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general procurement specialist ams

TikTok

<div>
 
 Responsibilities
 
 
 Team Introduction:
 
 The Procurement Team plays a critical role in the business by managing the strategic design and execution of end-to-end processes for acquiring goods and services sustainably and in compliance with business standards. We oversee sourcing and onboarding vendors, optimizing key company systems and processes, maintaining a strategic outlook on procurement activities, and ensuring all contracts meet legal, project, and business requirements.
 
 
 Responsibilities:
 
 We are seeking a dynamic and versatile Procurement Specialist to support a wide range of General Services categories, including but not limited to Construction, Facility Management, Catering, Physical Security, HR Services, and Customized Goods. This role will serve as a key business partner, collaborating with internal stakeholders to manage procurement processes, drive efficiencies, and deliver cost-effective solutions across TikTok's rapidly growing operations.
 
 
 In this role, you will perform the following functions:
 
 - Category Management: Develop and implement category strategies for various General Services areas, ensuring alignment with business goals and operational requirements.
 
 - Vendor Sourcing and Management: Identify, onboard, and manage vendors to build a qualified supplier pool. Lead sourcing initiatives, including RFX, contract negotiation, and partnership management.
 
 - Stakeholder Collaboration: Act as a trusted advisor to business units such as Administration, Security, Food Services and Real Estate, fostering constructive relationships and a deep understanding of their needs.
 
 - Program Standardization: Lead efforts to develop standardized procurement programs across regions to optimize costs, improve lead times, and enhance operational consistency.
 
 - Procurement Operations: Manage end-to-end procurement processes, including contract execution, tracking project deliverables, and ensuring compliance with company&rsquo;s policies and standards.
 
 - Cross-Regional Coordination: Collaborate with global and regional partners to identify best practices, align strategies, and determine when initiatives should expand globally.
 
 - Risk Management: Conduct risk assessments and monitor supplier performance to ensure reliability, mitigate disruptions, and align with business goals.
 
 
 
 Qualifications
 
 
 Minimum Qualifications:
 
 - Bachelor&rsquo;s degree in Supply Chain Management, Business Administration, or a related field.
 
 - 3+ years of experience in procurement within indirect categories.
 
 - Strategic Thinking: Ability to develop category intelligence, analyze supply markets, and create data-driven procurement strategies.
 
 - Collaboration Skills: Proven ability to work with cross-functional teams, navigate ambiguity, and build strong relationships with stakeholders and suppliers.
 
 - Communication Excellence: Strong communication skills, with the ability to translate complex customer needs into actionable procurement plans.
 
 - Ability to manage multiple simultaneous projects requiring frequent communication, organization, time management, and problem-solving skills.
 
 
 Preferred Qualifications:
 
 - Master&rsquo;s degree in Supply Chain Management, Business Administration, or a related field.
 
 - 5+ years of experience in procurement within indirect categories.
 
 - Experience in sourcing and managing General Services categories (e.g., Construction, Facility Management, Catering, Physical Security, HR Services, and Customized Goods).
 
 - Global Perspective: Familiarity with global procurement practices and the ability to provide region-specific recommendations.
 
 - Relevant certifications (e.g., CPSM, CIPS).
 
 
 
 About TikTok
 
 
 TikTok is the leading destination for short-form mobile video. At TikTok, our mission is to inspire creativity and bring joy. TikTok's global headquarters are in Los Angeles and Singapore, and we also have offices in New York City, London, Dublin, Paris, Berlin, Dubai, Jakarta, Seoul, and Tokyo.&ZeroWidthSpace;
 
 
 
 
 Why Join Us
 
 
 Inspiring creativity is at the core of TikTok's mission. Our innovative product is built to help people authentically express themselves, discover and connect &ndash; and our global, diverse teams make that possible. Together, we create value for our communities, inspire creativity and bring joy - a mission we work towards every day.&ZeroWidthSpace;
 
 We strive to do great things with great people. We lead with curiosity, humility, and a desire to make impact in a rapidly growing tech company. Every challenge is an opportunity to learn and innovate as one team. We're resilient and embrace challenges as they come. By constantly iterating and fostering an "Always Day 1" mindset, we achieve meaningful breakthroughs for ourselves, our company, and our users. When we create and grow together, the possibilities are limitless. Join us.&ZeroWidthSpace;
 
 &ZeroWidthSpace;
 
 Diversity &amp; Inclusion&ZeroWidthSpace;
 
 TikTok is committed to creating an inclusive space where employees are valued for their skills, experiences, and unique perspectives. Our platform connects people from across the globe and so does our workplace. At TikTok, our mission is to inspire creativity and bring joy. To achieve that goal, we are committed to celebrating our diverse voices and to creating an environment that reflects the many communities we reach. We are passionate about this and hope you are too.&ZeroWidthSpace;
 
 
 
 
 TikTok Accommodation
 
 
 TikTok is committed to providing reasonable accommodations in our recruitment processes for candidates with disabilities, pregnancy, sincerely held religious beliefs or other reasons protected by applicable laws. If you need assistance or a reasonable accommodation, please reach out to us at https://tinyurl.com/RA-request&ZeroWidthSpace;
 
 
 
 
 Job Information
 
 
 【For Pay Transparency】Compensation Description (Annually)
 
 The base salary range for this position in the selected city is $79200 - $136000 annually.&ZeroWidthSpace;
 
 Compensation may vary outside of this range depending on a number of factors, including a candidate&rsquo;s qualifications, skills, competencies and experience, and location. Base pay is one part of the Total Package that is provided to compensate and recognize employees for their work, and this role may be eligible for additional discretionary bonuses/incentives, and restricted stock units.&ZeroWidthSpace;
 
 Benefits may vary depending on the nature of employment and the country work location. Employees have day one access to medical, dental, and vision insurance, a 401(k) savings plan with company match, paid parental leave, short-term and long-term disability coverage, life insurance, wellbeing benefits, among others. Employees also receive 10 paid holidays per year, 10 paid sick days per year and 17 days of Paid Personal Time (prorated upon hire with increasing accruals by tenure).&ZeroWidthSpace;
 
 The Company reserves the right to modify or change these benefits programs at any time, with or without notice.&ZeroWidthSpace;
 
 For Los Angeles County (unincorporated) Candidates:&ZeroWidthSpace;
 
 Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws including the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Our company believes that criminal history may have a direct, adverse and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment:&ZeroWidthSpace;
 
 1. Interacting and occasionally having unsupervised contact with internal/external clients and/or colleagues;&ZeroWidthSpace;
 
 2. Appropriately handling and managing confidential information including proprietary and trade secret information and access to information technology systems; and&ZeroWidthSpace;
 
 3. Exercising sound judgment.&ZeroWidthSpace;
</div>

General Procurement Specialist, AMS

Little Mustard Seed

DESCRIPTION:We're building something new.Little Mustard Seed is a childhood atelier opening in Harlem. We integrate language immersion, music +movement, and STEAM into every session. Everything is grounded in Montessori and Reggio Emilia traditions.We're hiring our founding team of guides. People who want to shape a program from the ground up, not inherit someone else's systems.WHAT YOU'LL DO:<ul><li>Lead or support Guided Play sessions for children 0 to 5</li><li>Facilitate multilingual, multi-sensory learning through curated stations</li><li>Prepare materials and maintain a beautiful, intentional environment</li><li>Build relationships with children and families</li><li>Bring our curriculum to life and give feedback along the way</li></ul>This is a founding role. You'll have a voice in how we grow.WHAT WE'RE LOOKING FOR:<ul><li>Warmth, patience, and belief in child-led learning</li><li>Montessori certification (AMI, AMS, or MACTE-accredited) preferred, or in progress</li><li>Experience with children 0 to 5 in a Montessori, Reggio, or play-based setting</li><li>Fluency or proficiency in Spanish and/or Mandarin is a strong plus</li><li>Willingness to help build</li></ul>No Montessori certification yet? If you've led a PreK or early childhood classroom and believe in child-led learning, we'd love to hear from you!TO APPLY:Send your resume. Then show us why you do this work. Write it, record it, film it. We want to see how you think.littlemustardseednyc@gmail.comABOUT US:We believe children don't need to be taught in fragments. Language, movement, music, play. It's all connected. We're creating a space where that connection is honored. Rooted in Montessori. Immersed in three languages. Built for Harlem families.Pay: $25.00 - $30.00 per hourWork Location: In person

Lead Guide (Instructor)

Runwise

<div>Runwise is looking for a highly motivated, results-oriented Warehouse Procurement Specialist who is eager to learn.

Runwise (www.runwise.com) is a fast-paced, customer-focused climate-tech startup that controls and runs the key energy systems (heating, water, etc&hellip;) in 7,000+ buildings throughout the US. Runwise's unique hardware and software service significantly reduces energy usage, substantially lowering costs and carbon output. As of today, Runwise's technology takes the equivalent of 100,000 cars worth of carbon emissions off the road each year.

THE ROLE

As a Warehouse Procurement Specialist at Runwise, you will have the opportunity to work closely with a variety of departments including Field Operations, Scheduling, Onboarding, and Logistics. You will be responsible for planning, managing, and purchasing goods for the field operations team and ensure that the entire organization has the resources it needs to operate effectively. You will be responsible for helping determine part needs and forecasting future needs and ensuring our supply matches demand. You will work closely with the Warehouse Inventory Lead on picking and packing, tech lead support, scheduling shipments, cycle counts, and more.

Responsibilities will include, but are not limited to:
<ul>
<li>Carry materials and tools around the shop for picking, packing, and storage</li>
<li>Picking and packing install and service call bags and replenishing tech lead van stock</li>
<li>Maintain organization and cleanliness of the shop storage racks</li>
<li>Oversee procurement communication with others outside of the warehouse</li>
<li>Join and contribute on calls with manufacturers and vendors</li>
<li>Utilize tracking mechanisms to ensure the correct quantity of products are built and ready for the field</li>
<li>Build products as needed</li>
<li>Evaluate spending mechanisms, find suppliers, and analyze procurement data</li>
</ul>
Who you are:
<ul>
<li>Use hand tools</li>
<li>Carry and use ladders safely</li>
<li>Build products with high-quality workmanship</li>
<li>Willing and able to work overtime as needed</li>
<li>Ability to work alone and with other employees</li>
<li>Ability to communicate effectively and clearly with all levels at Runwise</li>
<li>Ability to identify and implement process improvement mechanisms and document standard work</li>
<li>Excellent analytical and problem-solving skills, high attention to detail, and excellent communication skills</li>
</ul>
Requirements:
<ul>
<li>2+ years of inventory-related or equivalent experience</li>
<li>High School diploma or GED.</li>
</ul>
Runwise is proud to be an equal-opportunity employer. We are committed to equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics. We celebrate and support diverse perspectives, skills, and experiences within our company.

Salary (Hourly Rate): $30-$40 (Based on experience)
<div>
<div><div><div>What you believe:
<ul>
<li>No job is too small.</li>
<li>Sincerity builds trust.</li>
<li>Setbacks fuel progress.</li>
<li>Efficiency is vital.</li>
</ul>
Benefits:
<ul>
<li>Medical, dental, and vision insurance</li>
<li>HSA &amp; FSA options</li>
<li>Paid Parental Leave</li>
<li>Access to Talkspace &amp; Health Advocate</li>
<li>Flexible PTO</li>
<li>Commuter Benefits</li>
<li>401K</li>
<li>Company paid life insurance</li>
<li>Voluntary supplemental life insurance</li>
<li>Free in-office lunch on Wednesdays</li>
<li>Hybrid work environment</li>
<li>Summer Fridays</li>
<li>Monthly L&amp;D Series</li>
<li>Employee Resource Groups (e.g. DEIB Committee, Run Club)</li>
</ul>
This is an excellent opportunity to join a fast-growing company and create a career path beyond this initial role. You will be surrounded by talented people where you will learn about real estate and software/managed services sales at a very fast growing tech company, whilst having a tangible impact on reducing carbon emissions across the country.</div></div></div></div></div>

Warehouse Procurement Specialist

L'OCCITANE Group (B Corp)

<div>
 
 
 JOB SUMMARY:
 
 
 
 The Procurement Specialist manages all the Indirect Purchases related to 3 brands of L&rsquo;Occitane Group in North America &ndash; L&rsquo;Occitane En Provence, Erborian and Elemis. With a spend of over USD 100M and around 1,000 suppliers, this position has a big opportunity not only on negotiation but also on processes and tools implementation and review for Marketing, Merchandising, Supply Chain, and other Business Services categories. This role also involves supplier management, with a big focus on Corporate Social Responsibility and Sustainability, aligned with L&rsquo;Occitane Group&rsquo;s values and commitments.
 
 
 
 JOB RESPONSIBILITIES:
 
 
 
 
 
 <ul>
 <li>
 Lead RFI, RFP and RFQ processes according to business needs, partnering with the different areas within the company &ndash; Marketing, Merchandising, Supply Chain, Finance, HR, Digital, Sales and Sustainability Teams.
 </li>
 <li>
 Run strategic sourcing projects when appropriate.
 </li>
 <li>
 Run financial analysis, partnering with Finance to ensure the results of negotiations are according to business&rsquo; expectations.
 </li>
 <li>
 Discuss and review contracts with suppliers and internal stakeholders, as well as manage contracts during their lifecycles.
 </li>
 <li>
 Propose new processes or processes improvement, according to day-to-day activities.
 </li>
 <li>
 Partner with suppliers to close win-win deals and strength relationships.
 </li>
 <li>
 Be part of a global Procurement community, exchanging information and doing benchmarks with the different regions and brands of the group, leveraging the results for the business.
 </li>
 <li>
 Propose new options of suppliers, services, and materials from the market, to enable innovation.
 </li>
 <li>
 Engage and manage suppliers on our programs of Corporate Responsibility and Sustainability, taking these criteria in consideration on all the decisions made within Procurement.
 </li>
 <li>
 Report monthly and quarterly results and KPI&rsquo;s for Leadership and Finance teams.
 </li>
 <li>
 All other duties or projects as assigned.
 </li>
 </ul>
 
 
 KEY PERFORMANCE INDICATORS:
 
 
 
 
 
 <ul>
 <li>
 Cost Savings
 </li>
 <li>
 Cost Avoidance
 </li>
 <li>
 Corporate Responsibility Program Coverage
 </li>
 <li>
 Other KPI&rsquo;s related to process and tools improvement
 </li>
 </ul>
 
 
 REQUIREMENTS:
 
 
 
 
 EDUCATION:
 
 
 
 
 
 <ul>
 <li>
 BA in Supply Chain, Procurement, Business, Engineering, Economics, or other relevant area.
 </li>
 </ul>
 
 
 
 
 
 EXPERIENCE:
 
 
 
 Required:
 
 
 
 
 <ul>
 <li>
 3-5 years on Procurement, with progressively increasing responsibilities within consumer goods and/or retail industries.
 </li>
 <li>
 Experience on Indirect Procurement, preferably on Marketing and Merchandising categories in the USA market.
 </li>
 <li>
 Experience on negotiation, strategic sourcing, and RFx processes.
 </li>
 <li>
 Experience on contract and supplier management.
 </li>
 </ul>
 
 Preferred:
 
 <ul>
 <li>
 Experience within Beauty Industry and/or Retail.
 </li>
 <li>
 Supplier management experience with focus on Corporate Responsibility and Sustainability.
 </li>
 <li>
 Project management and processes review/creation experience.
 </li>
 <li>
 Background on multi-country and/or multi-brand organization.
 </li>
 </ul>
 
 
 SKILLS:
 
 
 
 
 
 <ul>
 <li>
 Ability to partner with and influence others without direct authority.
 </li>
 <li>
 Build consensus and collaborate with people from different functions, proposing solutions and options from the suppliers&rsquo; market.
 </li>
 <li>
 Hands-on mentality, demonstrating autonomy and showing the ability to manage expectations and requirements of different stakeholders.
 </li>
 <li>
 Strong prioritization skills in order to meet deadlines.
 </li>
 <li>
 Organization skills to be able to control KPI&rsquo;s, contracts and a variety of different projects and different categories at the same time.
 </li>
 <li>
 Customer centric behavior with pro-active attitude.
 </li>
 <li>
 Demonstrated flexibility and willingness to respond to changes in the external and internal environments.
 </li>
 <li>
 Excellent communication and presentation skills.
 </li>
 <li>
 Ability to identify and manage risks.
 </li>
 </ul>
 
 
 
 
 
 PHYSICAL &amp; TRAVEL REQUIREMENTS:
 
 
 <ul>
 <li>
 3 times/week at NYC office
 </li>
 <li>
 Visits to the warehouse in NJ and national suppliers as needed - around 10% of the time
 </li>
 </ul>
 
 
 
 
 The compensation for this role ranges from $75,000 - $85,000 (based on skills, experience and with differentials applied if outside of NYC.)
 
</div>

Procurement Specialist

Employee Benefits Fund

<div>Health Center Inc. (also known as The New York Hotel Trades Council and Hotel Association of NYC, Inc Employee Benefit Funds) is a NYC based healthcare organization with ambulatory care facilities staffed with a wide range of health professionals to provide extensive medical and diagnostic services. We offer Primary Care, Dental, Radiological, Vision, Mental Health, and other Specialist services at our facilities at no charge to our Union members (which consist of hotel employees), removing the financial roadblock that many people face when trying to obtain quality medical or dental care. We are looking for a General Dentist for our Harlem location to help in our mission of providing top notch dental services to our Union members. It's an exciting opportunity for anyone looking to make an impact for under-represented communities and have a stable work schedule (No weekends and no overnights!) 
Duties and Responsibilities:<ul><li>
Responsible for providing dental care and treatment to patients.</li><li>
Assesses the patients to determine dental care needs.</li><li>
Develops a dental treatment plan with the patient.</li><li>
Educates patients regarding preventive care, planned care and treatment and follow-up care; also provides general health education as it relates to dental care.</li><li>
Makes referrals, as indicated by the assessed needs of the patients.</li><li>
Voluntarily participates in the on-call schedule.</li><li>
Provides emergency care and treatment, as necessary.</li><li>
Documents complete information in electronic dental charts.</li></ul>
Education and Experience:<ul><li>
Current license as a Dentist in New York State.</li><li>
Current BCLS certification, DEA, Infection Control certification.</li><li>
Meets all requirements for appointment/reappointment as a member of the clinical staff.</li></ul> 
Benefits Include:<ul><li>
Competitive salary</li><li>
Hospital, Medical, Dental, and Vision benefits at no cost to all benefits-eligible employees and their eligible dependents</li><li>
Paid Time Off (Vacation, Personal, Sick Time, and 12 paid Holidays)</li><li>
401(k) Plan with employer contribution</li><li>
Life Insurance</li><li>
Tuition Reimbursement</li><li>
License fee reimbursement</li></ul> 
Annual salary starts at $144,200 and can go up depending on experience!</div>

GENERAL DENTIST

HelloFresh

<div>
 We are seeking an experienced Senior Manager to join our Packaging Strategic Procurement team!
 
 
 In this role, you will be a
 
 people leader
 
 responsible for a wide range of process improvement and supply chain execution projects across all of our North American brands, supported by a team of Associate Strategy Managers and Strategy Managers.
 
 
 You will support as the
 
 key business driver
 
 for the annual Packaging budgets for the respective business units across North America. You also have key responsibilities over setting the annual Packaging budgets; COGS Management and improvement. You will be the business owner of the Packaging COGS program roll-out and management for North America, which includes but is not limited to: monthly financial performance review, analysis and investigation of variance, reporting on key variance drivers, and prioritization/assignment of action items.
 
 
 
 You will...
 
 
 
 
 Strategic Procurement
 
 
 
 <ul>
 <li>
 Subject Matter Expert (SME): Act as an SME across multiple categories to support the North American Sourcing team, including developing category strategies and executing supply chain transformation projects.
 </li>
 <li>
 Negotiation &amp; Contracts: Successfully negotiate contracts with suppliers to drive mutual value. Manage all contract and project functions (pre- and post-award), inventory management strategy, and internal coordination (Ops, Legal, Finance, etc.).
 </li>
 <li>
 Risk Mitigation: Negotiate Master Services Agreements, liaise with in-house counsel, and build a robust supply chain to reduce disruption risk and total spend.
 
 
 </li>
 </ul>
 
 Budget Ownership
 
 
 
 <ul>
 <li>
 Be responsible for helping to build and manage against various brand budgets and to execute financial management for your respective categories, including the yearly budget, cost savings roadmap, and financial waste metrics.
 
 
 </li>
 </ul>
 
 Collaboration and Communication
 
 
 
 <ul>
 <li>
 Lead and document Procurement tasks across the supply chain with clear cross-functional team leadership.
 </li>
 <li>
 Support the integration of North American business processes and tool-sets.
 </li>
 <li>
 Collaborate with Procurement Operations and Planning to approve weekly supplier allocations, set SKU usage parameters, and influence overall packaging execution strategy.
 </li>
 <li>
 Work cross-functionally with stakeholders (Product, Product Validation, etc.) to develop new packaging solutions.
 </li>
 <li>
 Drive continuous improvement initiatives and stretch projects.
 
 
 </li>
 </ul>
 
 You are&hellip;
 
 
 
 <ul>
 <li>
 Expert Negotiator: You have a proven track record handling multi-million dollar contract negotiations.
 </li>
 <li>
 Strategic Sourcing Expert: You possess a clear understanding of procurement sourcing best practices and strategic sourcing methodologies.
 </li>
 <li>
 People Leader: You have strong experience in leading and managing teams.
 </li>
 <li>
 Process-Driven Problem Solver: You are a creative thinker with a strong focus on process improvement.
 </li>
 <li>
 Data-Driven Decision Maker: You are passionate about using data and instilling that mentality in your team.
 </li>
 <li>
 Detail-Oriented Project Manager: You possess exceptional organizational and project management skills, with a methodical approach to work.
 </li>
 <li>
 Self-Starter &amp; Agile: Highly motivated to take on new projects and thrive in fast-paced, dynamic environments, willing to flex across multiple categories and stakeholder teams.
 </li>
 <li>
 Strong Communicator: You can easily articulate complex solutions cross-functionally and to upper management.
 </li>
 <li>
 Team Player: You prioritize collective goals and work effectively within teams.
 
 
 </li>
 </ul>
 You have...
 
 
 <ul>
 <li>
 Bachelor's degree (Business Administration, Finance, Engineering, Legal, or similar).
 </li>
 <li>
 5+ years of experience as a procurement/sourcing lead.
 </li>
 <li>
 Knowledge of the strategic sourcing process/methodologies and an ability to read and interpret commercial contract language.
 </li>
 <li>
 Experience building supply chains and developing creative solutions to unlock new capabilities.
 </li>
 <li>
 Flexibility to travel to suppliers, production sites, and other HelloFresh office locations, including internationally (up to 25%).
 </li>
 <li>
 Relevant experience in Food, Agriculture, or the CPG Industry is a strong asset
 
 
 </li>
 </ul>
 
 You&rsquo;ll get&hellip;
 
 
 
 <ul>
 <li>
 Competitive hourly rate, 401K company match that vests immediately upon participation, &amp; team bonus opportunities
 </li>
 <li>
 Generous PTO and flexible attendance policy
 </li>
 <li>
 Comprehensive health and wellness benefits with options at $0 monthly, effective first day of employment
 </li>
 <li>
 Up to 85% discount on subscriptions to HelloFresh meal plans (HelloFresh, Green Chef, Everyplate, and Factor_)
 </li>
 <li>
 Access to Employee Resource Groups that are open to all employees, including those pertaining to BIPOC, women, veterans, parents, and LGBTQ+
 </li>
 <li>
 Inclusive, collaborative, and dynamic work environment within a fast-paced, mission-driven company that is disrupting the traditional food supply chain
 
 
 </li>
 </ul>
 This job description is intended to provide a general overview of the responsibilities. However, the Company reserves the right to adjust, modify, or reassign work tasks and responsibilities as needed to meet changing business needs, operational requirements, or other factors.
 
 
 New York Pay Range
 
 
 $132,800&mdash;$160,000 USD
 
 
 This position is also eligible for the HelloFresh equity plan.
</div>

Senior Manager - Strategic Procurement, Packaging, North America

STO Building Group

<div>Position Summary:
Construction Procurement Solutions (CPS), part of the STO Building Group is seeking a detail-oriented and proactive Post-Award Coordinator to manage and control project documentation and processes following award. The successful candidate will serve as the central point of contact for CMiC project inputs, submittals management, equipment tracking, and coordination of project deliveries. This role is critical to ensuring seamless project execution and high-quality client service by driving accurate and timely document control and communication across project stakeholders.
Key Responsibilities:
<ul><li>CMiC Project Inputs:
 
Set up and maintain project information in CMiC (or similar ERP/project management software) after award, ensuring accuracy and alignment with contract requirements.
</li><li>Submittals Management:
 
Coordinate, track, and process all equipment and material submittals. Manage submittal logs, review timelines, distribute submittals for internal and external review, and follow up on outstanding items.
</li><li>Requests &amp; Documentation:
 
Prepare and issue submittal requests, collect required documentation from vendors and suppliers, and ensure compliance with project specifications.
</li><li>Equipment &amp; Submittal Tracking:
 
Monitor status of all equipment orders and submittals. Maintain up-to-date tracking logs and proactively address any delays or issues.
</li><li>Delivery Coordination:
 
Collaborate with procurement, project management, suppliers, and jobsite teams to coordinate delivery schedules, resolve conflicts, and communicate updates.
</li><li>Communication:
 
Serve as a liaison between internal teams, clients, and vendors regarding documentation, submittals, and delivery milestones.
</li><li>Quality Control:
 
Ensure all documentation is complete, accurate, and filed in accordance with company procedures and project requirements.
</li><li>Continuous Improvement:
 
Identify and implement process improvements for document control, submittal workflows, and delivery coordination. 
</li></ul>Required Qualifications:
<ul><li>2+ years of experience in project administration, document control, or coordination&mdash;preferably within the construction or building supply industry
</li><li>Proficiency in project management and ERP systems, ideally CMiC; strong Excel and general computer skills
</li><li>Demonstrated organizational skills with a keen attention to detail and accuracy
</li><li>Ability to manage multiple priorities and deadlines in a fast-paced environment
</li><li>Excellent verbal and written communication skills
</li><li>Strong problem-solving ability and proactive follow-up habits
</li>Experience working with submittals, equipment procurement, or delivery scheduling is highly desirable 
<li>
</li></ul>Preferred Qualifications:
<ul><li>Experience in construction management, procurement, or subcontractor coordination
</li><li>Familiarity with CSI divisions, construction specifications, and AIA documentation
</li>Associate&rsquo;s or Bachelor&rsquo;s degree in Construction Management, Business Administration, or related field 
<li>
</li></ul>What We Offer:
<ul><li>Competitive compensation and benefits
</li><li>Growth opportunities within a dynamic and expanding team
</li>Exposure to high-profile construction projects and innovative procurement strategies 
<li>
</li></ul>The salary range for this position is $75,000-90,000 annually. In addition, this role is eligible for a discretionary annual bonus. 
<div>Benefits
 
The Company offers the following benefits for this position, subject to applicable eligibility requirements: [Medical Insurance] [Dental Insurance] [Vision Insurance] [Health Savings Account] [Healthcare Flexible Spending Account] [Dependent Care Flexible Spending Account] [401(k) retirement plan with employer match] [Life &amp; AD&amp;D Insurance] [Long-term Disability Insurance] [Short-term Disability Insurance] [Critical Illness Insurance] [Accident Insurance] [Hospital Indemnity Insurance] [Home &amp; Auto Insurance] [Family Support] [Pre-tax Paid Parking/Public Transportation] [Paid time off: 2 Weeks for Non-Exempt and Three Weeks for Exempt] [Time Away Benefits] [8 Paid Holidays] [Group Legal] [Employee Stock Purchase Plan] [Identity Theft Protection] [Group Legal] [Pet Insurance] [Employee Assistance Program]
</div><div>Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.
</div><div>EEO Statement:
</div><div>The STO Building Group family of companies&mdash;Structure Tone, Structure Tone Southwest, Pavarini Construction Co., Pavarini McGovern, LF Driscoll, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, Abbott Construction, and RC Andersen&mdash;includes over 4,000 employees located in offices throughout the US, Canada, UK, and Ireland. We provide a complete range of construction services, from site selection analysis, design constructability review and aesthetic enhancements to interior fit-outs, new building construction, and building infrastructure upgrades and modernization. Learn more about how we partner with our clients to imagine, execute, and realize their vision at stobuildinggroup.com .
</div><div>We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics .</div></div>

Project Coordinator

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