelor&rsquo;s degree preferred, or equivalent administrative experience.<ul><li>Minimum of 5 years of administrative experience supporting senior leadership in a church, nonprofit, or corporate setting.</li><li>Proficiency with Microsoft Office Suite, Google Workspace, and general office technology.</li><li>Exceptional organization, communication, and time management skills.</li><li>Demonstrated ability to manage multiple priorities in a fast-paced, ministry-focused environment.</li><li>Strong attention to detail, professionalism, and commitment to confidentiality.</li><li>Alignment with the mission, vision, and values of The Church Without Walls.</li></ul>Core Competencies:<ul><li>Professionalism &amp; integrity</li><li>Organizational and Time Management Skills</li><li>Strong written and verbal communication</li><li>Confidentiality and discretion</li><li>Problem-Solving &amp; Initiative</li><li>Team Collaboration and Interpersonal Effectiveness</li><li>High Capacity and Detail-Oriented</li><li>Proactive and Positive Attitude</li><li>Multitasker, Creative, and Fast Learner</li></ul>Spiritual Expectations:<ul><li>Maintain a personal relationship with Jesus Christ and a lifestyle consistent with biblical principles.</li><li>Support and actively participate in the mission, vision, and values of The Church Without Walls.</li></ul>Pay: $45,000.00 - $52,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive administrative support: 5 years (Required)</li></ul>Ability to Commute:<ul><li>Houston, TX 77084 (Required)</li></ul>Work Location: In person

Part-Time Estate Law Paralegal (retired) We are seeking someone in Houston, TX (prefer &quot;inside the loop&quot;) to provide business and clerical administrative support for a growing startup serving senior clients.You'll work closely with a busy female president in a dynamic, flexible environment &mdash; primarily remote with occasional local travel to client and supervisor meetings.This role is a great fit for someone who:<ul><li>Has built a strong professional career as a paralegal in the estate law area and isn't done contributing but does not need or want full-time work.</li><li>Brings seasoned judgment, life experience, and a steady professional presence</li><li>Communicates with polish and writes with clarity</li><li>Is proficient in MS Office, especially Excel; QuickBooks Online familiarity a plus</li><li>Has reliable transportation</li></ul>Prior estate law paralegal experience is important and administrative, executive assistant, or personal assistant experience welcomed. Banking or legal industry experience is helpful. Primarily: we deeply value the perspective and reliability that comes with real-world experience.Hours are variable and flexible &mdash; designed to fit around the life you've built.Pay: $15.00 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Application Question(s):<ul><li>Do you prefer a part-time job ongoing? Why is this a fit for you?</li><li>Do you have strong MS Office and Excel skills?</li><li>WHY do you feel that this job is a fit for you?</li><li>Do you have paralegal experience in the area of estate law?</li><li> Do you own a reliable, safe vehicle?</li></ul>Location:<ul><li>Houston, TX (Preferred)</li></ul>Work Location: Remote

Part-Time Paralegal

Management Controls

<div>Description: 
This role supports company operations, executive leadership, and office effectiveness by managing administrative systems, coordinating executive activities, and overseeing office operations. The ideal candidate is highly organized, proactive, and comfortable using modern digital and AI-assisted tools to improve efficiency, communication, and decision support.
The business is privately held with 30 years of experience, services most of the Fortune 100, and is experiencing exponential growth, which will last into the next decade. In addition to normal tech company benefits like performance bonuses, flexible PTO, stocked kitchens, and an in-house gym, MCi also offers 100% paid healthcare. We believe in innovation, teamwork, and continuous learning to stay at the forefront of technological advancements.
Management Controls is headquartered in Houston, Texas. This position is expected to be in the office on a hybrid schedule 3 days per week with 2 days remote. This role is not eligible for sponsorship or relocation.
Duties and Responsibilities
Executive Support<ul><li>
Provide high-level administrative support to the President and multiple VPs, including scheduling, meeting, calendar, and travel coordination, reporting, budget tracking, expense reporting and management, finance support and check cashing, and special projects</li><li>
Prepare presentations, summaries, briefing materials, and correspondence using productivity and AI-assisted tools to improve speed, clarity, and accuracy</li><li>
Anticipate executive needs, proactively identifying opportunities to streamline workflows, communications, and recurring tasks</li><li>
Schedule Company Town Halls, offsite leadership/company meetings, and team building events</li></ul>
Office Management &amp; Operations<ul><li>
Maintain office services by organizing office operations and procedures; controlling correspondence; designing and maintaining filing and document management systems; reviewing and approving office and kitchen supply orders; assigning and monitoring clerical functions</li><li>
Oversee records management by defining procedures for retention, protection, retrieval, transfer, and disposal of physical and digital records and manage mail, shipments, and deliveries</li><li>
Manage employee office events, main phone line, and coordinate with vendors</li><li>
Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement; liaise with building management for maintenance and upkeep of facilities</li><li>
Design and implement office policies and procedures by establishing standards, measuring results, and recommending improvements</li><li>
Coordinate Company Holiday Party and office catered lunches and food orders</li></ul>
Reporting, Analysis &amp; Process Improvement<ul><li>
Keep management informed by reviewing, analyzing, and creating reports; summarizing information; identifying trends and opportunities for improvement</li><li>
Utilize spreadsheets, presentation software, and AI-assisted reporting tools to support executive decision-making</li><li>
Support budgeting and financial objectives by preparing annual budgets, tracking expenditures, analyzing variances, and initiating corrective actions</li></ul>
AI-Enabled Productivity &amp; Continuous Improvement<ul><li>
Use AI and automation tools (e.g., Microsoft Copilot, AI-assisted document creation, scheduling, transcription, summarization, or workflow tools) to: Improve document preparation, meeting notes, and reporting; Streamline scheduling, follow-ups, and routine communications; Reduce manual effort in repetitive administrative and office management tasks</li><li>
Stay current on emerging administrative, office management, and AI-enabled productivity practices and identify practical ways to apply them within the organization</li><li>
Partner with leadership and staff to adopt tools responsibly, ensuring confidentiality, accuracy, and professional standards are maintained</li></ul>
Requirements:
<ul><li> 5+ years of experience in an upper-level administrative or executive assistant role</li><li>
2+ years of experience in a receptionist, office coordinator, or office management role</li><li>
Strong proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook) and document management tools</li><li>
Experience using AI-assisted productivity tools (e.g., Microsoft Copilot, AI document drafting, transcription, or scheduling tools) to support administrative or office operations</li><li>
High level of integrity with demonstrated ability to ability to exercise sound judgment, discretion, and confidentiality with confidential information</li><li>
Highly detail-oriented, solution-minded, proactive self-starter mindset</li><li>
Exceptional written and verbal communication skills, confident and polished in virtual and in-person interactions</li><li>
Strong organizational and prioritization skills with the ability to manage multiple stakeholders</li><li>
Comfortability working independently while collaborating closely with executives and teams</li><li>
Professional demeanor, service-oriented mindset, and positive &ldquo;can-do&rdquo; attitude</li></ul>
Preferred Qualifications<ul><li>
Experience supporting senior executives in a fast-paced or growing organization</li><li>
Exposure to basic workflow automation, task tracking, or process improvement tools</li><li>
Willingness and curiosity to continue learning new tools that improve executive and office effectiveness</li></ul></div>

Executive Assistant & Office Manager (AI-Enabled)

Explore 1081+ Executive assistant to the ceo in Houston this May. Find roles across top companies and apply now to boost your career.

1081 executive assistant to the ceo jobs In Houston

Executive Assistant to the CEO

Executive Assistant

Executive Assistant

Administrative Assistant

Administrative Assistant

Part-Time Paralegal

Executive Assistant & Office Manager (AI-Enabled)