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executive support specialist

JPMorganChase

<div>JOB DESCRIPTION 
Demonstrate your proven track record supporting business leaders in a fast-paced environment, developing strong partnerships, delivering exceptional administrative execution and consistently finding new ways to promote the efficiency of those you support. If this describes you, please follow the link and apply to join our team!
As an Executive Assistant in the Commercial and Investment Bank, you will partner with one or more executives managing demanding and dynamic calendars and complex domestic/international travel and expenses. You will be tapping your thought leadership to manage priorities, manage local events, client visits and follow ups and leverage internal tools to create efficiency and provide maximum impact. You will leverage exceptional communication and organizational skills partnering with colleagues to ensure seamless backup support, work on projects, and provide tactical support for a location. You will also be working closely with key stakeholders across the organization.
Job Responsibilities:
<ul><li>Manage complex calendars for leaders in a fast paced and dynamic environment</li><li>
Adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc.</li><li>
Commit to exceptional customer service and collaborate effectively in a team-oriented environment</li><li>
Arrange and maintain complex travel plans and itineraries for domestic and international travel</li><li>
Work closely with key stakeholders to manage priorities and maintain key documents using firm tools such as LLM, Teams and Concur</li><li>
Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.</li><li>
Provide physical site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, ordering and stocking supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, always ensuring superior client service</li><li>
Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed</li><li>
Maintain confidential data, enforce internal controls, and comply with policies and procedures</li><li>
Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed
</li></ul>Required qualifications, capabilities and skills:
<ul><li>Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment</li><li>
Effective travel planning skills and knowledge</li><li>
Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented</li><li>
Effective interpersonal skills and excellent communication - confident, organized, and clear.
</li><li>Demonstrate solid judgment, decision making and problem solving skills</li><li>
Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies quickly</li><li>
Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required.</li><li>
3+ years of administrative support experience in a fast paced environment.
</li></ul>Preferred qualifications:
<ul><li>Experience in a client facing sales and financial services environment preferred.</li></ul>
***Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.
ABOUT US 
<div>
<div>JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
</div><div>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
<div>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans 
</div></div></div> 
 
ABOUT THE TEAM 
 
J.P. Morgan&rsquo;s Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.</div>

Executive Administrative Assistant

Scion Staffing

<div>
 
 Scion Nonprofit Staffing has been engaged to conduct a search for a
 
 Part-Time Administrative Assistant to the Executive Director
 
 for a
 
 mission-driven nonprofit organization supporting survivor support services
 
 . This position is
 
 onsite in Chicago, Illinois
 
 .
 
 
 
 
 
 
 POSITION OVERVIEW:
 
 
 
 This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 
 
 
 
 
 
 PERKS:
 
 
 <ul>
 <li>
 Flexible part-time schedule (approximately 15&ndash;20 hours per week)
 </li>
 <li>
 Competitive hourly compensation based on experience
 </li>
 <li>
 Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
 </li>
 <li>
 Collaborative and mission-driven team environment
 </li>
 <li>
 Meaningful work supporting survivor-centered services and advocacy
 </li>
 </ul>
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
 </li>
 <li>
 Assist with donor communications, database updates, and development-related administrative tasks
 </li>
 <li>
 Prepare meeting materials, track action items, and coordinate logistics for meetings and events
 </li>
 <li>
 Support planning and coordination of organizational events and donor engagement activities
 </li>
 <li>
 Maintain organized digital and physical records, documents, and reports
 </li>
 <li>
 Provide general operational and administrative support to ensure efficient day-to-day functioning
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS:
 
 
 <ul>
 <li>
 Administrative support experience in a professional office environment
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to maintain confidentiality and exercise discretion
 </li>
 <li>
 Clear written and verbal communication skills
 </li>
 <li>
 Ability to work independently, anticipate needs, and take initiative
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION AND BENEFITS:
 
 
 
 This position offers an hourly pay range of
 
 $22&ndash;$30 per hour
 
 , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 
 
 
 
 
 
 ABOUT OUR FIRM:
 
 
 
 Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 
 
 
 
 
 We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 
 
 
 
 
 For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 
</div>

Part-Time Administrative Assistant

American Osteopathic Association

<div>THIS IS A HYBRID POSITION REQUIRING 2 DAYS PER WEEK (TUESDAY AND WEDNESDAY) EACH WEEK IN-PERSON AT OUR OFFICE LOCATED IN THE STREETERVILLE/MAG MILE AREA OF DOWNTOWN CHICAGO, IL.
JOB SUMMARY:
The Corporate Communications Specialist strengthens the organization&rsquo;s reputation by delivering modern, integrated communications across internal and external channels. This role develops high-quality written content, provides proactive earned media support, and collaborates closely with social media and integrated marketing teams to ensure messaging is aligned across platforms. This person also supports issues and crisis communications readiness and uses measurement, analytics, GenAI tools, and disciplined project management to enhance the speed, quality, and impact of communications. By unifying corporate messaging across media, social, digital, and campaign channels and maintaining preparedness for issues and crisis situations, the Specialist helps protect and elevate the organization&rsquo;s credibility with members, partners, policymakers, employees, and the public.
IMPACT OF THE ROLE:
Success in this role is measured by delivering stronger corporate reputation and trust; consistent, timely, quality and aligned messaging; greater share of voice and positive sentiment; and clear, data-driven evidence of communications effectiveness.
ESSENTIAL FUNCTIONS:
Corporate Communications &amp; Reputation Support
<ul><li>Execute corporate communications initiatives that reinforce the institutional narrative and reputation.</li>
<li>Draft clear, audience-appropriate messaging aligned to organizational priorities and leadership voice.</li>
<li>Maintain readiness materials and help coordinate rapid responses.</li>
<li>Support issues and crisis scenarios, track emerging risks, and escalate appropriately.</li>
</ul>
Proactive Earned Media &amp; Media Relations
<ul><li>Draft press releases, media pitches, talking points, statements, and backgrounders.</li>
<li>Support proactive media outreach and media list management; monitor coverage opportunities.</li>
<li>Contribute to responsive media coordination, including Q&amp;A, clarifications, and follow-ups.</li>
</ul>
Internal &amp; Executive Communications
<ul><li>Draft internal announcements, leadership messages, staff updates, and executive remarks.</li>
<li>Prepare briefing materials and message frameworks to support executive visibility and alignment.</li>
<li>Maintain internal and external communications-related web content.</li>
</ul>
Team Collaboration
<ul><li>Partner with the content creator and social media teams to translate corporate messaging into channel-appropriate content.</li>
<li>Collaborate with integrated marketing to align communications with campaigns and brand strategy.</li>
<li>Contribute messaging and content to ensure cohesive audience journeys across channels.</li>
</ul>
Measurement, Analytics &amp; Reporting
<ul><li>Track KPIs such as reach, engagement, sentiment, and media outcomes.</li>
<li>Prepare concise reporting for leadership with data-driven recommendations.</li>
</ul>
Project Management &amp; Workflow Execution
<ul><li>Manage multiple projects and deadlines with disciplined planning.</li>
<li>Use project management platforms such as Asana to coordinate timelines and approvals.</li>
<li>Maintain organized documentation and ensure high-quality delivery.</li>
</ul>
GenAI Tools &amp; Emerging Technologies
<ul><li>Use GenAI platforms to support drafting, ideation, and efficiencies.</li>
<li>Ensure AI-generated content meets accuracy, tone, and brand standards.</li>
</ul>
MINIMUM QUALIFICATIONS AND EXPERIENCE
Special Skills:
<ul><li>Exceptional writing and editing skills with the ability to translate complex topics into clear messages.</li>
<li>Proficiency in media relations fundamentals and reputation-focused messaging.</li>
<li>Strong project management skills; fluency with Asana or similar platforms.</li>
<li>Working knowledge of GenAI tools and content quality controls.</li>
<li>Digital communications fluency in social, LLMs and application multimedia.</li>
<li>Ability to analyze communications data and report insights using platforms such as Sprout Social, Meltwater, Muck Rack, etc.</li>
<li>Collaborative, detail-oriented, and able to maintain confidentiality.</li>
</ul>
Education:
<ul><li>Bachelor&rsquo;s degree in Communications, Public Relations, Journalism, Marketing, or related fields.</li>
</ul>
Licensure or Certification:
<ul><li>N/A</li>
</ul>
Experience:
<ul><li>3 &ndash; 5 years' experience in corporate communications, digital marketing and/or public relations.</li>
</ul>
WORKING ENVIRONMENT:
Physical:
<ul><li>This role involves prolonged sitting, repetitive computer use, and screen time.</li>
<li>Ability to operate office equipment.</li>
<li>Ability to lift up to 25 lbs.</li>
</ul>
ENVIRONMENT:
<ul><li>Regular office environment.</li>
<li>This is a hybrid position requiring physical presence in the office for a minimum of two days per week (Tuesday and Wednesday).</li>
</ul>
Salary Range: $60,000.00 - $65,000.00 Annually
The AOA offers the following benefits:
<ul><li>Medical</li>
<li>Dental</li>
<li>Vision</li>
<li>Life and AD&amp;D</li>
<li>Long and Short-term Disability</li>
<li>FSA/HSA</li>
<li>Commuter Benefits</li>
<li>401(k) with match</li>
</ul>
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
American Osteopathic Association is unable to sponsor work visas at this time.</div>

Corporate Communications Specialist

GORDIE'S FOUNDATION

JOB DESCRIPTIONBookkeeper / Accounting SpecialistGordies Foundation, Chicago, IllinoisOrganization:Gordies FoundationPosition Title:Bookkeeper / Accounting SpecialistLocation:6430 S. Ashland Ave., Chicago, ILEmployment Type:Full-TimeWork Schedule:Telework and Hybrid Work Available (Based on Organizational Need)Reports To:Chief Financial Officer / Chief Data OfficerFLSA Status:Non-ExemptAbout Gordies FoundationGordies Foundation is a Chicago-based nonprofit organization committed to supporting reentry, workforce development, and community empowerment on the South Side of Chicago. Funded in part through the Illinois Criminal Justice Information Authority (ICJIA) R3 Program, the Foundation manages multiple grant-funded programs serving individuals impacted by violence, incarceration, and economic disinvestment. We are seeking a detail-oriented, mission-driven Bookkeeper to join our team and ensure the financial integrity of the organization.Position SummaryThe Bookkeeper / Accounting Specialist is responsible for managing the day-to-day financial operations of Gordies Foundation, including full-cycle bookkeeping, payroll processing, accounts payable, grant fund accounting, and financial reporting. This position requires a high degree of accuracy, sound accounting judgment, and a thorough understanding of nonprofit and grant compliance requirements. The Bookkeeper will work closely with the CFO/CDO and Executive Director to ensure all financial records are accurate, current, and audit-ready.Essential Duties and ResponsibilitiesGeneral Ledger &amp; Journal Entries<ul><li>Prepare, post, and reconcile journal entries on a timely basis in accordance with generally accepted accounting principles (GAAP).</li><li>Maintain and update the General Ledger (GL) to ensure accuracy and completeness of all financial transactions.</li><li>Perform month-end and year-end close procedures, including accruals and adjusting entries.</li><li>Identify and correct GL discrepancies; escalate material issues to the CFO/CDO.</li></ul>Bank Reconciliation <ul><li>Perform monthly reconciliations of all organizational bank and financial accounts.</li><li>Investigate and resolve reconciling items promptly, ensuring all transactions are properly recorded.</li><li>Maintain documentation of reconciliation records for audit purposes.</li></ul>Payroll Processing &amp; Administration<ul><li>Process semi-monthly payroll for all full-time, part-time, and grant-funded employees in compliance with Illinois Wage Payment and Collection Act requirements.</li><li>Calculate and remit payroll taxes (federal, state, and local), and prepare and file quarterly Form 941 and annual W-2 and W-3 forms.</li><li>Maintain accurate payroll records, including time and attendance documentation, wage allocations across multiple funding sources, and benefit deductions.</li><li>Coordinate payroll corrections, adjustments, and W-2c amendments as needed.</li><li>Ensure proper FICA calculations and compliance with IRS payroll regulations.</li></ul>Accounts Payable &amp; Bill Management<ul><li>Manage all accounts payable functions, including receiving, reviewing, coding, and processing vendor invoices for payment.</li><li>Ensure bills are paid accurately and on time; maintain a bill payment calendar to prevent late payments or lapses in service.</li><li>Code all expenditures to the appropriate program, grant fund, and GL account.</li><li>Maintain organized vendor files and documentation to support audit and compliance reviews.</li><li>Obtain required approvals prior to payment processing in accordance with organizational policies.</li></ul>Grant Fund Accounting &amp; Compliance<ul><li>Maintain separate and distinct accounting records for each grant fund to ensure financial segregation and accountability.</li><li>Track grant expenditures against approved budgets by line item and funding period, providing regular variance reports to the CFO/CDO.</li><li>Prepare and support the compilation of Program Financial Reports (PFRs), budget modification requests, and reimbursement draw requests in compliance with funder requirements (including ICJIA and other federal and state grantors).</li><li>Ensure expenditures meet grant-specific allowability, allocability, and reasonableness standards under 2 CFR 200 (Uniform Guidance) and applicable grant terms and conditions.</li><li>Alert leadership to potential compliance concerns, unallowable expenditures, or budget variances in a timely manner.</li><li>Support preparation for grant audits and monitoring site visits; maintain organized grant files.</li></ul>Financial Statements &amp; Reporting<ul><li>Prepare and update standard nonprofit financial statements, including the Statement of Financial Position (Balance Sheet), Statement of Activities (Income Statement), and Statement of Cash Flows.</li><li>Generate budget-to-actual reports, fund-level expenditure reports, and other financial summaries for management and board review.</li><li>Assist the CFO/CDO in preparing the annual Form 990 and supporting schedules.</li><li>Prepare supporting documentation and schedules for external auditors; participate in the annual audit process.</li></ul>Additional Duties<ul><li>Maintain well-organized financial files and records in both physical and digital formats.</li><li>Assist with updating and maintaining the organizational Chart of Accounts.</li><li>Support budget development and forecasting as needed.</li><li>Participate in internal financial process improvement initiatives.</li><li>Perform other duties as assigned by the CFO/CDO or Executive Director.</li></ul>Minimum Qualifications<ul><li>Associate's degree in Accounting, Finance, Business Administration, or a related field required; Bachelor's degree preferred.</li><li>Minimum of 3 years of bookkeeping or accounting experience, with at least 1 year in a nonprofit or grant-funded environment strongly preferred.</li><li>Demonstrated proficiency in QuickBooks (Desktop or Online) or comparable accounting software.</li><li>Working knowledge of GAAP and nonprofit fund accounting principles.</li><li>Experience processing multi-employee payroll and filing federal/state payroll tax forms (941, W-2, W-3).</li><li>Familiarity with federal Uniform Guidance (2 CFR 200) and grant compliance requirements preferred.</li><li>Proficiency in Microsoft Excel, including pivot tables, VLOOKUP, and financial formulas.</li><li>Exceptional attention to detail, organizational skills, and commitment to accuracy.</li><li>Ability to handle confidential financial information with discretion and integrity.</li><li>Strong written and verbal communication skills; ability to explain financial data to non-financial stakeholders.</li></ul>Preferred Qualifications<ul><li>Experience working with ICJIA, Illinois state grants, or other government grant programs.</li><li>Certified Bookkeeper (CB), Certified Public Bookkeeper (CPB), or working toward CPA designation.</li><li>Experience supporting annual nonprofit audits (A-133 / Single Audit preferred).</li><li>Familiarity with case management or program financial reporting systems.</li></ul>Compensation &amp; BenefitsSalary:Commensurate with experience and qualificationsWork Arrangement:Full-Time | Telework and Hybrid options available based on organizational needPaid Time Off:Sick leave and paid vacation provided in accordance with industry standardsHealth Benefits:Medical and dental coverage currently unavailable; the organization is actively working to establish benefits in the near futureMission:Opportunity to contribute directly to community reentry, workforce development, and public safety initiatives on Chicago&rsquo;s South SideHow to ApplyQualified candidates should submit a resume, cover letter, and three professional references to Gordies Foundation. In your cover letter, please describe your experience with nonprofit bookkeeping, grant fund accounting, and payroll compliance. Applications will be reviewed on a rolling basis until the position is filled.Gordies Foundation | 6430 S. Ashland Ave., Chicago, IL Gordies Foundation is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.Pay: $52,000.00 - $58,000.00 per yearBenefits:<ul><li>Flexible schedule</li><li>Paid sick time</li><li>Paid time off</li><li>Work from home</li></ul>Work Location: Hybrid remote in Chicago, IL 60636

Bookkeeper / Accounting Specialist

State of Illinois

<div>Job Requisition ID: 55438 
Opening Date: 04/28/2026 
Closing Date: 05/12/2026 
Agency: Department of Early Childhood 
Class Title: SOCIAL SERV PROGRAM PLANNER IV (41314) 
Skill Option: None 
Bilingual Option: None 
Salary: Anticipated Starting Salary (Effective 7/1/2026) $7,602 monthly; Full Range $7,602 - $11,110 monthly 
Job Type: Salaried 
Category: Full Time 
County: Cook 
Number of Vacancies: 1 
Bargaining Unit Code: RC062 Technical Employees, AFSCME 
Merit Comp Code: N/A 
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. 
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. 
 Position Overview:
The Illinois Department of Early Childhood (IDEC) is seeking an Social Service Program Planner IV to serve as the Workforce and Professional Development Specialist. This position will provide technical assistance to program administrators within the agency to enhance and promote the Workforce program and other early childhood initiatives within the state of Illinois. 
<div>Illinois Department of Early Childhood offers a robust benefit package including:</div><ul><li>
Monday-Friday schedule</li><li>
Health, life, vision, and dental insurance</li><li>
Paid Parental leave</li><li>
Pension Plan</li><li>
Deferred Compensation, and other pre-tax benefit programs</li><li>
Employees earn (12) paid sick days annually</li><li>
(10-25) paid vacation days (based on years of service)</li><li>
Employees earn (3) paid personal days (pro-rated based on start date)</li><li>
(13-14) paid state holidays annually</li></ul><div>
Work hours and schedule will be mutually agreed upon by supervisor during the onboarding process.</div> 
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you&rsquo;re helping to improve schools, protect our natural resources, or support families in need, you&rsquo;re part of something bigger&mdash;something that touches the lives of every person who calls Illinois home.
No matter what state career you&rsquo;re looking for, we offer jobs that fit your life and your schedule&mdash;flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.<div><div><div><h2 class="jobSectionHeader">
Essential Functions</h2></div><div><ul><li>
Serves as the Workforce and Professional Development Specialist for the Illinois Department of Early Childhood (IDEC).</li><li>
Conducts content reviews and data analysis to improve IDEC initiatives related to the agency&rsquo;s Workforce programs.</li><li>
Manages grants and contracts, including developing program deliverables, providing guidance on program direction, supporting programs, and managing needed contracting or budgetary functions for federal and/or state grants.</li><li>
Serves as a working supervisor.</li><li>
Facilitates and/or represents IDEC at internal and/or external workgroups, advisory councils, meetings, retreats, forums, and conferences relative to Workforce and Professional Development activities.</li><li>
Participates in training as necessary to strengthen both staff and the Division.</li><li>
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Specialized Skills</h2></div><div><ul><li>
Requires two (2) years of professional experience working in the field of early childhood.
</li><li>Requires two (2) years of professional experience working with early childhood block grant programs within the past 5 years (2021-2026) and implementing early childhood education initiatives for a public entity.</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Minimum Qualifications</h2></div><div><ul><li>
Requires knowledge, skill and mental development equivalent to the completion of a master's degree.</li><li>
Requires two (2) years of progressively responsible professional experience in community organization, social service work or in program planning and development.</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Preferred Qualifications</h2></div><div><ul><li>
Two (2) years of professional experience working in the field of early childhood.</li><li>
Two (2) years of professional experience working with early childhood block grant programs within the past 5 years (2021-2026) and implementing early childhood education initiatives for a public entity.</li><li>
Two (2) years of professional experience in the development and implementation of early childhood workforce and/or professional development programs.</li><li>
Two (2) years of professional experience developing, implementing, and/or evaluating new and revised methods, procedures, and performance standards for early childhood professional development that adhere to state and/or federal mandates.</li><li>
Two (2) years of professional experience in collecting, analyzing, and/or overseeing multifaceted data to track performance and outcomes for service delivery enhancements at a public or private organization.
</li><li>Prefers the ability to communicate orally and in writing and the ability to research and critically analyze potential issues.</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Conditions of Employment</h2></div><div><ul><li>
Requires a criminal history check through the Illinois State Police.</li><li>
Requires ability to use state issued equipment, such as a cell phone, laptop, etc.</li><li>
Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires appropriate, valid driver&rsquo;s license.</li><li>
Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.</li><li>
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.</li><li>
Requires basic proficiency in Microsoft Office Suite, including SharePoint, Teams, and OneDrive.</li><li>The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.</li></ul></div></div><div><div><h2 class="jobSectionHeader">
About the Agency:</h2></div><div>
The Illinois Department of Early Childhood (IDEC) was signed into law in June of 2024 with the focus of making early childhood education and care services simpler, better and fairer for families with young children across the state. During fiscal years FY25 and FY26, IDEC will be working through transitioning data, programs and services from three state agencies &ndash; the Department of Children and Family Services (DCFS), Illinois Department of Human Services (IDHS), and the Illinois State Board of Education (ISBE), &ndash; to IDEC in order to be fully operational by July 2026. Illinois strives to be the best state in the nation to raise a family with young children and IDEC is committed to continue putting children and families center while reducing complexities and finding efficiencies in the system and advancing equity.</div></div></div>
Work Hours: Monday - Friday 8:30am-5:00pm 
Headquarter Location: 115 S Lasalle St, Chicago, Illinois, 60603 
Work County: Cook
Email: dec.jobs@illinois.gov
Posting Group: Education; Social Services 
This position does contain &ldquo;Specialized Skills&rdquo; (as that term is used in CBAs). 
Revolving Door: 
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (&ldquo;OEIG&rdquo;) or may be subject to a fine. 
APPLICATION INSTRUCTIONS
Use the &ldquo;Apply&rdquo; button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees &ndash; a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the &ldquo;View Profile&rdquo; link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com &ndash; click &ldquo;Application Procedures&rdquo; in the footer of every page of the website. 
The main form of communication will be through email. Please check your &ldquo;junk mail&rdquo;, &ldquo;spam&rdquo;, or &ldquo;other&rdquo; folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:<ul><li>
donotreply@SIL-P1.ns2cloud.com</li><li>
systems@SIL-P1.ns2cloud.com</li></ul></div>

Workforce Professional Development Specialist (SOCIAL SERV PROGRAM PLANNER IV)

BALANI Custom Clothiers

<div>Job Title: Executive Assistant &amp; Administrative Coordinator
Reports to: Vice President of Balani Custom Clothiers
Location: Chicago, IL
Job Type: Full-Time, Exempt, In-Person
We are seeking a polished, proactive, and highly organized Executive Assistant &amp; Administrative Coordinator to support the Vice President of Balani Custom Clothiers. This role will help take the lead on managing the flow of projects, relationships, and other priorities that allows our leadership to focus on growing the brand.
JOB RESPONSIBILITIES:
<ul><li>Executive Assistant to the Vice President</li><li>
Monitor and manage the VP's email inbox - triaging incoming messages, flagging priority items requiring immediate attention and drafting responses with impeccable attention to tone, grammar and brand voice</li><li>
Vendor project management; keeping VP informed at every stage - proactively managing timelines, deliverables and driving projects to completion</li><li>
Manage complex calendars for the VP; including client meetings, vendor appointments, and Showroom events</li><li>
Attention to day-to-day office operations across Showroom locations, ensuring supplies, systems, and workflows run smoothly and consistently</li><li>
Continuously identify opportunities to streamline, challenge and improve internal processes</li><li>
Track action items, deadlines, and project milestones across multiple workstreams ensuring ongoing project movement</li><li>
Meet-and-greet clients creating a welcoming and professional environment</li><li>
Assist the Vice President and the marketing team with social media updates (including refreshing Facebook, Instagram, Twitter, etc.), sharing details about upcoming events and exciting news within the Balani community</li><li>
Must have ability to manage online CRM</li><li>
Responsibilities are not all-inclusive and will include other duties as assigned</li></ul>
IDEAL CHARACTERISTICS OF BALANI EMPLOYEES:
<ul><li>Proactive problem solver who takes initiative and anticipates needs instinctively</li><li>
Highly detail-oriented execution with strategic awareness</li><li>
Operates independently with strong decision making abilities</li><li>
Strong sense of ownership and accountability</li><li>
Systems oriented thinker with creative instincts</li><li>
Places importance on a routinely planned and organized day and life overall</li><li>
Prompt, reliable and accurate</li><li>
Calm, patient and emotionally aware</li><li>
Exudes top tier professionalism</li><li>
Brings positive energy and loves helping others</li></ul>
Education:
<ul><li>Bachelor's (Preferred)</li></ul>
Experience:
<ul><li>Brings 3+ years of experience as an Executive Assistant or Administrative Coordinator experience reflecting a strong grasp of administrative and operational functions</li><li>
Tech savvy; experience with various office equipment, such as printers, fax machines, projectors. Along with a solid proficiency in Microsoft Excel, Powerpoint and Google Suite</li><li>
Retail or similar industry experience a plus</li></ul>
Compensation:
<ul><li>$60,000-$75,000 annual salary; commensurate with experience</li></ul>
Benefits:
<ul><li>Medical, Dental, Vision, 401K, Life insurance</li></ul></div>

Executive Assistant & Administrative Coordinator

NAMI Chicago

<div>Description:

Type: Full-Time
Reports to: 988/Helpline Outbound Supervisor
Office Location: 224 W. Hill St., Suite 410 Chicago IL; fully remote with option to come in person; training schedule would include 9 am to 5 pm hours
Schedule offered: Monday -Friday 12 pm to 8 pm
Background:
The mission of the National Alliance on Mental Illness (NAMI) Chicago: Guided by the experiences of those living with mental health conditions and rooted in equity, NAMI Chicago educates to fight stigma and discrimination, fiercely advocates for our community, and shares hope, connection and expertise with people on their mental health journey.
Who We Are Looking For:
The 988/Helpline Outbound Specialist supports NAMI Chicago&rsquo;s mission by providing support to individuals and families who have contacted the NAMI Chicago Helpline and 988 call center through follow-up calls and supportive, scheduled outreach to identified contacts. The NAMI Chicago 988 call center provides anyone immediate crisis response, while the Helpline provides information, resource referrals and emotional support to people living with a mental health condition, their family members and caregivers, mental health providers and the public. Through empathic, active listening, this specialist gains an understanding of concerns that led to caller engagement with 988 or the Helpline and explores subsequent needs. The 988/Helpline Outbound Specialist often supports individuals and families with ongoing support, linkage connection and safety planning, while projecting a non-judgmental attitude that allows those requiring assistance to feel heard and supported as they navigate the healthcare system.
The ideal candidate has a Bachelor&rsquo;s degree in a social services field, strong customer service skills, strong verbal and written communication skills and prior experience with the mental health system of care including crisis response.
Essential Functions &amp; Responsibilities:<ul><li>
Provides outbound telephonic, text and chat support, education, information, assessment of need and referrals to individuals and families specific to mental and emotional health needs.</li><li>
Engages in de-escalation, safety planning, risk assessment, and emotional support for those needing crisis intervention.</li><li>
Maintains contact notes, agency resource records, and other documentation using NAMI Chicago&rsquo;s database system.</li><li>
Assists contacts in problem-solving, goal setting and communication skills building.</li><li>
Coaches people through navigating service access, specifically the mental health and social service resources and support available to people throughout Chicago and Cook County.</li><li>
Provides limited case management support as callers link to resources in the community, or engages in regular connection with callers seeking accountability, who are building social networks, or are needing support between community resource appointments.</li><li>
Ability to multitask during a call e.g., remaining engaged in conversation, documenting information, assessing needs, and identifying responses to the contacts needs.</li><li>
Exemplify NAMI Chicago&rsquo;s team approach by participating in case review, supporting coworkers, and attending scheduled trainings.</li><li>
Acts as a back-up 988 Crisis Counselor or Helpline Specialist as needed.</li><li>
Perform other duties as assigned by the Helpline or 988 Leadership Team.</li></ul>
Essential Knowledge, Skills and Abilities:<ul><li>
Experience with and able to demonstrate ability to serve anyone in the greater Cook County area who contacts 988 or the Helpline. The NAMI Chicago 988 call center and Helpline are no-barriers access points to support, education and referrals for individuals and families living with mental health challenges, mental illnesses or other emotional stressors. This is especially true for our underrepresented and vulnerable populations, including social and racial/ethnic minorities, youth and young adults, and those with severe mental illness.</li><li>
Ability to make real-time rapid assessments of caller, dexterity in judgement and navigation of a call, recognition of appropriate utilization of leadership support and self-regulation of response to callers.</li><li>
Excellent verbal and written communication skills, with the ability to effectively communicate with those in crisis or the aftermath of crisis, their families and community stakeholders.</li><li>
Exhibits sensitivity and empathy regarding human service issues and projects a non-judgmental attitude towards those requiring assistance.</li><li>
Ability to maintain confidentiality of sensitive information and show professionalism, reliability, and responsibility.</li><li>
Familiar with community resources and how to work with law enforcement and other community organizations (i.e., Hospitals, outpatient clinics, etc.).</li><li>
Growth mindset</li></ul>
Requirements:

Qualifications &amp; Requirements:<ul><li>
Education: Bachelor&rsquo;s Degree in social services field or equivalent 1-3 years of relevant experience providing crisis support, case management or similar duties (behavioral health, substance abuse, etc.).</li><li>
Proficiency in Microsoft Windows, Microsoft Office, and database management.</li><li>
Experience in telephonic and/or chat/text outreach, crisis, and case management.</li><li>
Ability to multi-task and excellent organizational skills. This includes attention to detail, problem-solving, and time management</li><li>
Bilingual in Spanish and English (preferred).</li><li>
Experience with text and chat functionality welcomed</li><li>
Experience with youth and young adults and mental health preferred
</li></ul>Available Benefits:<ul><li>
Company sponsored wellness activities.</li><li>
Medical, Dental and Vision benefits.</li><li>
Company sponsored Life and AD&amp;D Insurance and Long-Term Disability.</li><li>
401k Retirement plan.</li><li>
Critical Illness Insurance, Hospital Indemnity, Accident Insurance, Short Term Disability Coverage.</li><li>
Generous PTO.</li></ul>
Salary: $24/hour
NAMI Chicago is an inclusive employer, we welcome and encourage BIPOC, LGBTQ+, Veterans, Differently Abled, Returning Citizens and All Who Are Dedicated to Mental Health to Apply.</div>

988/Helpline Outbound Specialist

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