customer service and executive support specialist

executive assistant

administrative assistant

legal administrative assistant Jobs in Chicago

legal administrative assistant

business operations assistant Jobs in Chicago

business operations assistant

customer service and executive support specialist Jobs in Chicago

executive staff assistant

Confidential

<div>
 <p>
  Description:
 </p>
 <p>
 </p>
 <p>
  Role is 5 days a week in office. There is no opportunity for remote working.
 </p>
 <p>
 </p>
 <p>
  The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
 </p>
 <p>
 </p>
 <p>
  Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.
 </p>
 <p>
 </p>
 <p>
  Qualifications
 </p>
 <p>
  - Minimum of 3 years of experience in an Executive or Administrative Assistant role
 </p>
 <p>
  - High school diploma or GED is required; Bachelor's degree preferred
 </p>
 <p>
  - Being able to multi-task in a fast-paced environment
 </p>
 <p>
  - Experience in calendar management
 </p>
 <p>
  - Adaptable team player
 </p>
 <p>
  - Good problem-solving ability
 </p>
 <p>
  - Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
 </p>
 <p>
  - Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
 </p>
 <p>
  - Effective interpersonal skills and excellent telephone etiquette
 </p>
 <p>
  - Tact and good judgment in confidential situations and proven experience interacting with senior management
 </p>
 <p>
 </p>
</div>


Executive Assistant

S&C Electric Company

<div><div>As an S&amp;C Electric team member, you&rsquo;ll work on projects that have real-world impact. You&rsquo;ll help transform the grid for resilient and reliable power worldwide. S&amp;C has more than a 100-year history of innovation and has been 100% employee-owned since 2012. We continue this legacy as a trusted, forward-thinking leader in the electrical industry. You will advance a safer, more reliable, and more resilient electrical grid. Our products help the grid adapt to severe weather and transition to clean energy. We&rsquo;re big enough to be a respected industry leader but small enough for you to impact our company directly. Our commitment gives you opportunities to impact on and off the job positively.
</div><p>Join S&amp;C to make an impact on tomorrow&rsquo;s energy challenges and become an employee-owner!
</p><p><b>Hours
</b></p>8:00 am &ndash; 5:00 pm (Mon-Fri) On &ndash; Site with Flexibility<br>
<ul><li>
</li></ul><p></p><p><b>Compensation
</b></p><p>At S&amp;C, we are dedicated to providing competitive and equitable compensation for all our team members, and we are committed to transparency in our pay practices. The estimated annual base salary range for this position in the United States is $ $79,827 - $105,767.86. Individual pay within this salary range is determined by several compensable factors, including performance, knowledge, job-related skills and experience, and relevant education or training. This role is also eligible for S&amp;C&rsquo;s annual incentive plan (AIP), subject to eligibility criteria.
</p><p><b>Join our Team as a Senior Executive Assistant!
</b></p><p>The Senior Executive Assistant is responsible for providing business and administrative support to members of the C-Suite, including the Chief Legal Officer, Chief Financial Officer and SVP, International Markets. The successful candidate for this position must possess outstanding written and verbal communication skills and exemplary attention to detail. They must have the ability to identify, prioritize, and execute complex deliverables in a fast-paced environment while safeguarding confidentiality. They must also have a thorough understanding of the Microsoft Office suite of software, familiarity with or willingness to learn Diligent board software, other IT and communication tools, and apply best practices to all.
</p><p><b>Key Responsibilities
</b></p><ul><li>Act as an administrative support to the C-suite, overseeing incoming communications, including mail, phone calls, bills, and meeting intake. Prioritize and maintain complex appointment calendars, coordinate with key meeting stakeholders, taking initiative to reschedule appointments as necessary.
</li><li>Coordinate executive and executive direct report workflows by managing schedules, prioritizing tasks, and coordinating logistics for meetings and travel (domestic and international), including working with Concur and travel booking providers.
</li><li>Facilitate effective communication between the C-suite, senior leadership, board members, customers, and external partners. Prepare and distribute communications, presentations, and reports, ensuring clarity and consistency in messaging.
</li><li>Supports the organization and publication of Board materials including materials supporting quarterly and special Board meetings, Board Committee meetings, as well as keeping and maintaining materials published to the Board Resource Center. Assist C-Suite in preparations for and interactions with company Board of Directors.
</li><li>Support the Chief Finance Officer in coordinating leadership team meetings, finance organization forums, and team engagement activities, including meeting logistics, materials preparation, follow ups, and internal communications.
</li><li>Assist with planning and execution of team engagement initiatives, offsites, and communications that support organizational effectiveness and employee engagement.
</li><li>Organize sensitive and confidential information with the utmost discretion. Maintain organized records, files, and databases, ensuring data security protocols are adhered to at all times.
</li><li>Prepare and track expense reports. Manage intake and processing of legal bills and other company bills.
</li><li>Compose general business correspondence that requires basic knowledge of S&amp;C&rsquo;s organizational structure, products, and industry. Proofread and edit correspondence, as needed.
</li><li>Use sound judgment to prioritize, anticipate, and follow up to achieve objectives and complete tasks with little supervision.
</li><li>Complete additional project/administrative work as needed.
</li><li>Facilitate teamwork, promote cooperation, and exhibit a high level of professionalism.
</li><li>Understand and comply with all applicable Company policies and rules.
</li><li>Maintain regular and punctual attendance
</li><li>Attend in-person or virtual meetings as requested or required
</li><li>Communicate effectively and respectfully with others
</li>Other responsibilities as assigned<br>
<li>
</li></ul><p></p><p><b>What You&rsquo;ll Need to Succeed
</b></p><ul><li>A bachelor&rsquo;s degree in a related field or equivalent experience
</li><li>7+ Years of demonstrated progressive experience in a position supporting the C-Suite of a large organization.
</li><li>Proven track record in streamlining C-suite support processes and driving operational efficiency within a high-level executive environment. Takes ownership of administrative support processes and has the ability to hold oneself accountable for success.
</li><li>Strong interpersonal and networking skills with the ability to build and maintain relationships with high-level key stakeholders, both internally and externally, while fostering collaboration and partnership for future success.
</li><li>Excellent professional communication skills, both written and verbal, with the ability to communicate effectively with diverse stakeholders, including senior executives, customers, board members, and external partners.
</li><li>Strong organizational skills with a keen ability to prioritize tasks, manage multiple assignments and schedules concurrently, and consistently meet tight deadlines.
</li><li>Good analytical and research skills, with the ability to gather, analyze, and summarize information to support executive decision-making processes.
</li><li>Basic project management skills with experience in participating in projects from initiation to completion, ensuring timely delivery and alignment with strategic priorities.
</li><li>Ability to maintain highly confidential information.
</li><li><p>Highly proficient in Microsoft Office products, including Outlook, Excel, and PowerPoint, with experience managing multiple executive accounts simultaneously.<br>
</p></li></ul><p></p><p><b>Preferred
</b></p><ul><li>Experience working with or supporting Board of Directors
</li><li>Previous experience supporting an executive team in a multinational organization.
</li>Previous experience working in legal or finance department, including working to support Board of Directors meeting preparation and using Diligent or similar Board software<br>
<li>
<br>
</li></ul><p>S&amp;C Electric is committed to equal-opportunity employment. All employees and applicants will be considered without regard to age, color, disability, gender, national origin, race, religion, sexual orientation, gender identity, protected veteran status, or any other classification protected by federal, state, or local law. If you are an individual with a disability and need an accommodation to complete the application, please email us at TAsupport@sandc.com.
</p><p><b>No fixed deadline
</b></p><p><b>#LI-KD1</b></p></div>

Senior Executive Assistant

Oil-Dri Corporation of America

<p>Job Overview<br/>The primary objective of this role is to enable our most senior leaders to be more productive with their time by taking on administrative tasks on their behalf. Under minimal supervision, but in accordance with established policies and procedures, provides administrative support services for the Chief Executive Officer, Group Vice President, B2B and Strategic Growth Initiatives and Chief Financial Officer/Chief Information Officer. This position has access to, and regularly works with, information of the most sensitive, highly confidential, strategic, and critical nature. The scope and complexity of this position is such that the Executive Administrative Assistant regularly deals with diverse matters which require extensive knowledge of Oil-Dri’s business and leadership team.<br/></p><p>Key Responsibilities<br/></p><ul><li>Ensures most efficient use of Executives’ time by managing each Executive’s calendar, including prioritizing meetings and proactively addressing conflicts. Also works with each Executive to organize events and to organize information storage and sharing. The incumbent manages travel arrangements for the Executives and prepares expense reports on their behalf. Monitoring should be carried out to ensure that each Executive is paid for all expense reports submitted.</li><li>The incumbent coordinates the logistics for key business meetings including Jamboree, Blue Chip, New Year’s Eve Celebration, and Finance Annual Strategy session, IT Annual Strategy session and several others. Also, teammate events and initiatives to promote team building and teammate engagement, such as Town Hall meetings.</li><li>The incumbent processes Purchase Orders and Contract requests and monitors all requests to ensure that proper approvals are attained.</li><li>Manages day-to-day relationships with vendors, such as local hotels, in coordination with the Sr. Director of Procurement.</li><li>Responsible for initiating, preparing, coordinating and following up on administrative duties associated with Executives’ area of responsibility.</li><li>Anticipates, revises, and sends correspondence, as needed.</li><li>Reviews/edits communications for Executives as needed, ensuring accuracy and appropriate level of detail orientation.</li><li>Maintains a calendar to ensure that all repetitive activities are executed and completed and that all follow-up requests initiated by an Executive are tracked and brought to the attention of each Executive in a timely manner.</li><li>Maintains the company-wide corporate calendar, coordinating input from various departments and ensuring it is routinely updated.</li><li>Reviews materials for managers’ approval for typographical accuracy, formatting, conformance with procedures, internal consistency and assures proper approvals have been obtained before releasing correspondence.</li><li>Prepares agendas and presentations for executives, incorporating their input and supporting key deliverables.</li><li>Prepares special or one-time reports, summarizes, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence or other departments and teammates</li><li>Handle confidential information with discretion and professionalism.</li></ul><p>Additional duties:<br/></p><ul><li>All other duties as assigned by the Executives.</li><li>Provides cross-functional back-up support with other Executive Assistants and Office Management.</li></ul><p>Qualifications<br/></p><ul><li>4-year college degree preferred</li><li>Strong Microsoft Office skills (Word, PowerPoint, Excel and Outlook)</li><li>Minimum of 7 years’ experience providing administrative support to executives/ professionals</li><li>Experience scheduling travel arrangements in a fast-paced and multi-time zone environment.</li><li>Strong critical thinking and problem-solving skills with the ability to anticipate needs and respond proactively.</li><li>Ability to work independently, make decisions and prioritize responsibilities.</li><li>Strong verbal and written communication skills, including strong proofreading skills.</li><li>Incumbent consistently demonstrates a high level of attention to detail.</li><li>Ability to employ tact and diplomacy and maintain confidential information.</li><li>Possess core values of Honesty and Integrity.</li></ul><p>Compensation & Benefits<br/></p><ul><li>Competitive pay ($92,000 - $120,000) + annual bonus</li><li>401(k) with 6% company match</li><li>Paid parental leave, generous PTO, & paid holidays</li><li>Work-life balance</li><li>Career growth with exposure to senior leadership.</li><li>Annual merit increase opportunity</li><li>Fitness & Gym Reimbursement</li><li>Employer Contribution - Health, Dental</li></ul><p>About Us<br/>Oil-Dri Corporation of America is a leading manufacturer and supplier of specialty sorbent products for consumer and business-to-business markets that has been voted as a Top 100 workplaces in the Chicago Tribune. Oil-Dri’s products are sold in the pet care, animal health, fluids purification, agricultural, sports field, industrial and automotive markets. Oil-Dri controls millions of tons of specialty mineral reserves, including calcium bentonite, attapulgite, and diatomaceous shale. The company’s mines and manufacturing facilities are located in Georgia, Mississippi, Illinois, and California. Oil-Dri is a family-controlled and operated organization that emphasizes honesty, integrity, and accountability. The company is dedicated to fulfilling its mission to Create Value From Sorbent Minerals.<br/></p><p>Oil-Dri is committed to providing equal opportunity for all teammates and qualified candidates without regard to race, color, creed, religion, sex, age, sexual orientation, national origin, ancestry, citizenship, marital status, mental or physical disability, veteran status, or any other characteristic protected by federal, state, or local laws. Accordingly, all employment decisions and personnel actions or programs such as hiring, promotion, discipline, compensation, benefits, transfers, reductions in workforce, and training, etc. will be consistent with the principle of equal employment opportunity.<br/></p><p>Benefits:<br/></p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>Work Location: In person<br/></p>

Cook County Health & Hospitals System

<p></p><div><div><div><b>:</b></div>
<div>
<p>The Executive Assistant&ndash;CCHHS provides executive support to the Direct Appointee and serves as the primary point of contact for the office of the Direct Appointee. This individual will provide administrative support, representation, event planning, and project management as well as providing interface with entities and organizations as requested. Organizes, coordinates and oversees special projects. Must be creative and enjoy working in an environment that is mission focused, results driven and community oriented.</p><br>
<p></p>
<p><b>
Typical Duties</b></p>
<ul>
<li>Plans the Direct Appointee&rsquo;s daily calendar tracking all appointments, preparing materials for all meetings, etc.
</li><li>Composes high level correspondence and memoranda independently and with professional quality
</li><li>Responsible for preparing executive correspondence and performing complex administrative duties in preparation of administrative and fiscal projects, including preparation of spreadsheets, charts, conducting research, etc.
</li><li>Responsible for the maintenance and coordination of communication lines within the overall organization and specifically between the Direct Appointee and those designated
</li><li>Follows up on meeting-generated tasks</li>
<li>Coordinates travel plans, including meeting scheduling and itinerary, and material preparation</li>
<li>Handles telephone calls in a professional and courteous manner, initiating appropriate disposition</li>
<li>May answer informational questions and determine appropriate course of action for sensitive issues and matters of significance that have organization-wide visibility
</li><li>Exercises good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills</li>
<li>Works on projects from conception to completion while under pressure to handle a wide variety of activities and confidential matters with discretion</li>
<li>Establishes and maintains influential and strategic relationships at all levels across the system
</li><li>Maintains appropriate confidentiality of information and decisions made within the Direct Appointee&rsquo;s office
</li><li>Creates Word documents/correspondence, Excel spreadsheets, PowerPoint presentations, etc.
</li><li>Edits and proofreads all written materials and verifies the validity of data and documents contained in all reports prior to submission</li>
<li>Deals discreetly with highly sensitive, confidential written, electronic, and oral communication concerning staff, department, and hospital matters
</li><li>Maintains confidential materials related to patients according to hospital standards and in compliance with HIPPA regulations and requirements</li>
<li>Plans, organizes and coordinates meetings or special events, including reserving conference rooms, sending and tracking invitations, procuring food and beverage and ensuring vendor payment
</li><li>Coordinates appropriate room set up room and equipment (set up conference calls, audio-visual equipment, projector, etc., as necessary)
</li><li>Works with multiple internal departments, external agencies, the general public and individuals on a wide range of projects
</li><li>Acts as representative for the Health System in all interactions exercising customer service skills and good judgment in addressing inquiries, complaints and request for direction</li>
<li>Other duties as assigned</li>
</ul>
<p><b>Reporting Relationship</b></p>
<p>
Reports to the Direct Appointee</p><br>
</div></div><div></div><div><div><p><b>Minimum Qualifications</b></p>
<ul>
<li>Bachelor&rsquo;s or higher-level degree
</li><li>Five (5) years of full-time work experience as an Executive Assistant to individuals at a Chief, President, Executive and/or Vice President level
</li><li>Intermediate proficiency in Microsoft Office Excel, PowerPoint, Word</li><br>
</ul>
<p></p><p><b>Preferred Qualifications</b></p>
<ul>
<li>Prior healthcare experience</li></ul><br>
<p></p>
<p><b>
Knowledge, Skills, Abilities and Other Characteristics</b></p>
<ul>
<li>Excellent verbal and written communication skills necessary to communicate with all levels of staff and a patient population composed of diverse cultures and age groups</li>
<li>Strong customer service skills</li>
<li>Demonstrate intermediate proficiency with Microsoft Office Excel, PowerPoint, and Word</li>
<li>Demonstrate good phone and email etiquette skills with strong response times</li>
<li>Demonstrate attention to detail, accuracy, and precision</li>
<li>Proactive and self-starting: able to work confidently to advance goals within broad parameters, and with minimal supervision</li>
<li>Ability to successfully plan, lead, and complete projects on time</li>
<li>Ability to work with organizational performance metrics, analyze data, create reports, and present information clearly to decision makers</li>
<li>Comfortable with creating, implementing, managing, and executing business processes</li>
<li>Excellent leadership skills, with the ability to influence others, with energy and enthusiasm</li>
<li>Ability to define and solve problems, collect data, establish facts, and draw valid conclusions</li>
<li>Ability to prioritize, plan, and organize projects and tasks</li>
<li>Ability to multi-task and meet deadlines in a fast paced and stressful environment</li>
<li>Ability to uphold professional standards for customer services, confidentiality, and quality of work</li>
<li>Ability to adhere to department policies and standards utilizing best practices</li>
<li>Ability to maintain a professional demeanor and composure when challenged</li>
<li>Ability to function autonomously and as a team member in a multidisciplinary team</li>
</ul>
<p><b>Physical and Environmental Demands</b></p>
<p>
This position is functioning within a healthcare environment. The incumbent is responsible for adherence to all hospital and department specific safety requirements. This includes but is not limited to the following policies and procedures: complying with Personal Protective Equipment requirements, hand washing and sanitizing practices, complying with department specific engineering and work practice controls and any other work area safety precautions as specified by hospital wide policy and departmental procedures.</p><br>
<p>
</p><p><b>The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of the personnel so classified.</b></p><br>
<p></p>
<p><b>
For purposes of the American with Disabilities Act, &ldquo;Typical Duties&rdquo; are essential job functions.</b></p>
<p></p>
<p><b>BENEFITS PACKAGE</b></p>
<ul>
<li>Medical, Dental, and Vision Coverage</li>
<li>Basic Term Life Insurance</li>
<li>Pension Plan and Deferred Compensation Program</li>
<li>Employee Assistance Program</li>
<li>Paid Holidays, Vacation, and Sick Time</li>
<li>You may also qualify for the Public Service Loan Forgiveness Program (PSLF)</li>
</ul>
<p> For further information on our excellent benefits package, please click on the following link: http://www.cookcountyrisk.com/</p>
<p></p>
<p>To receive Veteran Preference, appropriate discharge papers must be attached to the online application or must be included with your emailed resume/CV. Please refer to Veteran Preference document requirements listed on the bottom of this posting.</p>
<p><b>
VETERAN PREFERENCE</b></p>
<p><b>
PLEASE READ</b></p><br>
<p></p>
<p>
When applying for employment with Cook County Health, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service</p><p><br>
<br>
To take advantage of this preference a Veteran <b>must</b><b>:</b></p>
<ul>
<li> Meet the minimum qualifications for the position.</li>
<li>Identify self as a Veteran on the employment application by answering yes to the question by answering yes to the question, &ldquo;Are you a Military Veteran?&rdquo;</li>
<li>Attach a copy of their <b>DD 214, DD 215 or NGB 22</b> (Notice of Separation at time of application filing. Please note: If you have multiple DD214s, 215s, or NGB 22S, Please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department of Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). <b>Discharge papers must list and Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable</b></li>
</ul>
<p><b>OR</b></p><br>
<p></p>
<p>
A copy of a <b>valid State ID Card or Driver&rsquo;s License</b> which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.</p>
<p><b>
If items are not attached, you will not be eligible for Veteran Preference</b></p><br>
<p></p>
<p><b>
VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER&rsquo;S LICENSE AT TIME OF INTERVIEW.</b></p><br>
<p></p>
<p><b>
MUST MEET ALL REQUIRED QUALIFICATIONS AT TIME OF APPLICATION FILING.</b></p><br>
<p></p>
<p><b>
&ldquo;Degrees awarded outside of the United States with the exception of those awarded in one of the United States&rsquo; territories and Canada muse be credentialed by an approved U.S. credential evaluation service belongings to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview&rdquo;.</b></p><br>
<p></p>
<ul><li><b>Please note all offers of Employment are contingent upon the following conditions: satisfactory professional &amp; employment references, healthcare and criminal background checks, appropriate licensure/certifications and the successful completion of a physical and pre-employment drug screen.</b></li></ul><br>
<p></p>
<p>
 <b>*CCH is </b><b>strictly</b><b> </b><b>prohibited</b><b> </b><b>from</b><b> </b><b>conditioning,</b><b> </b><b>basing</b><b> or </b><b>knowingly</b><b> </b><b>prejudicing</b><b> or affecting any term or aspect of </b><b>County</b><b> </b><b>employment</b><b> or </b><b>hiring</b><b> </b><b>upon</b><b> or </b><b>because</b><b> of any </b><b>political</b><b> </b><b>reason</b><b> or </b><b>factor.</b></p><br>
<p></p>
<p>
 <b>COOK COUNTY HEALTH IS AN EQUAL OPPORTUNITY EMPLOYER.</b></p></div></div></div><div></div>

EXECUTIVE ASSISTANT - STRATEGY & IMPLEMENTATION

Bel Group

<div><div><div><div><div>Posting Start Date: 4/10/26
</div></div></div></div><div><div><div><div>Country: United States
</div></div></div></div><div><div><div><div>Job Location: Chicago
</div></div></div></div><div><div><div><div>Job Family: People Support &amp; Facility Management
</div></div></div></div><div><div><div><div>Type of contract: Unlimited-term
</div></div></div></div><div><div><div><div>Working mode: Hybrid work
</div></div></div></div><div><div><div><div>Job Id: 53604
</div></div></div></div><div><div><div><div>Executive Assistant
</div></div></div></div><div><div><div><div><p>At Bel, we are not just a company&mdash;we are a company on a Mission, built on 160 years of bold innovation, family values, and a commitment to social purpose. With beloved brands like Babybel&reg;, GoGo squeeZ&reg;, The Laughing Cow&reg;, and Boursin&reg;, our snacking solutions bring more than joy; they want to serve as a force for good. Our U.S. Mission? To help close the critical 80% nutrition gap by making it easier for Americans to eat more fruits, veggies, and dairy as part of their daily lives.</p>
<p><i>
The company has headquarters in Chicago and New York City and operates 4 manufacturing plants in Little Chute, WI; Brookings, SD; Traverse City, MI; and Nampa, ID.</i> <b>#IWorkForAllForGood</b></p>
</div></div></div></div><div><div><div><div><div><b>We are seeking a highly organized and proactive Executive Assistant to support our team. This role requires an individual who thrives in a fast-paced, ever-changing environment and can effectively manage ambiguity. The ideal candidate will be a master of multitasking, with exceptional problem-solving skills and the ability to anticipate the needs of our executives.</b></div>
<div>
Specifically, this role includes managing complex calendars, meeting requests, and travel schedules, as well as preparing expense reports and reconciling statements. Internal and external visitor registration and proactive preparation of essential materials are also key responsibilities. You will lead, develop, and execute internal and external industry events, including internal team meetings, off-site company summits, and various other events as needed. Key aspects include venue coordination, budget management, and post-event analysis. This role will be responsible for the day-to-day operations involving managing product sample requests, overseeing Partnership Hospitality Fund budgets and ticket distributions, and coordinating important legal documentation.</div><br>
<div></div>
<div>
Overall, this position requires strong organizational skills, negotiation abilities, ability to address and resolve issues promptly often with limited information and under tight deadlines, adapt to changing priorities, relationship management, and a proactive approach to support the strategic and operational needs of various Bel Brands executives.
</div><p><b>Essential Duties and Responsibilities</b></p>
<ul>
<li>Autonomously manage complex and dynamic schedules for leadership, ensuring alignment with both short-term and long-term priorities.</li>
<li>Provides complete calendar management in Outlook with minimal oversight, proactively resolving conflicts and making logistical decisions.</li>
<li>Coordinates all meeting logistics, including but not limited to agenda preparation, drafting and distributing invites, assembling materials as needed, catering arrangements, dinner needs, and other logistics as required.
</li><li>Welcome and register internal and external visitors</li>
<li>Lead, develop, plan and execute internal and external key industry and traversal events and meetings by overseeing all aspects from concept through completion for: Large off-site or on-site internal meetings (Annual Company Summit, Strat Plan) and more.
</li><li>Manage all aspects of event planning and management, including identifying and working with a variety of external venues/facilities, negotiating along with our Procurement team contracts, maintaining and managing large event budgets, and managing all on-side logistics.
</li><li>Develop effective and collaborative relationships with internal and external stakeholders</li>
<li>Conduct post-event survey/data analysis to inform future events</li>
<li>Manage and coordinate welcome/&rdquo;team life&rdquo; internal events for employees (breakfasts, etc.)</li>
<li>Manages complex domestic and international travel arrangements for leadership including flights, accomodations, ground transportation, all while resolving travel issues promptly as needed.
</li><li>Ensures all travel and expense activities are completed with accuracy and in a timely manner, adhering to the company&rsquo;s Travel &amp; Expense policy.</li></ul><br>
<div></div>
<div><b>
Operational Support
</b></div><ul><li>Manage product sample requests through Supply Chain team and US Cold Storage to ensure timely distribution to Agency partners. Send packages when applicable.
</li></ul><ul><li>Manages Partnership Hospitality Fund budgets and ticket distributions for multiple partnerships.
</li></ul><ul><li>Support and lead various in-office employee engagement or special employee events/activities
</li><li>Act as a trusted partner to leadership and Office team balancing competing priorities and anticipating needs.</li></ul><br>
<div></div>
<div>
</div><p><b>Qualifications and Competencies</b></p>
<p>
Minimum degree and experience required:</p>
<ul>
<li><b>Minimum of 5 years of relevant experience supporting c-suite level executives
</b></li><li><b>Bachelor&rsquo;s degree is a plus</b></li>
<li><b>Ability to work in dynamic, fast-paced environment and openness to expanding and changing job responsibilities
</b></li><li><b>Discretion in handling confidential material, and high level of comfort liaising and interacting with directors, executives and other stakeholders</b></li>
<li><b>Strong communication (both written and verbal) and interpersonal skills;</b> approachable with ability to maintain positive relationships at all levels in the organization.</li>
<li>Strong interpersonal communication skills and service-oriented
</li><li>Skilled in managing multiple tasks/projects along with the ability to work in a fast-paced team environment in a self-directed manner</li>
<li>Ability to adapt to and thrive in a rapidly changing business environment</li>
<li>Strong sense of ownership and initiative, collaborative and flexible attitude, with ability to execute tactics to support strategic plans</li>
<li>Proficient in Microsoft Office Suite</li></ul><br>
<div></div>
<div><b>
Performance Expectations:</b> Confidentiality, quality, accuracy, timeliness, reliability, attention to detail, and thoroughness of work performed; ability to gain the trust and respect of management, coworkers; maintain the integrity of confidential business and product information; ability to communicate effectively and develop good working relationships with other employees is essential to accomplish goals and objectives of the Department.</div><br>
<div></div>
<div><b>
Working Conditions:</b> Work is performed largely in a hybrid office environment, required 3-days in office (generally Tuesdays, Wednesdays and Thursdays), and flexibility for up to 4 depending on schedule of visitors. Hours of work will generally be during regular business hours with at least 40 hours a week. At times there will be some variation in work hours due to special projects, deadlines and other concerns related to meetings and trade shows. Periodic travel may be required.</div><br>
<div>
</div><div>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div><br>
<div></div>
<div><b>
Acknowledgement:</b> This job description describes the general nature and level of work performed by employee assigned to this position. It does not state or imply that these are the only duties and responsibilities assigned to the job. The employee may be required to perform other job-related duties as requested by management. All requirements are subject to change over time and to possible modifications to reasonably accommodate individuals with a disability.</div><br>
<div></div>
<div><b>
Total Rewards</b></div>
<ul>
<li><b>Base Salary: $70,000-$80,000 (non-exempt, overtime eligible)</b></li>
<li><b>Bonus Opportunity: 7%</b></li>
<li><b>PTO and Medical, Dental and Vision Benefits from Day 1</b></li>
<li><b>401k Match</b></li></ul><br>
<div></div>
</div></div></div></div><p></p><div><div><div><div><p>Bel Brands is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability status or any other basis protected by applicable federal, state, or local laws. Bel Brands also prohibits harassment of applicants or employees based on any of these protected categories. It is also Bel Brand&rsquo;s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.</p><br>
<p></p>
<p>
Bel Brands is committed to recruiting, hiring and promoting people with disabilities and veterans. If you need an accommodation or assistance in using the website, please call 312-462-1500.</p><br>
<p></p>
<p>
If you think that this job is for you, please click now on the button &quot;Apply&quot;.</p></div></div></div></div></div><p></p>

Scion Staffing

<div>
 <p>
  Scion Nonprofit Staffing has been engaged to conduct a search for a
  <strong>
   Part-Time Administrative Assistant to the Executive Director
  </strong>
  for a
  <strong>
   mission-driven nonprofit organization supporting survivor support services
  </strong>
  . This position is
  <strong>
   onsite in Chicago, Illinois
  </strong>
  .
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   POSITION OVERVIEW:
  </strong>
 </p>
 <p>
  This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   PERKS:
  </strong>
 </p>
 <ul>
  <li>
   Flexible part-time schedule (approximately 15&ndash;20 hours per week)
  </li>
  <li>
   Competitive hourly compensation based on experience
  </li>
  <li>
   Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
  </li>
  <li>
   Collaborative and mission-driven team environment
  </li>
  <li>
   Meaningful work supporting survivor-centered services and advocacy
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   RESPONSIBILITIES:
  </strong>
 </p>
 <ul>
  <li>
   Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
  </li>
  <li>
   Assist with donor communications, database updates, and development-related administrative tasks
  </li>
  <li>
   Prepare meeting materials, track action items, and coordinate logistics for meetings and events
  </li>
  <li>
   Support planning and coordination of organizational events and donor engagement activities
  </li>
  <li>
   Maintain organized digital and physical records, documents, and reports
  </li>
  <li>
   Provide general operational and administrative support to ensure efficient day-to-day functioning
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   QUALIFICATIONS:
  </strong>
 </p>
 <ul>
  <li>
   Administrative support experience in a professional office environment
  </li>
  <li>
   Strong organizational skills with excellent attention to detail
  </li>
  <li>
   Ability to maintain confidentiality and exercise discretion
  </li>
  <li>
   Clear written and verbal communication skills
  </li>
  <li>
   Ability to work independently, anticipate needs, and take initiative
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   COMPENSATION AND BENEFITS:
  </strong>
 </p>
 <p>
  This position offers an hourly pay range of
  <strong>
   $22&ndash;$30 per hour
  </strong>
  , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   ABOUT OUR FIRM:
  </strong>
 </p>
 <p>
  Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 </p>
 <p>
  <br/>
 </p>
 <p>
  For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 </p>
</div>


Part-Time Administrative Assistant

YASH Technologies

<div>
 <p>
  <strong>
   About YASH Technologies
  </strong>
 </p>
 <p>
  YASH Technologies is a global technology services and solutions provider, partnering with Fortune 1000 enterprises to drive business transformation through technology, data, and innovation. With nearly three decades of experience and a strong presence across North America, India, Europe, and the Middle East, YASH combines deep domain expertise with a people-first culture.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are at an inflection point&mdash;focused on building a more disciplined, scalable, and high-performance global organization. This is an opportunity to join a company that is evolving its operating model, strengthening its go-to-market approach, and investing in the next phase of growth.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Overview
  </strong>
 </p>
 <p>
  We are seeking a highly organized, proactive, and service-oriented Executive Assistant to support Mayuri Baheti within the Office of the CEO at YASH Technologies. This role operates across both business and personal priorities and requires a high level of discretion, judgment, and adaptability. The Executive Assistant will serve as a trusted partner, managing scheduling, travel, communications, and coordination to ensure priorities are executed seamlessly.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The position requires someone who is comfortable operating in a fast-moving, unstructured environment, and who enjoys solving problems, taking ownership, and driving tasks to completion with limited direction. While the role sits within YASH Technologies, it extends beyond a traditional corporate scope and includes supporting select responsibilities outside the company. This is a high-trust, high-visibility position with the opportunity to grow in scope over time, potentially expanding into broader support across the Office of the CEO and family-related initiatives.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <em>
   Executive Support
  </em>
 </p>
 <ul>
  <li>
   Manage complex calendars and scheduling for senior leadership across multiple time zones
  </li>
  <li>
   Prepare meeting materials, agendas, and follow-up action items
  </li>
  <li>
   Assist with email coordination and professional correspondence
  </li>
  <li>
   Track priorities and ensure timely follow-through on key action items
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Travel &amp; Logistics
  </em>
 </p>
 <ul>
  <li>
   Arrange domestic and international travel including flights, accommodations, and ground transportation
  </li>
  <li>
   Prepare detailed itineraries and ensure seamless logistics
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Communication &amp; Coordination
  </em>
 </p>
 <ul>
  <li>
   Serve as a coordination point for internal and external stakeholders
  </li>
  <li>
   Ensure clear, timely, and professional communication on behalf of leadership
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Problem Solving &amp; Execution
  </em>
 </p>
 <ul>
  <li>
   Own and execute complex, one-off tasks requiring research, judgement, and follow-through (e.g., resolving travel disruptions, reimbursements, vendor sourcing, logistics challenges)
  </li>
  <li>
   Operate effectively in ambiguous situations and drive tasks to completion without step-by-step guidance
  </li>
  <li>
   Proactively identify solutions rather than escalating problems
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Event &amp; Office Coordination
  </em>
 </p>
 <ul>
  <li>
   Coordinate leadership meetings, firm outings, and company offsites
  </li>
  <li>
   Support day-to-day management of the Chicago offices, including vendors and facilities
  </li>
  <li>
   Assist with new office setup, sourcing vendors, and ensuring a high-quality office experience
  </li>
  <li>
   Source high-quality, tasteful, and on-trend options while remaining mindful of budget
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Personal Administrative Support
  </em>
 </p>
 <ul>
  <li>
   Provide personal assistant support as needed, including coordinating appointments, managing reservations, handling occasional errands, researching vendors, and supporting personal logistics
  </li>
  <li>
   Assist with personal and household-related projects (e.g., vendor sourcing, travel planning, coordination of services)
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Special Projects
  </em>
 </p>
 <ul>
  <li>
   Support ad hoc initiatives and strategic projects within the Office of the CEO such as assisting with hiring efforts including candidate scheduling, coordination, and communication, presentation creation, and research
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Who You Are
  </strong>
 </p>
 <ul>
  <li>
   Highly organized and detail-oriented
  </li>
  <li>
   Proactive, resourceful, and solutions-oriented
  </li>
  <li>
   High emotional intelligence and strong judgement
  </li>
  <li>
   Personable and confident interacting with senior leaders and external stakeholders
  </li>
  <li>
   Comfortable handling both business and personal administrative responsibilities
  </li>
  <li>
   Adaptable and capable of managing shifting priorities in a fast-paced environment
  </li>
  <li>
   Interested in building a long-term role and growing with the position over time
  </li>
  <li>
   Team-player, collaborative, positive attitude, and a good sense of humor
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   5+ years of experience supporting c-suite executives, principals, family offices, or founders as an executive administrative assistant
  </li>
  <li>
   Bachelor&rsquo;s degree preferred
  </li>
  <li>
   Must be highly literate in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  </li>
  <li>
   Professional demeanor with refined interpersonal skills and a strong service orientation
  </li>
  <li>
   Ability to maintain composure and professionalism in a fast-paced, high-output, ambitious culture
  </li>
  <li>
   Outstanding organizational skills to ensure timeline execution of responsibilities
  </li>
  <li>
   Excellent written and verbal communication skills, with a focus on proofreading
  </li>
  <li>
   Strong interpersonal skills and a naturally service-oriented mindset
  </li>
  <li>
   Ability to seamlessly manage multiple tasks with potentially shifting priorities
  </li>
  <li>
   High level of professionalism, discretion, and integrity
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why Join YASH
  </strong>
 </p>
 <p>
  YASH is a founder-led global organization entering an exciting phase of growth and transformation. We combine the scale of a global IT services company with the agility and entrepreneurial mindset of a business that is still actively being built. This role sits within the Office of the CEO, offering direct exposure to leadership and the opportunity to become a trusted partner supporting both business and personal priorities. For the right candidate, this position provides meaningful ownership, variety, and long-term growth.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Work Environment
  </strong>
 </p>
 <p>
  This role is based in Chicago, Illinois, and requires local residency. The position operates in a hybrid work environment, with a mix of in-office presence and remote flexibility depending on scheduling and business needs. Given the nature of the role, occasional flexibility outside of standard business hours may be required.
 </p>
</div>


Executive Assistant & Operations Partner, Office of CEO

Explore 269+ Executive staff assistant in Chicago this April. Find roles across top companies and apply now to boost your career.

269 executive staff assistant jobs In Chicago

Executive Assistant

Senior Executive Assistant

Executive Assistant

EXECUTIVE ASSISTANT - STRATEGY & IMPLEMENTATION

Executive Assistant

Part-Time Administrative Assistant

Executive Assistant & Operations Partner, Office of CEO