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hr specialist

Deutsche Bank

<div>
 
 
 
 Job Description:
 
 
 
 
 
 Job Title
 
 Human Resources Business Advisor
 
 
 
 Corporate Title
 
 Associate
 
 
 
 Location
 
 New York, NY
 
 
 
 
 
 
 Overview
 
 
 
 Human Resources plays a pivotal role in shaping the Bank&rsquo;s culture, talent agenda, and employee experience. As an Human Resources Business Advisor (HR BA), you will partner closely with local and regional leadership support divisional HR Business Partners to execute people‑related strategies, provide advisory support, and help cultivate an engaging, diverse, and high‑performing work environment. HR advisor will also support within a global operating environment, partnering with global HR Product &amp; Advisory teams, along with business leaders overseas as appropriate.
 
 
 
 
 
 
 What We Offer You
 
 
 <ul>
 <li>
 A diverse and inclusive environment that embraces change, innovation, and collaboration
 </li>
 <li>
 A hybrid working model, allowing for in-office / work from home flexibility, generous vacation, personal and volunteer days
 </li>
 <li>
 Employee Resource Groups support an inclusive workplace for everyone and promote community engagement
 </li>
 <li>
 Competitive compensation packages including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefits
 </li>
 <li>
 Educational resources, matching gifts and volunteer programs
 </li>
 </ul>
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 <ul>
 <li>
 Provide advisory support to business leaders on a broad range of people‑related topics including compensation, performance management, policy interpretation, alternative hybrid work arrangements, internal/international mobility including immigration requirements related to visa/work permit/green cards for, new and existing staff
 </li>
 <li>
 Deliver people programs and projects that align with organizational strategy and business priorities as well as support the Business Partners in the preparation and facilitation of talent assessment, leadership development, succession planning, and broader talent agenda initiatives while utilizing management information (MI) and HR analytics to prepare, interpret, and act on data/workforce trends
 </li>
 <li>
 Coordinate with Benefits and Leave administrator to support employees with various types of employee leaves including FMLA, Disability, Personal leave, as well as ADA -medical accommodation requests
 </li>
 <li>
 Conduct intake meetings into concerns and complaints related to conduct, performance, and employee relations matters, including consequence management and formal and gathering formal investigation
 </li>
 <li>
 Act as Subject Matter Expert or lead for ad hoc HR projects and taking the lead on initiatives across key people processes, such as organization of restructuring efforts, FLSA reviews, promotions eligibility and tracking, while working across and partnering with various HR groups, such as employment legal, product specialist, and business line management
 </li>
 <li>
 Play a critical role in the delivery of the year‑end processes as it relates to promotion, fixed pay and variable compensation process, well as off cycle award support throughout the year.
 </li>
 </ul>
 
 
 
 
 
 Skills You&rsquo;ll Need
 
 
 <ul>
 <li>
 Previous relevant HR experience in business advisory, generalist, or specialist roles
 </li>
 <li>
 Excellent verbal and written communication skills across all organizational levels
 </li>
 <li>
 Strong organizational skills with the ability to prioritize and manage multiple tasks
 </li>
 <li>
 High level of initiative, proactiveness, and ability to anticipate needs
 </li>
 <li>
 Advanced proficiency in Microsoft Office, with a heavy focus on Excel, including pivot tables, VLOOKUP, data modeling, and analysis of large datasets while utilizing AI powered platforms, such as Microsoft Co-Pilot
 </li>
 </ul>
 
 
 
 
 
 Skills That Will Help You Excel
 
 
 <ul>
 <li>
 Proficiency with Microsoft Office and key HR tools such as Workday or Qualtrics
 </li>
 <li>
 Bachelor&rsquo;s Degree preferred
 </li>
 <li>
 Knowledge of local employment laws in NY, California, Florida and Illinois
 </li>
 <li>
 Ability to build trusted relationships with senior business stakeholders
 </li>
 <li>
 Strong attention to detail, critical thinking approach, and problem‑solving mindset
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Expectations
 
 
 
 
 
 
 It is the Bank&rsquo;s expectation that employees hired into this role will work in the New York office in accordance with the Bank&rsquo;s hybrid working model.
 
 
 
 
 
 Deutsche Bank provides reasonable accommodations to candidates and employees with a substantiated need based on disability and/or religion.
 
 
 
 
 
 The salary range for this position in New York City is $ $65,000 to $105,500. Actual salaries may be based on a number of factors including, but not limited to, a candidate&rsquo;s skill set, experience, education, work location and other qualifications. Posted salary ranges do not include incentive compensation or any other type of remuneration.
 
 
 
 
 
 
 
 
 
 Deutsche Bank Benefits
 
 
 
 At Deutsche Bank, we recognize that our benefit programs have a profound impact on our colleagues. That&rsquo;s why we are focused on providing benefits and perks that enable our colleagues to live authenti&shy;cally and be their whole selves, at every stage of life. We provide access to physical, emotional, and financial wellness benefits that allow our colleagues to stay financially secure and strike balance between work and home. Click here to learn more!
 
 
 
 
 
 Learn more about your life at Deutsche Bank through the eyes of our current employees: https://careers.db.com/life
 
 
 
 
 
 The California Consumer Privacy Act outlines how companies can use personal information. If you are interested in receiving a copy of Deutsche Bank&rsquo;s California Privacy Notice please email HR.Direct@DB.com.
 
 
 
 
 
 
 
 
 
 #LI-HYBRID
 
 
 
 
 
 
 We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.
 
 
 Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.
 
 
 
 
 
 We welcome applications from all people and promote a positive, fair and inclusive work environment.
 
 
 
 
 
 Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law. Click these links to view Deutsche Bank&rsquo;s Equal Opportunity Policy Statement and the following notices: EEOC Know Your Rights; Employee Rights and Responsibilities under the Family and Medical Leave Act; and Employee Polygraph Protection Act.
 
 
 
</div>

Human Resources Business Advisor - Associate

New York State Office of Mental Health

<div>
 
 Duties Description
 
 
 
 New York State Psychiatric Institute is recruiting a Human Resources Specialist 1 to performance a variety Human Resources functions including recruitment, employee benefits, health and safety, and labor relations. Candidates from outside or within State Service can apply.
 
 
 As a Human Resources Specialist 1, you will work in New York State Psychiatric Institute Human Resource Office and your duties will include:
 
 
 <ul>
 <li>
 Preparing employment transactions in accordance with Civil Service Law
 </li>
 <li>
 Reviewing and preparing requests for new positions, reclassifications, and increases in minimum hiring rates
 </li>
 <li>
 Developing recruitment strategies
 </li>
 <li>
 Corresponding with potential applicants about job opportunities
 </li>
 <li>
 Counseling employees as needed
 </li>
 <li>
 Overseeing the administration of time and attendance rules
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 Candidates from outside or within State Service can be considered for hire under the Hiring for Emergency Limited Placement &ndash; Statewide (NY HELPS) program as a Human Resources Specialist 1 if they have six (6) years of experience performing and supervising the performance of various human resources activities such as staffing services, which consist of recruitment, examination, and placement activities; position classification and compensation; and employee services such as employee benefit, health and safety, employee counseling, and employee recognition.
 
 
 Substitution: An associate's degree can substitute for two (2) years of specialized experience; a bachelor&rsquo;s degree can substitute for four (4) years of experience; a master&rsquo;s degree in a related field can substitute for five (5) years of experience; and a doctorate in a related field can substitute for six (6) years of experience.
 
 
 OR
 
 
 Candidates from outside or within State Service can be considered for hire under the Hiring for Emergency Limited Placement &ndash; Statewide (NY HELPS) program as a Human Resources Specialist Trainee 1 if they have four (4) years of experience performing and supervising the performance of various human resources activities such as staffing services, which consist of recruitment, examination, and placement activities; position classification and compensation; and employee services such as employee benefit, health and safety, employee counseling, and employee recognition.
 
 
 Substitution: An associate's degree can substitute for two (2) years of specialized experience; a bachelor&rsquo;s degree can substitute for four (4) years of experience; a master&rsquo;s degree in a related field can substitute for five (5) years of experience; and a doctorate in a related field can substitute for six (6) years of experience.
 
 
 To be advanced to the full performance level, Human Resources Specialist 1, you must successfully complete a 2-year traineeship.
 
 
 OR
 
 
 Candidates from outside or within State Service can be considered for hire under the Hiring for Emergency Limited Placement &ndash; Statewide (NY HELPS) program as a Human Resources Specialist Trainee 2 if they have five (5) years of experience performing and supervising the performance of various human resources activities such as staffing services, which consist of recruitment, examination, and placement activities; position classification and compensation; and employee services such as employee benefit, health and safety, employee counseling, and employee recognition.
 
 
 Substitution: An associate's degree can substitute for two (2) years of specialized experience; a bachelor&rsquo;s degree can substitute for four (4) years of experience; a master&rsquo;s degree in a related field can substitute for five (5) years of experience; and a doctorate in a related field can substitute for six (6) years of experience.
 
 
 To be advanced to the full performance level, Human Resources Specialist 1, you must successfully complete a 1 year of the traineeship.
 
 
 OR
 
 
 Candidates from outside or within State Service can be considered for a competitive class appointment if they are reachable on a current Professional Career Opportunities (PCO) eligible list. Appointment from this eligible list would be as a Human Resources Specialist Trainee 1 and to be advanced to the full performance level, Human Resources Specialist 1, you must successfully complete a 2-year traineeship.
 
 
 OR
 
 
 Candidates within State Service can be considered for a competitive class appointment if they are reachable on the Public Administration Traineeship Transition (PATT) eligible list. Appointment from this eligible list would be as a Human Resources Specialist Trainee 1 and to be advanced to the full performance level, Human Resources Specialist 1, you must successfully complete a 2-year traineeship.
 
 
 OR
 
 
 Candidates within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.
 
 
 
 Additional Comments
 
 
 
 All OMH employees receive a generous benefits package including:
 
 
 <ul>
 <li>
 NYS medical, dental, &amp; vision insurance
 </li>
 <li>
 Access to tuition assistance programs
 </li>
 <li>
 Excellent opportunities for advancement &amp; professional growth
 </li>
 <li>
 Paid time off &ndash; 13 paid vacation days in the first year, 5 paid personal days, 13 paid holidays, &amp; paid sick leave
 </li>
 <li>
 NYS Retirement programs
 
 
 </li>
 </ul>
 Background checks will be required.
 
 
 Additional Comments:
 
 
 Salary range listed encompasses the hiring rate of a Human Resources Specialist Trainee 1 (SG-NS) through the job rate of a Human Resources Specialist 1 (SG-18).
 
 
 Human Resources Specialist Trainee 1, NS=SG-14: $56,655
 
 
 Human Resources Specialist Trainee 2, NS=SG-16: $63,180
 
 
 Human Resources Specialist 1, SG-18: $67,119 - $83,286
 
 
 This position is eligible for a Down State adjustment of $4,000.
</div>

Human Resources Specialist 1/Human Resources Specialist Trainee 1/Human Resources Trainee 2 (NY HELPS), New York State Psychiatric Institute, P26762

Adore Me

<div>
 
 Adore Me, a subsidiary of Victoria&rsquo;s Secret &amp; Co. (NYSE: VSCO) since being acquired in December 2022, is seeking an experienced and proactive
 
 HR Generalist
 
 to support our growing New York City team. This role will partner closely with employees and managers across the business, delivering exceptional HR support across the full employee lifecycle. The ideal candidate is hands-on, highly organized, people-centric, and comfortable operating in a fast-moving, entrepreneurial environment.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Serve as a trusted HR partner to employees and managers, providing guidance on HR policies, employee relations, and best practices
 </li>
 <li>
 Manage day-to-day HR operations including onboarding, offboarding, employee engagement, and HRIS data integrity
 </li>
 <li>
 Support recruitment efforts, including posting, sourcing, interview coordination, offer processing, and new hire onboarding
 </li>
 <li>
 Be the point person for all HR related employee questions
 </li>
 <li>
 Assist with performance management processes, employee development initiatives, and engagement programs
 </li>
 <li>
 Ensure compliance with federal, state, and local employment laws, with a strong focus on New York labor regulations
 </li>
 <li>
 Handle employee relations matters, including investigations, documentation, and resolution support, leaning into all client groups including corporate, retail, and warehouse
 </li>
 <li>
 Maintain accurate employee records and prepare HR reports and analytics as needed
 </li>
 <li>
 Contribute to continuous improvement of HR processes, policies, and employee experience
 </li>
 <li>
 Other responsibilities as needed
 </li>
 </ul>
 
 
 
 
 
 Qualifications for the Position
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field
 </li>
 <li>
 2-4 years of experience in an HR Generalist or similar role
 </li>
 <li>
 Strong knowledge of employment law and HR best practices, particularly in New York
 </li>
 <li>
 Experience with HRIS systems (ADP preferred)
 </li>
 <li>
 Excellent interpersonal, communication, and problem-solving skills
 </li>
 <li>
 Ability to manage multiple priorities in a fast-paced environment
 </li>
 <li>
 High level of discretion and professionalism when handling confidential information
 </li>
 <li>
 SHRM-CP or PHR certification is a plus
 </li>
 <li>
 Ability and willingness to work on-site at our office in Tribeca on Mondays, Tuesdays, and Thursdays
 </li>
 </ul>
</div>

Human Resources Generalist

Planned Parenthood of Greater New York

<div>
 
 
 
 POSITION SUMMARY
 
 
 
 
 
 As a Human Resources Generalist, you will play a pivotal role in the core functions of our HR department. Your responsibilities will encompass a wide range of HR activities, including employee relations, recruitment, benefits administration, performance management, and compliance with labor laws and company policies. You'll serve as a trusted resource for employees and management alike, offering guidance on HR-related matters, resolving employee issues, and ensuring a positive and inclusive work environment. Your ability to handle confidential information, communicate effectively, and adapt to evolving HR trends and regulations will be essential in supporting our organization's talent management and HR initiatives. This role offers an exciting opportunity to contribute to the overall success of our company by fostering a healthy workplace culture and facilitating the growth and well-being of our employees. This position is located within Central New York State and involves travel within the region and New York State about 10% of the time.
 
 
 
 &nbsp;
 
 
 
 
 
 ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
 
 
 
 
 
 &bull;
 
 Employee Relations and Conflict Resolution (15%)
 
 
 
 
 Address employee concerns, conflicts, and grievances, fostering a positive work environment.
 
 
 
 &nbsp;
 
 
 
 
 &bull; Onboarding and Offboarding (15%)
 
 
 
 
 Processing of all employee lifecycle transitions
 
 
 
 &nbsp;
 
 
 
 
 &bull; Policy Development and Compliance (15%)
 
 
 
 
 Assist in developing HR policies and procedures, ensuring compliance with labor laws and regulations.
 
 
 
 &nbsp;
 
 
 
 
 &bull; Employee Records Management (15%)
 
 
 
 
 Maintain accurate and confidential employee records, including personnel files and HR databases.
 
 
 
 &nbsp;
 
 
 
 
 &bull; Benefits Administration (10%)
 
 
 
 
 Administer employee benefits programs, such as health insurance, retirement plans, and leave policies.
 
 
 
 &nbsp;
 
 
 
 
 &bull; Performance Management (10%)
 
 
 
 
 Support performance appraisal processes, provide feedback, and assist in development and improvement plans.
 
 
 
 &nbsp;
 
 
 
 
 &bull; Training and Development (10%)
 
 
 
 
 Identify training needs, coordinate training programs, and promote employee development.
 
 
 
 &nbsp;
 
 
 
 
 &bull; Payroll and Compensation (5%)
 
 
 
 
 Collaborate with payroll to ensure accurate compensation and resolve payroll-related queries.
 
 
 
 &nbsp;
 
 
 
 
 &bull; HR Reporting and Analytics (5%)
 
 
 
 
 Generate HR reports, analyze data, and provide insights to inform HR decisions.
 
 
 
 &nbsp;
 
 
 
 
 
 REQUIRED SKILLS/ABILITIES:
 
 
 
 
 
 
 Interpersonal
 
 
 
 
 &bull; Excellent customer service and communication skills
 
 
 
 &bull; Ability to remain focused and calm in stressful situations
 
 
 
 &bull; Excellent interpersonal and verbal skills
 
 
 
 &bull; Superior oral and written communication skills
 
 
 
 &bull; Ability to develop and maintain effective, professional relationships with internal and external stakeholders
 
 
 
 &bull; Ability to work effectively as part of team
 
 
 
 &nbsp;
 
 
 
 
 Technical
 
 
 
 
 &bull; Proficient in Microsoft Office Suite or similar software
 
 
 
 &bull; Proficient in HRIS, Talent Management and/or Applicant tracking systems
 
 
 
 &nbsp;
 
 
 
 
 Subject Matter Knowledge
 
 
 
 
 &bull; Proficiency in managing and resolving employee conflicts, grievances, and concerns
 
 
 
 &bull; Understanding of employee benefits programs, such as health insurance, retirement plans, and leave policies, and the ability to administer them effectively
 
 
 
 &bull; Deep knowledge of employment law and recommended best practices
 
 
 
 &bull; Knowledge of HR policies and procedures, coupled with the ability to ensure compliance with labor laws and regulations
 
 
 
 &bull; Competence in maintaining accurate and confidential employee records, utilizing HR software and systems for data management and reporting.
 
 
 
 &nbsp;
 
 
 
 
 Work Habits/Attributes
 
 
 
 
 &bull; Keen attention to detail
 
 
 
 &bull; Excellent organizational skills
 
 
 
 &bull; Outstanding time management skills, including the ability to work under deadline
 
 
 
 &bull; The ability to produce high quality work in a fast-paced environment with changing and/or competing priorities
 
 
 
 &bull; Ability to exercise sound judgment and independent decision-making skills
 
 
 
 &bull; Ability to produce reliable, high-quality work with minimal direct supervision
 
 
 
 &bull; Ability to exercise discretion in the handling of confidential information
 
 
 
 &bull; Comfort making data-driven decisions
 
 
 
 &bull; Ability to make strategic decisions
 
 
 
 &bull; Superior negotiation skills
 
 
 
 &bull; Well-developed problem-solving and critical thinking skills
 
 
 
 &bull; Ability to build and lead high-performing teams
 
 
 
 &bull; Comfort making sound strategic decisions in the face of uncertain or incomplete information
 
 
 
 
 
 
 REQUIRED QUALIFICATIONS
 
 <ul>
 
 <li>
 A demonstrated commitment to PPGNY&rsquo;s mission related to bodily autonomy, health equity, and gender and racial justice
 </li>
 
 <li>
 Bachelor&rsquo;s degree in business administration, human resources, (liberal arts) or a related field
 </li>
 
 <li>
 A demonstrated commitment to learning about and enhancing practices related to racial equity and its impact on healthcare systems
 </li>
 
 <li>
 3+ years of experience in an HR generalist role that includes responsibility for employee relations
 </li>
 
 <li>
 Proficiency in (Microsoft office 365) and HRIS systems. ADP, Paycom, and Workday experience a plus
 </li>
 
 <li>
 Knowledge of federal, state, and local employment laws and regulations
 </li>
 
 <li>
 Strong relationship building and communication skills, including an ability to work and build trust across cultural differences related to race, class, age, gender, gender identity and expression, sexual orientation, religion, ethnicity, national origin and ability; and to reflect on one&rsquo;s personal identity with humility
 </li>
 
 
 </ul>
 
 
 
 
 PREFERRED QUALIFICATIONS
 
 <ul>
 
 <li>
 Valid PHR or SHRM-CP certification
 </li>
 
 <li>
 Project management experience
 </li>
 
 <li>
 Experience with succession planning
 </li>
 
 
 </ul>
 
 
 
 
 PHYSICAL DEMANDS
 
 <ul>
 
 <li>
 This job operates in a professional office environment/clinical office setting. Potential exposure to communicable diseases and other conditions in a health center environment
 </li>
 
 <li>
 Requires sitting for long periods of time. Periodic standing, walking, bending. Requires lifting of up to 15 pounds. Visual acuity sufficient to perform frequent work on a computer screen and review printed reports and other materials. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. Requires the ability to hear and to communicate orally with others
 </li>
 
 
 </ul>
 
 
 
 
 
 
 
 PPGNY's benefits package includes:
 
 
 
 Generous PTO and holiday schedule
 
 
 Medical, dental and vision coverage options for you and eligible dependents
 
 
 FSA, HSA, Commuter pre-tax reimbursement funds
 
 
 Short- and Long-Term Disability, Free Basic Life and AD&amp;D
 
 
 401(k) Retirement Plan with Safe Harbor contributions after 1 year of employment
 
 
 
 All positions at PPGNY require:
 
 
 
 Proof of immunization or immunity to certain communicable diseases (including influenza during the flu season and Covid-19) and testing for tuberculosis. These certifications are required by the NYC DOHMH Health Code, NYSDOH and OSHA.
 
 
 
 
 
 Planned Parenthood of Greater New York (PPGNY) is a leading provider, educator, and advocate of sexual and reproductive health care in New York State. PPGNY is proud to provide a wide-range of family planning services at our brick-and-mortar health centers and mobile care units. We care for everyone regardless of their immigration status, zip code or ability to pay. PPGNY&rsquo;s education and outreach programs are backed by medically accurate, evidence-based information that allows people to make informed decisions about their health and future. As a voice for reproductive freedom, PPGNY supports legislation and policies that ensure all New Yorkers have access to the full range of reproductive health care and education.
 
 
 
 
 
 At PPGNY, we provide the absolute best care to our patients and our communities through innovative health care delivery and education programming. We care for everyone who walks through our doors regardless of insurance, ability to pay or immigration status. As a leading voice for reproductive freedom, PPGNY fiercely advocates for policies to ensure that all New Yorkers will have access to the full range of reproductive health care services and information.
 
 
 
 
 
 
 PPGNY is committed to diversity, equity, and inclusion. We believe we are most impactful when people with a wide range of backgrounds, experiences, and identities come together with common purpose. We encourage candidates from all backgrounds to apply.
 
 
</div>

American Arbitration Association

<div>Description 
 
Human Resources Generalist (2026-38) 
 
Overview 
The American Arbitration Association (AAA), the leading provider of alternative dispute resolution services, is seeking a skilled and motivated Human Resources Generalist to join our team. The HR Generalist supports employees and management across a wide range of HR functions, with a strong emphasis on administering employee leave programs in a multi-state environment and managing complex employee relations matters. This position partners closely with leadership on performance management, workplace investigations, and policy interpretation across multiple jurisdictions, ensuring consistent application of employment laws and internal policies. The HR Generalist also supports full-cycle recruiting, delivers training initiatives, manages HR systems, and analyzes workforce data to inform recommendations to leadership. 
Work Environment 
This position is located at AAA Headquarters in Downtown Manhattan and offers a hybrid work arrangement. Candidates must reside within 125 miles of their work location. 
Compensation 
New York, NY: $99,000 &ndash; $105,000 
This position is also eligible for an annual performance-based incentive targeting 10% of base pay. 
Our benefits package includes medical, dental, orthodontia, and vision coverage, a student loan repayment program, a 403(b) retirement plan with company match, discounted pet insurance, and generous paid time off. 
Qualifications<ul><li>
Bachelor&rsquo;s degree in Human Resources, Business Administration, Organizational Psychology, or a related field, or an equivalent combination of education and experience</li><li>
PHR or SHRM-CP certification required</li><li>
4&ndash;6 years of progressive Human Resources experience</li><li>
Demonstrated experience administering employee leave programs (e.g., FMLA, state and local leave laws, disability) across multiple states</li><li>
Strong background in managing employee relations matters, including investigations, performance management, and conflict resolution</li><li>
In-depth knowledge of employment laws and compliance requirements in a multi-state environment</li><li>
Proven ability to coach and advise managers on complex and sensitive workplace issues</li><li>
Experience with HRIS platforms such as ADP and Workday</li><li>
Experience using workforce data to inform recommendations to leadership</li><li>
Strong organizational and problem-solving skills</li><li>
High level of discretion and ability to handle confidential information</li></ul> 
About Us 
The American Arbitration Association (AAA), recognized among The NonProfit Times&rsquo; 50 Best Nonprofits to Work For, offers a dynamic, fast-paced environment where excellence meets opportunity. Our organization leads arbitration and mediation across diverse industries, providing professionals with unique exposure to multiple business sectors and conflict resolution practices. We foster growth through collaboration with experienced legal professionals and invest in our team through comprehensive professional development programs. At the AAA, we combine challenging work with meaningful recognition in an environment where merit drives success and learning never stops. 
The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.</div>

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $80,000-$85,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

Reporting to the Manager and Directors of Human Resources and Faculty Affairs, the Senior HR Generalist performs human resources functions at an independent, professional level and may support responsibilities across several areas.

This role works closely with key stakeholders including the Office of Faculty Affairs, Human Resources, Payroll, and International and Immigration Affairs, as well as the Office of Onboarding Services to ensure a coordinated and efficient onboarding experience for faculty and staff.

The Sr. Generalist HR/FA will:
<ul>
<li>Support Human Resource/Faculty Affairs within the department and may, as necessary assist with special projects within the Pod.</li>
<ul><li>Meet weekly with HR/FA Manager and/or Director to provide updates on request status. May attend meetings with the HR/FA team and/or Department Administrator or his/her designee to review the status of HR/FA transactions.</li>
<li>Assist with training, mentoring and education of peers, colleagues and new hires in relevant areas of expertise.</li>
<li>Liaise with internal and external constituents to resolve issues and to ensure timely processing of new-hire/appointment, reappointment, termination and other related transactions.</li>
<li>Provide back-up support and guidance to other generalists, managers and directors, as necessary.</li>
<li>Provide Vacation and time-off back-up coverage for departments (may provide short-term or extended coverage assignments).</li>
<li>Demonstrates solid knowledge and ability, and can independently or with minimal supervision, apply the competency in the full range of typical situations. Supports and advises junior staff by providing guidance and sharing knowledge to help ensure consistent handling of routine HR matters.</li>
</ul>
</ul>Recruitment
<ul>
<li>Assist with the recruitment of staff by posting positions using Columbia&rsquo;s job site (Talentlink and ASR/Interfolio) in addition to posting on outside advertising sources.</li>
<li>Assist with the recruitment of staff by posting positions on Columbia's job sites and appropriate advertising sources, scheduling in-person meetings, managing the I-9 process; completing pre-hire background checks, processing all new hires and any employment related changes.</li>
<li>Upon request, reviews applications and interviews applicants to match experience with specific job-related requirements.</li>
<li>Independently coordinates all pre-boarding activities for the various employee populations. Schedules in-person meetings, manages the I-9 process, coordination of pre-hire background checks, and ensures efficient on-boarding.</li>
<li>Liaise with internal and external constituents to resolve issues and to ensure timely processing of new-hire/appointments and other related transactions.</li>
</ul>
 Onboarding
<ul>
<li>Responsible for onboarding staff, faculty and researchers and students. This includes scheduling welcome program, medical surveillance and UNI creation.</li>
<li>Communication with new hires and departments to ensure smooth onboarding experience.</li>
<li>Initiate and process template-based hires in Peoplesoft and/or nominations ensuring accurate collection and processing of the information collected in PAC.</li>
<li>Process all short-term visitors and student utilizing JIRA.</li>
</ul>
 Payroll and PeopleSoft Process Management
<ul>
<li>Oversee the department's preparation and processing of payroll using TLAM and management of time-off tracking.</li>
<li>Manage the collections and verification of time off trackers for all Officers ensuring all submissions are up to date and approved by supervisors.</li>
<li>Process any employment related changes in Talent Link, as well as PAF (i.e. updating position numbers, for promotions, or reclassifications; leaves of absences and terminations) for PeopleSoft updates.</li>
<li>Liaise with internal and external constituents to resolve issues and to ensure time processing of new-hire/appointment, reappointment, termination and other related transactions.</li>
</ul>
Compliance and Immigration
<ul>
<li>Responsible for immigration related needs of faculty and staff. Assisting with sponsorship for the F-1, J-1, H-1, 0-1 and TN-1 visas and prepare visa documentation for accompanying family members.</li>
<li>Work closely with the other generalists and supervisors to process new visas and renewals utilizing Compass.</li>
<li>Maintain communication with ISSO as appropriate. Complete and submit Termination forms to ISSO.</li>
<li>Track and ensure compliance concerning I-9 processing, Annual Hospital Training, Influenza Program, COVID-19 Safety &amp; Monitoring program, HIPPA Training, Conflict of Interest, Medical Surveillance, Upcoming/Past Visa End Date Status, etc.</li>
</ul>
Faculty Appointments, Reappointments &amp; Promotions (In addition to the tasks noted under recruitment.)
<ul>
<li>Works with the Medical Staff Office to manage the credentialing process so that new faculty and other credentialled staff (e.g. nurses) are able to on-board smoothly and function in the capacity for which they were hired.</li>
<li>Manages the reappointment process every year. Works with colleagues in the department to manage the reappointment process with focus on adherence to deadlines.</li>
</ul>
Systems and Project Work
<ul>
<li>Use HRCULES Ticketing System to effectively manage all requests and communicate with HR/FA team.</li>
<li>Maintain and update employee records. Upload all employee forms and documents into Visual Vault.</li>
<li>Manage special projects as designated.</li>
<li>Other duties as assigned or requested.</li>
</ul>
Off Boarding

Conducts exit interviews and follow up as appropriate. Discusses data from exit interviews with Manager/Director to make recommendations to the management team for corrective action and continuous improvement.

Employee &amp; Labor Relations
<ul>
<li>Proactively responds to employee relations issues. Escalates all employee concerns, issues or complaints to Manager/Director. All issues related to harassment allegations and civil rights complaints will be escalated to Manager/Director.</li>
<li>With oversight and approval from Manager/Director, maintains working relationship with union delegates and CUIMC Labor Relations team and adheres to terms of labor contract by monitoring day-to-day implementation of policies concerning wages, hours and working conditions.</li>
</ul>
Minimum Qualifications
<ul>
<ul><li>Bachelor's degree or equivalent required plus a minimum of 3 years of relevant experience required.</li>
<li>Must be resourceful, organized and detail and task oriented with the ability to establish priorities and follow up on multiple issues in a time-sensitive manner. Skilled at working under pressure and with minimal supervision and sound independent judgment required.</li>
<li>Ability to exercise a high degree of professionalism, diplomacy, discretion, firmness, and collaboration in dealing with individuals at all levels.</li>
<li>Strong analytical and tenacious problem-solving skills necessary</li>
<li>Excellent computer skills including thorough knowledge of Microsoft Office, including knowledge of databases and advanced spreadsheet skills required.</li>
<li>Must be able to quickly acquire knowledge of University policies, procedures, and systems</li></ul></ul> 

Preferred Qualifications
<ul>
<li>Bachelor's degree in Human Resources or a related field</li>
</ul>
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents</div>

Senior Generalist, HR/FA

Tiffany & Co.

<div>
 
 Job Description
 
 
 
 Tiffany and Company has an opening for an
 
 Office Operations Specialist
 
 at our Jewelry Design and Innovation Workshop (JDIW). Centrally located on East 23rd Street in New York City, this position offers a dynamic work environment and the opportunity to support a team leveraging cutting edge technology to inspire the creation of meticulously crafted products that encompass the exceptional beauty of Tiffany jewelry.
 
 
 The Office Operations Specialist will manage facility operations for the 60-70-person innovation workshop. This role requires a highly organized, proactive professional with strong administrative, operational, and coordination skills, capable of supporting executive leadership, managing facility operations, and navigating multiple priorities within a fast-paced creative environment. The Office Specialist ensures that the facility and its personnel are fully equipped with the tools, resources, and environment necessary to perform at the highest level. This includes ownership of all aspects of facility upkeep, supply management, and employee resource needs.
 
 
 In addition, this role serves as the JDIW lead for PR photoshoots, tours, employee setup and onboarding, as well as intern and contractor logistics. The Office Specialist also manages all JDIW-wide meetings and oversees the day-to-day meeting calendar for Vice Presidents and Directors, ensuring seamless coordination across leadership and teams.
 
 
 Administrative Support to Senior Leaders
 
 
 <ul>
 <li>
 Manage complex calendar coordination for 1 Vice President and 1 Senior Director, ensuring alignment across cross-functional executives, directors, and managers
 </li>
 <li>
 Coordinate all domestic and international travel arrangements for the senior leaders including flights, hotel accommodations, detailed itineraries, and associated logistics
 </li>
 <li>
 Oversee post-travel expense organization and submission, ensuring accuracy, compliance, and timely processing
 </li>
 <li>
 Prepare and submit expense reports for the Vice President and Senior Director
 </li>
 <li>
 Coordinate trade show appointments and manage entry logistics as required
 </li>
 <li>
 Partner with the Vice President, Directors, and Managers to develop and deliver JDIW communications, including presentations, SOPs, surveys, emails, and other materials as needed
 </li>
 <li>
 Maintain organized filing systems with strict adherence to data integrity, security, and confidentiality standards
 </li>
 <li>
 Manage and maintain the JDIW inventory for the Vice President, Directors, and Managers
 </li>
 <li>
 Provide general administrative support as needed, including coordination of messengers, mailings, copying, printing, and ordering of supplies and catering
 </li>
 <li>
 Identify, assess, and resolve potential scheduling conflicts, operational risks, and preparation gaps to support seamless execution and continuity
 
 
 </li>
 </ul>
 Facility Management
 
 
 <ul>
 <li>
 Lead the Health and Safety Committee and MERT team, executing all SOP creation and training, and compliance initiatives; ensure all safety equipment, including AEDs and related tools, are fully operational, maintained, and up to date
 </li>
 <li>
 Oversee equipment maintenance programs and coordinate with contractors and service providers, including scheduling and payment processing, in coordination with Health &amp; Safety and Facilities department
 </li>
 <li>
 Maintain accurate and up-to-date hazardous materials data (MSDS) and departmental SOPs, ensuring compliance with applicable regulations and internal standards
 </li>
 <li>
 Coordinate and support onsite inspections with regulatory agencies, including NYFD and DEP, ensuring readiness and adherence to required protocols
 </li>
 <li>
 Supervise and direct cleaning personnel to ensure consistent standards of cleanliness, organization, and facility presentation
 </li>
 <li>
 Coordinate waste management and disposal processes, including chemicals, hazardous materials, paper products, lab coats, and other shop-related materials, ensuring proper handling and compliance
 </li>
 <li>
 Coordinate departmental moves and physical relocations in partnership with external services, including planning, execution, and logistics management
 </li>
 <li>
 Maintain vendor relationships, including contracts, contact information, and billing for external suppliers and research and development resources
 </li>
 <li>
 Coordinate deliveries and appointment scheduling in alignment with building management and Facilities teams
 </li>
 <li>
 Manage conference room approvals, scheduling, and ongoing upkeep to ensure availability and readiness
 </li>
 <li>
 Oversee the general upkeep and presentation of shared spaces, including pantry areas, cleaning standards, and overall workspace organization
 
 
 </li>
 </ul>
 Jewelry Design and Innovation Workshop (JDIW) Lead Contact
 
 
 <ul>
 <li>
 Serve as the primary point of contact for the Tiffany Security team, ensuring all security requirements (codes, keys, video, access permissions) are accurately maintained and updated.
 </li>
 <li>
 Act as the primary point of contact for PR, Creative and HR-related film and photography productions, project managing all collateral needed based on timelines and partnering with building management and external vendors to secure certificates of insurance
 </li>
 <li>
 Lead the planning and coordination of all JDIW tours, including scheduling, logistics, NDA execution, and preparation of supporting materials
 </li>
 <li>
 Serve as the primary IT coordinator for JDIW, managing system upgrades, service disruptions, moves, and equipment installations in partnership with internal and external stakeholders
 </li>
 <li>
 Coordinate all supplier on-site engagements, including scheduling, reservations, invitations, collateral preparation, and catering/food setup
 
 
 </li>
 </ul>
 Personnel and System Management
 
 
 <ul>
 <li>
 Develop, maintain, and oversee content for the JDIW intranet page
 </li>
 <li>
 Serve as system administrator for SharePoint and intranet platforms, ensuring accuracy, accessibility, and functionality
 </li>
 <li>
 Maintain the accuracy and integrity of departmental records, including organizational charts, contact lists, birthdays and anniversaries, SOP list, and other JDIW operational documentation
 </li>
 <li>
 Plan and execute JDIW engagement initiatives, including seasonal events, family activities, team-building programs, and recognition events, coordinate holiday gifting for the team
 
 
 </li>
 </ul>
 Innovation Documentation
 
 
 <ul>
 <li>
 Support the creation and ongoing maintenance of physical and digital research and development libraries
 </li>
 <li>
 Maintain a comprehensive digital catalog of materials, including coatings, gemstones, finishes, textures, and clasps
 </li>
 <li>
 Ensure all materials, documentation, and supporting collateral are organized, up to date, and readily accessible to both internal and external stakeholders
 </li>
 <li>
 Support leadership with special projects and strategic initiatives as assigned
 </li>
 <li>
 Handle sensitive and confidential information with the highest level of discretion, professionalism, and integrity
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 At least 6+ years of administrative and office support experience supporting large teams and senior-level executives in a fast-paced corporate or creative environment
 </li>
 <li>
 Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines simultaneously
 </li>
 <li>
 Demonstrated ability to prioritize and execute in environments where competing and time-sensitive demands are present
 </li>
 <li>
 Excellent written and verbal communication skills, with the ability to engage effectively with senior leadership and cross-functional teams
 </li>
 <li>
 Ability to work independently with minimal supervision while maintaining alignment with executive direction and organizational priorities
 </li>
 <li>
 Strong attention to detail with a consistent commitment to accuracy and operational excellence
 </li>
 <li>
 Flexibility to adjust to evolving responsibilities and shifting priorities in a dynamic environment
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite, with strong expertise in Outlook (calendar management), PowerPoint, and Excel
 
 
 </li>
 </ul>
 
 Preferred Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree
 </li>
 <li>
 Prior experience supporting leadership within luxury, design, fashion, or other creative industries
 
 
 </li>
 </ul>
 The hiring range for this position ranges from $37.00 - $45.00 per hour. The rate of pay offered will be dependent upon candidates' relevant skills and experience.
 
 
 
 About Us
 
 
 
 Tiffany &amp; Co. is formed from many facets - talented people who make our community stronger with their creativity, perspective, and lived experience. Creating an inclusive workplace and workforce where everyone belongs is at the core of our values. We&rsquo;re committed to creating a more inclusive jewelry industry that empowers people of all backgrounds to shine and evolve to new heights.
 
 
 We believe reaching your full potential requires a solid foundation, and your well-being is a central pillar. Eligible Tiffany employees are offered comprehensive benefits, including global benefits like adoption and surrogacy assistance, and parental leave, as well as programs that support mental, emotional, physical, and financial well-being. We also offer competitive pay, medical, dental, and vision insurance, 401(k) plans with company match, paid time off, alongside other meaningful employee offerings.
 
 
 The Company provides equal employment opportunities to all employees and candidates for employment without regard to age, race, religion, color, national or ethnic origin, alien or citizenship status, sex, marital status, sexual orientation, gender identity, gender expression, pregnancy, disability, or military/veteran status. Tiffany is committed to working with and providing reasonable accommodation to applicants with disabilities.
</div>

Assistant - Office Operations Specialist

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