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executive administrative assistant Jobs in New York

executive administrative assistant

finance manager

accounting coordinator

accounting manager

executive vice president and chief financial officer

Kforce Inc

<div>
 
 Responsibilities
 
 
 
 Kforce's client, a rapidly growing global technology company preparing for an IPO, seeks a Chief Financial Officer to lead its financial strategy through a pivotal stage of growth. This remote opportunity will include a very attractive compensation package including a significant equity component. Due to the nature of this role, only candidates with recent SEC and/or IPO experience will be considered. Duties:
 
 
 <ul>
 <li>
 Lead all aspects of financial planning and execution, including capital allocation, forecasting, budgeting, and long-term financial modeling to support scalable growth and profitability
 </li>
 <li>
 Overseeing SEC filings, ensuring SOX readiness, and building strong internal controls, reporting systems, and governance structures
 </li>
 <li>
 Own the end-to-end IPO process, coordinating with underwriters, legal counsel, and auditors
 </li>
 <li>
 Directing global finance operations such as multi-currency management, international tax planning, transfer pricing, and compliance across jurisdictions
 </li>
 <li>
 Manage relationships with government entities and regulatory bodies, addressing public policy matters, incentives, and compliance considerations tied to business expansion
 </li>
 <li>
 As a key strategic partner to the executive team and Board, the CFO will serve as a principal spokesperson to investors, analysts, and stakeholders, including participation in investor roadshows and earnings communications post-IPO
 </li>
 <li>
 Additional responsibilities include overseeing risk management, treasury, cash flow optimization, M&amp;A evaluation, and financial due diligence
 </li>
 <li>
 Build and lead a world-class finance organization, recruiting and developing top talent with public company and international experience, while ensuring accurate, transparent financial reporting and strong investor communications, including ESG considerations
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Finance, Accounting, Economics, Business Administration from a top-tier institution; MBA or advanced degree strongly preferred
 </li>
 <li>
 CPA or equivalent professional certification (e.g., CA, CMA) required
 </li>
 <li>
 15+ years of progressive finance and leadership experience, with at least 5+ years in CFO capacity
 </li>
 <li>
 Proven track record as CFO in a rapidly growing revenue company (preferably $1 billion +annual revenue), ideally in a high-growth industry such as technology, biotech, consumer goods, or energy
 </li>
 <li>
 Experience leading/contributing to an IPO process, including f S-1 filings, SEC compliance, roadshows, and transition to public company reporting (prior successful IPO as CFO highly preferred; experience in pre-IPO readiness or public company finance acceptable)
 </li>
 <li>
 Extensive international experience, including managing finance operations across multiple countries/regions, handling global tax strategies, foreign exchange risks, and international regulatory compliance
 </li>
 <li>
 Demonstrated government and regulatory experience, such as engaging with government agencies, navigating public policy, securing incentives/grants, or managing relations with regulatory bodies (e.g., experience in sectors with heavy government oversight like infrastructure, defense, energy, or regulated industries)
 </li>
 <li>
 Expertise in public company requirements, including SOX compliance, GAAP/IFRS reporting, internal controls, audit processes, investor relations
 </li>
 <li>
 Proven ability to partner with CEOs and Boards in high-stakes growth environments; Excellent communication and presentation skills
 </li>
 <li>
 Experience scaling finance organizations in fast-paced settings, implementing ERP/financial systems, and driving operational efficiencies
 </li>
 <li>
 Ability to thrive under scrutiny during the IPO transition and beyond with a history of delivering results in complex, international, high-growth settings with public market exposure
 
 
 </li>
 </ul>
 The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.
 
 
 We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability &amp; ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.
 
 
 Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.
 
 
 This job is not eligible for bonuses, incentives or commissions.
 
 
 Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
 
 
 By clicking &ldquo;Apply Today&rdquo; you agree to receive calls, AI-generated calls, text messages or emails from Kforce and its affiliates, and service providers. Note that if you choose to communicate with Kforce via text messaging the frequency may vary, and message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You will always have the right to cease communicating via text by using key words such as STOP.
</div>

Chief Financial Officer - IPO IPO

Zearch

<div>
 
 Head of Finance/CFO | Series B AI/SaaS Startup
 
 
 
 
 
 🚀 The Opportunity
 
 
 Our client is a
 
 Series B-backed AI/SaaS company
 
 revolutionizing operations and outreach for enterprise sales teams.
 
 
 
 
 
 They're seeking an exceptional
 
 Head of Finance/CFO
 
 to join their leadership team and build the financial foundation that will power their next phase of growth.
 
 
 
 
 
 💡 About the Company
 
 
 This venture-backed AI platform company is transforming how enterprise sales teams operate by deploying intelligent automation solutions that drive measurable operational improvements.
 
 
 
 
 
 Their proprietary AI platform integrates seamlessly with existing infrastructure, enabling rapid deployment without costly overhauls. They're working with leading software companies to solve critical sales team challenges and enable these teams to perform better than ever.
 
 
 
 
 
 🎯 The Role
 
 
 This is a
 
 hands-on, builder role
 
 for a finance leader who thrives in high-growth environments. You'll own the entire financial function&mdash;from strategic planning to day-to-day operations&mdash;and partner directly with the founding team.
 
 
 
 What You'll Build:
 
 
 
 
 Strategic Finance
 
 
 <ul>
 <li>
 Drive financial planning, budgeting, and forecasting to support rapid scaling
 </li>
 <li>
 Build and maintain sophisticated financial models for growth planning and scenario analysis
 </li>
 <li>
 Partner with executive leadership on unit economics, capital efficiency, and strategic resource allocation
 </li>
 <li>
 Establish the financial operating rhythm and discipline for a high-velocity SaaS business
 </li>
 </ul>
 
 
 Finance Operations
 
 
 <ul>
 <li>
 Transition financial operations from external/fractional support to a fully-owned internal function
 </li>
 <li>
 Scale accounting infrastructure, financial systems, and reporting workflows
 </li>
 <li>
 Implement controls, policies, and governance frameworks appropriate for the company's growth stage
 </li>
 <li>
 Drive cross-functional alignment on financial planning and business operations
 </li>
 </ul>
 
 
 Analytics &amp; Reporting
 
 
 <ul>
 <li>
 Design the company's financial dashboard and KPI framework
 </li>
 <li>
 Deliver clear, actionable insights that drive executive decision-making
 </li>
 <li>
 Ensure real-time visibility into cash position, revenue trajectories, and expense management
 </li>
 </ul>
 
 
 Capital &amp; Growth
 
 
 <ul>
 <li>
 Maintain fundraising readiness with current financial materials and investor reporting
 </li>
 <li>
 Lead diligence preparation and investor communications
 </li>
 <li>
 Manage non-dilutive funding opportunities including grants and other capital sources
 </li>
 </ul>
 
 
 Compliance &amp; Risk
 
 
 <ul>
 <li>
 Ensure compliance with tax, regulatory, and audit requirements
 </li>
 <li>
 Build scalable risk management and internal control frameworks
 </li>
 <li>
 Partner with external advisors on legal and compliance matters
 </li>
 </ul>
 
 
 
 
 ✅ Ideal Candidate Profile
 
 
 
 Background:
 
 
 <ul>
 <li>
 8+ years in senior finance roles with a track record of scaling startups through major growth inflections
 </li>
 <li>
 Big 4 experience (EY, Accenture, Capgemini, Deloitte)
 </li>
 <li>
 Direct experience taking a SaaS/technology company from $10M ARR revenue through $50M-$100M+ ARR
 </li>
 <li>
 Demonstrated ability to build finance functions from the ground up in resource-constrained, fast-paced environments
 </li>
 </ul>
 
 
 
 
 
 Technical Expertise:
 
 
 <ul>
 <li>
 Deep fluency in SaaS metrics, unit economics, and revenue models
 </li>
 <li>
 Comfortable operating across strategic finance (modeling, FP&amp;A) and operational finance (systems, accounting, controls)
 </li>
 <li>
 Proven success implementing scalable finance infrastructure and tooling
 </li>
 <li>
 Strong financial modeling and analytical capabilities
 </li>
 </ul>
 
 
 
 
 
 Leadership Qualities:
 
 
 <ul>
 <li>
 Executive presence with ability to influence and partner effectively with founders and leadership teams
 </li>
 <li>
 Builder mentality with high ownership and accountability
 </li>
 <li>
 Exceptional organizational skills and attention to detail balanced with speed of execution
 </li>
 <li>
 Thrives in ambiguity and rapidly changing environments
 </li>
 </ul>
 
 
 
 
 
 Remote Work:
 
 
 <ul>
 <li>
 Proven track record of effective collaboration
 </li>
 <li>
 Strong communication skills across async and synchronous channels
 </li>
 </ul>
 
 🌟 Why This Opportunity
 
 <ul>
 <li>
 
 High-impact role
 
 at a well-funded AI company addressing massive market opportunities in enterprise software
 </li>
 <li>
 
 Join at a pivotal moment
 
 &mdash;the company is already achieving fantastic traction in the market but ready to grow even more
 </li>
 <li>
 
 Shape the infrastructure
 
 that will enable the next stage of value creation and expansion
 </li>
 <li>
 
 World-class team
 
 &mdash;work alongside exceptional technical and commercial talent
 </li>
 </ul>
 
 
</div>

Head of Finance/CFO

AXIS Capital

<div>This is your opportunity to join AXIS Capital &ndash; a trusted global provider of specialty lines insurance and reinsurance. We stand apart for our outstanding client service, intelligent risk taking and superior risk adjusted returns for our shareholders. We also proudly maintain an entrepreneurial, disciplined and ethical corporate culture. As a member of AXIS, you join a team that is among the best in the industry.
At AXIS, we believe that we are only as strong as our people. We strive to create an inclusive and welcoming culture where employees of all backgrounds and from all walks of life feel comfortable and empowered to be themselves. This means that we bring our whole selves to work.
All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex, pregnancy, sexual orientation, gender identity or expression, national origin or ancestry, citizenship, physical or mental disability, age, marital status, civil union status, family or parental status, or any other characteristic protected by law. Accommodation is available upon request for candidates taking part in the selection process.
Head of Corporate Financial Planning and Analysis
The Corporate FP&amp;A team provides enterprise-level financial planning, forecasting, reporting, expense management and analytical support. It supports corporate reporting cycles and planning frameworks and maintains strong relationships across the organization
Key Responsibilities
1) Planning, Budgeting &amp; Forecasting<ul><li>
Lead annual budget, forecasts, and long‑range planning for the group.</li><li>
Consolidate Group plan and prepare presentations for Executive leadership and Board meetings</li><li>
Maintain driver‑based models and produce scenario and sensitivity analyses.</li><li>
Maintain bridges across Actuals, Forecast, and Plan for P&amp;L, balance sheet, and cash flow.</li><li>
Support analysis of capital metrics, leverage and liquidity forecasts.</li><li>
Partner with the Capital modelling and Treasury function to drive financial and capital planning, including modeling of various scenarios</li></ul>
2) Executive, CFO &amp; Board Materials<ul><li>
Prepare materials for CFO, Executive Leadership and Board meetings as required</li><li>
Draft clear narratives, charts, and trend explanations that support earnings preparation, capital discussions and ad hoc analysis.</li><li>
Maintain consistency across exhibits, commentary, and corporate messaging.</li><li>
Support corporate development initiatives and activities</li></ul>
3) Expense Management &amp; Productivity<ul><li>
Manage the group expense process and the expense business partnering team</li><li>
Develop expense tracking, expense allocations, project spend, insights on spending and recommendation on opportunities for efficiencies</li><li>
Track expense KPIs such as productivity ratios, expense leverage, and admin-expense ratio trends</li></ul>
4) Management Reporting &amp; Performance Analytics<ul><li>
Produce consolidated quarterly forecast reports, covering P&amp;L, underwriting income, combined ratio and return on equity</li><li>
Generate variance analysis and provide qualitative narratives</li><li>
In collaboration with Investor Relations provide insights into projections and trends</li></ul>
5) Process Improvement &amp; Automation<ul><li>
Act as functional owner of Anaplan to ensure system specification is fit for purpose and addresses functional and business requirements</li><li>
Enhance expense reporting processes and system connectivity</li><li>
Build repeatable scenario tools</li></ul>
Required Qualifications &amp; Experience<ul><li>
10+ years of extensive financial experience gained in Insurance or Reinsurance industry.</li><li>
Experience with Corporate FP&amp;A, including production of management information</li><li>
Reporting and leading firm wide financial planning process.</li><li>
Strategic and capable of delivering new insights to senior management</li><li>
Solid understanding of accounting relevant for insurance, in particular US GAAP.</li><li>
Ideally familiarity with Anaplan.</li><li>
Understanding of corporate finance concepts and processes.</li><li>
Strong analytical and modeling skills.</li><li>
Ability to build collaborative relationships with senior stakeholders globally and from various backgrounds</li><li>
Excellent written and verbal commutation skills.</li><li>
Bachelor&rsquo;s degree in Finance, Accounting, Economics; MBA/CPA/CFA is preferred</li></ul>
Key Competencies<ul><li>
Strong analytical, modelling, and data‑driven thinking.</li><li>
Precision and attention to detail.</li><li>
Effective written communication and executive‑level summarization.</li><li>
Structured approach to process improvement and model governance.</li><li>
High integrity with a strong control mindset.</li></ul><div>
For this position, we currently expect to offer a base salary in the range of $240,000.00 to $290,000.00 (New York). Your salary offer will be based on an assessment of a variety of factors including your specific experience and work location.</div><div>
In addition, you will be offered competitive target incentive compensation, with awards based on overall corporate and individual performance. On top of this, you will be eligible for a comprehensive and competitive benefits package which includes medical plans for you and your family, health and wellness programs, retirement plans, tuition reimbursement, paid vacation, and much more.</div><div>
Where this role is based in the United States of America, this role is Exempt for FLSA purposes.</div></div>

Head of Corporate Financial Planning and Analysis

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $140,000 - $150,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

The Director of Strategic Donor Relations and Stewardship leads the University's overarching stewardship and donor relations strategy, advancing an integrated, donor-centered model across schools and units. This role ensures that recognition, reporting, and engagement efforts are thoughtfully designed to strengthen retention, deepen relationships, and support sustained philanthropic growth. The Director sets a high bar for excellence in donor communications and continuously identifies opportunities to innovate and elevate the donor experience and stewardship practices.

Reporting to the Deputy Vice President of Alumni &amp; Development, this position works closely with senior advancement leadership, principal and major gift officers, school-based stewardship teams, and University administrators to govern institutional standards, drive alignment across a decentralized environment, and ensure stewardship efforts are consistent, coordinated, and strategically aligned with fundraising priorities.

Responsibilities

Stewardship Strategy &amp; Governance
<ul>
<li>In partnership with key stakeholders, define a comprehensive, coordinated and donor-centered University-wide stewardship strategy.</li>
<li>Establish University-wide tiered stewardship standards.</li>
<li>Contribute to institutional fundraising strategy and long-term philanthropic growth by ensuring strong stewardship at all giving levels.</li>
</ul>
Principal Gift Stewardship
<ul>
<li>Partner with Principal Gifts and the Office of the Executive Vice President to support senior frontline leaders to develop and execute high-touch engagement strategies that reinforce donor confidence and long-term philanthropic relationships.</li>
<li>In Partnership with the Office of the EVP, leads Presidential acknowledgment strategy and other presidential stewardship efforts ensuring strategic alignment and thoughtful execution.</li>
</ul>
Recognition &amp; Impact Reporting
<ul>
<li>Provide executive oversight of centralized recognition programs, including University Benefactors and 1754 Society.</li>
<li>Set strategy for endowment and current-use impact reporting, ensuring compelling, data-informed, and timely communications.</li>
</ul>
Data, Systems &amp; Performance Accountability
<ul>
<li>Establish measurable outcomes to assess stewardship effectiveness, retention, and lifetime value.</li>
<li>Partner with Advancement Operations to embed stewardship tracking and reporting within the CRM.</li>
<li>Align stewardship efforts with renewal and upgrade goals, using data and benchmarking to refine performance.</li>
</ul>
Leadership, Management, &amp; Capability Building
<ul>
<li>Lead and develop a high-performing stewardship team, providing coaching, goal setting and performance management.</li>
<li>Integrate AI, where appropriate, to drive efficiency and effectiveness.</li>
<li>Manage budget and resource allocation.</li>
<li>Build institutional stewardship capability through training and cross-campus collaboration, modeling the Office&rsquo;s shared core values and fostering a culture of excellence grounded in precision and continuous improvement.</li>
</ul>
Additional duties and responsibilities as assigned.

Minimum Qualifications
<ul>
<li>Bachelor's degree.</li>
<li>Minimum of five (5) to seven (7) years of related experience in higher education, client-focused wealth management, or other customer-service driven industry.</li>
</ul>
Other Requirements
<ul>
<li>Demonstrated success stewarding major and principal level donors in a complex, decentralized institution.</li>
<li>Exceptional writing and communication skills</li>
<li>Proven ability to lead institutional change through influence and stakeholder engagement.</li>
<li>Strong strategic thinking, governance experience, and data-informed decision-making capabilities.</li>
<li>Subject to business needs, the Office of Alumni Relations and Development supports a hybrid work arrangement for this position. Options will be discussed during the interview process.</li>
</ul>
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Director of Strategic Donor Relations and Stewardship

<div>Vice President, Client Coverage &ndash; Global Client Management, Investment Managers
At BNY, our culture allows us to run our company better and enables employees&rsquo; growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world&rsquo;s investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.
Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance &ndash; and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary.
We&rsquo;re seeking a future team member for the role of Vice President, Global Client Management, to join our Investment Management team. This role is based in New York.
Global Client Management is a Commercial Team, where we manage existing and prospective client relationships with the goals of ensuring client satisfaction and growing their business with BNY. We advise clients on the best way to achieve their strategic objectives through a solutions-oriented approach, and collaborate with partners across BNY to support the delivery of a seamless client experience.
In this role, you&rsquo;ll make an impact in the following ways:<ul><li>
Executive engagement - Partner with senior leadership to shape engagement with top Investment Management clients - aligning commercial strategy across regions and global platforms.</li><li>
Market insights - Bring the market to life - turn client and segment insights into sharp points of view, targeted go-to-market actions, and new growth opportunities.</li><li><div>
Pipeline management - Create momentum through disciplined pipeline management - maintain forecasting accuracy, track conversion, and surface risks and dependencies early to accelerate outcomes.</div></li><li>
Solution delivery - Partner with product, coverage, and regional teams to build tailored proposals and solutions - positioned clearly, differentiated, and aligned to client priorities and operating models.</li><li>
Stakeholder management - Strengthen senior stakeholder relationships through clear, client-ready communications and timely updates that remove blockers and keep delivery on track.</li></ul>
To be successful in this role, we&rsquo;re seeking the following:<ul><li>
Financial services experience &ndash; 5-7 years&rsquo; experience in financial services - ideally across sales, business development, or client management.</li><li>
Strategic judgment - Strategic, structured thinking - able to assess segments, geographies, and client needs, then turn insight into executable sales actions (including senior talking points and proactive risk management).</li><li>
Commercial leadership - Commercial drive and executive presence - able to grow relationships, progress deals, and deliver measurable business outcomes.</li><li>
Executive communication - Advanced analytical and storytelling skills - able to synthesize complexity into clear, senior-ready messages that influence decisions.</li><li>
Stakeholder management - Relationship-builder across cultures and functions - able to earn trust quickly and expand commercial impact in a global environment.</li><li>
Ownership and resilience - High ownership and resilience - able to prioritize under pressure, deliver to tight timelines, and consistently hit targets.</li></ul>
At BNY, our culture speaks for itself, check out the latest BNY news at:
BNY Newsroom
BNY LinkedIn
 Here&rsquo;s a few of our recent awards:<ul><li>
America&rsquo;s Most Innovative Companies, Fortune, 2025</li><li>
World&rsquo;s Most Admired Companies, Fortune 2025</li><li>
&ldquo;Most Just Companies&rdquo;, Just Capital and CNBC, 2025</li></ul> 
Our Benefits and Rewards:
BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life&rsquo;s journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. 
BNY assesses market data to ensure a competitive compensation package for our employees. The base salary for this position is expected to be between $69,000 and $160,000 per year at the commencement of employment. However, base salary if hired will be determined on an individualized basis, including as to experience and market location, and is only part of the BNY total compensation package, which, depending on the position, may also include commission earnings, discretionary bonuses, short and long-term incentive packages, and Company-sponsored benefit programs. 
This position is at-will and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation) at any time, including for reasons related to individual performance, change in geographic location, Company or individual department/team performance, and market factors.</div>

Vice President, Client Coverage – Global Client Management, Investment Managers

Tiffany & Co.

<div>
 
 Job Description
 
 
 
 The Executive Assistant to the SVP, Chief Artistic Officer serves as a trusted strategic partner responsible for managing the operational rhythm, priorities, and administrative infrastructure of the Chief Artistic Officer&rsquo;s office. This role goes beyond traditional administrative support and requires a highly perceptive, organized, and anticipatory professional capable of operating within a fast-paced global luxury and creative environment.
 
 
 The Executive Assistant plays a critical role in protecting the Chief Artistic Officer&rsquo;s time, enabling creative leadership, and ensuring seamless coordination across the Design Studio and executive leadership team. This individual must be able to quickly assess complex situations, understand shifting priorities, and exercise sound judgment in order to manage competing demands, sensitive information, and high-visibility interactions.
 
 
 
 Location: This position is in-person (5 days per week) at our Corporate Headquarters in New York, NY
 
 
 and requires fluency in both French and English.
 
 
 
 
 SUCCESS CRITERIA
 
 
 
 Success in this role requires exceptional situational awareness, emotional intelligence, and discretion. The Executive Assistant must anticipate needs, identify potential conflicts before they arise, and coordinate proactively across teams to support executive decision-making and creative output. Acting as a central point of coordination between the Chief Artistic Officer, Design Management, senior leadership, and internal and external stakeholders, this role ensures the efficient flow of communication, preparation, and logistics required to support the global activities of the office.
 
 
 Operating in a dynamic environment that includes passionate and dynamic creatives, demanding schedules, international travel, and high-stakes business priorities, the Executive Assistant must remain calm under pressure and serve as a steady, trusted presence within the office. This individual will exercise diplomacy, sound judgment, and confidentiality while representing the Chief Artistic Officer&rsquo;s priorities and protecting the integrity of the executive&rsquo;s time, focus, and working environment.
 
 
 
 Key Accountabilities
 
 
 
 
 Executive Calendar &amp; Strategic Time Management
 
 
 
 <ul>
 <li>
 Maintain and strategically manage the Chief Artistic Officer&rsquo;s complex and fluid calendar, ensuring alignment with creative priorities, executive meetings, and global commitments.
 </li>
 <li>
 Balance competing demands across design reviews, leadership meetings, travel, and creative development time.
 </li>
 <li>
 Protect the executive&rsquo;s time by prioritizing requests, identifying conflicts, and proactively adjusting schedules when needed.
 </li>
 <li>
 Work closely with Design Management to ensure sufficient time is allocated for design review, critique sessions, and major project milestones.
 </li>
 <li>
 Exercise sound judgment in filtering requests, scheduling engagements, and managing access to the executive.
 </li>
 <li>
 Adjust scheduling dynamically in response to evolving creative, operational, and executive priorities.
 
 
 </li>
 </ul>
 
 Executive Office Operations &amp; Communication
 
 
 
 <ul>
 <li>
 Manage the day-to-day operations of the Chief Artistic Officer&rsquo;s office to ensure a professional, organized, and efficient working environment.
 </li>
 <li>
 Draft and manage executive correspondence and communications on behalf of the office.
 </li>
 <li>
 Coordinate closely with cross-functional executive and administrative assistants across the organization to facilitate efficient communication and scheduling.
 </li>
 <li>
 Manage jewelry borrowing requests, tracking, and reconciliation related to executive needs and events.
 </li>
 <li>
 Coordinate facilities and Information Technology requests to ensure the office environment supports productivity and executive activity.
 </li>
 <li>
 Ensure all meetings and special events involving the executive are appropriately prepared with materials, tools, and logistical support.
 
 
 </li>
 </ul>
 
 Executive Travel &amp; Global Logistics Management
 
 
 
 <ul>
 <li>
 Manage the planning and execution of complex international travel itineraries, including flights, hotels, visas, transportation, and reservations.
 </li>
 <li>
 Anticipate travel needs and prepare detailed itineraries to support efficient and productive travel schedules.
 </li>
 <li>
 Coordinate travel logistics with internal teams and external partners to ensure seamless experiences for the executive.
 </li>
 <li>
 Monitor travel changes and proactively adjust logistics to minimize disruptions to the executive&rsquo;s schedule.
 </li>
 <li>
 Prepare briefing materials and logistical coordination for travel involving client meetings, press engagements, or key business events.
 
 
 </li>
 </ul>
 
 Strategic Coordination &amp; Anticipatory Support
 
 
 
 <ul>
 <li>
 Anticipate executive needs by assessing upcoming meetings, travel schedules, and key events to ensure preparation and materials are ready in advance.
 </li>
 <li>
 Identify potential scheduling conflicts, operational risks, or preparation gaps before they impact executive productivity.
 </li>
 <li>
 Coordinate proactively with Design Management and other internal stakeholders to ensure alignment with creative development timelines and executive priorities.
 </li>
 <li>
 Prepare briefing materials, agendas, and background information for high-level meetings and executive engagements.
 </li>
 <li>
 Operate with a forward-looking mindset, considering downstream impacts of scheduling, travel, and operational decisions.
 
 
 </li>
 </ul>
 
 Executive Office Stewardship &amp; Confidentiality
 
 
 
 <ul>
 <li>
 Serve as a trusted gatekeeper for the Chief Artistic Officer&rsquo;s office, maintaining appropriate access and protecting the executive&rsquo;s time and focus.
 </li>
 <li>
 Handle sensitive information with the highest degree of discretion and confidentiality.
 </li>
 <li>
 Represent the Chief Artistic Officer&rsquo;s priorities with professionalism and diplomacy when interacting with senior executives, internal teams, and external partners.
 </li>
 <li>
 Maintain an organized and professional office environment that supports focus, creativity, and executive productivity.
 </li>
 <li>
 Ensure confidential materials, communications, and discussions are managed appropriately.
 
 
 </li>
 </ul>
 
 Special Projects &amp; Operational Support
 
 
 
 <ul>
 <li>
 Support special projects and initiatives as assigned by leadership.
 </li>
 <li>
 Assist with a wide range of professional and operational tasks in support of the Chief Artistic Officer&rsquo;s office and the broader Design Studio.
 </li>
 <li>
 Contribute to process improvements that enhance the efficiency and effectiveness of executive operations.
 
 
 </li>
 </ul>
 The hiring range for this position ranges from $40.72 - $55.09/ hour. The rate of pay offered will be dependent upon candidates&rsquo; relevant skills and experience.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Fluency in both French and English (written and verbal).
 </li>
 <li>
 Minimum 8+ years of experience supporting senior executives in a fast-paced corporate or creative environment.
 </li>
 <li>
 Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
 </li>
 <li>
 Strong situational awareness and ability to quickly assess complex organizational and interpersonal dynamics.
 </li>
 <li>
 Demonstrated ability to prioritize effectively in environments where multiple urgent demands compete for executive attention.
 </li>
 <li>
 Highly anticipatory mindset with the ability to identify needs, risks, and preparation requirements before they arise.
 </li>
 <li>
 Strong emotional intelligence and composure when operating in high-pressure environments involving demanding schedules, passionate teams, and tight deadlines.
 </li>
 <li>
 Absolute discretion and integrity when managing confidential and sensitive information.
 </li>
 <li>
 Excellent written and verbal communication skills with the ability to interact effectively with senior leadership and cross-functional teams.
 </li>
 <li>
 Strong diplomatic skills with the ability to represent executive priorities and manage requests with professionalism.
 </li>
 <li>
 Ability to work independently with minimal supervision while maintaining alignment with executive priorities.
 </li>
 <li>
 Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
 </li>
 <li>
 Strong attention to detail and commitment to operational excellence.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience supporting senior creative leaders within luxury, design, fashion, or creative industries.
 </li>
 <li>
 Understanding of the dynamics of a global luxury brand environment.
 </li>
 <li>
 Knowledge and passion for creative fields including design, fashion, art, architecture, and film.
 </li>
 <li>
 Experience managing complex international travel and executive engagements.
 </li>
 <li>
 Ability to thrive in environments that combine creative exploration with high business expectations.
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Tiffany &amp; Co. is formed from many facets - talented people who make our community stronger with their creativity, perspective, and lived experience. Creating an inclusive workplace and workforce where everyone belongs is at the core of our values. We&rsquo;re committed to creating a more inclusive jewelry industry that empowers people of all backgrounds to shine and evolve to new heights.
 
 
 We believe reaching your full potential requires a solid foundation, and your well-being is a central pillar. Eligible Tiffany employees are offered comprehensive benefits, including global benefits like adoption and surrogacy assistance, and parental leave, as well as programs that support mental, emotional, physical, and financial well-being. We also offer competitive pay, medical, dental, and vision insurance, 401(k) plans with company match, paid time off, alongside other meaningful employee offerings.
 
 
 The Company provides equal employment opportunities to all employees and candidates for employment without regard to age, race, religion, color, national or ethnic origin, alien or citizenship status, sex, marital status, sexual orientation, gender identity, gender expression, pregnancy, disability, or military/veteran status. Tiffany is committed to working with and providing reasonable accommodation to applicants with disabilities.
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Executive Assistant

Christian Dior Couture

<div>
 Position
 
 
 
 Job Title:
 
 Executive Assistant to SVP Finance &amp; Operations and Chief Commercial Officer
 
 
 
 Reports to:
 
 SVP Finance &amp; Operations and Chief Commercial Officer
 
 
 
 Job Purpose
 
 
 
 The Executive Assistant to the SVP Finance &amp; Operations and Chief Commercial Officer performs a wide variety of complex and confidential administrative duties, including calendar management, travel organization, meeting coordination, and managing corporate travel. The Executive Assistant uses initiative, tact, judgment, confidentiality, as well as strong interpersonal and organizational skills to support both executives and ultimately the broader objectives of the organization.
 
 
 Job responsibilities
 
 
 
 Tasks And Responsibilities
 
 
 
 <ul>
 <li>
 Supports the SVP Finance &amp; Operations and Chief Commercial Officer by carrying out administrative assignments accurately and in a timely manner as directed.
 </li>
 <li>
 Composes, edits, and distributes correspondence according to established guidelines, including email, memos, and PowerPoint presentations.
 </li>
 <li>
 Provides executive-level support to senior management, internal and external business partners to ensure all information is addressed in a timely manner.
 </li>
 <li>
 Reconciles, tracks, and approves expense reports for the SVP Finance &amp; Operations, Chief Commercial Officer, or other personnel as directed.
 </li>
 <li>
 Maintains complex business and personal calendars, coordinates senior management meetings, multi-party audio/visual conference calls, and proactively brings together resources as needed.
 </li>
 <li>
 Orchestrates all logistics of international and domestic travel for the SVP Finance &amp; Operations and Chief Commercial Officer as directed.
 </li>
 <li>
 Prepares detailed itineraries and agendas regarding transportation, hotel accommodations for executive team and designated visitors.
 </li>
 <li>
 Plans conferences and on-site/off-site meetings, negotiates venue rates, facilitates all equipment, and ensures attendees and presenters are equipped with their requirements.
 </li>
 <li>
 Screens telephone calls and personally provides requested information or refers to other staff.
 </li>
 <li>
 Establishes and maintains comprehensive records, reports, reference materials, and communications; Records actions on sensitive issues and releases information to authorized parties as directed.
 
 
 </li>
 </ul>
 
 Travel Management
 
 
 
 <ul>
 <li>
 Lead and oversee all aspects of corporate travel management, serving as the primary point of contact for travel-related inquiries and coordination between our travel agency and Dior employees.
 </li>
 <li>
 Develop, implement, and continuously refine travel policies, ensuring compliance with budget parameters while identifying cost-effective travel solutions.
 </li>
 <li>
 Ensure smooth travel process approval.
 </li>
 <li>
 Optimize and streamline travel booking processes to improve efficiency, consistency, and employee experience.
 </li>
 <li>
 Advise employees on travel policies, procedures, and approval requirements, ensuring adherence while proactively addressing questions, concerns, and travel-related challenges.
 </li>
 <li>
 Maintain current knowledge of industry trends, supplier developments, and travel regulations to adapt strategies and enhance the overall travel experience for employees.
 </li>
 <li>
 Any other tasks as assigned from time to time.
 
 
 </li>
 </ul>
 Profile
 
 
 <ul>
 <li>
 A minimum of 5 years of C-Level Executive Assistant experience.
 </li>
 <li>
 Ability to remain composed in difficult situations.
 </li>
 <li>
 Ability to perform routine and specialized duties at assigned times and for long periods of time when necessary.
 </li>
 <li>
 Ability to time manage and organize tasks based upon shifting priorities.
 </li>
 <li>
 Ability to work independently and make sound decisions.
 </li>
 <li>
 Ability to demonstrate effective verbal and written communication skills.
 </li>
 <li>
 Strong telephone technique etiquette and communication skills.
 </li>
 <li>
 Ability to demonstrate tact and discretion in preparing, disclosing, and handling information of a confidential, controversial, and sensitive nature.
 </li>
 <li>
 Ability to establish and maintain good working relationships with all levels of the organization and external parties.
 </li>
 <li>
 Ability to operate all equipment and programs necessary to perform the job.
 </li>
 <li>
 Ability to travel as needed.
 
 
 </li>
 </ul>
 Additional information
 
 
 The selected candidate will be offered a salary within the range of $100k &ndash; $125k annually, plus bonus eligibility. The salary offered will be dependent upon the candidate&rsquo;s relevant skills and experience. Christian Dior Inc. offers comprehensive benefit plans such as medical, dental, vision, Flexible Spending Accounts, and short and long-term disability. Additional employee perks include, but are not limited to employee discount program, various paid time off, volunteer time off, holidays, mental health and wellbeing support, family friendly benefits, reproductive health care, child and elder care services, commuter benefits, 401k plans with an employer contributions matching plan, employee referral program, and more.
 
 
 
 Additional Information
 
 
 
 Christian Dior was the designer of dreams. In founding his House in 1947, marked by the revolution of the New Look, he metamorphosed his reveries into wonderful creations. Christian Dior Couture, the Houst of Dreams, is recognized for its French heritage and vibrant culture sublimating its unique Savoir-faire and Creativity through empowering "metiers d&rsquo;art&rdquo;. Our Maison is a destination for sustainable growth &amp; success where we shape the future of our Talents in a positive, authentic &amp; generous environment. We bloom &amp; deliver excellence with passion, determination, courage &amp; optimism to offer meaningful &amp; daring codes.
 
 
 Christian Dior Couture is part of the LVMH Group, where People Make the Difference. We value, celebrate, and welcome each unique talent and strive to create an inclusive environment providing all employees a sense of purpose. Beyond your role, we recognize the importance and passion of creating communities with shared values that enrich and impact beyond our organization. As an employee, you will have an opportunity to engage in our employee-led communities such as Sustainability, Diversity, Equity and Inclusion, and Corporate Social Responsibility.
 
 
 Christian Dior Couture provides equal employment opportunities to all employees as part of the LVMH Group, which attaches great importance to ensuring that its Maisons and their partners share a set of common rules, practices, and principles with respect to ethics, social responsibility, and protection of the environment.
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Executive Assistant

Executive Assistant