executive staff assistant

The People Concern

Role: Executive Assistant
 Reports to: Chief Executive Officer (CEO) and Chief Operating Officer (COO)
 Program: 9001-Management & General
 Department: Admin
 Location: Arlington Administration - 2116 Arlington Ave., Suite 100, Los Angeles, CA 90018
 Setting: 100% Onsite
 Schedule: Monday - Friday, 8:00am - 4:30pm
 Status: Full-time/Non-Exempt/Non-Management
 Benefits: Medical, Vision, Dental, Life Insurance, 403(b) Retirement plan, Employee Assistance Program (EAP), etc.
 Openings: 1
 
Job Description Summary: 
The Executive Assistant is responsible for providing professional administrative support to the Chief Executive Officer (CEO), Chief Administrative Officer (CAO), and Chief Operating Officer (COO), as well as the Board of Directors of The People Concern. The Executive Assistant ensures organized, efficient and professional operations and possesses the necessary skills to work effectively with senior leadership, staff, donors, and Board members.
 
Job Description Essential Duties and Responsibilities: 
<ul>
<li>Provide administrative support to the CEO, including but not limited to answering phones, detailed calendar management, expense report management, mail processing, invitation coordination, and travel coordination.</li>
<li>Coordinate meetings, including scheduling, attendee management, materials preparation, and room set-up for multiple Executive Leadership Team members and Senior staff.</li>
<li>Ensure Executive Conference Room remains straightened, clean, and stocked.</li>
<li>Edit Board of Directors meeting minutes accurately and in a timely manner, send Board meeting reminders and packets and respond to Board members’ requests for information.</li>
<li>Provide administrative support to the CAO and COO as needed, including but not limited to mail processing, phone screening, meeting scheduling, note taking and project management.</li>
<li>Assist with special projects and general office tasks as needed or assigned.</li>
</ul>
Job Description Qualifications: 
<ul>
<li>Bachelor’s degree or equivalent combination of education and experience</li>
<li>Minimum three (3) years’ experience working in Executive Administrative roles</li>
<li>Advanced Microsoft Office suite and Zoom skills.</li>
<li>Demonstrated client service orientation, with a positive attitude; exhibit a calm nature when encountered with customer service matters and client grievances; ability to appropriately represent Executive Management Team members with clear and professional communication</li>
<li>Exhibit a high degree of professionalism, good judgement, tact, and diplomacy; able to maintain strict confidentiality</li>
<li>Able to be precise, thorough, detail oriented, with excellent time management and organizational skills</li>
<li>Reliable and consistent, able to self-start, work independently and achieve high standards to meet multiple deadlines, while also working effectively with others in a team-oriented environment</li>
<li>Excellent communicator, including writing, speaking, editing, proofreading and computer skills, with excellent critical thinking and problem-solving skills.</li>
<li>Strong calendaring, organizational and document management skills</li>
<li>Able to develop and maintain strong relationships with management, staff, donors, Board of Directors and other stakeholders</li>
</ul>
Job Description Preferred Qualifications: 
<ul>
<li>Bilingual Spanish speaking</li>
<li>Minimum typing speed of 30 WPM</li>
</ul>
Job Description Work Environment: 
<ul>
<li>Primarily indoor office environment</li>
<li>Regularly required to sit, stand, bend and occasionally lift or carry up to 15 pounds</li>
<li>May necessitate working in busy and loud environments</li>
<li>May be exposed to elements like cold, heat, dust, noise, and odor</li>
<li>May need to bend, stoop, twist, and sit throughout the day</li>
</ul>
EXPECTED BEHAVIORS OF ALL STAFF
 1. Act as a role model
 2. Demonstrate a sense of responsibility
 3. Continuously learn and improve
 4. Acknowledge your own areas of improvement
 5. Hear and provide honest, specific and direct feedback
 6. Create an environment where everyone is welcomed valued and respected
 7. Collaborate
 
Equal Opportunity Employer
 The People Concern is an equal opportunity employer dedicated to non-discrimination in employment. We select the most qualified individual for the job based on job-related qualifications regardless of race, color, age, sex, religion, national origin, disability, ancestry, marital status, credit history, sexual orientation, arrest and court record, genetic information, veteran status or any other status protected by federal, state or other applicable laws.
 About the People Concern
 The People Concern empowers the most vulnerable among us to rebuild their lives. One of Los Angeles County’s largest social services agencies, The People Concern was formed in 2016 in a merger of two trusted social service organizations based in Los Angeles County, OPCC and Lamp Community. Informed by more than fifty-eight years of work in the community, The People Concern is a leading provider of, and advocate for, evidence-based solutions to the multi-faceted challenges inherent in homelessness and domestic violence.
 
With compassion and profound respect for those we serve, we provide a fully integrated system of care – including outreach, interim housing, mental and medical health care, substance abuse services, domestic violence services, life skills & wellness programs, and permanent supportive housing – tailored to the unique needs of homeless individuals, survivors of domestic violence, challenged youth, and others who have nowhere else to turn.
 
The People Concern’s model of integrated and comprehensive care empowers our participants to navigate the multi-faceted obstacles in their lives, become their best selves, and ultimately, connect with and contribute to their communities.
 Benefits & Perks
 <ul>
<li>Medical Insurance</li>
<li>Vision Insurance</li>
<li>Dental Insurance</li>
<li>Retirement Planning (403b) & Matching</li>
<li>Paid Holidays</li>
<li>Paid Vacation Days</li>
<li>Paid Sick Days</li>
<li>Employee Assistance Plans (EAP)</li>
<li>TELUS Health</li>
<li>Flexible Spending Account (FSA)</li>
<li>Basic Life / Accidental Death & Dismemberment (AD&D)</li>
<li>Voluntary Short- and Long-Term Disability</li>
<li>Voluntary Pet Insurance</li>
<li>Corporate Discounts: Discounts on Hotels, Theme Parks, Concerts, Movies, Restaurants & More</li>
<li>The People Concern University & Certificates</li>
</ul>

Executive Assistant - Arlington HQ

Certified Management Solutions

Wellcare Pal is looking for a well-rounded Executive Assistant to assist in overseeing day-to-day operations for a motorcoach transportation company and ensuring a smooth workflow between all departments. This is an in-person position at our lot/office in East Los Angeles. The ideal candidate is someone who is a quick-learner and enjoys being active on their feet.Job Schedule: Full-time and Part-time positions are available for this role.<ul><li>Part-time 7:00am-12:00pm M-F</li><li>Full-time 7:00am-3:00pm M-F</li></ul>Compensation: Starting range from $1,500-$3,000/month based on job schedule &amp; experience. Compensation has room for negotiations if transitioning into full-time.Job Duties and Responsibilities Include:<ul><li>Work closely with team director in ensuring company operations run smoothly</li><li>Performing safety quality assurance inspections as-needed</li><li>Assist in planning, booking, and scheduling for director/company events</li><li>Assisting safety team in ensuring operations are adhering to DOT/CHP regulations</li><li>Ensuring site is clean and well-maintained</li><li>Source, order, and track bus and fleet parts from approved vendors.</li><li>Maintain accurate inventory levels and ensure timely replenishment of critical parts.</li><li>Verify pricing, process purchase orders, and reconcile invoices.</li><li>Develop and maintain vendor relationships to secure competitive pricing and reliable supply.</li><li>Coordinate with mechanics and maintenance staff to identify needed parts.</li><li>Support dispatch operations by scheduling and assigning buses as needed.</li><li>Communicate with drivers and maintenance teams to ensure smooth fleet operations.</li><li>Keep accurate records of purchases, deliveries, and fleet service requests.</li><li>Assisting the wider team in ad-hoc operational tasks across multiple departments</li></ul>Qualifications:<ul><li>Looking for at least 3 years of administrative/personal assistant work experience</li><li>Must be a team player!</li><li>Must be able to follow-up closely on tasks &amp; projects</li><li>Organized, detailed, and on-time</li><li>Able to lift up to 50 lbs</li><li>Must be flexible on schedule</li><li>Excellent written and verbal communication skills</li><li>Energetic, outgoing, rigorous</li><li>Ability to manage multiple tasks at once</li><li>Have reliable transportation to East Los Angeles</li></ul>Job Types: Full-time, Part-timePay: $1,500.00 - $3,000.00 per monthBenefits:<ul><li>Flexible schedule</li></ul>Ability to Commute:<ul><li>Los Angeles, CA 90022 (Required)</li></ul>Work Location: In person

Executive Assistant

Jobot

<div>
 Want to learn more about this role and Jobot? Click our Jobot logo and follow
 
 our LinkedIn page!
 
 
 
 Job details:
 
 
 Executive Assistant
 
 
 
 This Jobot Job is hosted by: Milan Kacar
 
 Are you a fit? Easy Apply now by clicking the "Easy Apply" button
 
 and sending us your resume.
 
 Salary: $85,000 - $105,000 per year
 
 
 
 
 
 A bit about us:
 
 
 
 
 We are a large Non-Profit based out of Los Angeles.
 
 
 
 
 
 Why join us?
 
 
 
 <ul>
 <li>
 Retirement
 </li>
 <li>
 Health Insurance
 </li>
 <li>
 Room for Growth
 </li>
 <li>
 Team Environment
 
 
 
 </li>
 </ul>
 
 
 Job Details
 
 
 
 
 Experience:
 
 
 Ability to adapt in a fast past environment and be able to work responsively under pressure.
 
 Have a great attitude and be team player.
 
 Ability to learn quickly, to respond/react quickly to changing priorities and to be dedicated to completion of required tasks.
 
 Ability to prioritize workload, to meet deadlines and to maintain a high level of quality and accuracy.
 
 Initiative, resourcefulness, and attention to detail.
 
 Excellent problem-solving skills, analytical thinking, and visionary skills necessary to grow a company are of major importance.
 
 Ability to prioritize multiple requests based on own judgment of importance/need to the department.
 
 Recent experience working with C level executives.
 
 Professional verbal and written communication skills and the ability to type 50 wpm.
 
 Knowledge of Microsoft Office and telephone protocol.
 
 
 Responsibilities:
 
 
 Provide extensive administrative support, including the management and coordination of projects, with detailed accuracy, acute sensitivity for the importance of time urgency, exceptional anticipation skills and an enviable personal touch. Demonstrate consistent follow-up to ensure task completion. Consistently operate with a sense of urgency while not losing sight of the details. Key competency: Precise techniques.
 
 Successfully manage independent projects to fruition on an as-needed basis.
 
 Work quickly and efficiently; remain flexible to shifting of priorities.
 
 Works independently, proactively, and uses sound judgement skills daily.
 
 Schedule meetings, prepare meeting logistics, coordinate preparation and distribution of materials, maintain calendar, and assign tasks, etc.
 
 Compose correspondence for CHRO signature.
 
 Prepare appropriate written responses to incoming correspondence.
 
 Provide leadership for as necessary for office personnel.
 
 Edit and finalize agenda items for departmental meetings.
 
 Assist with preparing the annual budget for HR Department.
 
 Serve as liaison between CHRO and outside entities.
 
 Research and provide recommendations on special projects/assignments.
 
 Maintain accurate filing system for HR
 
 Proofread complex HR documents; establish and maintain complex filing system; perform research; compile information, reports and spreadsheets.
 
 Handle sensitive/confidential information requiring a high level of discretion; analyze problems and suggest solutions.
 
 Orders supplies and submit requisitions for HR.
 
 Provide assistance to staff from other departments regarding HR responsibilities.
 
 Handle multiple projects simultaneously and meet deadlines.
 
 Maintain composure during demanding circumstances.
 
 Knowledge of operational processes, procedures and policies.
 
 Ability to learn, retain and use specific operational guidelines.
 
 Travel between sites may be requires.
 
 Other duties as assigned.
 
 
 Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
 
 
 
 
 Want to learn more about this role
 
 and Jobot?
 
 
 Click our Jobot logo and follow our LinkedIn page!\n
</div>

Paramount

<div>
 
 #WeAreParamount on a mission to unleash the power of content&hellip; you in?
 
 
 
 We&rsquo;ve got the brands, we&rsquo;ve got the stars, we&rsquo;ve got the power to achieve our mission to entertain the planet &ndash; now all we&rsquo;re missing is&hellip; YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter &ndash; both for our audiences and our employees &ndash; and aim to leave a positive mark on culture.
 
 
 Paramount Global, a leading global media and entertainment company, is seeking a Second Assistant to a Corporate Executive. This position plays a vital role in ensuring organizational effectiveness at the highest level. The position requires managing complex schedules, organizing global travel, scheduling executive meetings, and acting as a critical communication hub. Key success factors include advanced time management, strong communication skills, problem-solving, empathy, discretion, and the ability to work collaboratively in fast-paced, high-stakes environments. The Executive Assistant also helps coordinate across leadership teams, supports meeting preparation and follow-up, and maintains confidentiality, enabling the Executive to focus on strategic priorities.
 
 
 Key Responsibilities:
 
 
 
 Executive Support
 
 
 
 <ul>
 <li>
 Manage complex calendars, including scheduling meetings, appointments, and travel arrangements across multiple time zones.
 </li>
 <li>
 Prepare and coordinate logistics for meetings.
 </li>
 <li>
 Screen and prioritize incoming communications (emails, calls, mail) and respond or delegate as appropriate.
 
 
 </li>
 </ul>
 
 Stakeholder &amp; Relationship Management
 
 
 
 <ul>
 <li>
 Serve as a point of contact for internal and external stakeholders, maintaining professionalism and confidentiality.
 </li>
 <li>
 Facilitate communication and collaboration across executive leadership teams as needed.
 
 
 </li>
 </ul>
 
 Confidentiality &amp; Discretion
 
 
 
 <ul>
 <li>
 Handle sensitive information with the highest level of confidentiality and integrity.
 </li>
 <li>
 Exercise sound judgment in all communications and decision-making.
 
 
 </li>
 </ul>
 
 Office &amp; Administrative Support
 
 
 
 <ul>
 <li>
 Ensure the Executive&rsquo;s office runs smoothly and is equipped for daily operations.
 </li>
 <li>
 Liaise with IT, HR, Legal, and other corporate functions as needed.
 </li>
 <li>
 Manage special projects and other duties as assigned.
 
 
 </li>
 </ul>
 
 Basic Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience required.
 </li>
 <li>
 2+ years of experience supporting senior executives, ideally within large, complex organizations.
 </li>
 <li>
 Proven ability to manage multiple tasks and priorities seamlessly with excellent attention to detail.
 </li>
 <li>
 Outstanding written and verbal communication skills.
 </li>
 <li>
 Advanced proficiency with Microsoft Office Suite, calendar management tools, and virtual collaboration platforms (e.g., Teams, Zoom).
 </li>
 <li>
 Strong interpersonal skills; able to build relationships and work effectively with diverse teams and external partners.
 </li>
 <li>
 High degree of professionalism, integrity, and discretion.
 </li>
 <li>
 Ability to work independently and anticipate needs in a fast-paced, ever-changing environment.
 
 
 </li>
 </ul>
 
 Additional Qualifications:
 
 
 
 <ul>
 <li>
 Strategic thinker with a proactive, solution-oriented approach.
 </li>
 <li>
 Adaptable and flexible; comfortable with ambiguity and shifting priorities.
 </li>
 <li>
 Experience in managing confidential information and sensitive communications.
 </li>
 <li>
 Energetic, positive attitude with a strong work ethic.
 
 
 </li>
 </ul>
 Paramount Skydance Corporation (NASDAQ: PSKY) is a leading global media and entertainment company that creates premium content and experiences for audiences worldwide. Driven by iconic studios, networks and streaming services, Paramount's portfolio of consumer brands includes CBS, Showtime Networks, Paramount Pictures, Nickelodeon, MTV, Comedy Central, BET, Paramount+, and Pluto TV, among others. Paramount delivers the largest share of the U.S. television audience and boasts one of the industry's most important and extensive libraries of TV and film titles. In addition to offering innovative streaming services and digital video products, the company provides powerful capabilities in production, distribution and advertising solutions.
 
 
 
 Additional Information
 
 
 
 Hiring Salary Range: $55,000.00 - 65,000.00.
 
 
 The hiring salary range for this position applies to New York City, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.
 
 
 
 What We Offer:
 
 
 
 <ul>
 <li>
 Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here: https://www.paramount.com/careers/benefits
 </li>
 <li>
 Generous paid time off.
 </li>
 <li>
 An exciting and fulfilling opportunity to be part of one of Paramount&rsquo;s most dynamic teams.
 </li>
 <li>
 Opportunities for both on-site and virtual engagement events.
 </li>
 <li>
 Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.
 </li>
 <li>
 Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount
 
 
 </li>
 </ul>
 Paramount is an equal opportunity employer (EOE) including disability/vet.
 
 
 At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.
 
 
 If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to paramountaccommodations@paramount.com. Only messages left for this purpose will be returned.
</div>

<div>#WeAreParamount on a mission to unleash the power of content&hellip; you in? 
We&rsquo;ve got the brands, we&rsquo;ve got the stars, we&rsquo;ve got the power to achieve our mission to entertain the planet &ndash; now all we&rsquo;re missing is&hellip; YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter &ndash; both for our audiences and our employees &ndash; and aim to leave a positive mark on culture. 
Paramount Global, a leading global media and entertainment company, is seeking a Second Assistant to a Corporate Executive. This position plays a vital role in ensuring organizational effectiveness at the highest level. The position requires managing complex schedules, organizing global travel, scheduling executive meetings, and acting as a critical communication hub. Key success factors include advanced time management, strong communication skills, problem-solving, empathy, discretion, and the ability to work collaboratively in fast-paced, high-stakes environments. The Executive Assistant also helps coordinate across leadership teams, supports meeting preparation and follow-up, and maintains confidentiality, enabling the Executive to focus on strategic priorities. 
Key Responsibilities:
Executive Support<ul><li>Manage complex calendars, including scheduling meetings, appointments, and travel arrangements across multiple time zones.</li><li>Prepare and coordinate logistics for meetings.</li><li>Screen and prioritize incoming communications (emails, calls, mail) and respond or delegate as appropriate.</li></ul>
Stakeholder &amp; Relationship Management<ul><li>Serve as a point of contact for internal and external stakeholders, maintaining professionalism and confidentiality.</li><li>Facilitate communication and collaboration across executive leadership teams as needed.</li></ul>
Confidentiality &amp; Discretion<ul><li>Handle sensitive information with the highest level of confidentiality and integrity.</li><li>Exercise sound judgment in all communications and decision-making.</li></ul>
Office &amp; Administrative Support<ul><li>Ensure the Executive&rsquo;s office runs smoothly and is equipped for daily operations.</li><li>Liaise with IT, HR, Legal, and other corporate functions as needed.</li><li>Manage special projects and other duties as assigned.</li></ul><div> 
Basic Qualifications: 
<ul><li>Bachelor&rsquo;s degree or equivalent experience required.</li></ul></div><ul><li>2+ years of experience supporting senior executives, ideally within large, complex organizations.</li><li>Proven ability to manage multiple tasks and priorities seamlessly with excellent attention to detail.</li><li>Outstanding written and verbal communication skills.</li><li>Advanced proficiency with Microsoft Office Suite, calendar management tools, and virtual collaboration platforms (e.g., Teams, Zoom).</li><li>Strong interpersonal skills; able to build relationships and work effectively with diverse teams and external partners.</li><li>High degree of professionalism, integrity, and discretion.</li><li>Ability to work independently and anticipate needs in a fast-paced, ever-changing environment.</li></ul><div> 
Additional Qualifications: 
<ul><li>Strategic thinker with a proactive, solution-oriented approach.</li></ul></div><ul><li>Adaptable and flexible; comfortable with ambiguity and shifting priorities.</li><li>Experience in managing confidential information and sensitive communications.</li><li>Energetic, positive attitude with a strong work ethic.</li></ul> 
Paramount Skydance Corporation (NASDAQ: PSKY) is a leading global media and entertainment company that creates premium content and experiences for audiences worldwide. Driven by iconic studios, networks and streaming services, Paramount's portfolio of consumer brands includes CBS, Showtime Networks, Paramount Pictures, Nickelodeon, MTV, Comedy Central, BET, Paramount+, and Pluto TV, among others. Paramount delivers the largest share of the U.S. television audience and boasts one of the industry's most important and extensive libraries of TV and film titles. In addition to offering innovative streaming services and digital video products, the company provides powerful capabilities in production, distribution and advertising solutions. 
ADDITIONAL INFORMATION 
Hiring Salary Range: $55,000.00 - 65,000.00. 
The hiring salary range for this position applies to New York City, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement. 
<div>What We Offer:</div><ul><li>
Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here: https://www.paramount.com/careers/benefits</li><li>
Generous paid time off.</li><li>
An exciting and fulfilling opportunity to be part of one of Paramount&rsquo;s most dynamic teams.</li><li>
Opportunities for both on-site and virtual engagement events.</li><li>
Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.</li><li>
Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount</li></ul> 
Paramount is an equal opportunity employer (EOE) including disability/vet. 
At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status. 
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to paramountaccommodations@paramount.com. Only messages left for this purpose will be returned.</div>

Amazon

<div>
 
 Description
 
 
 
 Amazon LEO is an initiative to launch a constellation of Low Earth Orbit satellites that will provide low-latency, high-speed broadband network connectivity to unserved and underserved communities around the world.
 
 
 Amazon LEO is seeking an exceptionally bright, multitasking, and self-motivated individual to support two Directors. This exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside the company is important, as is a good sense of humor. The successful candidate will possess the ability to complete complex tasks and projects quickly with minimal guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action with strong ambiguity and show grace under pressure.
 
 
 This position requires that the candidate selected be a U.S. Citizen in order to comply with U.S. government-imposed requirements related to the nature of the work and/or where it will be performed.
 
 
 Key job responsibilities
 
 
 Responsibilities for this position include the ability to contribute to a global administrative support team, to think and plan ahead, delegate responsibilities appropriately, and manage time effectively.
 
 
 A day in the life
 
 
 Proactively coordinate and engage with leadership in planning and organizing events, activities, and calendars
 
 
 Management of complex calendar and scheduling requirements
 
 
 Tracking and helping drive completion of key deliverables and following up on outstanding items
 
 
 Act as a liaison for direct reports
 
 
 Drive key team activities such as meeting agendas, off-sites, and all-org meetings
 
 
 Space planning
 
 
 Travel coordination and expense reimbursement
 
 
 Management of special projects as needed
 
 
 Have fun at work and help others do the same
 
 
 
 Basic Qualifications
 
 
 
 <ul>
 <li>
 Experience with Microsoft Office products and applications
 </li>
 <li>
 High school or equivalent diploma
 </li>
 <li>
 5+ years of executive assistant experience
 </li>
 <li>
 Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience leading process improvements
 </li>
 <li>
 Experience in a fast-paced, high-tech company
 </li>
 <li>
 Experience designing processes to maximize efficiency
 </li>
 <li>
 Experience managing multiple calendars
 
 
 </li>
 </ul>
 Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
 
 
 Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company&rsquo;s reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
 
 
 Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.
 
 
 The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.
 
 
 USA, CA, NORTHRIDGE - 74,200.00 - 129,800.00 USD annually
 
 
 
 
 Company
 
 - KGS LLC
 
 
 Job ID: A10377335
</div>

Executive Assistant, Amazon LEO

Paramount Pictures

<div>#WeAreParamount on a mission to unleash the power of content&hellip; you in? 
We&rsquo;ve got the brands, we&rsquo;ve got the stars, we&rsquo;ve got the power to achieve our mission to entertain the planet &ndash; now all we&rsquo;re missing is&hellip; YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter &ndash; both for our audiences and our employees &ndash; and aim to leave a positive mark on culture. 
This position will be responsible for providing administrative and operational support to the Executive Vice President of Strategy &amp; Operations for Paramount Pictures. This role ensures the smooth functioning of the EVP&rsquo;s office by managing schedules and coordinating communications between internal departments and external key stakeholders.<div> 
Responsibilities to include, but not limited to: 
<ul><li>Manage executive calendars and schedules, coordinate meetings with internal and external participants</li><li>Screen and respond to calls/emails; draft, review, and manage correspondences, including memos and meeting agendas and notes.
</li><li>Schedule internal and external meetings</li><li>Support preparation of basic PowerPoint materials and assist with analysis and research</li><li>Support the EVP in strategic priorities and monitor and prioritize incoming requests, ensuring timely responses and follow-ups</li><li>Anticipate executive needs and proactively resolve scheduling conflicts or operational bottlenecks</li><li>Greets scheduled visitors and conducts to the appropriate area or person</li><li>Prepare monthly expense reports</li><li>Liaises with internal departments and external entities as needed</li><li>Perform other ad hoc duties as needed, including maintaining files, preparing agendas, and copying documents</li><li>Arrange travel plans and itineraries</li></ul></div><div> 
Basic Qualifications: 
<ul><li>Bachelor's degree</li><li>1-2+ years of experience in an administrative support role</li></ul></div><div> 
Additional Qualifications: 
<ul><li>Interest and knowledge of the film business strongly preferred</li><li>Administrative experience supporting a high-level executive, preferably in entertainment</li><li>Excellent written, verbal, and interpersonal skills with the ability to interface with staff, internal and external contacts and senior management</li><li>Ability to be adept at multi-tasking, prioritizing, and managing projects in a fast-paced environment</li><li>Ability to handle confidential materials and demonstrated professional maturity</li><li>Proficiency with Microsoft Office Suite, Adobe, and internet software</li><li>Entertainment industry knowledge</li><li>Strong organizational skills, with ability to attend to details while maintaining a big picture orientation</li><li>Ability to handle a wide variety of tasks with little or no supervision</li><li>Good attention to detail and follow-through skills</li><li>Self-starter, preemptively identifies potential issues and responds accordingly</li><li>Demonstrate good judgment and ability to deal with confidential and sensitive issues</li><li>Passion for media and entertainment</li></ul></div> 
Founded in 1912, Paramount Pictures works with talented filmmakers to produce and distribute entertainment around the world. The film studio&rsquo;s iconic logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as The Godfather, Chinatown, Forrest Gump and Titanic; and blockbuster franchises such as Star Trek, Transformers, Mission: Impossible and Sonic the Hedgehog. Recent, innovative, break-out films such as The Wolf of Wall Street, Arrival, Rocketman, and A Quiet Place have added to Paramount&rsquo;s film legacy. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount Pictures&rsquo; passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount Pictures controls a collection of some of the most powerful brands in filmed entertainment, including Paramount Pictures, Paramount Animation, and Paramount Players. PPC operations also include Paramount Home Entertainment, Paramount Pictures International, Paramount Licensing Inc., and Paramount Studio Group. Paramount Pictures is a subsidiary of Paramount, which connects with billions of people worldwide through its global brands including MTV, CBS, Paramount Network, Nickelodeon, Comedy Central, BET and streaming service Paramount+. 
ADDITIONAL INFORMATION 
Hiring Salary Range: $52,000.00 - 60,000.00. 
The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement. 
<div>What We Offer:</div><ul><li>
Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here: https://www.paramount.com/careers/benefits</li><li>
Generous paid time off.</li><li>
An exciting and fulfilling opportunity to be part of one of Paramount&rsquo;s most dynamic teams.</li><li>
Opportunities for both on-site and virtual engagement events.</li><li>
Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.</li><li>
Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount</li></ul> 
Paramount is an equal opportunity employer (EOE) including disability/vet. 
At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status. 
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to paramountaccommodations@paramount.com. Only messages left for this purpose will be returned.</div>

Executive Assistant, Strategy & Operations

Explore 270+ Executive staff assistant in Los Angeles this April. Find roles across top companies and apply now to boost your career.

270 executive staff assistant jobs In Los Angeles

Executive Assistant - Arlington HQ

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant, Amazon LEO

Executive Assistant, Strategy & Operations