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executive assistant to the chief hr officer

Children's Institute, Inc.

<div>The HR Administrative Coordinator provides executive administrative level support to the Human Resources department. The position works closely with the CHRO and is responsible for the department&rsquo;s communications, scheduling, and execution of strategic priorities.<h1 class="jobSectionHeader">
DUTIES</h1>
SUMMARY
The HR Administrative Coordinator provides executive administrative level support to the Human Resources department. The position works closely with the CHRO and is responsible for the department&rsquo;s communications, scheduling, and execution of strategic priorities.
ESSENTIAL DUTIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
HR Initiative &amp; Project Coordination<ul><li>
Track HR initiatives, projects, and commitments to support timely follow-through</li><li>
Maintain timelines, milestones, and dependencies for HR-led initiatives</li><li>
Provide regular visibility into upcoming deadlines, risks, and action items</li><li>
Flag delays, capacity constraints, or competing priorities to HR leadership</li><li>
Support the rollout of key HR programs (e.g., performance management, employee engagement) by coordinating timelines, tracking action items, and coordinating supporting communications and materials</li></ul>
Meeting &amp; Documentation Support<ul><li>
In collaboration with the OCM (Organizational Change Manager), coordinate logistics for HR leadership meetings, including calendaring, agendas, and materials</li><li>
Take clear, accurate meeting notes and document decisions, action items, owners, and next steps</li><li>
Compile and organize documents and materials for HR leadership and working meetings</li><li>
Maintain organized records of HR plans, decisions, and materials</li><li>
Ensure documentation is accurate, up to date, and accessible to relevant stakeholders</li></ul>
Communication &amp; Coordination Support<ul><li>
Coordinate HR trainings, and other enablement efforts by preparing materials, managing logistics, and delivering standardized or scripted content as needed</li><li>
Support internal HR communications by organizing and distributing materials such as e-newsletters, slide decks, and HR Town Hall content, in coordination with HR leadership and Marketing as needed</li><li>
Maintain HR knowledge management resources to ensure HR-related content is organized, current, and accessible</li><li>
Serve as a point of coordination between HR functions to support alignment and information flow</li></ul>
Process, Tracking &amp; Quality Control<ul><li>
Support the application of HR policies and procedures by documenting processes, identifying gaps or inefficiencies, and escalating recommendations for improvement to HR leadership</li><li>
Support HR compliance by following established procedures, maintaining accurate records, and escalating questions or potential issues to HR leadership</li><li>
Maintain trackers, templates, and tools that support consistent HR processes</li><li>
Monitor progress against plans and proactively update tracking tools</li></ul>
General HR Administrative Support<ul><li>
Provide a broad range of administrative support to the CHRO and HR leadership team, including calendar management, expense reports, invoices, correspondence, and travel coordination</li><li>
Create and edit presentations, documents, and reports for HR leadership as requested</li><li>
In collaboration with OCM, plan and coordinate HR-related events such as offsites, department meetings, and cross-functional workshops, including preparing materials, capturing outputs, and facilitating follow-ups</li><li>
Assist with onboarding, offboarding, and internal HR processes as needed</li></ul>
ADDITIONAL DUTIES<ul><li>
Other duties and special projects as assigned</li></ul>
SUPERVISORY RESPONSIBILITIES<ul><li>
This job has no supervisory responsibilities</li></ul><h1 class="jobSectionHeader">
QUALIFICATIONS</h1> 
EDUCATION &amp; EXPERIENCE<ul><li>
Bachelor&rsquo;s degree in related field, preferred</li><li>
5+ years of administrative experience, with at least 2 years executive assistant experience or equivalent combination of education and experience</li><li>
Communications experience strongly preferred</li><li>
Project management experience highly desired</li></ul>
OTHER QUALIFICATIONS<ul><li>
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly and timely with excellent attention to detail</li><li>
Effective interpersonal skills and the ability to build relationships with agency stakeholders</li><li>
Demonstrated proactive approaches to problem-solving with strong decision-making capability</li><li>
Ability to work on assignments independently</li><li>
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response</li><li>
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment</li><li>
Forward-thinking and proactive contributor, who actively seeks opportunities and proposes solutions</li><li>
Possesses a valid driver's license and state-required auto insurance or reliable transportation depending on business needs</li><li>
This is a hybrid role which requires travel to CII sites about 20% of the time (about once per week)</li><li>
Sensitivity to service population&rsquo;s cultural and socioeconomic characteristics</li><li>
Excellent verbal and written communication skills, including the ability to draft correspondences with and other communications quickly with minimum direction</li><li>
Understands CII&rsquo;s basic philosophy and participates fully in carrying out its mission</li></ul>
CERTIFICATES, LICENSES, REGISTRATIONS<ul><li>
None required</li></ul>
COMPUTER SKILLS<ul><li>
Advanced knowledge of Microsoft Office 365 (i.e., Word, PowerPoint, Excel, Teams, etc.)</li></ul>
VISION REQUIREMENTS<ul><li>
No special vision requirements</li></ul>
NOISE LEVEL<ul><li>
Moderate noise</li></ul>
REQUIRED TRAINING<ul><li>
New Hire Orientation</li><li>
AB-1343: Sexual Harassment Prevention Training</li><li>
Mandated Reporter</li></ul>
COMPENSATION:
$73,601.00 USD - $85,469.00 USD
In accordance with California law, the expected pay range for this position is included in this posting. The actual compensation will be determined based on factors permitted by law. New hires will be offered a salary at the starting point of the range to maintain internal inequity and allow opportunity for future salary growth. CII salaries are determined based on comprehensive internal and external market analysis, as well as the skills, education, and experience relevant to each position.
BENEFITS:<ul><li>
Generous paid PTO, plus 10 paid holidays and CII is closed between Christmas and New Year</li><li>
Excellent medical, dental, and vision insurance for eligible employees and qualified dependents</li><li>
403b Retirement Plan with employer contribution for eligible employees</li><li>
Up to $4,500 in tuition reimbursement per calendar year</li><li>
Eligible for the Public Service Loan Forgiveness program</li><li>
Flexible Spending Account (FSA) &amp; Health Savings Account (HSA)</li><li>
Employer paid Life and AD&amp;D Insurance</li><li>
Voluntary Supplemental Insurance</li><li>
Opportunity for growth &amp; advancement</li><li>
Professional development &amp; continued training</li><li>
Team building &amp; bonding through company sponsored events &amp; activities</li></ul>
CONTINGENCIES:<ul><li>
Influenza immunization or declination</li><li>
COVID-19, MMR and Tdap immunizations</li><li>
Education verification</li><li>
Reference check</li><li>
Background fingerprint clearance (FBI, DOJ, CACI) conducted by the California Department of Social Services</li><li>
Drug and alcohol screening</li><li>
Tuberculosis screening</li></ul></div>

Executive Assistant to the Chief HR Officer

JWCH Institute

<div>Position Purpose:
The position is responsible for providing management and oversight for the daily operations of an assigned dental clinic and dental administrative and auxiliary dental teams, to include dental front office receptionists and dental assistants. The Dental Manager works closely with the Lead Dentists, the Regional Dental Manager, and the Chief Dental Officer to ensure delivery of comprehensive quality oral health services to Wesley Health Centers&rsquo; patient population and meet operational goals. This position requires the ability to maintain strict professional boundaries with staff members. Must be adept at problem solving and be able to think critically to achieve positive and reasonable solutions to patient grievances and managing team morale. Requires the ability to prioritize projects.
Principal Administrative Responsibilities:<div><ul><li>
Make sure that daily Dental Care Team Huddles are conducted each morning and that the meetings are logged for each Dental Care Team.</li><li>
Models excellent customer service both internally and externally as a representative of Wesley Health Centers.</li><li>
Make sure that Dental Staff are following a high level of Customer Service following AIDET principles and special comfort touches. Enforces Telephone scripts and 3 rings rule to answer calls.</li><li>
Supports and trains Dental Front Office regarding business functions such as receipts, use of Dental Sliding Fee, charges, posting of transactions on EPM, dental coding, daily reconciliation, and deposits.</li><li>
Make sure ALL STAFF Front and Back are well trained in the use of computers and NextGen modules-EPM, EDR, EHR</li><li>
Works with the Lead Dentist to achieve expected levels of productivity (20 scheduled appointments for an 8-hour day/provider OR 22 scheduled appointments for a 10-hour day/provider).</li><li>
Full understanding of productive scheduling methods to meet goals while assisting and educating providers to meet their personal goals. Monitors and coordinates appointment schedules and training of Front Office Staff on optimal scheduling for efficiency and productivity.</li><li>
Make sure New Patients are called and scheduled within 2 weeks.</li><li>
Monitor patient registration, eligibility verifications and financial screening process of Dental Front Office and suggest improvement of processes to Dental Operations Manager and CDO.</li><li>
Ensure compliance with HIPAA.</li><li>
Make sure that Front Office staff is making confirmation calls and following up with no shows, cancellations, referrals, unscheduled treatment plans and recalls.</li><li>
Monitors the appointment schedules for all dental providers to maximize productivity.</li><li>
Assist in Back Office Functions as needed if RDA or DA is licensed.</li><li>
Understands and interprets KEY Performance Indicators and adjusts operational functions accordingly.</li><li>
Helps to achieve DHSP stated grant goals on unduplicated clients by engaging with onsite primary care providers and HIV Specialists, medical staff and MCC Teams to make sure Oral Screenings of potential clients and internal dental referrals are being made to the dental clinic.</li><li>
Conducts OUTREACH activities to outside potential referral sources and distributes flyers and Referral Slips. Follows-up with referral sources monthly.</li><li>
Order monthly Dental Front Office Supplies and obtains approval from CDO.</li><li>
Helps to motivate, guide and encourage dental team to achieve goals.</li><li>
Provides leadership to onsite staff and fosters a departmental team atmosphere including the expectation that staff will be asked to cover at other sites as needed.</li><li>
Continually assesses staffing needs.</li><li>
Manages Staffing Schedules at assigned clinics monthly to ensure efficiency and smooth clinic workflow and sends schedule to CDO and Dental Operations Manager each month.</li><li>
Oversee scheduling of clinic personnel and coordinates time-off, vacation requests and approval process under the guidance of the CDO.</li><li>
Reviews ALL Specialty Referrals for appropriateness and notifies Lead Dentist and CDO of any dental provider issues.</li><li>
Manages Specialty referrals and Pre-Authorizations for HMOs on a weekly basis. Has Front Office call patients when treatment has been authorized by insurance as well as to follow-up pending treatment for patients after specialty care is completed.</li><li>
Plans, and creates agenda and facilitates monthly team meetings along with Lead Dentist.</li><li>
Participates in Quality Improvement activities including PDSAs as assigned by Dental Operations Manager and CDO.</li><li>
Oversees coordination of facility maintenance as needed</li><li>
Maintains and supports the CARE TEAM concept for patient continuity of care</li><li>
Supports, directs, and manages administrative and auxiliary dental staff as needed with performance reviews, employee related matters or corrective action plans as needed with the approval of CDO and assistance of HR Staff. Performs Annual Performance Evaluation of Dental Front Office Receptionists. Coaches and mentor Dental Front Office staff and Dental Auxiliaries.</li><li>
Helps to recruit, train and retain high quality dental staff.</li><li>
Provide training and development support to ensure all dental administrative and auxiliary staff of assigned clinics</li><li>
demonstrate knowledge of business models, operating procedures, and protocols.</li><li>
Support daily clinic operations</li><li>
Respond to clinical and operational concerns timely and effectively</li><li>
Ensure that patient grievances are documented as warranted and resolved in a manner satisfactory to the patient in collaboration with Lead Dentist and Clinic Administrator following proper protocols to avoid escalation. Follow through to ensure a satisfactory resolution.</li><li>
Manages and facilitates the correction of Open Encounters and reports corrections to assigned Biller</li><li>
Run the Finalized Report AND the EPM/EHR Pending Charges Report DAILY 30 minutes before the end of each and communicates any issues to the Front Office Staff AND Dental Providers to correct PRIOR to leaving for the day. GOAL is to have ZERO OPEN ENCOUNTERS.</li><li>
Facilitates Audits and helps to implement any corrective action plans</li><li>
Works with Lead Dental Assistant to make sure that all Dental Logs are updated, daily, weekly and monthly.</li><li>
Make sure that the Dental Front Office provides printed Daily Appointment lists at the end of each day for the next day.</li><li>
Monitors Daily Dental Clinic Productivity for all Dental Providers on-site and works with Lead Dental Assistant to make sure that Oral Screenings are being performed to fill gaps in the schedule for all Dental Providers.</li><li>
Works with Clinic Administrators to make sure that Medical Providers and Medical Staff are engaged with the SAME DAY Oral SCREENINGS process and ensure that Dental Screening opportunities are being optimized each day from the medical side. Encourage MEDICAL-DENTAL Integration and establishment of a Dental Home for Patients</li><li>
Has intricate knowledge of Denti-Cal covered and non-covered services and limits of services and guides Dental Front Office and Dental providers with regards to Medi-Cal Dental Guidelines as we as all as other programs within the dental clinic such as DHSP/RWP, MHLA or any dental HMOs and/or Dental Commercial Insurances.</li><li>
Reports to the Chief Dental Officer, the monthly Dental Encounters/Dental Provider, no shows and Same Day Oral Screenings, over-the-counter collections by type (cash, check, credit card), i2i reports including Referrals, Dental Quality Measures, Medical- Dental Integration.</li><li>
Manages conflicts with Dental Administrative and Auxiliary Staff with the assistance of the Lead Dentist in a positive constructive manner using CONFLICT RESOLUTION tools.</li><li>
Manages and Reports to CDO and HR any work-related staff injuries following agency protocols with the assistance of the Clinic Administrator and HR Staff.</li><li>
Utilizes and monitors effectiveness and efficiency of all equipment and supplies used in the delivery of service and reports any deficiencies or needed repairs to the Chief Dental Officer immediately.</li><li>
Assists with in-service and on-going training of staff</li><li>
Builds relationships and fosters a high level of customer service</li><li>
Consults with Chief Dental Officer regarding work performance of dental providers and with Dental Operations Manager regarding Dental Assistants, and Dental Front Office Staff.</li><li>
Conference with the CDO and Dental Operations Manager on dental management issues.</li><li>
Works closely with the CDO and Dental Operations Manager to focus on continuous program improvement, clinical care, and exceptional service to patients.</li><li>
Participates in appropriate oral health promotion/ dental disease prevention activities both on and off site as required.</li><li>
Travels when necessary to meet operational needs.</li><li>
Responsible for personal compliance with all applicable federal, state, local, clinic rules, regulations, protocols, and procedures including personnel issues, workplace safety, public health and confidentiality.</li><li>
Adhere to all organizational safety policies, procedures, and regulatory requirements to ensure a safe environment for patients, staff, and visitors.</li><li>
Participate in required safety and compliance trainings and apply learned practices in daily work activities.</li><li>
Identify, report, and help mitigate unsafe conditions, incidents, or hazards in the workplace.</li><li>
Use equipment, tools, and supplies safely and responsibly in accordance with organizational and regulatory standards.</li><li>
Maintain awareness of infection control, occupational health, and emergency preparedness procedures appropriate to the role.</li><li>
Maintain regular and predictable attendance.</li></ul></div><div>
Requirements:</div><ul><li>
High School Diploma</li><li>
Business Management coursework</li><li>
CPR/BLS Current</li><li>
At least 3 years of supervisory experience</li><li>
Demonstrated knowledge and success in driving overall clinical operations.</li><li>
Ability to travel from site to site as needed.</li><li>
Experience in working with clients and staff from diverse socio-economic, ethnic, and cultural background.</li><li>
At least 4 years working in a dental office front and/or back</li></ul><div></div><div> 
Preferred:</div><ul><li>
FQHC or Community Health Center experience.</li><li>
Management experience.</li><li>
Experience with NextGen/EDR preferred.</li><li>
Bilingual English/Spanish preferred</li><li>
DA/RDA preferred</li></ul><div></div><ul><li> 
All JWCH, Wesley Health Centers workforce members are recommended to be fully vaccinated against COVID-19.</li></ul>
Employee Benefits:
At JWCH Institute, Inc., we believe in taking care of those who take care of others. If you work 30+ hours per week, you&rsquo;ll enjoy competitive pay and a robust benefits package that includes:<ul><li>
Medical, Dental, Vision</li><li>
Monthly employer-sponsored allowance for assistance with health premiums.</li><li>
Funded Health Savings Account (up to deductible) to assist with carrier-approved medical expenses.</li><li>
Paid time off (vacation, sick leave) and 13 paid holidays.</li><li>
401(k) Safe Harbor Profit Sharing plan.</li><li>
Mileage reimbursement.</li><li>
Short- and long-term disability plans (LTD/STD).</li><li>
Life insurance policy &amp; AD&amp;D, and more!</li></ul>
Become part of a team where your work matters. Apply today and help us change lives, one patient at a time.
JWCH Institute, Inc + Wesley Health Centers is an Equal Opportunity and Fair Chance Employer.</div>

Dental Manager

Harper Harrison

<div>
 
 
 Executive Assistant
 
 
 
 
 Los Angeles, CA
 
 
 
 
 Full-Time, On-Site
 
 
 
 
 Reports to: Founder / Principal
 
 
 
 
 
 
 
 About the Company
 
 
 
 We are a fast-growing, vertically integrated real estate platform with operations across development, construction, &amp; property management. The business is active across multiple projects, entities, &amp; stakeholders at any given time, with a strong reputation for high standards, entrepreneurial thinking, &amp; executional excellence.
 
 
 
 
 
 This is a high-performance environment where details, reliability &amp; speed matters. The team is lean, hands-on, &amp; deeply invested in building a best-in-class platform.
 
 
 
 
 
 
 Role Overview
 
 
 
 This is a high-trust, highly operational role at the center of a fast-moving real estate business. You will serve as the primary administrative &amp; operational support to the Founder / Principal, while also helping drive day-to-day office management, accounts payable coordination, project administration, &amp; HR support across multiple business lines.
 
 
 
 
 
 We are looking for someone who wants to own this seat long term. Someone who takes pride in being the backbone of a growing company, enjoys bringing structure to busy environments, pays close attention to detail, &amp; is always willing to step in and help wherever needed.
 
 
 
 
 
 Success in this role comes from consistency, follow-through, discretion, sound judgement, &amp; a genuine desire to keep the business operating smoothly.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Personal Support
 
 
 <ul>
 <li>
 Manage the Principal&rsquo;s calendar, schedule meetings, send invites, &amp; proactively resolve scheduling conflicts
 </li>
 <li>
 Coordinate business &amp; personal travel, including flights, hotels, ground transportation, &amp; logistics
 </li>
 <li>
 Handle personal errands &amp; administrative tasks that support the Principal&rsquo;s day-to-day effectiveness
 </li>
 <li>
 Obtain a notary license, if not already held, &amp; serve as an in-house notary for company documents
 </li>
 </ul>
 
 
 Accounts Payable &amp; Administrative Finance Support
 
 
 <ul>
 <li>
 Monitor the company billing inbox, review incoming invoices, &amp; route them accurately
 </li>
 <li>
 Process invoices, maintain clear notes, &amp; ensure correct coding across entities &amp; budget lines
 </li>
 <li>
 Support check runs, payment tracking, vendor communication, &amp; document organization
 </li>
 <li>
 Follow up with internal team members to ensure receipts, backup, &amp; supporting documentation are submitted on time
 </li>
 <li>
 Maintain organized vendor records, payment files, &amp; accounting-related documentation
 </li>
 <li>
 Assist with logging incoming payments, recordkeeping, &amp; periodic reconciliation support
 </li>
 </ul>
 
 
 Office Administration
 
 
 <ul>
 <li>
 Maintain a highly organized, professional office environment
 </li>
 <li>
 Oversee office supplies, vendors, general upkeep, &amp; administrative systems
 </li>
 <li>
 Own digital filing systems across multiple entities &amp; enforce strong document discipline internally
 </li>
 <li>
 Support onboarding, employee file management, insurance tracking, &amp; general HR administration
 </li>
 <li>
 Help maintain compliance records for subcontractors, consultants, &amp; vendors
 </li>
 <li>
 Track internal workflows, action items, &amp; project management boards to ensure deadlines &amp; statuses remain current
 </li>
 </ul>
 
 
 Project &amp; Operational Support
 
 
 <ul>
 <li>
 Assist with contract administration, document distribution, &amp; project file organization
 </li>
 <li>
 Update budgets, tracking logs, &amp; summary reports as contracts are executed
 </li>
 <li>
 Maintain compliance documentation, including insurance, W-9s, licenses, &amp; related records
 </li>
 <li>
 Coordinate purchasing support, permit-related payments, draw package organization, &amp; document collection
 </li>
 <li>
 Follow up with project teams to ensure approvals, invoices, &amp; supporting materials are received on time
 </li>
 <li>
 Review project documentation for completeness, accuracy, &amp; consistency
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 Required
 
 
 <ul>
 <li>
 Extensive experience in an Office Manager, Executive Assistant, Administrative, or Operations role
 </li>
 <li>
 Basic QuickBooks proficiency, including bills, invoices, payments, &amp; transaction lookups
 </li>
 <li>
 Working knowledge of accounts payable processes
 </li>
 <li>
 Strong Excel / Google Sheets skills, with the ability to build &amp; maintain organized trackers
 </li>
 <li>
 Comfortable learning new software platforms &amp; troubleshooting independently when needed
 </li>
 <li>
 Excellent organizational skills with strong attention to detail
 </li>
 <li>
 Calm, professional demeanor with the ability to manage competing priorities
 </li>
 <li>
 Proactive mindset with a strong sense of ownership
 </li>
 <li>
 Strong judgement, follow-through, &amp; ability to connect the dots across multiple moving pieces
 </li>
 <li>
 Comfortable handling occasional work-related errands or local administrative tasks
 </li>
 <li>
 Strong working knowledge of Dropbox, Google Drive, or similar file management tools
 </li>
 <li>
 Notary license, or willingness to obtain one shortly after hire
 </li>
 </ul>
 
 
 
 
 
 Preferred
 
 
 <ul>
 <li>
 Experience in real estate, construction, development, architecture, or property management
 </li>
 <li>
 Familiarity with Procore, Asana, Plate IQ, Spend IQ, or similar tools
 </li>
 <li>
 Experience supporting multiple LLCs, entities, or business units
 </li>
 <li>
 Exposure to real estate transactions, escrow, title, or closing documentation
 </li>
 <li>
 Familiarity with fund control, draw packages, or construction lending processes
 </li>
 </ul>
 
 
</div>

Executive Assistant

<div>
 
 Company Information
 
 
 
 For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.
 
 
 Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.
 
 
 If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!
 
 
 
 Job Summary
 
 
 
 The AEG Presents Strategy Group partners with the executive team and leaders across the company, to address critical challenges and develop and execute strategies that drive business improvement. The Data Analyst works with the Chief Strategy Officer, two strategy directors, and a data scientist, across all strategic and operational areas of the AEG Presents business, with a focus on quantitative/statistical modeling and business performance analysis.
 
 
 
 Essential Functions
 
 
 
 <ul>
 <li>
 Develop predictive and statistical models to improve performance across all AEG Presents business lines, by gathering, cleansing, and analyzing data from multiple defined and undefined data sources using data extraction and analysis tools (SQL, Excel, PowerBI), and using statistical/programming tools (Python, R) to design and execute advanced analytics (regression, clustering, time series, etc.).
 </li>
 <li>
 Lead implementation of statistical data models into proprietary custom-built software platforms for use in AEG Presents business operations, working collaboratively with the digital team and other business stakeholders by defining requirements and developing underlying data structures.
 </li>
 <li>
 Design and execute financial and operational analysis by leveraging in-house and 3rd party operational, transactional, and financial data, and use visualization tools to develop business performance reports for AEG Presents management across multiple departments (e.g., festivals, venues, touring).
 
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 BA/BS Degree (4-year)
 </li>
 <li>
 0-2 years Of related work experience
 </li>
 <li>
 Strong quantitative analytical skills, with the ability to derive insights from large data sets, exceptional attention to detail, and a desire to creatively solve challenging problems
 </li>
 <li>
 Excellent written and verbal communication skills, with the ability to present findings from technical analysis to non-technical audiences
 </li>
 <li>
 General business acumen, with the ability to analyze the live events industry and recommend business improvements
 </li>
 <li>
 Ability to learn quickly and manage projects independently
 </li>
 <li>
 Proficiency in data science programming languages (Python and/or R)
 </li>
 <li>
 Proficiency in SQL, experience with data visualization tools (e.g., Tableau, PowerBI)
 </li>
 <li>
 Music or other entertainment experience a plus, as well as a passion for music and knowledge of artists and industry trends preferred
 </li>
 <li>
 Familiarity with basic financial statements (profit and loss, balance sheet) preferred
 
 
 
 </li>
 </ul>
 
 Payscale:
 
 $82,924-$89,250
 
 
 
 Bonus:
 
 
 This position is not eligible for a bonus under the current bonus plan requirements.
 
 
 
 
 Benefits:
 
 
 
 Full-time:
 
 We offer a comprehensive benefits package that includes: medical, dental and vision insurance, paid holidays, vacation and sick time, company paid basic life insurance, voluntary life insurance, parental leave, 401k Plan (with a current employer match of 3%), flexible spending and health savings account options, and wellness offerings.
 
 
 
 AEG reserves the right to change or modify the employee&rsquo;s job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside their normal description.
 
 
 AEG's policy is to hire the most qualified applicants, and we comply with all applicable federal, state and local employment laws in making hiring and employee decisions. We are an equal opportunity employer and do not discriminate against applicants or employees on the basis of race, color, marital status, disability, religion, age, sex, sexual orientation, national origin, genetic information, veteran status, or any other legally protected status recognized by applicable federal, state or local law.
 
 
 Employer does not offer work visa sponsorship for this position.
</div>

Data Analyst

University of California Los Angeles

<div><div><div><div><div>Under minimal direction of the Department Chair, the incumbent serves as the Management Services Officer for the Department of Environmental Health Sciences in the UCLA Fielding School of Public Health, including the Center for Occupational and Environmental Health (COEH) and the Environmental and Molecular Toxicology (EMT) interdepartmental degree program. Responsibilities include, but are not limited to, overall administration and management of the Department and Center, including fiscal management and oversight, Contracts and Grants pre-award, academic and staff human resources, Visiting Scholars and students, Student Affairs, space and facilities planning. MSO works with the Chair and upper administration of the School to meet academic and programmatic objectives and provide guidance on department, School, Campus and UC policies and procedures; participation in programmatic development and strategic planning. Work collaboratively and communicate effectively with department faculty, staff, and students. Work with Associate and Assistant Deans, Chief Financial Officer, Human Resources Manager, Office of Contracts and Grants, and all other campus entities as needed to ensure effective and efficient operation of the department. Represent the department and center on campus as needed.</div> 
 
Salary &amp; Compensation 
 
<ul><li>UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
</li></ul>Qualifications 
<ul><li>
Demonstrated experience in setting short- and long-range goals utilizing a participatory process with team members, seeking input from faculty, staff, students and administrative groups. Demonstrated skill in defining goals in an objective and measurable fashion. (Required)</li></ul>
<ul><li>Demonstrated fund and fiscal management to timely and appropriately review ledgers, using income to forecast and control expenses; demonstrated fiscal management skill to prepare accurate budgets and financial reports. (Required)</li></ul>
<ul><li>Demonstrated skill in supervising employees in various positions, including: organizing and prioritizing workflow; delegating responsibility while maintaining oversight; training; evaluating staff effectiveness; administration of progressive discipline and corrective action as necessary. (Required)</li></ul>
<ul><li>Proficient knowledge of Federal and State contract and grant fiscal policies and procedures, including correct proposal preparation and submission requirements. (Required)</li></ul>
<ul><li>Proficient and demonstrated working knowledge of the following University policies and procedures: Academic Personnel; Staff Human Resources; Payroll; Student Affairs including Visiting Scholars and Postdoctoral employees; Fund management, accounting and purchasing; Contract and grant administration (Required)</li></ul>
<ul><li>Demonstrated ability to analyze information, situations, problems, policies and procedures to: define problems accurately and timely; identify potential solutions; formulate logical and objective conclusions from collected data; recommend appropriate solutions for applications. (Required)</li></ul>
<ul><li>Demonstrated experience in working collaboratively with individuals and groups of employees, supervisors, students and faculty to incorporate their ideas, respond to their needs and to support them in actions/or making appropriate decisions. (Required)</li></ul>
<ul><li>Working knowledge of the organizational and operational structure of a University, including Schools, Departments and Administrative Units. (Required)</li></ul>
<ul><li>Demonstrated proficiency in operating a PC for data entry, word processing and creating spreadsheets. Proficient computer skills to effectively perform in an online, web-based environment, with skill to use downloaded data and reports for inquiry, report-building and operational use. (Required)</li></ul>
<ul><li>Possess an understanding or the principles and styles of leadership, and an ability to employ a wide variety of leadership styles as required by different situations. (Required)</li></ul>
<ul><li>Demonstrated experience in setting short- and long-range goals utilizing a participatory process with team members, seeking input from faculty, staff, students and administrative groups. Demonstrated skill in defining goals in an objective and measurable fashion. (Required)</li></ul>
<ul><li>Demonstrated English verbal communication skills to speak on a wide variety of workplace-related topics to a wide variety of coworkers, including administrators, employees and faculty. (Required)</li></ul>
 
Special Conditions for Employment 
<ul><li>
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li></ul>
<ul><li>Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.</li></ul>
<ul><li>COVID and Flu Vaccinations: The position is subject to providing evidence of inoculation.</li></ul>
 
Schedule 
 
8:00 AM to 5:00 PM
 
Union/Policy Covered 
 
99-Policy Covered
 
Complete Position Description 
 
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;JDName=Administrative%20Supervisor%202%20(40040821)</div></div></div><div><div><div>
Apply</div></div></div></div>
 <div><div>Campus Requisition #:</div>
10115
<div>UC Payroll Title:</div>
ADMIN SUPV 2
<div>Department:</div>
ENVIRONMENTAL HEALTH SCIENCES
<div>Appointment Type:</div>
2 - Staff: Career
<div>Anticipated Hiring Pay Scale:</div>
$120,000 - $135,000 Annually
<ul><li>Full Salary Range:</li></ul>
USD $86,400.00/Yr. - USD $184,800.00/Yr.
<div>Onsite | Remote | Hybrid Type:</div>
Hybrid
<div>Department Location:</div>
650 Charles E Young Dr S Public Health-Dept. of Environmental Health Sciences
<div>Full or Part Time:</div>
Full Time</div>

Department Manager

Pen Manufacturing

<div>This role supports work across multiple entities, primarily focused on Industrial Succession, not Pen Manufacturing.
Industrial Succession is a long term holding company focused on acquiring and operating small to mid sized industrial businesses in the United States.
The mission is simple but important:
help retiring business owners transition their companies while keeping jobs, operations, and critical capabilities in the U.S.
Many industrial businesses are owned by aging founders with no clear succession plan. When these companies shut down or are sold poorly, decades of expertise, local jobs, and essential manufacturing capacity disappear.
Industrial Succession exists to solve that.
We acquire these businesses, stabilize them, and operate them for the long term. We focus on:<ul><li>
preserving what works</li><li>
improving operations</li><li>
modernizing systems and processes</li><li>
introducing technology where it actually drives efficiency</li><li>
building durable, profitable companies over time</li></ul>
This is not a short term flip model. The goal is to build and operate great industrial businesses for the long run.
The environment is fast moving, hands on, and execution focused. You will have exposure to real business operations, acquisitions, and decision making.<h1 class="jobSectionHeader"> 
Executive Assistant and Operations Lead</h1>
West Hollywood, CA | Full or Part Time | Minimum 25 Hours Per Week | Onsite must live within 30 minutes in traffic to position location<h2 class="jobSectionHeader">
About the role</h2>
We are hiring a high urgency, highly organized Executive Assistant and Operations Lead to support a fast moving founder across personal life, household operations, and business execution.
This is not a passive assistant role. This is for someone who moves quickly, follows through relentlessly, and can manage a wide range of responsibilities without dropping details.
You should be just as comfortable handling a personal errand, coordinating vendors, and managing a home as you are organizing emails, tracking priorities, and pushing business tasks forward.
One hour you may be solving a logistics issue at home or coordinating care for a dog. The next you may be managing inbox flow, following up on vendors, or driving a project forward.
If you are not highly responsive, detail oriented, and proactive, this role will not be a fit.<h2 class="jobSectionHeader">
What success looks like</h2><ul><li>
Tasks are handled quickly, cleanly, and without reminders</li><li>
Nothing important falls through the cracks</li><li>
Communication is clear, fast, and proactive</li><li>
Open loops are tracked and closed</li><li>
Life and operations feel organized, not reactive</li><li>
Jules&rsquo; time is protected and focused on high value work</li></ul><h2 class="jobSectionHeader">
Core responsibilities</h2><h3 class="jobSectionHeader">
Executive support</h3><ul><li>
Manage calendar, scheduling, and shifting priorities</li><li>
Organize, triage, and help manage inboxes</li><li>
Draft and follow up on emails and action items</li><li>
Track tasks, deadlines, and commitments across work and personal</li><li>
Provide clear updates, ETAs, and completion status</li></ul><h3 class="jobSectionHeader">
Project management and operations</h3><ul><li>
Own tasks and small projects from start to finish</li><li>
Coordinate vendors, contractors, and stakeholders</li><li>
Follow up aggressively on timelines and deliverables</li><li>
Build simple systems, trackers, and checklists to stay organized</li><li>
Bring structure and accountability to ongoing work</li></ul><h3 class="jobSectionHeader">
Personal and household management</h3><ul><li>
Manage household vendors and services</li><li>
Coordinate maintenance, repairs, and appointments</li><li>
Handle errands, returns, shopping, laundry, and dry cleaning</li><li>
Help manage pet care including scheduling and day to day needs</li><li>
Maintain home inventory and recurring supplies</li><li>
Support personal scheduling and logistics</li></ul><h3 class="jobSectionHeader">
Events and logistics</h3><ul><li>
Plan and execute home events approximately every 6 weeks</li><li>
Coordinate vendors, setup, timing, and day of execution</li><li>
Handle guest coordination and collections as needed</li></ul><h3 class="jobSectionHeader">
Business support</h3><ul><li>
Help manage vendor communication and follow ups</li><li>
Track commitments and ensure deadlines are met</li><li>
Support hiring coordination and recruiting efforts</li><li>
Assist with operational follow through across teams</li><li>
Support marketing or content logistics when needed</li></ul><h2 class="jobSectionHeader">
What we are looking for</h2><ul><li>
Strong sense of urgency and responsiveness</li><li>
Excellent follow through and task ownership</li><li>
Comfortable switching between personal and business tasks</li><li>
Highly organized with strong attention to detail</li><li>
Clear and direct communicator</li><li>
Resourceful and proactive problem solver</li><li>
Calm under pressure and able to manage moving priorities</li><li>
High level of discretion and trustworthiness</li></ul><h2 class="jobSectionHeader">
This role is a fit if you are</h2><ul><li>
The person who naturally takes ownership of everything in front of you</li><li>
The one who follows up without being asked</li><li>
The one who keeps things organized when others don&rsquo;t</li><li>
Comfortable doing both high leverage work and low ego tasks</li><li>
Able to move quickly between very different types of responsibilities</li><li>
Has had a decade or more of experience</li></ul><h2 class="jobSectionHeader">
This role is not a fit if you</h2><ul><li>
Need constant direction</li><li>
Move slowly or delay tasks</li><li>
Struggle with organization or follow through</li><li>
Miss details or drop balls</li><li>
Get overwhelmed easily</li><li>
Think certain tasks are beneath you</li></ul><h2 class="jobSectionHeader">
Expectations</h2><ul><li>
Provide ETAs within 24 to 48 hours for all tasks</li><li>
Communicate clearly on progress and completion</li><li>
Maintain high reliability and consistency</li><li>
Be onsite in Los Angeles at least 3 days per week</li><li>
Provide 1 week notice for planned time off</li><li>
Be available for occasional urgent or after hours needs</li><li>
Maintain strict confidentiality</li></ul><h2 class="jobSectionHeader">
Growth opportunity</h2>
This role can grow into a Chief of Staff or operations leadership position for the right person.
This is not time based. It is earned through performance, ownership, and the ability to operate independently.
As trust grows, responsibilities can expand into:<ul><li>
Owning larger projects and initiatives</li><li>
Managing vendors and operators independently</li><li>
Supporting higher level decision making</li><li>
Running parts of the operation without oversight</li></ul><h2 class="jobSectionHeader">
Compensation</h2><ul><li>
$30 to $55 per hour, depending on experience, speed, and level of ownership</li><li>
Minimum 25 hours per week</li></ul>
Candidates who demonstrate strong urgency, reliability, and the ability to operate independently across both personal and business responsibilities will be compensated at the top end of the range.<h2 class="jobSectionHeader">
Final filter line (keep this)</h2>
If you are the type of person who needs reminders, misses details, or lets tasks sit, this role will not work. If you are fast, organized, and take ownership without being asked, you will thrive here.</div>

Executive Assistant and Operations Lead

Bessemer Trust

<div>
 The Administrative Assistant role is an exciting opportunity to join a collaborative team of dedicated professionals that service Bessemer&rsquo;s ultra-high net worth clients from our Los Angeles office. The Administrative Assistant will provide seamless administrative support to the Client Advisory and Office Management Team.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Screen incoming communications and route for action and follow-up.
 </li>
 <li>
 Communicate with both internal and external contacts including significant prospect and client relationships.
 </li>
 <li>
 Draft and proof standard correspondence.
 </li>
 <li>
 Establish effective working relationships with colleagues and external contacts. This role may be required to provide flexible support to other Managers as required.
 </li>
 <li>
 Assist with bookkeeping and accounting for various client transactions.
 </li>
 <li>
 Comprehensive organization of meetings and luncheons as needed.
 </li>
 <li>
 Detailed calendar management and coordination of travel arrangements.
 </li>
 <li>
 Prepare and submit expense reports in a timely manner.
 </li>
 <li>
 Welcome and assist guests visiting the office.
 </li>
 <li>
 Provide general support to the Office Manager as needed.
 
 
 </li>
 </ul>
 
 Client Service
 
 
 
 <ul>
 <li>
 Handle routine communication with clients and their advisors via telephone, email, and fax.
 </li>
 <li>
 Document written and verbal client interactions in Salesforce.
 </li>
 <li>
 Prepare charts, spreadsheets, and materials for client meeting presentations using Excel, Word, PowerPoint and internal applications as needed.
 </li>
 <li>
 File correspondence and other documents in internal databases.
 </li>
 <li>
 Provide general support to the Client Advisory Team as needed.
 
 
 </li>
 </ul>
 
 Account Administration
 
 
 
 <ul>
 <li>
 Collaborate with the Client Administration Team to open accounts and coordinate with outside agents the transfer of assets to Bessemer.
 </li>
 <li>
 Perform cash management functions using Workflow and Atlas in accordance with established account procedures and applicable fiduciary laws and policies.
 </li>
 <li>
 Process client remittances and bill payments
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree Preferred
 </li>
 <li>
 Excellent oral and written communication skills
 </li>
 <li>
 Adaptable and versatile skill set
 </li>
 <li>
 Strong attention to detail
 </li>
 <li>
 Experience with Salesforce is a plus
 </li>
 <li>
 Experience with Microsoft Office Suite (Word, Excel, PowerPoint, outlook) is preferred.
 </li>
 <li>
 Thoughtful interpersonal skills and comfort working within a team
 
 
 </li>
 </ul>
 The base salary range for this position is $70,000.00 - $90,000.00 per year. This range reflects the minimum and maximum base salary we reasonably expect to pay for this role. In addition, this position may be eligible to participate in the relevant business unit&rsquo;s incentive compensation plan, and other compensation programs as applicable. Eligible employees may participate in a 401(k) program with a generous profit-sharing contribution, medical, prescription dental, and vision coverage; life insurance; disability coverage; paid holidays; vacation; and sick time, subject to plan terms and Company policies.
 
 
 
 About Bessemer Trust
 
 
 
 <ul>
 <li>
 Bessemer Trust is a family office, overseeing $250 billion in assets for 3,000 individuals and families of substantial wealth. Its more than 1,300 employees are singularly focused on private wealth management &mdash; disciplined investment management, sophisticated wealth planning, comprehensive family office services, and highly personalized client service.
 </li>
 <li>
 Established in 1907 as the family office for Annie and Henry Phipps, Bessemer Trust is in its seventh generation of ownership by the Phipps family. As a self-made entrepreneur, Henry Phipps was a founding partner and chief financial officer of Carnegie Steel.
 </li>
 <li>
 Bessemer Trust retains its original focus as a privately owned and independent wealth manager deeply committed to its mission of providing peace of mind to its clients. Bessemer&rsquo;s adherence to putting clients&rsquo; interests first, fiduciary mindset, and highly collaborative culture are at the heart of everything the firm does.
 
 
 </li>
 </ul>
 
 Key Facts
 
 
 
 <ul>
 <li>
 For more than 119 years, Bessemer Trust has operated continuously in a single line of business, independently owned by one family.
 </li>
 <li>
 Headquartered in New York&rsquo;s Rockefeller Center, Bessemer Trust has 22 offices in total. Woodbridge, NJ, is one of the firm&rsquo;s largest offices, which hosts a wide range of technology and operations professionals. In addition to its sizable presence in New York and Woodbridge, the firm provides client service through offices in Atlanta, Boston, Chicago, Dallas, Delaware, Denver, Garden City, Grand Cayman, Greenwich, Houston, Los Angeles, Miami, Naples, Nevada, Palm Beach, San Diego, San Francisco, Seattle, Stuart, and Washington, D.C.
 </li>
 <li>
 To watch a video about Bessemer Trust&rsquo;s history, click here.
 </li>
 <li>
 To learn more about Bessemer Trust, click here.
 
 
 </li>
 </ul>
 
 About Our Employee Rewards And Benefits
 
 
 
 <ul>
 <li>
 We provide exceptional rewards and benefits that are among the best in the industry, giving our people access to a wide range of options, including:
 </li>
 <li>
 Competitive base salary plus discretionary annual bonus for select positions
 </li>
 <li>
 A 401(k) plan with a generous annual profit-sharing contribution
 </li>
 <li>
 Personalized development and career opportunities, including tuition reimbursement support
 </li>
 <li>
 Comprehensive medical, dental, and vision plans with zero contributions for employee coverage
 </li>
 <li>
 Employee assistance (EAP) and wellness programs
 </li>
 <li>
 Hybrid work environment: 60% in office, 40% remote for most positions
 </li>
 <li>
 Paid time off and paid parental leave
 </li>
 <li>
 Employer-paid life insurance and short- and long-term disability coverage
 </li>
 <li>
 Legal services and financial wellness plans at no cost to employees
 
 
 </li>
 </ul>
 
 Bessemer Trust is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. We encourage candidates of diverse backgrounds to apply.
 
</div>

Administrative Assistant

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