administrative assistant

dental assistant/receptionist Jobs in Chicago

dental assistant/receptionist

human resources administrative assistant Jobs in Chicago

human resources administrative assistant

receptionist

front desk receptionist

Vascular Surgery Associates

Job Summary We are seeking an energetic and professional Front Desk Medical Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to patients and their families as well as other medical staff. Your organizational skills and office management expertise will ensure smooth daily operations, creating a positive first impression and supporting the overall efficiency of our office environment. This paid position offers an exciting opportunity to develop your administrative and customer support skills in a dynamic setting.Duties<ul><li>Greet patients warmly, ensuring they feel welcomed and attended</li><li>Answer multi-line phone systems with professionalism, directing calls accurately and efficiently</li><li>Manage appointment scheduling and calendar coordination for staff and surgeons</li><li>Perform data entry, filing, and maintain organized records using Microsoft Office, and other office software</li><li>Some knowledge of Epic EMR Preferred</li><li>Knowledge of Insurance types Commercial or HMOs Required</li><li>Knowledge to obtain Referrals and Authorizations Required</li><li>Handle patients inquiries with excellent phone etiquette and provide customer support as needed</li><li>Maintain confidentiality of sensitive information while ensuring all office procedures run smoothly</li><li>Support office management tasks such as mail handling, and maintaining cleanliness of common areas</li></ul>Skills<ul><li>Proven experience in office management or administrative support roles with strong organizational skills</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Docs), and basic computer literacy</li><li>Experience with multi-line phone systems and excellent phone etiquette skills</li><li>Bilingual abilities are highly valued to serve diverse client needs effectively</li><li>Exceptional customer service skills with a friendly, professional demeanor</li><li>Ability to manage time efficiently and prioritize tasks in a fast-paced environment</li><li>Previous experience as a medical receptionist is required</li></ul>Join us to be part of a vibrant team dedicated to delivering outstanding service while supporting the daily operations of our organization. We value proactive individuals who thrive on organization, communication, and making every visitor&rsquo;s experience positive!Pay: $20.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Front Desk Receptionist

Neighborhood loans

Job Description:We are seeking a Front Desk Receptionist to join the Neighborhood Loans team at our Pulaski-Chicago branch! The successful candidate will provide high-level administrative support for our office. This is a great role for a highly motivated, detail-oriented, ethical team player who is looking to be part of a company with a great future in lending. We offer a tremendous opportunity for growth, compensation, and benefits.Key Responsibilities:<ul><li>Provide a welcoming environment for visiting clients and business partners</li><li>Schedule appointments for the sales team</li><li>Arrange conference calls and meetings</li><li>Receive and accurately process client paperwork and documentation</li><li>Professionally respond to all incoming phone calls, directing as needed</li><li>Accurately complete data-entry projects</li><li>Maintain, organize and re-order office supplies</li><li>Other administrative duties as assigned</li></ul>Qualifications:<ul><li>Excellent organizational skills</li><li>Ability to prioritize and multitask</li><li>Strong attention to detail</li><li>Bilingual-Spanish/English Strongly Preferred</li></ul>About Us:At Neighborhood Loans, we are passionate mortgage lending professionals with one goal in mind &ndash; make our clients our priority. Neighborhood Loans is a Residential Mortgage Lender utilizing a business model aimed at educating and enabling consumers in a rapidly changing market.Our mission is to provide the finest service based on the highest standard of ethics, values and customer care. In doing so, we will earn the loyalty and trust of homeowners who will become our lifelong customers and friends.Job Type: Full-TimeLocation: In-OfficeCompensation: Starting at $19/hrBenefits:<ul><li>Dental Insurance</li><li>Health Insurance</li><li>Vision insurance</li><li>Paid Time Off</li><li>401K</li></ul>Job Type: Full-timePay: From $19.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Work Location: In person

Receptionist

Ocean Mini Mart

Job Summary We are seeking a proactive and detail-oriented Clerk Helper to join our dynamic office team. In this vital role, you will support daily administrative operations, assist with front desk duties, and ensure smooth communication across departments. Your enthusiasm and organizational skills will help create a welcoming environment for clients and staff alike. This paid position offers an excellent opportunity to gain comprehensive office experience, develop essential clerical skills, and contribute to a well-organized workplace.Responsibilities<ul><li>Greet visitors and clients at the front desk with professionalism and warmth, managing multi-line phone systems efficiently</li><li>Handle incoming calls, directing inquiries accurately while practicing excellent phone etiquette</li><li>Perform data entry tasks using Microsoft Office, Google Workspace, and other office management software to maintain accurate records</li><li>Manage filing systems, organize documents, and ensure proper document proofreading for accuracy</li><li>Assist with appointment scheduling, calendar management, and basic bookkeeping using QuickBooks or similar tools</li><li>Support office management tasks such as supply inventory, photocopying, and maintaining a clean, organized workspace</li><li>Provide customer support by addressing questions promptly and professionally while maintaining high levels of customer service</li></ul>Experience<ul><li>No experience required!</li><li>Previous office or clerical experience is preferred but not required; training will be provided for the right candidate</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and data entry skills</li><li>Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Experience in medical or dental receptionist roles is a plus but not mandatory; relevant personal assistant experience is also valued</li><li>Demonstrated ability to manage time effectively and prioritize tasks accurately</li><li>Knowledge of phone etiquette, proofreading techniques, and basic bookkeeping practices will enhance your success in this role</li></ul>Join us as a Clerk Helper to be a vital part of our team&mdash;where your organizational talents and positive attitude will help us deliver exceptional service every day!Pay: $18.28 - $21.15 per hourBenefits:<ul><li>401(k)</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li></ul>Work Location: In person

Clerk Helper

CHICAGOLAND EYE CONSULTANTS SC

<div>Description:

Busy Ophthamology Practice is in need of a clinic lead.
The Ophthalmic Clinic Lead (CL) will serve as the primary technician overseeing operations across three locations: Chicago, Elgin, and Lombard. The CL's main responsibility is to ensure optimal staffing levels daily, enabling efficient patient care. All staff members must be comprehensively trained in patient intake procedures, documentation, and diagnostic testing. A structured training program will be developed by CL to facilitate ongoing education for current team members and to support the recruitment and onboarding of new personnel in the future.
The CL will collaborate closely with the doctors in an administrative capacity, assisting with policy implementation, adherence to schedule templates, and coordination with the Front Desk Lead to synchronize clinic and front desk staffing schedules. Additionally, the CL will oversee administrative duties such as maintaining MIPS certification and ensuring diagnostic equipment remains in optimal working condition. The CL will also work with the Optometric Team to ensure their clinics are fully functioning with supplies and team support.
This role is designed to evolve, with increased responsibilities aligned with the clinic&rsquo;s growth and the addition of new providers. The CL will play a vital role in supporting operational efficiency, staff development, and quality assurance, contributing to the clinic&rsquo;s long-term success and expansion.
Responsibilities:<ul><li>Supervise operational activities within the clinic, ensuring smooth workflow and staff training in clinical procedures.</li><li>Primary role during clinic hours will be to work up patients in the clinic with doctor and follow his schedule to the three offices.</li><li>Assist in managing the Lasik program, coordinating procedures and patient flow.</li><li>Coordinate scheduling across multiple clinic locations to optimize resource utilization.</li><li>Oversee inventory management, ensuring exam rooms are properly stocked, supplies are ordered timely, and cleanliness standards are maintained.</li><li>Facilitate equipment maintenance, repairs, and updates to minimize downtime and ensure operational efficiency.</li><li>Manage electronic health record (EHR) updates, troubleshoot issues, and liaise with the EHR vendor to ensure seamless clinical documentation.</li><li>Ensure all clinical documentation is complete and that daily tasks are accomplished by staff.</li><li>Monitor patient communication channels, ensuring inquiries and prescriptions are addressed promptly.</li><li>Maintain daily cleanliness and organization of exam lanes, diagnostic areas, and back-office spaces.</li><li>Meet weekly with practice administrator to review compliance issues, including documentation for MIPS and MACRA programs.</li><li>Act as the primary contact for referring optometrists and primary care physicians, ensuring effective communication and relationship management.</li><li>Work alongside clinical staff, providing training where needed.</li><li>Assist in onboarding new clinical staff members, providing necessary training and orientation.</li></ul>
Support MD and ODs with clinical issues, escalate concerns to management, and address patient complaints to resolve issues efficiently.
Requirements:

1) **Certified Ophthalmic Technician
2) Minimum 2 years of Ophthalmic Clinical Experience
3) Leadership/Clinic lead experience
4) MUST BE ABLE TO TRAVEL TO ALL 3 OFFICE LOCATIONS (This is non-negotiable, please do not apply if you cannot do this)
5) Worked on Nextech
6) Understands MIPS/MACRA documentation
7) Lasik Experience</div>

Ophthalmic Clinic Lead

Kaminska Dermatology

<div>Kaminska Dermatology in Chicago, IL is looking for a PRE-MED student to intern as a medical assistant with dermatology experience to join our team. Ideal experience for Gap Year with research and hands on experience opportunities. We are located in North Center and River North. Our ideal candidate is a self-starter, punctual, reliable and friendly. 
Responsibilities<ul>
<li>
Verify and maintain patient records</li>
<li>Set up and sanitize of exam rooms</li>
<li>Complete basic routine medical procedures</li>
<li>Provide consistent exceptional service</li>
<li>Answer phones. Call patients with results</li>
<li>Cross train with front desk and assist as needed</li>
<li>Prior Authorizations</li>
<li>Assist with medical and surgical procedures</li>
<li>Scribe and order prescriptions</li>
<li>Hands on experience</li>
<li>Research</li>
</ul>
Qualifications<ul>
<li>
Experience working in a medical field</li>
<li>Familiarity working with medical equipment</li>
<li>High attention to detail with exceptional organizational skills
</li><li>Phlebotomy and Research is a plus!</li>
</ul>
Schedule:
Monday- Friday (8 hours)
1 Saturday every other month (4 hours)
Hours per week:<ul><li>
36-40</li></ul>
Work Remotely:<ul><li>
Occasionally</li></ul> 
By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg &amp; data rates may apply. 
 
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Premed Student Medical Assistant Internship at Edidiong Kaminska

<div>Kaminska Dermatology in Chicago, IL is looking for PART TIME and FULL TIME certified medical assistants with dermatology experience to join our team. We are located in 2 locations: River North and North Center. Our ideal candidate is a self-starter, punctual, reliable and friendly. 
Responsibilities<ul>
<li>
Verify and maintain patient records</li>
<li>Set up and sanitize of exam rooms</li>
<li>Complete basic routine medical procedures</li>
<li>Provide consistent exceptional service</li>
<li>Answer phones. Call patients with results</li>
<li>Cross train with front desk and assist as needed</li>
<li>Prior Authorizations</li>
<li>Assist with medical and surgical procedures</li>
<li>Scribe and order prescriptions</li>
</ul>
Qualifications<ul>
<li>
Experience working in a medical field</li>
<li>Familiarity working with medical equipment</li>
<li>High attention to detail with exceptional organizational skills
</li><li>Certifications and licenses that apply</li>
<li>DERMATOLOGY experience</li>
<li>Phlebotomy, Cosmetic and Research is a plus!</li>
</ul>
Schedule:<ul><li>
36-40 hours per week</li></ul> 
Experience:<ul><li>
Dermatology: (Required)</li></ul> 
Benefit Conditions:<ul><li>
Only full-time employees eligible</li></ul>
Work Remotely:<ul><li>
Occasionally</li></ul> 
By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg &amp; data rates may apply. 
 
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Medical Assistant at Edidiong Kaminska

Domino's

<div>Job Description 
You were born to be the boss. We know. You get up in the morning and you make sure everyone else in the house is doing what they need to do. Then you go to work and you make sure that everyone there is doing what they need to do, even your boss. You just do that because you've always done it. Well maybe it's time you moved up. You want to be the boss? Well now's your chance - Domino's Pizza is hiring bosses - more specifically assistant managers. It's a tough job, one that needs a natural like you. Of course, you'll need some skills - judgment, math and the ability to multitask.You'll be working for a company that's fun and flexible. Not to mention, it's work experience you're going to use for a long time to come. You've had our pizza delivered to you, now help us be the best in pizza delivery. Go on, boss, show us what you've got. Apply now! 
JOB REQUIREMENTS AND DUTIES 
You are responsible for everything that happens during your shift. This includes all cost controls, inventory control, cash control and Customer relations. You must set the example. You must follow ALL policy and procedures 100% of the time and expect the same from your crew. 
In addition: Staffing, Paperwork, Cost Controls, Cash control, Food management, Work to a Schedule, Perfect Image and adherence to standards, Great Customer Service, Attendance &amp; punctuality, Transportation to/from work, Store cleanliness, Marketing, Profitability. 
ADVANCEMENT 
Many of our team members began their careers as delivery drivers and today are successful Domino's franchise owners. From delivery driver to management, general manager to franchisee or Manager Corporate Operations, our stores offer a world of opportunity. 
DIVERSITY 
Our mission is to recognize, appreciate, value and utilize the unique talents and contributions of all individuals. To create an environment where all team members, because of their differences, can reach their highest potential. 
SUMMARY STATEMENT 
We take pride in our team members and our team members take pride in Domino's Pizza! Being the best pizza delivery company in the world requires exceptional team members working together. At Domino's Pizza, our people come first! 
QUALIFICATIONS 
General job duties for all store team members 
Operate all equipment. 
Stock ingredients from delivery area to storage, work area, walk-in cooler. 
Prepare product. 
Receive and process telephone orders. 
Take inventory and complete associated paperwork. 
Clean equipment and facility approximately daily. 
Training 
Orientation and training provided on the job. 
Communication Skills 
Ability to comprehend and give correct written instructions. 
Ability to communicate verbally with customers and co-workers to process orders both over the 
phone and in person. 
Essential Functions/Skills 
Ability to add, subtract, multiply, and divide accurately and quickly (may use calculator). 
Must be able to make correct monetary change. 
Verbal, writing, and telephone skills to take and process orders. 
Motor coordination between eyes and hands/fingers to rapidly and accurately make precise movements with speed. 
Ability to enter orders using a computer keyboard or touch screen. 
WORK CONDITIONS 
Exposure to 
Varying and sometimes adverse weather conditions when removing trash and performing other outside tasks. 
In-store temperatures range from 36 degrees in cooler to 90 degrees and above in some work areas. 
Sudden changes in temperature in work area and while outside. 
Fumes from food odors. 
Exposure to cornmeal dust. 
Cramped quarters including walk-in cooler. 
Hot surfaces/tools from oven up to 500 degrees or higher. 
Sharp edges and moving mechanical parts. 
SENSING 
Talking and hearing on telephone. 
Near and mid-range vision for most in-store tasks. 
Depth perception. 
Ability to differentiate between hot and cold surfaces. 
TEMPERAMENTS 
The ability to direct activities, perform repetitive tasks, work alone and with others, work under stress, meet strict quality control standards, deal with people, analyze and compile data, make judgments and decisions. 
PHYSICAL REQUIREMENTSincluding, but not limited to the following: 
Standing 
Most tasks are performed from a standing position. 
Walking 
For short distances for short durations. 
Surfaces include ceramic tile&quot;bricks&quot; with linoleum in some food process areas. Height of work surfaces is between 36&quot; and 48&quot;. 
Additional Information 
 
Sitting 
Paperwork is normally completed in an office at a desk or table. 
Lifting 
Bulk product deliveries are made twice a week or more and are unloaded by the team member using a hand truck. 
Deliveries may include cases of ingredients and supplies weighing up to 50 pounds with dimensions of up to 3' x 1.5'. 
Cases are usually lifted from floor and stacked onto shelves up to 72&quot;high. 
Carrying 
Large cans, weighing 3 pounds, 7 ounces, are carried from the workstation to storage shelves. 
Occasionally, pizza sauce weighing 30 pounds is carried from the storage room to the front of the store. 
Trays of pizza dough are carried three at a time over short distances, and weigh approximately 12 pounds per tray. 
Pushing 
To move trays which are placed on dollies. A stack of trays on a dolly is approximately 24&quot;- 30&quot; and requires a force of up to 7.5 pounds to push. 
Trays may also be pulled. 
Climbing 
Team members must infrequently navigate stairs or climb a ladder to change prices on signs, wash walls, perform maintenance. 
Additional Job DetailsStooping/Bending 
Forward bending at the waist is necessary at the pizza assembly station. 
Toe room is present, but workers are unable to flex their knees while standing at this station. 
Duration of this position is approximately 30 - 45 seconds at one time, repeated continuously during the day. 
Forward bending is also present at the front counter and when stocking ingredients. 
Crouching/Squatting 
Performed occasionally to stock shelves and to clean low areas. 
Reaching 
Reaching is performed continuously; up, down and forward. 
Workers reach above 72&quot;occasionally to turn on/off oven controls, change prices on sign, and lift and lower objects to and from shelves. 
Workers reaching down to perform such tasks as scooping cornmeal from a plastic barrel, or washing dishes. 
Workers reach forward when obtaining topping ingredients, cleaning work surfaces, or answering phones. 
Hand Tasks 
Eye-hand coordination is essential. Use of hands is continuous during the day. 
Frequently activities require use of one or both hands.</div>

Assistant Manager(02872) - 3145 South Ashland Avenue

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