inventory flow specialist - hss03 - hwy 290/43rd - part-time

executive assistant

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25-26 executive coordinator - schools Jobs in Houston

25-26 executive coordinator - schools

executive staff assistant

Audubon Companies

<div>Audubon is currently seeking an Executive Assistant to join our team in our Houston, TX Energy Corridor Office. The Executive Assistant will provide personal administrative support and assistance to executive staff.

PRIMARY RESPONSIBILITIES:
<ul><li>Prepare and edit correspondence, communications, presentations and other documents.</li>
<li>File and retrieve documents and reference materials.</li>
<li>Conduct research, assemble and analyze data to prepare reports and documents.</li>
<li>Manage and maintain executive's schedules, appointments and travel arrangements.</li>
<li>Arrange and coordinate meetings and events.</li>
<li>Record, transcribe and distribute minutes of meetings.</li>
<li>Monitor, respond to and distribute incoming communications.</li>
<li>Answer and manage incoming calls.</li>
<li>Receive and interact with incoming visitors.</li>
<li>Interact with external clients.</li>
<li>Co-ordinate project-based work.</li>
<li>Review operating practices and implement improvements where necessary</li>
<li>Supervise and train lower level staff.</li>
</ul>
Health, Safety, and Environmental Responsibilities:
<ul>
<li>All employees are responsible for supporting Audubon Companies' Health, Safety, and Environmental (HSE) policies and procedures. This includes:</li>
<li>Performing duties in a manner that protects personal and team health and safety</li>
<li>Participating in required HSE training, meetings, and reporting activities</li>
<li>Identifying and reporting hazards, near misses, and unsafe conditions</li>
<li>Following safe work practices and complying with applicable regulatory requirements</li>
</ul>
EXPERIENCE AND SKILL REQUIREMENTS:
<ul>
<li>Bachelor's degree preferred, not required.</li>
<li>At least 3 years' experience providing support at the executive level.</li>
<li>Organizational and planning skills.</li>
<li>Communication skills.</li>
<li>Information gathering and information monitoring skills.</li>
<li>Problem analysis and problem solving skills.</li>
<li>Judgment and decision-making ability.</li>
<li>Initiative.</li>
<li>Confidentiality.</li>
<li>Attention to detail and accuracy.</li>
<li>Flexibility.</li>
</ul>
No Recruiters, please!

Equal Opportunity Employer/Veterans/Disabled</div>

Executive Assistant

Crescent Energy

<div>Crescent is a differentiated U.S. energy company committed to delivering value through a disciplined, returns-driven growth through acquisition strategy and consistent return of capital. Our long-life, balanced portfolio combines stable cash flows from low-decline production with a deep, high-quality development inventory.
Crescent is a top three producer (by gross operated production) in the Eagle Ford basin. Crescent&rsquo;s leadership is an experienced team of investment, financial and industry professionals that combines proven investment and operating expertise . For more than a decade, Crescent and our predecessors have executed on a consistent strategy focused on cash flow, risk management and returns. Through disciplined and accretive investments, we have successfully tripled the size of our company since going public in December 2021 while maintaining a strong balance sheet.
This Executive Assistant position is responsible for managing complex schedules, coordinating communications, and handling confidential information while acting as a trusted partner to executive leadership. This role requires strong organizational skills, discretion, attention to detail and the ability to manage multiple priorities in a fast-paced environment.
Essential Duties and Responsibilities:
<ul><li>Provide high-level administrative support to C-suite executives, including the General Counsel, VP Assistant General Counsel, CIO, Corporate Controller, and VP of Human Resources
</li><li>Compose, draft, proofread, edit, and finalize correspondence, including emails, meeting minutes, and other business documents
</li><li>Track and follow up on key projects, deadlines, and action items to ensure timely completion
</li><li>Coordinate cross-functional initiatives and ensure alignment and follow-through on deliverables
</li><li>Manage travel logistics in accordance with company policy, including detailed itineraries, agendas, and supporting materials
</li><li>Prepare and submit accurate expense reports in a timely manner, ensuring compliance with company policies
</li><li>Monitor executive calendars, proactively identify scheduling conflicts, and communicate changes promptly to relevant stakeholders
</li><li>Schedule and coordinate meetings and executive events, including managing invitations, reserving meeting spaces, arranging equipment/materials, and coordinating hospitality services; support off-site meetings as needed
</li><li>Serve as a liaison with the Board of Directors and ESG committee, including coordination of travel and expense reporting
</li><li>Oversee logistics for board meetings and executive leadership sessions
</li><li>Assist in planning and executing company town halls, including scheduling, logistics, and communications
</li><li>Handle confidential information with discretion and professionalism, maintaining strict adherence to company privacy standards
</li><li>Demonstrate a collaborative, team-oriented approach by proactively supporting colleagues and contributing to shared goals
</li><li>Foster a positive, productive, and safe work environment through professionalism and initiative
</li><li>Provide backup support for additional executives as needed
</li><li>Assist with onboarding new team members and executives
</li></ul>Knowledge, Skills &amp; Abilities:
<ul><li>Four plus years&rsquo; experience in a similar role; college degree preferred
</li><li>Excellent writing, editing, and verbal communication skills
</li><li>Ability to perform general office duties including opening mail, photocopying, scanning, and mailing materials via various delivery services
</li><li>Research savvy with experience using online resources
</li><li>Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective
</li><li>Superior time management skills; critical thinker with strong attention to detail
</li></ul>Preferred:
<ul><li>Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook, and Concur Travel/Expense System
</li><li>Excellent diplomatic skills; skilled at developing and maintaining personal, social, and business relationships
</li><li>Experience in the finance or oil and gas industries and legal ( preferred but not required )
</li></ul>Education and Experience:
High school diploma or equivalent, college degree preferred
At least 5 years related experience required, 7 years preferred
Crescent Energy is an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, gender/pregnancy, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other legally protected status. Crescent Energy is also committed to compliance with all fair employment practices regarding citizenship and immigration status. If you require accommodation to complete the application process, please let us know by contacting recruitment@crescentenergyco.com .</div>

Hays Electrical Services

<div></div><div><h3 class="jobSectionHeader">With over 19 years of experience and hundreds of million-dollar projects completed, Hays Electrical Services provides excellent service to customers in hospitality, commercial, and solar industry. Hays Electrical Services approaches each project with a cooperative mindset, working with business owners, contractors, and subcontractors towards the common goal &ndash; successful project delivery. 
 
Position Overview</h3>
Executive Assistant to the COO
This is not a traditional Executive Assistant role.
We are hiring a force multiplier&mdash;a highly organized, execution-focused operator who will partner directly with the COO to drive priorities, increase accountability, and accelerate business outcomes.
This individual will serve as the connective tissue across the organization&mdash;ensuring alignment, visibility, and follow-through on critical initiatives. If you thrive in fast-paced environments, communicate with precision, and take ownership of outcomes, this role is for you.<h3 class="jobSectionHeader">
Key Responsibilities</h3><h4 class="jobSectionHeader">
Email &amp; Communication Management</h4><ul><li>
Own and manage the COO&rsquo;s inbox with zero drop-off in responsiveness</li><li>
Prioritize, triage, and ensure timely follow-up on all communications</li><li>
Draft and send communications in the COO&rsquo;s voice&mdash;clear, concise, and direct</li><li>
Maintain organization, visibility, and continuity across conversations</li></ul><h4 class="jobSectionHeader">
Execution &amp; Follow-Up</h4><ul><li>
Track all action items from meetings, initiatives, and leadership discussions</li><li>
Assign ownership and establish clear deadlines</li><li>
Drive completion through consistent, proactive follow-up</li></ul><h4 class="jobSectionHeader">
Calendar &amp; Priority Management</h4><ul><li>
Own and optimize the COO&rsquo;s calendar to align with strategic priorities</li><li>
Protect focus time and eliminate unnecessary distractions</li><li>
Ensure time is allocated to highest-impact activities</li></ul><h4 class="jobSectionHeader">
Meeting Management</h4><ul><li>
Build agendas and prepare briefing materials</li><li>
Capture key decisions and action items in real time</li><li>
Ensure immediate post-meeting follow-up and accountability</li></ul><h4 class="jobSectionHeader">
Operational Visibility</h4><ul><li>
Maintain trackers for key priorities, initiatives, and critical issues</li><li>
Provide real-time updates on progress, risks, and blockers</li><li>
Create clarity and transparency across the organization</li></ul><h4 class="jobSectionHeader">
Project Coordination</h4><ul><li>
Support execution of high-priority company initiatives</li><li>
Coordinate cross-functionally to ensure alignment and progress</li></ul><h4 class="jobSectionHeader">
Travel &amp; Logistics</h4><ul><li>
Manage travel planning and logistics with precision and efficiency</li></ul><h3 class="jobSectionHeader">
What We&rsquo;re Looking For</h3><ul><li>
Exceptionally organized with strong attention to detail</li><li>
Clear, confident communicator&mdash;written and verbal</li><li>
High sense of urgency and ownership</li><li>
Comfortable operating with and influencing senior leadership</li><li>
Proactive, accountable, and solutions-oriented</li><li>
Thrives in fast-paced, high-expectation environments</li></ul><h3 class="jobSectionHeader">
What Success Looks Like</h3><ul><li>
No dropped follow-ups or missed details</li><li>
Meetings consistently lead to execution and outcomes</li><li>
Priorities are clear, visible, and advancing</li><li>
Communication is timely, direct, and effective</li><li>
The COO&mdash;and the business&mdash;moves faster and more efficiently</li></ul><h3 class="jobSectionHeader">
Bottom Line</h3>
This is not an assistant role.
This is a high-impact operator role designed to increase execution velocity across the company by enabling the COO to operate at full capacity.
87nbzCUMSK</div>

Quorum Business Solutions

<div>Executive Assistant
Location: Houston, TX
Model of Work: Hybrid 
Are you excited by challenges? Do you enjoy working in a fast-paced, international, and dynamic environment? Then now is the time to join Quorum Software, a rapidly growing company and industry leader in oil &amp; gas transformation.
Quorum Software is the world's largest provider of digital technology focused solely on business workflows that empower the next evolution of energy. From emerging companies to supermajors, throughout every region of the globe, customers rely on Quorum's proven innovation and unmatched global expertise to streamline business operations and make data-driven decisions that optimize profitability and growth. Our industry-leading solutions are transforming energy companies across the entire value chain, helping visionary leaders evolve their organizations into modern energy companies.
Responsibilities<ul><li>
Support two to three executives&rsquo; daily needs, as follows but not limited to...</li><li>
Calendar Management: Scheduling meetings, updating/maintaining clean and precise calendars for multiple executives.</li><li>
Plan/organize and facilitate events such as meetings, business luncheons, or client dinners.</li><li>
Manages executives schedule and acts as liaison for executive team.</li><li>
Arrange travel, accommodations, itineraries, and all correspondence related to the arrangements.</li><li>
May be called on to prepare reports and presentations, as well as maintaining records, and correspondence for meetings.</li><li>
Handles confidential information; can communicate discretely and tactfully.
</li><li>Prepares data and research for executive needs.</li><li>
May help plan company events, meetings, and employee team building activities or special projects.</li><li>
Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents. Photocopying, faxing, collating, etc.</li><li>
Collaborate, support and act as back up for other EAs on your team</li><li>
And other duties as assigned by your manager.</li></ul>
Requirements<ul><li>
Bachelor&rsquo;s degree or relevant work experience</li><li>
3 to 5 years&rsquo; prior experience in mid- to senior-level administration, business, management, or related field</li><li>
Extensive calendar management skills and experience</li><li>
Experience booking Domestic/International Travel</li><li>
Proficient computer skills, including Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)</li><li>
Excellent written and verbal communication skills</li><li>
Able to concentrate on multiple problems/tasks at once.</li><li>
Excellent time management and prioritization skills</li><li>
Comfortable in a fast-paced environment with multiple tasks and projects at hand</li><li>
Able to organize and manage large amounts of files, tasks, schedules, and information.</li><li>
Self-directed and able to work without supervision.</li><li>
Ability to thrive and function effectively within a team.</li><li>
Energetic and eager to tackle new projects and ideas.</li></ul> 
Additional Details<ul><li>
Background Check: The successful candidate will need to successfully complete the following clearances: Criminal History Check, Education Verification, Employment Verification, Driver&rsquo;s License Verification and passport/ID validation.</li><li>
Visa Sponsorship: Employment eligibility to work with Quorum Software in the United States is required as the company will not pursue visa sponsorship for this position. The successful candidate will be required to ensure they maintain and renew any visas or permits that grant employment eligibility where applicable.</li></ul> 
About Quorum Software 
Quorum Software connects people and information across the energy value chain. Twenty years ago, we built the first software for gas plant accountants. Pipeline operators came next, followed by land administrators, pumpers, and planners. Since 1998, Quorum has helped thousands of energy workers with business workflows that optimize profitability and growth. Our vision for the future connects the global energy ecosystem through cloud-first software, data standards, and integration. The trusted source of decision-ready data for 1,800+ companies, Quorum Software makes the essential connections that let us work better together in the connected energy workplace. For more information, visit quorumsoftware.com.
Quorum Diversity Statement:At Quorum, we are committed to fostering, cultivating, and preserving a culture of belonging. We want to be the place where a diverse pool of talented people join us, stay with us and do their best work. With a diverse team of employees, we grow and learn better together. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our employees invest in their work represents not only part of our culture, but our reputation and our achievements. We are fully focused on equity and equality and believe deeply in diversity of race, gender, sexual orientation, age, religion, ethnicity, national origin, ability, neurodiversity and all the other characteristics that make us unique. 
Quorum Business Solutions and Quorum Software are Equal Opportunity Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other basis protected by federal, state, or local law.
Those applicants requiring reasonable accommodation to the application and/or interview process should notify a member of the Human Resources Department
Our company uses E-Verify to confirm the employment and eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.</div>

Executive Assistant (Hybrid Work Schedule)

Love’s Travel Stops

<div>* Fuel Your Growth with Love's - company funded tuition assistance * Paid Time Off * 401(k) &ndash; 100% Match up to 5% * Medical/Dental/Vision Insurance the first of the month after 30 days * Competitive Pay * Career Development * 
BASIC PURPOSE: Assist the Sr Vice President of Supply and Trading and his direct reports in addressing and resolving diverse and advanced administrative duties, tasks, projects and problems. Must be an adaptable self-starter with ability to work independently and with co-workers. Must be resourceful, have ability to use good judgment, possess knowledge of business etiquette, and be skilled in anticipating executive needs at a management level. Must be able to prioritize work, solve problems and organize own time with minimal supervision. 
MAJOR RESPONSIBILITIES:<ul><li>
Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings.</li><li>
Assist in the timely management of all communications with a variety of people, whether written, via telephone, or e-mail.</li><li>
Compose agendas, presentations, letters and statements; monitor and follow-up with all distributions that require answers, responses and written replies.</li><li>
Demonstrate a high degree of professionalism, initiative and independence in supporting a wide variety of complex issues among diverse groups of people within the organization.</li><li>
Work independently or assist in gathering and analyzing data and assembling it appropriately for use in meetings or presentations.</li><li>
Act as a &ldquo;solution finder&rdquo;; chasing down problems, determining root causes, and putting permanent solutions in place.</li><li>
Coordinate interactions with supplier partners including off-site event planning and preparing meeting materials.</li><li>
Coordinate trading department functions such as department meetings, training opportunities, new hire programs.
</li><li>Perform various cost tracking administrative functions and analysis.</li><li>
Assist in compliance with and inquiries into various corporate guidelines, policies and procedures.</li></ul><ul><li>
Oversee processing of department invoices and expense reports as needed.</li><li>
Maintain data and files as assigned.</li><li>
Meet daily, weekly and monthly deadlines.</li><li>
Other functions and duties as assigned.</li></ul> 
EDUCATION AND EXPERIENCE:
Education:
<ul><li>High School diploma or equivalent required.</li><li>
Bachelor&rsquo;s degree preferred.</li></ul>
Experience:
<ul><li>5+ years&rsquo; experience in an administrative related field.</li><li>
Proficiency in Microsoft Word and PowerPoint required.</li><li>
Experience with scheduling travel, note taking, and email management required.</li><li>
Experience supporting executive level leadership preferred.</li></ul> 
 SKILLS AND PHYSICAL DEMANDS:
Skills:
<ul><li>Hard Skills: Proficient in all Microsoft Office product.
</li><li>Soft Skills: Strong oral and written communication skills, keen attention to detail and organizational skills, research and follow-up skills, customer focused, team player, and the ability to work independently and deal with confidential information.
</li></ul>Typical Physical Demands:
<ul><li>Requires prolonged sitting, some bending and stooping.</li><li>
Occasional lifting up to 25 pounds.
</li><li>Manual dexterity sufficient to operate a computer keyboard and calculator.
</li><li>Requires normal range of hearing and vision.</li></ul> 
#LI-Musket #LI-onsite
Our Culture: 
Fueling customers' journeys since 1964, innovation leads the way for this family-owned and operated business headquartered in Oklahoma City. With nearly 40,000 team members, travel stops are the core business along with products and services that provide value for professional drivers, fleets, traveling public, RVers, alternative energy and wholesale fuel customers. Giving back to communities and an inclusive workplace are hallmarks of the award-winning culture. 
Love's is an Equal Opportunity Employer. Veterans encouraged to apply.</div>

Connections Education

Company SummaryTexas Connections Academy (TCA) is a Texas Online School that offers 100% virtual instruction to public school students across Texas in grades 3-12 who are not physically present on campus during instruction. The TxVSN OLS program is authorized by Texas Education Code (TEC) Chapter 30A and administered through TEA. Connections Education, LLC is in partnership with Houston ISD and Mineral Wells School District to provide this high quality and rigorous virtual instruction through TCA. Position Summary and ResponsibilitiesWorking from home, the Executive Administrative Assistant is primarily responsible for meeting monthly billing/accounting deadlines and billing partners in a timely manner.
 
Other administrative tasks of the school such as assisting the leadership team with administrative tasks and other duties as assigned. The Executive Administrative Assistant will be responsible for the following: Following billing procedures as outlined by state guidelines, Pearson Virtual Schools, and the School Leader;Outbound communication via phone, online chat and email with various stakeholders;Arrange state test site rental with external vendors;Manage billing and costs for state testing;Make all arrangements for school staff travel, including hotel, car rental, conference registration;Provide staff with information and training related to individual expense reporting;Manage, train, and support administrative assistants who report to the office;Oversee the daily work of the office team, including, but not limited to records management, coordinating event logistics, enrollment tasks, withdrawal processing, processing transcript requests, receiving and sending student portfolios, communicating with staff and families;Work in collaboration with PVS Teams, such as State Reporting and Compliance to ensure required data (ex. Immunization Records) are entered into various school and district information systems in an accurate and timely manner;Create and update school Standard Operating Procedures;Work directly with PVS Teams, such as Facilities and the Academys Property Manager;Responsible for managing school phone system;Accountable for mail and voicemail that comes into the office;Maintain and update the Office Emergency Plan;Assist School Leadership Team as needed with daily tasks and projects;Assist families and school stakeholders with questions both on the phone and in the office;Additional duties as assignedRequirementsAssociate degree or higher preferredStrong ability for reporting accuracyKnowledge of state and reporting SystemsAbility to understand all components of billing, receiving payments, general accountingProficiency with Microsoft Office tools and web-based applications is essentialIntermediate or higher skill level in MS ExcelProficiency with Google Applications (Mail, Calendar, Drive, Chat, Documents, etc.)Ability to multitask in a fast-paced environmentAbility to maintain privacy and confidentiality (FERPA)Good interpersonal skills and attention to detailExcellent communication skills, both oral and writtenCustomer focused approachHigh degree of flexibilityDemonstrated ability to work well in fast paced team environmentExperience in K-12 education and/or State educational reporting a plusPreferred: experience with computer-based Information SystemsTravel and attendance at in-person events, including State Testing is required throughout the school year, as determined by the school. This may require overnight travelMust be able to use a personal electronic device and email address for two-step authentication.

Executive Assistant - Texas Connections Academy

Foxconn Industrial Internet - FII

<div>Executive Assistant
 
Position Summary 
The Executive Assistant provides high-level administrative and operational support to the Site General Manager in a fast-paced manufacturing environment. This role requires a highly organized, proactive, and detail-oriented professional who can manage competing priorities with efficiency and discretion. The ideal candidate demonstrates strong communication skills, anticipates needs, and exercises sound judgment when handling confidential information. 
 
Duties and Responsibilities<ul><li>
Provide comprehensive administrative support to the Site General Manager, including complex calendar management, meeting coordination, and travel arrangements
</li><li>Prepare reports, presentations, and operational summaries for leadership meetings and site reviews
</li><li>Track and monitor key operational metrics, deadlines, and project milestones
</li><li>Coordinate, facilitate, and document meetings (agendas, minutes, and action items)
</li><li>Serve as a liaison between the Site General Manager and cross-functional teams (operations, production, supply chain, HR)
</li><li>Manage sensitive and confidential information with a high level of professionalism and discretion
</li><li>Prioritize and manage multiple requests in a fast-paced, deadline-driven environment
</li><li>Support special projects and continuous improvement initiatives as needed
</li></ul> 
Required Knowledge, Skills, and Abilities<ul><li>
Advanced organizational and time-management skills with the ability to manage multiple priorities
</li><li>Strong written and verbal communication skills across all levels of the organization
</li><li>High attention to detail and accuracy in reporting and coordination
</li><li>Proactive problem-solving skills with the ability to anticipate needs and take initiative
</li><li>Strong interpersonal skills with the ability to build relationships across cross-functional teams
</li><li>Ability to maintain confidentiality and exercise sound judgment
</li><li>Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint)</li><li>
Adaptability and resilience in a fast-paced, high-pressure environment
</li></ul>Education and Experience<ul><li>
Bachelor&rsquo;s degree preferred (Business Administration, Operations, or related field)
</li><li>2&ndash;5 years of experience as an Executive Assistant, preferably in a manufacturing or operations environment
</li><li>Experience supporting senior leadership in a fast-paced setting
</li><li>Bilingual in Chinese is required.</li></ul> 

Foxconn Assembly, LLC is an Equal Opportunity Employer (EOE). All qualified candidates will receive consideration without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or marital status in accordance with applicable federal, state and local laws. 
 Foxconn Assembly, LLC participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. 

HfGLPlHUEP</div>

Executive Assistant- Bilingual Chinese

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149 executive staff assistant jobs In Houston

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant (Hybrid Work Schedule)

Executive Assistant

Executive Assistant - Texas Connections Academy

Executive Assistant- Bilingual Chinese