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administrative support manager Jobs in New York

administrative support manager

facilities manager

Riskified

<div>
 
 About Us
 
 
 Riskified empowers businesses to unleash ecommerce growth by taking risk off the table. Many of the world&rsquo;s biggest brands and publicly traded companies selling online rely on Riskified for guaranteed protection against chargebacks, to fight fraud and policy abuse at scale, and to improve customer retention. Developed and managed by the largest team of ecommerce risk analysts, data scientists and researchers, Riskified&rsquo;s AI-powered fraud and risk intelligence platform analyzes the individual behind each interaction to provide real-time decisions and robust identity-based insights. Riskified is proud to work with incredible companies in virtually all industries including Acer, Gucci, Lorna Jane, GoPro, and many more.
 
 
 We thrive in a collaborative work setting, alongside great people, to build and enhance products that matter. Abundant opportunities to create and contribute provide us with a sense of purpose that extends beyond ourselves, leaving a lasting impact. These sentiments capture why we choose Riskified every day.&nbsp;
 
 
 About the Role
 
 
 We are looking for an Office and Facilities Manager to join our Global Workplace Operations team. We are committed to providing a positive and productive work environment for our employees. In this role, you will handle all office and facilities management, workplace planning and utilization, security, vendor management and budget oversight. The ideal candidate will have a strong background in office management and facilities management, ensuring the smooth operation of our office spaces and contributing to the overall success of our organization.
 
 
 What You'll Be Doing
 
 <ul>
 <li>
 Oversee office operations, maintenance and office look and feel ensuring a smooth and efficient workflow
 </li>
 <li>
 Schedule meeting rooms for employees and clients as needed
 </li>
 <li>
 Conduct daily floor walkthroughs, ensuring office space is up to standards
 </li>
 <li>
 Assist with space planning and utilization, ensuring efficient use of office space and resources and performing space audits
 </li>
 <li>
 Experience managing vendors, tenants, landlord relationships, and agencies
 </li>
 <li>
 Coordinate with external vendors and service providers to ensure timely and effective delivery of facility-related services
 </li>
 <li>
 Coordinate end-to-end logistics, accommodation arrangements, and itinerary schedules for NYC personnel
 </li>
 <li>
 Own food and beverage delivery services
 </li>
 <li>
 Manage office relocations, renovations, and other improvements
 </li>
 <li>
 Main point of contact for subtenants, handling landlord relationships, and agencies
 </li>
 <li>
 Obtain competitive bids for services, ensuring cost-effectiveness
 </li>
 <li>
 Solve problems quickly and efficiently for general office inquiries
 </li>
 <li>
 Assist in the development and management of the office budget, monitoring expenses and identifying opportunities for cost savings
 </li>
 <li>
 Provide regular financial reports and updates to management
 </li>
 <li>
 Internal office communication
 </li>
 <li>
 Overseeing travel arrangements of individuals and groups, including flights, accommodation and ground transportation, checking for Travel Policy compliance, requesting budget approval when needed, and handling any other travel-related tasks
 </li>
 <li>
 Provide high-level Executive Assistant support to senior leadership, including complex calendar management, meeting coordination, travel planning, expense reporting, preparation of presentations and documents, handling confidential information, and serving as a trusted point of contact to ensure smooth day-to-day executive operations.
 </li>
 </ul>
 
 Qualifications
 
 <ul>
 <li>
 Minimum of 3-5+ years of experience in related positions preferably in a tech start-up environment
 </li>
 <li>
 Able to work 5 days/week in our office in Flatiron
 </li>
 <li>
 You have a successful track record of supporting office management, security, and building compliance measures
 </li>
 <li>
 Proficient knowledge of building systems&nbsp;
 </li>
 <li>
 The ability to handle multiple projects and competing priorities and adapt to a fluid, high-growth environment&nbsp;
 </li>
 <li>
 Familiarity in lease operations language and execution
 </li>
 <li>
 Proficiency in relevant software, such as facility management systems and Google Suite
 </li>
 <li>
 Ability to work independently and collaboratively in a fast-paced environment
 </li>
 </ul>
 
 &nbsp;
 
 
 The base salary range for this position is $90,000 - $105,000. This range is applicable to candidates who will perform the job either wholly, or in part, within New York City. Actual salary will be based on qualifications, competencies, and location. If you feel this range is not attractive, we encourage you to let us know through the application process.&nbsp;
 
 
 Base salary is just one part of the pay package at Riskified. All full-time regular employees receive a bonus target and are eligible to receive stock-based awards. Also, our value proposition goes way beyond compensation: our perks and benefits package, culture, community, and learning and development programs are just some of the elements we provide to bring value to our employees. We invite you to apply at www.riskified.com to learn more about what we have to offer.&nbsp;
 
 
 &nbsp;
 
 
 Life at Riskified
 
 
 
 We are a fast-growing and dynamic tech company with 750+ team members globally.
 
 
 We value collaboration and innovative thinking. We&rsquo;re looking for bright, driven, and passionate people to grow with us.&nbsp;
 
 
 
 
 
 Some of our NYC Benefits &amp; Perks:
 
 
 
 <ul>
 <li>
 
 
 Our NYC team is currently working in a hybrid of remote and in-office for all our team members
 
 
 </li>
 <li>
 
 Fully-covered medical, dental, and vision insurance from your first day
 
 </li>
 <li>
 
 Equity for all employees, 401(k) + matching, commuter benefits
 
 </li>
 <li>
 
 Catered lunch, fully-stocked kitchen, team events, happy hours, birthday celebrations
 
 </li>
 <li>
 
 Yoga, pilates, soccer league, wellness classes&nbsp;
 
 </li>
 <li>
 
 Wide-ranging opportunities to volunteer and make an impact in local communities&nbsp;
 
 </li>
 <li>
 
 Commitment to your professional development with global onboarding, sales bootcamp, s
 
 
 kills-based courses, full access to Udemy, lunch &amp; learns&nbsp;
 
 </li>
 <li>
 
 Awesome Riskified gifts and swag!&nbsp;
 
 </li>
 </ul>
 
 &nbsp;
 
 
 In the News
 
 
 
 Reuters: General Atlantic-backed Riskified valued at $4.3 bln in NYSE debut
 
 
 
 
 Fortune Magazine: Riskified named Best Workplaces in New York for 2022
 
 
 
 
 The Muse: Q&amp;A with Sales Enablement Manager Benedikt Parstorfer
 
 
 
 
 Globes: Riskified is among Israel&rsquo;s fastest growing companies&nbsp;
 
 
 
 
 TechCrunch: Riskified Prevents Fraud on Your Favorite E-commerce Site
 
 
 
 
 CTech: Riskified&rsquo;s VP HR on Post-COVID Flexible Work Routines
 
 
 
 
 
 Riskified is deeply committed to the principle of equal opportunity for all individuals. We do not discriminate based on race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, or any other status protected by law.
 
 
 
</div>

Facilities and Office Manager

EQX Hotel Management LLC

<div><div><div>Our Company</div><div>
Equinox Hotels will cater to the high-performance traveler guest and those aspiring for high performance and will fuse substance and style to serve as the ultimate hotel destination with a 360-degree lifestyle experience. Our hotels will offer the bespoke experiences and unparalleled services consumers have come to expect from Equinox over its 25-year history.</div><div> 
Our Code</div><div>
IT&rsquo;S NOT FITNESS. IT&rsquo;S LIFE.</div><div>
We are passionate about high performance living and we practice what we preach &ndash; investing time in our own health and fitness. We believe that everyone has untapped potential within them, and it takes a disruptive approach to unleash it. We dream big and don&rsquo;t settle for the status quo. We sweat the details. We never accept less than 110% to help each other deliver the Equinox experience and enable our members to get great results. We are obsessed with what&rsquo;s new, what&rsquo;s now, what&rsquo;s next. Never following, always leading, living ahead of the moment in fashion, culture and consumer behavior. We aren&rsquo;t just a company; we&rsquo;re a community vested in each other&rsquo;s success. We value humility and a team approach at every level of the company.</div><div>
If you are a high performing individual who is passionate about winning and inspiring others, we are excited to discuss career opportunities with you.</div><div> 
Job Overview</div><div>
The PM Housekeeping Manager will report to the Assistant Director of Housekeeping and will oversee all day-to-day operations focusing on the PM shift within the Housekeeping Team.</div><div></div> 
Essential Job Functions:<ul><li>Responsible for hotel cleanliness and brand service standards are being maintained in both back and front of house areas</li><li>Communicate and cooperate with various departments including Front Office, In Room Dining and Engineering to assure Hotel Member Satisfaction</li><li>Supervise Housekeeping and Valet team members development</li><li>Ensure equipment and cleaning supplies are safe and secure</li><li>Inspect public areas, accommodations, and back-of-house areas in a timely fashion</li><li>Conduct Daily Pre-Shift departmental meetings and attend operations meetings as needed</li><li>Plan, assign and monitor deep cleaning projects and various other assignments for all Room Attendants, Housepersons and Valet Attendants</li><li>Monitor all V.I.P.'s, and special requests</li><li>Respond to and follow up on Hotel &amp; Team Member questions, concerns, or issues. Provide assistance, directions, and information as requested.</li><li>Perform administrative duties such as payroll, inventory, purchasing and scheduling as needed.</li><li>Issue daily assignments to Team Members according to occupancy and preferences</li><li>Properly train and re-train employees based on established standards. Administer follow ups accordingly</li><li>Strongly focused on FORBES Evening Service Standards</li><li>Drive Productivity to ensure that credits are met</li><li>Oversee rooms preparation for the following day</li></ul> 
Skills, Education and/or Certifications<ul><li>Bachelor&rsquo;s Degree or Equivalent.</li><li>Three to Five years in a similar role in luxury NYC hotels.</li><li>NYC Union experience required.</li><li>Ability to satisfactorily communicate in English (speak, read, write) with guests, co-workers, and management to their understanding.</li><li>Prior guest relations training.</li><li>Ability to perform assigned duties with attention to detail, speed, accuracy, follow-through, courtesy, cooperativeness, and work with a minimum of supervision.</li><li>Ability to think quickly and act appropriately in emergency situations.</li><li>Perform well under pressure situations, time demands, and work overtime when needed.</li><li>Punctuality and regular and reliable attendance.</li><li>Interpersonal skills and the ability to work well with co-workers and the public.</li><li>General computer knowledge and ability to enter work orders, make notes, etc. or related systems.</li><li>Ability to work flexible schedule (AM, PM, Overnight, Weekends &amp; Holidays)</li></ul> 
*This position will need to work a minimum of 12 months as a PM Housekeeping Manager before transitioning to another shift/department* 
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.</div></div>

PM Housekeeping Manager

Allied Universal

<div>Security Project Manager<h2 class="jobSectionHeader">
Overview</h2><div> 
Company Overview:
</div><div>Allied Universal&reg;, North America&rsquo;s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.</div><h2 class="jobSectionHeader"> 
Job Description</h2><div> 
Allied Universal&reg; is hiring a Security Project Manager.
</div><ul><li>Position Is: Full Time</li><li>
Pay Rate: $35 / hour</li></ul><div>
Overview</div><div>
The Security Project Manager is responsible for planning, coordinating, and delivering physical security technology projects across corporate offices, campuses, and/or data center environments. This role requires strong project management skills combined with a working knowledge of access control systems, CCTV/video surveillance, and basic IP networking principles to effectively coordinate vendors, internal stakeholders, and technical teams.</div><div>
Key Responsibilities</div><ul><li>
Manage end-to-end security technology projects, including access control, CCTV, intrusion detection, and related infrastructure</li><li>
Develop and maintain project plans, schedules, budgets, and risk registers</li><li>
Coordinate internal stakeholders (Security, IT, Facilities, Real Estate, Legal) and external vendors/integrators</li><li>
Oversee system design reviews to ensure solutions meet security standards, operational needs, and technical requirements</li><li>
Track project milestones, dependencies, and deliverables to ensure on-time and on-budget execution</li><li>
Lead installation, testing, commissioning, and close-out activities</li><li>
Review drawings, scopes of work, submittals, and change orders</li><li>
Conduct site walks and validate installations against approved designs</li><li>
Manage vendor performance, escalations, and issue resolution</li><li>
Ensure documentation is completed, including as-built drawings, system configurations, and handover packages</li><li>
Provide regular status reporting to leadership and stakeholders</li></ul><div>
Technical Knowledge &amp; Skills</div><ul><li>
Working knowledge of access control systems</li><li>
Working knowledge of CCTV / video surveillance systems</li><li>
Understanding of basic IP networking concepts, including:</li><li><ul><li>
IP addressing</li><li>
VLANs</li><li>
PoE (Power over Ethernet)</li><li>
Network switches</li><li>
Bandwidth considerations</li></ul></li><li>
</li><li>Familiarity with system integrations between security platforms and enterprise IT networks</li><li>
Ability to communicate effectively with IT/network teams without requiring deep engineering expertise</li></ul><div>
Required Qualifications</div><ul><li>
3&ndash;7+ years of project management experience, preferably in physical security or low-voltage technology projects</li><li>
Experience managing vendors, integrators, and multi-site deployments</li><li>
Strong organizational, communication, and documentation skills</li><li>
Ability to manage multiple projects simultaneously in fast-paced environments</li><li>
Comfortable working in operational environments (corporate offices, construction sites, data centers)</li></ul><div>
Preferred Qualifications</div><ul><li>
Experience with enterprise access control and VMS platforms</li><li>
Experience in corporate, campus, or data center security environments</li><li>
PMP, CAPM, or security-focused project management certification a plus</li><li>
Familiarity with construction coordination and facilities workflows</li></ul><h2 class="jobSectionHeader"> 
Closing</h2><div> 
Allied Universal&reg; is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com
</div><div>If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.</div><h2 class="jobSectionHeader"> 
Requisition ID</h2> 
2026-1619788</div>

Security Project Manager

Lucky Dog Dog Walking

General Manager / Director of OperationsNYC + Hudson Valley | $100,000&ndash;$120,000 + Performance BonusAbout UsWe operate three pet care businesses serving New York City and the Hudson Valley, providing dog walking, daycare, boarding, transportation, and overnight care. Our mission is simple: provide exceptional care, be available when pet owners need us, and build a company where both pets and employees thrive.We're looking for a highly organized, deeply accountable, animal-loving leader to take ownership of day-to-day operations across multiple businesses and help transform them into best-in-class organizations.This is a hands-on leadership role with significant autonomy and responsibility. You'll oversee teams, improve systems, solve problems, and help drive the future growth of the company.Who You AreYou are:<ul><li>Exceptionally organized and detail-oriented.</li><li>A natural planner and problem solver.</li><li>Highly accountable and dependable.</li><li>Passionate about animals and customer service.</li><li>Comfortable managing hourly employees and building culture.</li><li>Calm under pressure and able to prioritize competing demands.</li><li>Someone who enjoys creating systems and making things better.</li><li>Willing to roll up your sleeves when needed.</li><li>Excited by ownership and responsibility rather than intimidated by it.</li></ul>You might come from:<ul><li>Hospitality</li><li>Hotels</li><li>Veterinary practices</li><li>Multi-unit retail</li><li>Childcare or camp operations</li><li>Fitness studios</li><li>Restaurants</li><li>Healthcare operations</li><li>Transportation or logistics</li><li>Other service businesses with many employees and moving parts</li></ul>Pet industry experience is helpful but not required.ResponsibilitiesTeam Leadership<ul><li>Manage and support teams across three businesses.</li><li>Oversee employee scheduling and staffing.</li><li>Recruit, onboard, coach, and develop employees.</li><li>Create accountability and maintain standards.</li><li>Address performance issues and foster a strong culture.</li></ul>Operations<ul><li>Ensure smooth day-to-day execution.</li><li>Improve systems and processes.</li><li>Maintain facility standards and cleanliness.</li><li>Coordinate maintenance and vendor relationships.</li><li>Manage inventory and supplies.</li><li>Build and document SOPs.</li></ul>Pet Care Operations<ul><li>Oversee dog walking schedules and client logistics.</li><li>Manage boarding operations and overnight staffing.</li><li>Ensure safe handling and exceptional care for all pets.</li><li>Improve procedures and standards across facilities.</li><li>Respond to emergencies and solve operational challenges.</li></ul>Customer Experience<ul><li>Ensure excellent communication with clients.</li><li>Resolve customer concerns quickly and professionally.</li><li>Maintain a culture centered around trust and care.</li><li>Help retain and grow long-term relationships.</li></ul>Business Improvement<ul><li>Identify inefficiencies and implement solutions.</li><li>Track KPIs and operational performance.</li><li>Assist ownership with strategic initiatives.</li><li>Help prepare the company for future growth.</li></ul>Requirements<ul><li>5+ years managing people and operations.</li><li>Proven leadership experience.</li><li>Strong communication skills.</li><li>Excellent organizational and planning abilities.</li><li>High emotional intelligence.</li><li>Comfortable learning and using technology and software.</li><li>Ability to manage multiple priorities simultaneously.</li><li>Valid driver's license.</li><li>Ability to travel between locations.</li><li>Availability for occasional evenings, weekends, and emergencies.</li></ul>Compensation<ul><li>Salary: $100,000&ndash;$120,000</li><li>Performance bonus opportunity</li><li>Significant autonomy and responsibility</li><li>Opportunity to shape and grow multiple businesses</li><li>Work with animals every day</li><li>Long-term growth opportunities</li></ul>This Job Is For You If&hellip;You love making things run better.You are the person who creates checklists because nobody else has. You naturally notice inefficiencies. You enjoy solving problems before they become emergencies. You take pride in having things organized, documented, and running smoothly.You genuinely enjoy leading people and helping teams succeed. You understand how to hold people accountable while earning their respect. You know that culture matters and that great businesses are built through great people.You don't mind jumping from a staffing issue, to a customer concern, to improving a process, to helping a team member solve a problem. You like variety and ownership.You love animals and understand that behind every dog is a family trusting us with someone they love.This Job Is NOT For You If&hellip;<ul><li>You prefer highly structured corporate environments with narrow responsibilities.</li><li>You dislike being accountable for outcomes.</li><li>You are uncomfortable making decisions.</li><li>You need constant direction and supervision.</li><li>You dislike managing people.</li><li>You prefer doing the same thing every day.</li></ul>What Success Looks LikeWithin your first year, you'll:<ul><li>Build stronger teams and accountability.</li><li>Improve staffing and scheduling.</li><li>Raise operational standards.</li><li>Create systems that reduce chaos and improve consistency.</li><li>Strengthen customer satisfaction.</li><li>Help transform three businesses into highly efficient, scalable operations.</li></ul>This is not a corporate desk job. We're looking for someone who gets genuine satisfaction from building teams, solving problems, and making things run better every day.If you're the type of person who color-codes spreadsheets, makes lists for fun, loves animals, and wants the opportunity to own a huge amount of responsibility and make a meaningful impact, we'd love to meet you.Pay: $100,000.00 - $120,000.00 per yearApplication Question(s):<ul><li>1. Tell us about a time you inherited a messy operation, team, or process. What was wrong, what specific changes did you implement, and what were the results?</li><li>2. This role requires balancing employee management, customer service, scheduling, facilities, and constant problem solving. What excites you most about this kind of responsibility, and why are you interested in this position specifically?</li><li>3. Imagine that it's 7:00 AM and you wake up to the following messages:</li></ul><ul><li>Two employees called out.</li><li>A customer is upset because their dog wasn't picked up.</li><li>One of the boarding facilities has no hot water.</li><li>An overnight employee failed to complete their duties.</li></ul>Walk us through exactly how you would prioritize and handle these situations.<ul><li>4. What is something you are unusually organized about in your personal or professional life that most people would consider excessive?</li></ul>Work Location: In person

General Manager / Director of Operations

TCWGlobal

<div>
 
 
 Corporate Facilities Maintenance Technician
 
 
 
 
 New York, NY ( *
 
 Local candidate only
 
 )
 
 
 
 
 $35-40hr (Weekly pay + Medical Benefits)
 
 
 
 
 Long term Ongoing contract- no end date (Based on performance)
 
 
 
 
 Full- time M-F (8:30am- 5:30pm)
 
 
 
 
 
 
 
 
 
 
 Our client is passionate about building software that solves problems. They partner with the most important institutions in the world to transform how they use data and technology. Their software has been used to stop terrorist attacks, discover new medicines, gain an edge in global financial markets, and more. They are a public American company that specializes in software platforms for big data analytics. The company facilitates machine-assisted and human-driven data analysis.
 
 
 
 
 
 
 
 **This role offers excellent job growth opportunity. Great perks; breakfast, lunch, dinner and in office snacks daily!
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 Core Responsibilities
 
 
 <ul>
 <li>
 Performance of ongoing preventive and repair response work orders on facility mechanical, electrical, and other installed systems, equipment, and other components.
 </li>
 <li>
 Basic understanding in-house for different sectors of the office including HVAC.
 </li>
 <li>
 Oversee and manage the maintenance, operation, and repair of all HVAC system ( or connect with vendors to repair) and associated equipment, electrical distribution equipment, plumbing systems, building interior/exterior repair, and related grounds as it pertains to assigned buildings.
 </li>
 <li>
 Perform assigned facility inspections and due diligence efforts, reporting on as found conditions impacting satisfactory client occupancy and operations.
 </li>
 <li>
 Manage and monitor ticketing and work order systems, utilizing CMMS technology.
 </li>
 <li>
 Maintain relationships with vendors; schedule and support vendor&rsquo;s working onsite.
 </li>
 <li>
 Support onsite events with setup, execution, and reset of all event related tasks.
 </li>
 <li>
 Comply with all safety procedures, maintaining good housekeeping and safety of work areas. Recognize danger and safety hazards and propose methods to eliminate them.
 </li>
 <li>
 Maintain compliance to State, County, or City Ordinances, Codes, or Laws.
 </li>
 <li>
 Must be willing and able to support any after-hours building related activity as required.
 </li>
 <li>
 Support other tasks related to success of mission critical work for business.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 What We Value
 
 
 <ul>
 <li>
 Attention to detail with a discerning eye for excellence.
 </li>
 <li>
 Excellent communication, interpersonal, organizational, analytical and problem-solving skills. A focus on effective teamwork, with the capability to thrive in an autonomous environment.
 </li>
 <li>
 Project Management abilities including planning, timeline tracking, implementation and communication across teams. Ability to prioritize and execute against several competing tasks and projects.
 </li>
 <li>
 Willingness and ability to be on-call to address critical incidents as and when they arise. #gowhereyoureneededmost
 </li>
 </ul>
 
 
 
 
 
 
 
 
 What We Require
 
 
 <ul>
 <li>
 High school Diploma or GED
 </li>
 <li>
 3 + years working in a corporate office either as a Facilities Maintenance or Handyman
 </li>
 <li>
 Must have experience supporting facilities duties in a corporate office and not residential
 </li>
 <li>
 Requires experience managing vendors; speaking with vendors, have knowledge of vendors in the area, and working very closely with vendors.
 </li>
 <li>
 Experience with knowledge of HVAC, plumbing, electrical equipment repair, and maintenance. (Example, fix basic faucet leak, door etc. Able to be hands on and can-do basic office repairs)
 </li>
 <li>
 Bonus: Experience with ticketing systems and work orders or able to learn how to complete ticket work orders.
 </li>
 <li>
 Some knowledge of building management system &ndash; thermostat ( know how to adjust and basic troubleshoot)
 </li>
 <li>
 Requires basic computer skills &ndash; able to use MS Work etc and comfortable using the computer
 </li>
 <li>
 Must have excellent communication skills: people person and enjoys communication with others and having a good working relationship with vendors.
 </li>
 <li>
 Must be able to lift up to 80 lbs. and climb up to 30 ft. ladders.
 </li>
 <li>
 Ability to perform on call duties and overtime as required ( Only in emergencies and occasionally; 1 Saturday a month if its urgent).
 </li>
 <li>
 Pass standard background check
 </li>
 </ul>
 
 
 
 
 
 TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.
 
 
 
 
 It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
 
 
 
 
</div>

Corporate Facilities Maintenance Technician

AdaptHealth

<div>Description:

Position Summary:
The Senior Executive Assistant (EA), C Suite &amp; Office Operations Manager provides high level executive support to multiple C Suite leaders while overseeing the daily operations of AdaptHealth&rsquo;s NYC Executive Office. This role blends advanced administrative leadership with operational management, ensuring the executive workplace functions efficiently, professionally, and in alignment with organizational priorities. The EA serves as a central coordination point for executive needs, office logistics, vendor relationships, and cross functional communication. Operating in a fast paced, high visibility environment, this position requires exceptional judgment, proactive problem solving, and the ability to manage complex priorities with discretion. This role is a hybrid position; in person in the NYC Executive Office based on business need. Reports to the Senior Executive Assistant, CEO Office.
Essential Functions and Job Responsibilities:
Executive Support<ul><li>
Lead complex calendar and priority management across multiple C Suite executives, ensuring alignment, efficiency, and readiness for all commitments.</li><li>
Act as the primary liaison for internal and external inquiries, exercising exceptional professionalism, confidentiality, and judgment.</li><li>
Prepare, refine, and organize briefing documents, executive summaries, presentations, and strategic materials.</li><li>
Proactively anticipate needs, resolve scheduling challenges, and ensure executives are equipped with the necessary information and resources.</li><li>
Maintain organized executive files and workflows to support seamless operations.</li></ul>
Office Operations Management<ul><li>
Oversee day to day operations of the NYC Executive Office, ensuring a professional, efficient, and well supported workspace.</li><li>
Manage vendor relationships&mdash;including facilities, IT support, building management, catering, and office services&mdash;and ensure quality execution of service agreements.</li><li>
Maintain office supply inventory, oversee procurement, and manage budget-conscious purchasing decisions.</li><li>
Serve as the on site operational lead, coordinating timely solutions to office, facility, or workspace issues.</li><li>
Oversee logistics for onsite visitors, new hires, and traveling executives, ensuring workspace readiness and a positive guest experience.</li><li>
Support compliance with facility and security requirements, including access coordination and building protocols.</li></ul>
Collaboration &amp; Communication<ul><li>
Serve as a key liaison between C Suite executives, internal teams, board members, and external partners, ensuring accurate and timely communication of priorities.</li><li>
Draft and route correspondence, manage follow ups, and maintain alignment across executive stakeholders.</li><li>
Partner closely with the Senior Executive Assistant and broader EA team to ensure integrated and consistent support across the C Suite.</li></ul>
Meeting &amp; Event Coordination<ul><li>
Coordinate leadership and cross functional meetings, including agenda creation, material preparation, minutes capture, and action item tracking.</li><li>
Organize and support NYC-based executive events, leadership sessions, and onsite programming.</li><li>
Assist with board meeting preparation, including materials, logistics, and scheduling.</li></ul>
Travel &amp; Expense Management<ul><li>
Arrange domestic and international travel&mdash;including flights, accommodations, ground transportation, and detailed itineraries&mdash;for multiple C Suite leaders.</li><li>
Ensure timely and compliant submission, reconciliation, and tracking of executive expenses.</li></ul>
Project Support<ul><li>
Support special projects through research, data collection, analysis, and report preparation.</li><li>
Track milestones, deadlines, and project deliverables to ensure timely progress and follow through.</li><li>
Maintain adherence to regulatory and privacy requirements, including HIPAA compliance.</li><li>
Maintains patient confidentiality and functions within the guidelines of HIPAA.</li><li>
Completes assigned compliance training and other education programs as required.</li><li>
Maintains compliance with AdaptHealth's Compliance Program.</li><li>
Performs other related duties as assigned.</li></ul>
Competency, Skills and Abilities:<ul><li>
Exceptional organizational and time management skills</li><li>
Strong written/verbal communication; proficiency in Microsoft Office Suite</li><li>
High discretion, multitasking under pressure, analytical problem-solving</li><li>
Proactive, adaptable in fast-paced settings</li><li>
Leadership-oriented, resourceful and capable of navigating ambiguity</li><li>
Results-driven, committed to continuous improvement</li></ul>
Requirements:

Education and Experience Requirements:<ul><li>
Bachelor's degree in Business Administration, Communications, or related field preferred</li><li>
Minimum 5 years executive assistant experience, preferably healthcare/corporate</li></ul>
Physical Demands and Work Environment:<ul><li>
Work environment may be stressful at times, as overall office activities and work levels fluctuate</li><li>
Must be able to bend, stoop, stretch, stand, and sit for extended periods of time</li><li>
Subject to long periods of sitting and exposure to computer screen</li><li>
Ability to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer use</li><li>
Must be able to lift 30 pounds as needed</li><li>
Excellent ability to communicate both verbally and in writing</li><li>
May be exposed to angry or irate customers or patients</li></ul></div>

Senior Executive Assistant, C-Suite & Office Operations Manager

Medical Director Services PC

<div>Physiatry PM&amp;R MD or Physiatry PM&amp;R NP/PA
Medical Director Services PC is seeking to hire either a Physiatry PM&amp;R Physician (MD/DO) or a Physiatry PM&amp;R Nurse Practitioner (NP) / Physician Assistant (PA) to provide care at skilled nursing facilities in the Bronx and Brooklyn, NY area.
Prior skilled nursing or hospital experience is a plus.
Competitive salary will be offered, commensurate with experience.
Position Overview
The selected provider will serve as a key clinical leader delivering physiatry-focused care to short- and long-term residents. This role emphasizes physical medicine and rehabilitation, functional improvement, pain management, and reducing unnecessary hospitalizations.
Key Responsibilities<ul><li>
Provide comprehensive physiatry and medical care to residents in a skilled nursing facility</li><li>
Conduct physical examinations upon admission and on an ongoing/as-needed basis</li><li>
Assess functional status, mobility, pain levels, and rehabilitation needs</li><li>
Develop and implement individualized, evidence-based rehabilitation and treatment plans</li><li>
Collaborate with interdisciplinary teams including nursing staff, therapists, and specialists</li><li>
Participate in care planning, discharge planning, and medical service development</li><li>
Educate residents and families on care plans, rehabilitation goals, and treatment options</li><li>
Prescribe, evaluate, and adjust medications responsibly</li><li>
Ensure compliance with all federal, state, and local regulations</li><li>
Maintain accurate, timely documentation</li><li>
Support staff education and assist with regulatory survey readiness</li></ul>
Requirements
For Physician (MD/DO):<ul><li>
Active New York medical license</li><li>
Board certification or eligibility in Physical Medicine &amp; Rehabilitation (PM&amp;R) preferred</li><li>
Current DEA registration in good standing</li><li>
Skilled nursing or post-acute care experience preferred</li></ul>
OR
For NP/PA Candidates:<ul><li>
Master&rsquo;s degree from an accredited NP or PA program</li><li>
Active New York NP/PA license</li><li>
Board certification (or eligibility)</li><li>
Interest or experience in physiatry, rehabilitation, or post-acute care preferred</li></ul>
Qualifications for All Candidates<ul><li>
Strong clinical skills in musculoskeletal and neurological conditions</li><li>
Ability to work effectively within a multidisciplinary team</li><li>
Excellent communication and bedside manner</li><li>
Cultural awareness and sensitivity to diverse patient populations</li></ul>
Extensive training will be provided for NP/PA candidates.
Salary:
NP/PA is 120,000-150,000
MD is 220,000-500,000
About Us
Medical Director Services PC was founded in 2016 to support skilled nursing facilities in delivering high-quality, value-based care to higher-acuity patients. We emphasize clinical excellence, strong collaboration, and treating patients in place whenever possible to reduce unnecessary hospitalizations.</div>

Physiatry PM&R MD or Physiatry PM&R NP/PA

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