accounts payable coordinator

bookkeeper

bookkeeper / executive assistant Jobs in Miami

bookkeeper / executive assistant

construction bookkeeper (quickbooks) - in office | miami, fl Jobs in Miami

full-time bookkeeper - operations coordinator Jobs in Miami

full time bookkeeper operations coordinator

Gopowerbike

Full-Time Bookkeeper / Operations CoordinatorWe are seeking a full-time Bookkeeper / Operations Coordinator to work closely with the CEO of a fast-growing consumer products distribution company serving major mass-market retailers across the United States and Canada.This role is ideal for someone who is highly organized, detail-oriented, proactive, and interested in growing into a larger operational and finance leadership role over time.The ideal candidate is comfortable managing bookkeeping responsibilities while also helping support the day-to-day financial and operational organization of a fast-paced entrepreneurial business.Key Responsibilities<ul><li>Manage accounts payable and accounts receivable</li><li>Reconcile bank accounts, credit cards, and vendor statements</li><li>Maintain accurate bookkeeping records and financial organization</li><li>Assist with P&amp;L reporting, cash flow tracking, and expense management</li><li>Coordinate vendor payments and track invoices/deadlines</li><li>Organize financial, operational, and administrative documents</li><li>Support the CEO with operational follow-up and task coordination</li><li>Help improve organization, systems, and day-to-day business operations</li><li>Assist with inventory, vendor, and operational reporting as needed</li></ul>Qualifications<ul><li>Previous bookkeeping experience required</li><li>Strong understanding of P&amp;L statements and basic accounting principles</li><li>Experience with QuickBooks and Google Workspace preferred</li><li>Strong spreadsheet, organizational, and follow-up skills</li><li>Ability to multitask and prioritize in a fast-moving environment</li><li>Self-motivated, proactive, and solution-oriented</li><li>Strong communication and accountability skills</li><li>Comfortable working closely with leadership in a growing business</li></ul>Location: Miami Shores, FL Full-Time | In-Office Only (Not Remote)Compensation<ul><li>Competitive salary based on experience</li><li>Performance-based growth opportunities</li><li>Long-term opportunity to grow into a larger operational leadership role within the company</li></ul>We are looking for someone who wants to grow with the business long term and become an important part of the company&rsquo;s operations.Pay: $35.00 - $36.00 per hourWork Location: In person

Full-Time Bookkeeper - Operations Coordinator

Novara Construction LLC

Bookkeeper (Construction) &ndash; QuickBooks | In-Office | Miami, FLNavarra Construction LLC 600 Northeast 185th Street, Miami, FLAbout the RoleNavarra Construction is hiring a detail-oriented Bookkeeper with construction experience to manage the financial operations of our growing company.This is a hands-on, in-office role where you will oversee bookkeeping, payroll, vendor payments, and job cost tracking across multiple construction projects.We&rsquo;re looking for someone reliable, organized, and experienced in QuickBooks and construction accounting who can take ownership of the company&rsquo;s financial processes.Key Responsibilities<ul><li>Manage full-cycle bookkeeping using QuickBooks</li><li>Track project costs, invoices, and budgets per job</li><li>Process and manage payroll and employee time tracking</li><li>Handle vendor payments, purchase orders, and materials tracking</li><li>Review and organize construction invoices and assign to correct projects</li><li>Maintain accurate financial records and reporting</li><li>Coordinate with field teams on materials, expenses, and job costs</li><li>Ensure all financial data is organized, up-to-date, and audit-ready</li></ul>Requirements<ul><li>Proven experience as a Bookkeeper (construction industry preferred)</li><li>Strong expertise in QuickBooks</li><li>Experience with job costing, invoicing, and payroll</li><li>Understanding of construction workflows, materials, and vendors</li><li>Bilingual: English and Spanish (Required)</li><li>Highly organized with strong attention to detail</li><li>Ability to work independently and manage multiple priorities</li><li>Must be able to work on-site (no remote work)</li></ul>Schedule &amp; Compensation<ul><li>Part-time or Full-time (5&ndash;8 hours/day)</li><li>Typical schedule: Monday&ndash;Friday, 9:00 AM &ndash; 3:00 PM (flexible)</li><li>$25/hour (based on experience)</li><li>Stable, long-term opportunity with growth potential</li></ul>Who This Role is Great For<ul><li>Experienced bookkeepers with construction background</li><li>Professionals looking for a stable, long-term role</li><li>Candidates seeking a flexible daytime schedule (ideal for parents)</li></ul>Why Join Navarra Construction?<ul><li>Growing construction company with strong pipeline of projects</li><li>Opportunity to own and improve financial systems</li><li>Collaborative, team-oriented environment</li><li>Long-term stability and consistent work</li></ul>Apply NowIf you have QuickBooks experience and construction bookkeeping knowledge, we want to hear from you.This role requires someone who can fully manage the company&rsquo;s bookkeeping, including payroll, vendors, and job tracking.Job Type: Full-timePay: $25.00 per hourWork Location: In person

Construction Bookkeeper (QuickBooks) - In Office | Miami, FL

Colin Cowie Enterprises

Event &amp; Lifestyle company in search of a bookkeeper to work a hybrid part-time schedule in the Miami Florida. We are looking for a skilled Bookkeeper to maintain financial records, including purchases, sales, receipts, and payments. You would be working closely with our accounting team to create and analyze financial reports and ensure legal requirements compliance, process accounts payable and receivable and manage invoices and tax payments. Our ideal candidate is familiar with accounting software packages, like QuickBooks.Bookkeeping:<ul><li>Handles all aspects of accounts payable (A/P): entering approved payables, processing payments.</li><li>Handles all aspects of accounts receivable (A/R): verifies and compiles deposits and enters accordingly.</li><li>Handles some aspects of general ledger (G/L)</li><li>Sales Tax: Multi-State monthly filing and reporting</li><li>Handles all aspects of reconciling credit cards.</li><li>Files invoices with processed checks to maintain an orderly accounting filing system</li><li>Provide financial reports as requested by VP of Finance.</li></ul>Administrative:<ul><li>Daily pick up of mail at the Post Office, FEDEX and distribution of such to appropriate staff.</li><li>Book Travel and manage calendar for Management</li><li>Assists with answering of incoming administration and development calls</li><li>Purchase supplies and equipment as authorized by management and monitor office supply levels and reorder as necessary</li><li>Drafts correspondence as requested</li><li>Participate in events as needed as a member of administrative staff.</li><li>Other duties as required by Accountant, VP of Finance &amp; Management or Human Resources.</li></ul>Experience &amp; Skills:<ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting preferred</li><li>Must be able to work effectively and independently in a very fast-paced, team oriented environment.</li><li>Excellent communication skills, both oral and written.</li><li>Strong organization skills and very detail oriented.</li><li>QuickBooks and Microsoft Office</li><li>5 years of Experience as a bookkeeper at a minimum.</li></ul>Hours:<ul><li>Part Time, hourly, non-exempt position.</li></ul>Job Type: Part-timeBenefits:<ul><li>Flexible schedule</li></ul>Schedule:<ul><li>Monday to Friday</li></ul>Experience:<ul><li>QuickBooks: 5 years (Required)</li><li>Bookkeeping: 5 years (Required)</li></ul>Work Location: In person and hybridPay: $25.00 - $30.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Work from home</li></ul>Experience:<ul><li>Bookkeeping: 5 years (Required)</li><li>Accounts payable: 5 years (Required)</li><li>Accounts receivable: 5 years (Required)</li><li>QuickBooks: 5 years (Preferred)</li></ul>Location:<ul><li>Miami, FL 33137 (Preferred)</li></ul>Ability to Commute:<ul><li>Miami, FL 33137 (Preferred)</li></ul>Work Location: Hybrid remote in Miami, FL 33137

Bookkeeper

Overview We are seeking an experienced, detail-oriented Bookkeeper to support our growing business operations. This is an in-person position based in Miami Beach and will begin as a part-time role (20&ndash;30 hours per week) with the opportunity to grow into a full-time position for the right candidate.The ideal candidate has at least 5 years of bookkeeping experience, strong knowledge of QuickBooks, and is comfortable maintaining accurate financial records and coordinating with our CPA for monthly and year-end reporting.This role requires someone organized, reliable, and capable of managing day-to-day bookkeeping functions independently.Responsibilities<ul><li>Maintain accurate financial records using QuickBooks</li><li>Record and categorize financial transactions</li><li>Accounts Payable: manage vendor bills and payments</li><li>Accounts Receivable: create invoices, track payments, and follow up on receivables</li><li>Perform bank and credit card reconciliations</li><li>Assist with preparation of monthly financial reports (P&amp;L, Balance Sheet, Cash Flow)</li><li>Maintain organized financial documentation and records</li><li>Work with management and the CPA to ensure books are accurate and tax-ready</li><li>Track expenses and assist with budgeting and financial organization</li><li>Help maintain financial accuracy across multiple business activities if needed</li><li>Qualifications</li><li>Minimum 5 years of bookkeeping experience</li><li>Strong knowledge of QuickBooks (Online or Desktop)</li><li>Experience with bank reconciliations and financial reporting</li><li>Experience managing accounts payable and receivable</li><li>Comfortable preparing books for CPA review and tax preparation</li><li>Strong organizational and attention-to-detail skills</li><li>Proficiency with Excel or spreadsheets</li><li>Ability to handle confidential financial information</li></ul>Preferred Experience<ul><li>Experience working with multiple business entities</li><li>Experience with inventory or operational businesses</li><li>Experience preparing monthly financial reports for management</li></ul>Work Environment<ul><li>In-person position in Miami , Magic City location</li><li>Flexible scheduling within 20&ndash;30 hours per week</li><li>Opportunity for long-term growth into a full-time role</li></ul>Compensation$25 &ndash; $40 per hour depending on experience and qualifications.How to ApplyPlease submit:<ul><li>Your resume</li><li>Brief summary of your bookkeeping experience</li><li>Your experience working with QuickBooks</li></ul>&ldquo;Please include the phrase &lsquo;organized and detail oriented&rsquo; in your application so we know you carefully read the job description.&rdquo;also tell us &ldquo;How many businesses have you managed bookkeeping for at the same time?&rdquo;Pay: $24.56 - $40.00 per hourWork Location: In person

Part-Time In-House Bookkeeper (Growth to Full-Time)

University of Miami

<div>Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet .
Clinical Research Coordinator 2
The University of Miami/UHealth department of Neurology has an exciting opportunity for a Full Time Clinical Research Coordinator 2 to work at the UHealth Medical Campus. The Clinical Research Coordinator 2 serves as a mid-level clinical research professional that assists in the planning, coordinating, implementing, monitoring, and evaluating of specific clinical research studies. This role assists in the day-to-day operations of clinical research protocol implementation and carries out study coordination duties from protocol initiation to study close-out according to regulatory/sponsor guidelines. The incumbent works closely with study team members and other staff/faculty/study sites to ensure study participant safety and adherence to approved protocols, help with study-related administrative tasks, facilitate across-the-board flow of information, and coordinate study activities and personnel.
 
 
CORE JOB FUNCTIONS
<ul><li>Assists in participant recruitment and retention activities and assists in screening potential study participants for eligibility.
</li><li>Performs study procedures, routine tests, data collection/recording, and daily operations of moderate risk clinical research protocols.
</li><li>Collects, processes, packs, and ships specimens according to protocol, applicable standards and regulations.
</li><li>Maintains study binders and filings according to protocol requirements, UM and department policy.
</li><li>Distributes study drug materials according to practice standards and clinical credentials as delegated by the Principal Investigator.
</li><li>Monitors, documents, reports, and follows-up on study unanticipated/adverse events and protocol deviations.
</li><li>Assists in implementing protocol amendments under direct supervision of the Principal Investigator.
</li><li>Assists with study orientation and protocol related in-services to research team and clinical staff.
</li><li>Monitors protocol implementation and study progress; keeps investigators fully apprised of study progress; submits progress reports according to established schedule.
</li><li>Learns the research team and assists with communications/interactions with sponsor, data coordinating centers, compliance monitors, collaborators, investigators&rsquo; academic administrative personnel, and departments.
</li><li>Assists in administrative tasks of study personnel including orientation, documenting core competencies, certification mandates, safety/responsible conduct of research education, and performance reviews.
</li><li>Adheres to cultural competency guidelines; implements strategies to meet study participants&rsquo; needs for language translation, health literacy, etc.
</li><li>Follows the appropriate fundamental requirements of all international, national, and local regulatory bodies.
</li><li>Maintains requisite skills and mandatory training in safety, equality, responsible conduct of research, continuing education, and research competencies.
</li><li>Adheres to University and unit-level policies and procedures and safeguards University assets.
</li></ul>Department Specific Functions 
The Clinical Research Coordinator 2 is a mid-level professional working within the Neurology Stroke Division. This role involves assisting in the planning, coordination, implementation, monitoring, and evaluation of specific clinical research studies. The coordinator supports daily operations related to the execution of clinical research protocols, from initiation to close-out, ensuring compliance with regulatory and sponsor guidelines. Responsibilities include collaborating with study team members, faculty, and other staff or study sites to maintain participant safety and adherence to approved protocols.
Duties covered in this position encompass all aspects of clinical trial coordination, emphasizing regulatory compliance and participant safety. In addition, the Clinical Research Coordinator-2 must work closely with and maintain constant communication with the Study Principal Investigator and Senior Study Coordinators to ensure alignment and seamless execution of research activities.
The coordinator also manages administrative tasks, facilitates information flow, and organizes study activities and personnel.
Duties covered in this position encompass all aspects of clinical trial coordination, emphasizing regulatory compliance and participant safety. 
The Clinical Research Coordinator 2 is responsible for coordinating clinical research trials within the Neurology Stroke Division, including the following functions:
<ul><li>Complete and maintain the institution-required training essential to gain certification in research ethics, compliance, and regulatory standards to conduct human subject studies.
</li><li>Completion of all study-specific trainings and certifications.
</li><li>Screening participants for eligibility.
</li><li>Conducting the informed consent process.
</li><li>Enrolling participants and, as required, performing randomization according to the study protocol.
</li><li>Coordinate the follow up study visits following the protocol.
</li><li>Ensuring regulatory compliance throughout the study. Maintain study files according to protocol requirements, UM guidelines, and department policy.
</li><li>Entering study data into the electronic database in a timely manner.
</li><li>Assisting with investigational medication dispensing from the Research Pharmacy/Investigational Pharmacy.
</li><li>Communicate with the Research Pharmacy/Investigational Pharmacy to ensure the study medication is kept following the study specifications and maintain accurate study drug accountability.
</li><li>Monitors compliance with processing, storing and shipping participant specimens to central research laboratory as per the study protocol.
</li><li>Meeting with study monitors and maintaining all regulatory documents. Flexible hours may be necessary depending on clinic days.
</li><li>The CRC-2 may also collaborate with investigators in other divisions on sponsored research studies.
</li><li>Support multiple stroke research studies by performing various duties.
</li><li>Assist with the startup of new studies.
</li><li>Assist in onboarding and training new study team members.
</li><li>Provide guidance and oversight to junior research coordinators.
</li><li>Perform quality assurance (QA) on study binders in preparation for study monitor visits.
</li><li>Communicate with Research Pharmacy/Investigational Pharmacy to ensure proper management and accountability of study medication
</li><li>Demonstrate the ability to work independently or collaboratively within a team environment.
</li><li>Ability to work independently and/or in a collaborative environment.
</li><li>Ability to work in a fast-paced environment due to the limited time window for enrollment in acute Stroke clinical trials.
</li><li>Monitors, documents, reports, and follows-up on study unanticipated/adverse events and protocol deviations.
</li><li>Prepares local and Central IRB submissions including initial submission, continuing reviews, reportable events, and amendments. 
</li></ul> 
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
 
 
CORE QUALIFICATIONS
<ul><li>Bachelor&rsquo;s degree in relevant field required
</li><li>Minimum 2 years of relevant experience required 
</li></ul> 
Knowledge, Skills and Abilities:
<ul><li>Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
</li><li>Teamwork: Ability to work collaboratively with others and contribute to a team environment.
</li><li>Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
</li><li>Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.
</li></ul>The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Job Status:
Full time
Employee Type:
Staff</div>

Clinical Research Coordinator 2

Cesar Benarroche MD PA

Job Overview We are seeking a dynamic and detail-oriented Bookkeeper and Executive Assistant to join our team! This dual-role position offers an exciting opportunity to manage essential financial processes while providing high-level administrative and executive support. Your energetic approach and meticulous attention to detail will help drive our organization&rsquo;s success and efficiency.Duties<ul><li>Manage day-to-day bookkeeping tasks using accounting software such as QuickBooks, including data entry, journal entries, and account reconciliations</li><li>Perform bank and credit cards reconciliations.</li><li>Prepare and review construction draws and cost trackings.</li><li>Purchase of Construction Finishes and materials</li><li>Communicate with Vendors and Subcontractors</li><li>Assist with budgeting activities.</li><li>Manage calendars, meetings, and scheduling.</li><li>Coordinate calls, including across multiple time zones</li><li>Assist with document preparation, contracts, and correspondence/</li><li>Organize and maintain project files and records.</li><li>Support day-to-day operational and personal needs.</li><li>Liaise with vendors, consultants, and internal teams.</li></ul>Qualifications<ul><li>Associate or Bachelor&rsquo;s degree required</li><li>Minimum 3 years of working experience</li><li>Strong proficiency in excel</li><li>Excellent organizational and multitasking skills</li><li>High attention to detail and accuracy</li><li>Strong communication skills (written and verbal).</li><li>Spanish Speaking is a plus</li><li>Ability to work independently in a remote environment</li><li>Experience in real estate or construction is a plus</li></ul>Work Environment<ul><li>90% remote role, based in South Florida</li><li>Must be available during Mountain Time working hours</li><li>Occasional in-person meetings may be required</li></ul>Pay: $48,000.00 - $54,000.00 per yearWork Location: Hybrid remote in Miami, FL 33138

Bookkeeper / Executive Assistant

Cala Sourcing Solutions LLC

<div>Accounts Payable Coordinator In-Office (Hybrid after 90 Days)
We are partnering with a reputable Miami-based law firm to hire an Accounts Payable Coordinator to support their accounting operations. This is a full-time, onsite position with the opportunity to transition to a hybrid schedule (1 remote day/week) after 90 days.
 Compensation: $28&ndash;$32/hour (DOE)
 Start Date: ASAP 
 Benefits Include:<ul><li>
100% employer-paid health &amp; dental base plans (with dependent contributions)</li><li>
Short- and long-term disability coverage</li><li>
401(k) with company match</li><li>
PTO, paid parking, gym access &amp; more</li></ul>
 Prior law firm experience is a plus, but not required&mdash;candidates with strong AP experience within professional services are encouraged to apply.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul><li>
Accurately process, code, and input vendor invoices</li><li>
Liaise with vendors to resolve billing discrepancies</li><li>
Prepare and distribute payments (checks, ACH, wire transfers)</li><li>
Monitor and track client-related expenses and firm costs</li><li>
Perform account reconciliations (bank, credit card, vendor)</li><li>
Assist with month-end and year-end close processes</li><li>
Maintain organized financial records for audit readiness and compliance</li><li>
Produce AP aging reports, cash flow reports, and related financial summaries</li><li>
Oversee petty cash and assist with IOLTA trust account postings</li></ul><h3 class="jobSectionHeader">
Qualifications</h3>
✔️ 3&ndash;5 years of Accounts Payable experience (law firm background preferred) 
✔️ Bachelor&rsquo;s degree in Accounting or equivalent hands-on experience 
✔️ Proficiency in Microsoft Excel 
✔️ Highly detail-oriented with the ability to manage high-volume invoicing 
✔️ Strong communication skills with a focus on vendor relations 
✔️ Demonstrated discretion when handling sensitive financial information
#Workwolf</div>

Accounts Payable Coordinator

Explore 214+ Full time bookkeeper operations coordinator in Miami this May. Find roles across top companies and apply now to boost your career.