administrative assistant

executive assistant

office administrator

office assistant

assistant to general manager Jobs in Houston

assistant to general manager

executive staff assistant

Spring Independent School District

<div>Days per Year: 226 
Min: $47,460 
Mid: $55,831 
JOB DESCRIPTION 
JOB TITLE: Executive Administrative Assistant 
REPORTS TO: Chief of Police 
WAGE: Nonexempt 
PAYGRADE: Para 9 
PRIMARY PURPOSE: 
The Executive Administrative Assistant will assist the Chief of Police in the daily operation of the division as well as the planning, implementing, directing and maintaining of District programs by providing a wide variety of complex and confidential executive administrative and secretarial support; analyzing requests and providing recommendation for action; communicating information on behalf of the Chief of Police to internal and external customers. 
All employees of SISD are expected to act with integrity, support organizational goals, communicate in a clear and respectful manner, championing the needs of our students and drive continuous improvement.<h1 class="jobSectionHeader"> 
QUALIFICATIONS:</h1>
 Required:<ul><li>
High School Graduate or GED from an accredited institution</li></ul>
 Preferred:<ul><li>
Bachelor&rsquo;s Degree from an accredited college or university</li><li>
Five years of progressively responsible executive administrative and secretarial work experience, including at least two years providing support to senior and/or executive level public school administration or related experience.</li></ul>
 SPECIAL KNOWLEDGE/SKILLS:
<ul><li>Ability to perform multiple technical tasks simultaneously</li><li>
Effective communication skills</li><li>
Operation of standard office equipment and current software applications</li><li>
Prepare and maintain accurate records</li><li>
Independently prioritize the needs of the Chief of Police and the division</li><li>
Coordinate, organize and monitor multiple projects of a complex nature</li><li>
Work under limited supervision</li><li>
Strong knowledge of District organization, operations, policies, and regulations</li><li>
Exemplary customer service skill</li></ul>
MAJOR RESPONSIBILITIES AND DUTIES:<ul><li>
Uses initiative and independent judgment within established policies and procedural guidelines.</li></ul><ul><li>
Develops drafts and prepares final correspondence and reports by collecting and analyzing information and distributes as directed by the Chief of Police.</li><li>
Receives and screens communications to Chief of Police including telephone calls, mail and e-mail messages, using independent judgment to determine priority attention; researches and responds to communications as appropriate.</li><li>
Maintains Chief of Police professional schedule, and provides reminders as appropriate by scheduling meetings, conferences, teleconferences, and travel.</li><li>
Prepares Chief of Police for speaking engagements to include logistics, presentations, and program appearance.</li><li>
Responsible for travel arrangements for the Chief of Police at various meetings, conferences and maintaining records of travel.</li><li>
Builds and manages both electronic and paper filing systems, as well as taking steps to maintain state compliance with all applicable record-keeping requirements.</li><li>
Acts as liaison between Chief of Police and departments, campuses or the public, and represents and communicates issues and directives.</li><li>
Maintains attendance of those that report to the Chief of Police.</li></ul><ul><li>
Maintains professional and technical knowledge by attending appropriate workshops, reviewing professional publications, and establishing networks.</li><li>
Proofreads and edits.</li><li>
Other duties as assigned.</li></ul>
 DUTIES SPECIFIC TO DIVISION<ul><li>
Development and monitoring of the budget of the Division.</li><li>
Prepares purchase requisitions, office supply orders and submit work orders.</li><li>
Prepares the payroll transmittal for Financial Services Department.</li><li>
Prepares Journal Vouchers as needed.</li></ul>
 WORKING/SPECIAL CONDITIONS: 
The usual and customary methods of performing this job require the following:
ability to work in a fast-paced, high-intensity work environment efficiently and effectively with frequent interruptions. Job may require prolonged periods of time sitting, reaching and repetitive hand motions; prolonged use of computer. Overtime is required as necessary.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.</div>

Executive Administrative Assistant

Baker Hughes

<div><div>Executive Assistant
Enabling Executive Effectiveness Through Trusted Partnership and Operational Excellence 
Delivering High‑Impact Administrative and Governance Support in a Fast‑Paced Environment
Partner with the best
Baker Hughes is a global energy technology company serving the oil and gas sector across more than 120 countries. The Compliance and Corporate Secretary function plays a vital role in supporting strong governance, regulatory compliance, and ethical business practices across the enterprise. The team works closely with executive leadership, the Board of Directors, and key stakeholders to ensure transparency, accountability, and operational excellence.
Fuel your passion
The Executive Assistant provides high‑level administrative and operational support to the VP, Chief Compliance Officer &amp; Corporate Secretary. This is a high‑profile, fast‑paced role that requires sound judgment, discretion, and exceptional organizational skills. The position enables executive effectiveness by managing complex schedules, coordinating governance activities, and supporting critical meetings and deliverables. By anticipating needs and navigating competing priorities, the Executive Assistant plays a key role in ensuring seamless execution across compliance, legal, and corporate governance activities.<div>
As an Executive Assistant, you will be responsible for: 
<ul><li>Exercising strong judgment and discretion in prioritizing requests, managing competing deadlines, and escalating issues appropriately.</li><li>Managing complex calendars and schedules, proactively identifying and resolving conflicts and preparing materials in advance of meetings.</li><li>Coordinating domestic and international travel, including itineraries, logistics, and preparation and submission of expense reports.</li><li>Scheduling and supporting Board and committee meetings by coordinating calendars, preparing agendas and materials, and tracking follow‑up actions.</li><li>Supporting key corporate events, annual meetings, and external meetings with investors, Board members, and other stakeholders.</li><li>Tracking and helping drive completion of key deliverables across the team, ensuring deadlines and commitments are met.</li><li>Preparing, coordinating, and managing execution of documentation requests and other time‑sensitive materials.</li><li>Coordinating notarizations and related documentation, including scheduling signings, preparing required materials, and tracking completion; serving as a commissioned Notary Public or obtaining Notary and eNotary commission as required.</li><li>Managing departmental budget and spend, including tracking expenses against the approved budget and serving as the point of contact for invoice management; setting up and managing matters in Legal Tracker, liaising with law firms on invoice questions, reviewing invoices for accuracy, and ensuring timely processing and resolution.</li><li>Organizing and maintaining electronic and physical files, records, and documentation in accordance with internal standards.</li><li>Working in the office a minimum of three days per week, independently or alongside colleagues who are hybrid or remote.</li><li>Performing additional duties and special projects as assigned.</li></ul></div>
To be successful in this role you will:<ul><li>Have a bachelor&rsquo;s degree or equivalent work experience.</li><li>Have a minimum of 5 years of experience as an Executive Assistant, preferably within a multinational organization.</li><li>Have experience supporting senior executives, Boards, or Corporate Secretary functions, which is preferred.</li><li>Have advanced technology skills and strong digital literacy, with the ability to quickly adapt to new systems and tools.</li><li>Demonstrate a calm, positive, and solutions‑oriented approach when navigating new challenges and high‑pressure situations.</li><li>Have strong organizational skills with excellent written and verbal communication abilities.</li><li>Have high personal integrity and sound judgment, with the ability to discreetly handle highly confidential and sensitive information.</li><li>Have advanced proficiency in M365 applications (Outlook, Word, Excel, PowerPoint), with the ability to produce executive‑ready materials.</li><li>Be highly analytical with exceptional attention to detail and a strong commitment to accuracy.</li></ul>
Work in a way that works for you
We recognize that everyone is different and that the way in which people want to work and deliver at their best is different for everyone too. In this role, we can offer the following flexible working patterns: 
One of our core values as a business is collaboration and, as such, whilst flexible work options are available, we believe there is a strong benefit to having our teams regularly co‑located in the office to enable effective communication, alignment, and support.
Working with us
Our people are at the heart of what we do at Baker Hughes. We know we are better when all of our people are developed, engaged and able to bring their whole authentic selves to work. We invest in the health and well‑being of our workforce, train and reward talent and develop leaders at all levels to bring out the best in each other.
Working for you
Our inventions have revolutionized energy for over a century. But to keep going forward tomorrow, we know we have to push the boundaries today. We prioritize rewarding those who embrace change with a package that reflects how much we value their input. Join us, and you can expect: 
Contemporary work‑life balance policies and wellbeing activities 
Comprehensive private medical care options 
Safety net of life insurance and disability programs 
Tailored financial programs 
Additional elected or voluntary benefits
This position requires valid work authorization in the country of employment. The employer is unable to sponsor work authorization for this role at any time.</div>
You will be eligible to participate in Company-sponsored benefit programs, including health &amp; welfare programs and the Thrift Plan (401k). You will have a choice of coverage options that best suit your needs. Coverage options and contribution amounts are related to your benefit elections, base salary level, and specific requirements of each of these plans.
This position is eligible for our comprehensive and competitive benefits package, which can be found here, and is further eligible for additional forms of compensation such as bonuses subject to the terms of the applicable benefit plans or policies. 

The Baker Hughes internal title for this role is: Exec Asst-Ceo/Grp PresAbout Us:<div>
We are an energy technology company that provides solutions to energy and industrial customers worldwide. Built on a century of experience and conducting business in over 120 countries, our innovative technologies and services are taking energy forward &ndash; making it safer, cleaner and more efficient for people and the planet.</div> 

Join Us:<div>
Are you seeking an opportunity to make a real difference in a company that values innovation and progress? Join us and become part of a team of people who will challenge and inspire you! Let&rsquo;s come together and take energy forward. 
 
Baker Hughes Company is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.</div></div>

Executive Assistant

<div>
 
 Enabling Executive Effectiveness Through Trusted Partnership and Operational Excellence
 
 
 Delivering High‑Impact Administrative and Governance Support in a Fast‑Paced Environment
 
 
 
 
 Partner with the best
 
 
 
 Baker Hughes is a global energy technology company serving the oil and gas sector across more than 120 countries. The Compliance and Corporate Secretary function plays a vital role in supporting strong governance, regulatory compliance, and ethical business practices across the enterprise. The team works closely with executive leadership, the Board of Directors, and key stakeholders to ensure transparency, accountability, and operational excellence.
 
 
 
 Fuel your passion
 
 
 
 The Executive Assistant provides high‑level administrative and operational support to the VP, Chief Compliance Officer &amp; Corporate Secretary. This is a high‑profile, fast‑paced role that requires sound judgment, discretion, and exceptional organizational skills. The position enables executive effectiveness by managing complex schedules, coordinating governance activities, and supporting critical meetings and deliverables. By anticipating needs and navigating competing priorities, the Executive Assistant plays a key role in ensuring seamless execution across compliance, legal, and corporate governance activities.
 
 
 
 As an Executive Assistant, you will be responsible for:
 
 
 
 
 <ul>
 <li>
 Exercising strong judgment and discretion in prioritizing requests, managing competing deadlines, and escalating issues appropriately.
 </li>
 <li>
 Managing complex calendars and schedules, proactively identifying and resolving conflicts and preparing materials in advance of meetings.
 </li>
 <li>
 Coordinating domestic and international travel, including itineraries, logistics, and preparation and submission of expense reports.
 </li>
 <li>
 Scheduling and supporting Board and committee meetings by coordinating calendars, preparing agendas and materials, and tracking follow‑up actions.
 </li>
 <li>
 Supporting key corporate events, annual meetings, and external meetings with investors, Board members, and other stakeholders.
 </li>
 <li>
 Tracking and helping drive completion of key deliverables across the team, ensuring deadlines and commitments are met.
 </li>
 <li>
 Preparing, coordinating, and managing execution of documentation requests and other time‑sensitive materials.
 </li>
 <li>
 Coordinating notarizations and related documentation, including scheduling signings, preparing required materials, and tracking completion; serving as a commissioned Notary Public or obtaining Notary and eNotary commission as required.
 </li>
 <li>
 Managing departmental budget and spend, including tracking expenses against the approved budget and serving as the point of contact for invoice management; setting up and managing matters in Legal Tracker, liaising with law firms on invoice questions, reviewing invoices for accuracy, and ensuring timely processing and resolution.
 </li>
 <li>
 Organizing and maintaining electronic and physical files, records, and documentation in accordance with internal standards.
 </li>
 <li>
 Working in the office a minimum of three days per week, independently or alongside colleagues who are hybrid or remote.
 </li>
 <li>
 Performing additional duties and special projects as assigned.
 
 
 
 </li>
 </ul>
 
 To be successful in this role you will:
 
 
 
 
 <ul>
 <li>
 Have a bachelor&rsquo;s degree or equivalent work experience.
 </li>
 <li>
 Have a minimum of 5 years of experience as an Executive Assistant, preferably within a multinational organization.
 </li>
 <li>
 Have experience supporting senior executives, Boards, or Corporate Secretary functions, which is preferred.
 </li>
 <li>
 Have advanced technology skills and strong digital literacy, with the ability to quickly adapt to new systems and tools.
 </li>
 <li>
 Demonstrate a calm, positive, and solutions‑oriented approach when navigating new challenges and high‑pressure situations.
 </li>
 <li>
 Have strong organizational skills with excellent written and verbal communication abilities.
 </li>
 <li>
 Have high personal integrity and sound judgment, with the ability to discreetly handle highly confidential and sensitive information.
 </li>
 <li>
 Have advanced proficiency in M365 applications (Outlook, Word, Excel, PowerPoint), with the ability to produce executive‑ready materials.
 </li>
 <li>
 Be highly analytical with exceptional attention to detail and a strong commitment to accuracy.
 
 
 
 </li>
 </ul>
 
 Work in a way that works for you
 
 
 
 We recognize that everyone is different and that the way in which people want to work and deliver at their best is different for everyone too. In this role, we can offer the following flexible working patterns:
 
 
 One of our core values as a business is collaboration and, as such, whilst flexible work options are available, we believe there is a strong benefit to having our teams regularly co‑located in the office to enable effective communication, alignment, and support.
 
 
 
 Working with us
 
 
 
 Our people are at the heart of what we do at Baker Hughes. We know we are better when all of our people are developed, engaged and able to bring their whole authentic selves to work. We invest in the health and well‑being of our workforce, train and reward talent and develop leaders at all levels to bring out the best in each other.
 
 
 
 Working for you
 
 
 
 Our inventions have revolutionized energy for over a century. But to keep going forward tomorrow, we know we have to push the boundaries today. We prioritize rewarding those who embrace change with a package that reflects how much we value their input. Join us, and you can expect:
 
 
 Contemporary work‑life balance policies and wellbeing activities
 
 
 Comprehensive private medical care options
 
 
 Safety net of life insurance and disability programs
 
 
 Tailored financial programs
 
 
 
 Additional Elected Or Voluntary Benefits
 
 
 
 This position requires valid work authorization in the country of employment. The employer is unable to sponsor work authorization for this role at any time.
 
 
 You will be eligible to participate in Company-sponsored benefit programs, including health &amp; welfare programs and the Thrift Plan (401k). You will have a choice of coverage options that best suit your needs. Coverage options and contribution amounts are related to your benefit elections, base salary level, and specific requirements of each of these plans.
 
 
 This position is eligible for our comprehensive and competitive benefits package, which can be found
 
 
 here
 
 
 , and is further eligible for additional forms of compensation such as bonuses subject to the terms of the applicable benefit plans or policies.
 
 
 The Baker Hughes internal title for this role is: Exec Asst-Ceo/Grp Pres
 
 
 
 About Us:
 
 
 
 We are an energy technology company that provides solutions to energy and industrial customers worldwide. Built on a century of experience and conducting business in over 120 countries, our innovative technologies and services are taking energy forward &ndash; making it safer, cleaner and more efficient for people and the planet.
 
 
 
 Join Us:
 
 
 
 Are you seeking an opportunity to make a real difference in a company that values innovation and progress? Join us and become part of a team of people who will challenge and inspire you! Let&rsquo;s come together and take energy forward.
 
 
 Baker Hughes Company is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
 
 
 
 R162993
 
</div>

McKinsey & Company

<div><div><div><div><div><div><div>Job ID: 107975</div></div></div></div><div></div><div><ul><div>
Houston</div></ul></div><div></div><div><div><div> 
</div></div></div></div><div>
Do you want to do work that matters, alongside supportive leaders who will help you grow faster than you ever thought possible? Are you a creative problem-solver who is energized by challenges? You&rsquo;ve come to the right place.<div>
YOUR IMPACT<div><div>
You will be a creative problem solver for the Senior Partner and/or Partner whom you support. In this role, you will collaborate with your Partners to optimize their time, create trust-based relationships within their network while building your own, and deliver high-quality product.
The Partners&rsquo; network includes their clients, teams, practices, and internal colleagues. You will build ongoing rapport with your Partners, their clients, client assistants, internal colleagues, your Executive Assistant (EA) team and other EAs globally. You will act as an informed representative for the Partners when interacting with clients, internal and external customers, and others, while maintaining the confidentiality of highly sensitive information.
Your role involves organizing, strategically managing, and maintaining detailed and complex calendars for Senior Partners and other team members.
Your responsibilities will include planning and coordinating client and internal meetings, conference calls, conferences, events, and lunches or dinners, as well as sending out reminders. You will also coordinate complex international and local travel arrangements, manage travel logistics, and accommodate individual preferences.
Additional duties include tracking and managing all incoming communications, responding to correspondence that does not require the personal attention of the Partner, and assuming responsibility for planning, organizing, and executing major projects with minimal guidance.
These projects often involve coordinating schedules for senior leadership participants. Acting as an informed deputy, you will interact with clients and other key stakeholders whose goodwill and respect are critical to the Partners and the firm, while also fostering strong relationships with clients and their administrative contacts.
Collaboration with Executive Assistant Managers and department members is essential to ensure smooth workflow, timely actions, and adherence to deadlines.
Your role also includes organizing and maintaining all client and internal files using the firm's authorized system, providing backup coverage as needed, and coordinating events for both internal and external initiatives.
Additional responsibilities include preparing and submitting timesheets and expenses in accordance with deadlines, managing and monitoring client accounting statements and invoices upon request, and handling miscellaneous tasks such as printing, copying, mailing, and other duties as assigned.</div></div></div><div>
YOUR GROWTH<div>
You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.
In return for your drive, determination, and curiosity, we&rsquo;ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.
When you join us, you will have:<ul><li>
Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.</li><li>
A voice that matters: From day one, we value your ideas and contributions. You&rsquo;ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.</li><li>
Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm&rsquo;s diversity fuels creativity and helps us come up with the best solutions. Plus, you&rsquo;ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.</li><li>
Exceptional benefits: In addition to a competitive salary (based on your location, experience, and skills), we offer a comprehensive benefits package, including medical, dental, mental health, and vision coverage for you, your spouse/partner, and children.</li></ul></div></div></div></div><div><div><div>
YOUR QUALIFICATIONS AND SKILLS<div><div><ul>
Undergraduate degree preferred
3+ years supporting senior level executives or comparable experience
Outstanding administrative and organizational skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset
Strong typing and proofreading skills; ability to produce professional documents quickly and accurately
Computer literacy, including strong email and calendaring skills
Excellent judgment and impeccable discretion; ability to maintain the highest level of confidentiality
Strong technical skills, including proficiency in PowerPoint, Word and Excel
Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently
Ability to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment
Excellent interpersonal skills; embodies a positive attitude; ability to build relationships within the firm and with client executives and external experts
Highly professional presence in person, on telephone, email, and all other work-related communications platforms
Ability to prioritize and manage multiple workstreams</ul></div></div></div></div></div><div><div><div><div>
Please review the additional requirements regarding essential job functions of McKinsey colleagues.</div>
<div>Our unwavering commitment to integrity drives everything we do, guiding us to always act in the best interests of our clients, our people, and the communities we serve.</div></div></div></div></div>

Lowe Law PLLC

Position: Personal AssistantEmployment Type: Full-Time, In-PersonLocation: Houston, TX &mdash; local candidates onlyCompensation: $25.00&ndash;$27.00 per hour based on experienceSchedule: Monday&ndash;Friday; schedule aligned to principal&rsquo;s needs with occasional flexibility requiredReports To: Managing Attorney &mdash; exclusivelyStart Date: As soon as possibleThis is a high-trust, high-responsibility role. You will operate as an extension of the Managing Attorney in his personal world &mdash; managing his time, his property, his vendors, and his life logistics so he can stay focused on leading a fast-growing law firm. If you are resourceful, discreet, and thrive on solving problems before they become headaches, keep reading.About the RoleLowe Law: The Insurance Outlaw is a high-volume plaintiff personal injury firm in Houston, TX. Our Managing Attorney moves fast and operates at a high level. This role exists to protect his personal time and ensure that everything outside the firm gets handled with the same urgency and attention to detail he brings to his work.A portion of your time will be spent at our law office in Houston. The rest will be spent in the field &mdash; at his home, running errands, coordinating with contractors and vendors, and handling whatever the day requires. No two days will look exactly the same. The right person for this role is adaptable, trustworthy, and takes ownership of every task from start to finish.This is not a remote role. This is not a part-time role. This is a full-time, in-person commitment that requires someone who is available, responsive, and ready to move when needed.What You Will DoDay-to-day responsibilities will vary but consistently include:<ul><li>Manage the Managing Attorney&rsquo;s personal calendar; schedule and confirm all personal appointments, contractor visits, service calls, and reservations</li><li>Coordinate and manage all personal travel &mdash; flights, hotels, ground transportation, itinerary updates, and rebooking as needed</li><li>Run personal errands including shopping, pickups, drop-offs, returns, and any task that requires a physical presence</li><li>Serve as a driver for the Managing Attorney when needed</li><li>Manage personal vehicle logistics &mdash; coordinate service appointments, towing, repairs, registration, insurance, and any issues that arise</li><li>Coordinate home and property matters &mdash; schedule and supervise contractors, communicate with service providers, and ensure follow-through on all home-related tasks</li><li>Handle insurance claims and warranty follow-ups on personal property &mdash; make calls, track progress, gather documentation, and follow through to resolution</li><li>Manage vendor and service provider relationships &mdash; schedule, confirm, follow up, and escalate when needed</li><li>Track and follow up on outstanding refunds, returns, billing disputes, and financial follow-up items on behalf of the Managing Attorney</li><li>Handle highly confidential personal and financial items including credit and debit cards, account information, and sensitive personal documents &mdash; with absolute discretion</li><li>Assist with content capture at firm events and community appearances as directed &mdash; filming, photography, and basic coordination with the marketing team</li><li>Monitor the Managing Attorney&rsquo;s personal social media platforms; flag comments, DMs, and items that need attention</li><li>Spend scheduled time in the law office supporting the Managing Attorney with in-person needs</li><li>Prepare a daily and weekly brief &mdash; what is coming, what needs a decision, and what needs to be acted on</li><li>Research vendors, services, products, and options as directed and present clear recommendations</li><li>Other duties as assigned by the Managing Attorney</li></ul>What We Are Looking For<ul><li>Houston local &mdash; you live here, you know the city, and you can be physically present without exception</li><li>Valid Texas driver&rsquo;s license, a reliable personal vehicle in good condition, and a clean driving record</li><li>Personal auto insurance that meets minimum coverage requirements</li><li>Highly organized and detail-oriented &mdash; nothing falls through the cracks on your watch</li><li>Proactive problem-solver &mdash; you anticipate needs, find solutions, and report back with results, not just status updates</li><li>Trustworthy and discreet above all else &mdash; you will have access to the Managing Attorney&rsquo;s home, vehicles, personal accounts, cards, and confidential information; integrity is the baseline requirement for this role</li><li>Comfortable working in a fast-paced, high-expectation environment where priorities can shift quickly</li><li>Strong verbal and written communication &mdash; you represent the Managing Attorney when you make calls and send messages on his behalf</li><li>Tech-comfortable &mdash; Microsoft 365, password manager, scheduling tools, and major social platforms</li><li>Prior experience in a personal assistant, executive assistant, or household management role strongly preferred</li></ul>Compensation &amp; Benefits<ul><li>$25.00&ndash;$27.00 per hour based on experience</li><li>Full-time hours</li><li>Mileage reimbursement at the IRS standard rate for all work-related driving</li><li>Long-term role with a growing firm &mdash; stability and room to grow</li></ul>How to ApplySend the following to admin@insuranceoutlaw.com with the subject line: PA Application &mdash; [Your Name]<ul><li>A brief introduction (3&ndash;5 sentences): who you are, your experience, and why you are the right fit for this role</li><li>Your resume</li><li>Your expected hourly rate within the posted range</li></ul>Applications that do not follow these instructions will not be reviewed. We are looking for someone detail-oriented from the very first message.Pay: $25.00 - $27.00 per hourWork Location: In person

Executive Personal Assistant

The Church Without Walls

OverviewThe Administrative Assistant to the Minister of Ministries &amp; Media provides comprehensive administrative and organizational support to ensure the effective operation of the Executive Office. This position assists in coordinating communication, scheduling, record-keeping, and project tracking for the Minister of Ministries and Media. The Administrative Assistant serves as a key liaison between the Minister of Ministries and Media, staff, ministry leaders, and community partners. Advancing the mission, vision, and core values of The Church Without Walls.Key ResponsibilitiesExecutive Support&middot; Manage and maintain the Minister of Ministries &amp; Media&rsquo;s schedule, meetings, travel, and correspondence.&middot; Prepare, proofread, and distribute letters, reports, presentations, and other documents.&middot; Handle confidential information with the highest degree of integrity and discretion.&middot; Serve as the initial point of contact for internal and external inquiries directed to the Minister of Ministries and Media.Operational &amp; Ministry Coordination&middot; Support the implementation and documentation of strategic goals and initiatives.&middot; Coordinate interdepartmental communication to ensure timely follow-up on assigned projects.&middot; Maintain organized and up-to-date digital and physical filing systems for executive operations.&middot; Assist with administrative tasks related to staff onboarding, communications, and workflow tracking.Financial &amp; Administrative Support&middot; Process invoices, expense reimbursements, and purchasing requests under the direction of the Minister of Ministries and Media.&middot; Assist with budget preparation, expenditure tracking, and basic financial documentation.Ministry &amp; Administrative Support&middot; Supporting administrative processes that ensure operational readiness across administration, finance, HR, facilities, and ministry coordination.&middot; Providing administrative support for ministry development, budgeting, and calendaring initiatives.&middot; Maintaining records, reports, and follow-up documentation connected to strategic planning, ministry reviews, and key performance measures.&middot; Assisting with coordination between the Minister of Ministries and Media, ministry leaders, and Christian Education staff for continuing education, professional growth, and spiritual development initiatives.&middot; Coordinates meetings, retreats, and events for ministry staff focused on spiritual development, strategic goals, and annual planning.&middot; Helping facilitate communication and logistics related to annual strategic planning and the development of financial plans that align with church objectives.Qualifications:Associate or bachelor&rsquo;s degree preferred, or equivalent administrative experience.<ul><li>Minimum of 5 years of administrative experience supporting senior leadership in a church, nonprofit, or corporate setting.</li><li>Proficiency with Microsoft Office Suite, Google Workspace, and general office technology.</li><li>Exceptional organization, communication, and time management skills.</li><li>Demonstrated ability to manage multiple priorities in a fast-paced, ministry-focused environment.</li><li>Strong attention to detail, professionalism, and commitment to confidentiality.</li><li>Alignment with the mission, vision, and values of The Church Without Walls.</li></ul>Core Competencies:<ul><li>Professionalism &amp; integrity</li><li>Organizational and Time Management Skills</li><li>Strong written and verbal communication</li><li>Confidentiality and discretion</li><li>Problem-Solving &amp; Initiative</li><li>Team Collaboration and Interpersonal Effectiveness</li><li>High Capacity and Detail-Oriented</li><li>Proactive and Positive Attitude</li><li>Multitasker, Creative, and Fast Learner</li></ul>Spiritual Expectations:<ul><li>Maintain a personal relationship with Jesus Christ and a lifestyle consistent with biblical principles.</li><li>Support and actively participate in the mission, vision, and values of The Church Without Walls.</li></ul>Pay: $45,000.00 - $52,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive administrative support: 5 years (Required)</li></ul>Ability to Commute:<ul><li>Houston, TX 77084 (Required)</li></ul>Work Location: In person

Administrative Assistant

Management Controls

<div>Description: 
This role supports company operations, executive leadership, and office effectiveness by managing administrative systems, coordinating executive activities, and overseeing office operations. The ideal candidate is highly organized, proactive, and comfortable using modern digital and AI-assisted tools to improve efficiency, communication, and decision support.
The business is privately held with 30 years of experience, services most of the Fortune 100, and is experiencing exponential growth, which will last into the next decade. In addition to normal tech company benefits like performance bonuses, flexible PTO, stocked kitchens, and an in-house gym, MCi also offers 100% paid healthcare. We believe in innovation, teamwork, and continuous learning to stay at the forefront of technological advancements.
Management Controls is headquartered in Houston, Texas. This position is expected to be in the office on a hybrid schedule 3 days per week with 2 days remote. This role is not eligible for sponsorship or relocation.
Duties and Responsibilities
Executive Support<ul><li>
Provide high-level administrative support to the President and multiple VPs, including scheduling, meeting, calendar, and travel coordination, reporting, budget tracking, expense reporting and management, finance support and check cashing, and special projects</li><li>
Prepare presentations, summaries, briefing materials, and correspondence using productivity and AI-assisted tools to improve speed, clarity, and accuracy</li><li>
Anticipate executive needs, proactively identifying opportunities to streamline workflows, communications, and recurring tasks</li><li>
Schedule Company Town Halls, offsite leadership/company meetings, and team building events</li></ul>
Office Management &amp; Operations<ul><li>
Maintain office services by organizing office operations and procedures; controlling correspondence; designing and maintaining filing and document management systems; reviewing and approving office and kitchen supply orders; assigning and monitoring clerical functions</li><li>
Oversee records management by defining procedures for retention, protection, retrieval, transfer, and disposal of physical and digital records and manage mail, shipments, and deliveries</li><li>
Manage employee office events, main phone line, and coordinate with vendors</li><li>
Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement; liaise with building management for maintenance and upkeep of facilities</li><li>
Design and implement office policies and procedures by establishing standards, measuring results, and recommending improvements</li><li>
Coordinate Company Holiday Party and office catered lunches and food orders</li></ul>
Reporting, Analysis &amp; Process Improvement<ul><li>
Keep management informed by reviewing, analyzing, and creating reports; summarizing information; identifying trends and opportunities for improvement</li><li>
Utilize spreadsheets, presentation software, and AI-assisted reporting tools to support executive decision-making</li><li>
Support budgeting and financial objectives by preparing annual budgets, tracking expenditures, analyzing variances, and initiating corrective actions</li></ul>
AI-Enabled Productivity &amp; Continuous Improvement<ul><li>
Use AI and automation tools (e.g., Microsoft Copilot, AI-assisted document creation, scheduling, transcription, summarization, or workflow tools) to: Improve document preparation, meeting notes, and reporting; Streamline scheduling, follow-ups, and routine communications; Reduce manual effort in repetitive administrative and office management tasks</li><li>
Stay current on emerging administrative, office management, and AI-enabled productivity practices and identify practical ways to apply them within the organization</li><li>
Partner with leadership and staff to adopt tools responsibly, ensuring confidentiality, accuracy, and professional standards are maintained</li></ul>
Requirements:
<ul><li> 5+ years of experience in an upper-level administrative or executive assistant role</li><li>
2+ years of experience in a receptionist, office coordinator, or office management role</li><li>
Strong proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook) and document management tools</li><li>
Experience using AI-assisted productivity tools (e.g., Microsoft Copilot, AI document drafting, transcription, or scheduling tools) to support administrative or office operations</li><li>
High level of integrity with demonstrated ability to ability to exercise sound judgment, discretion, and confidentiality with confidential information</li><li>
Highly detail-oriented, solution-minded, proactive self-starter mindset</li><li>
Exceptional written and verbal communication skills, confident and polished in virtual and in-person interactions</li><li>
Strong organizational and prioritization skills with the ability to manage multiple stakeholders</li><li>
Comfortability working independently while collaborating closely with executives and teams</li><li>
Professional demeanor, service-oriented mindset, and positive &ldquo;can-do&rdquo; attitude</li></ul>
Preferred Qualifications<ul><li>
Experience supporting senior executives in a fast-paced or growing organization</li><li>
Exposure to basic workflow automation, task tracking, or process improvement tools</li><li>
Willingness and curiosity to continue learning new tools that improve executive and office effectiveness</li></ul></div>

Executive Assistant & Office Manager (AI-Enabled)

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Executive Assistant & Office Manager (AI-Enabled)