administrative assistant

executive assistant

accounting administrative assistant Jobs in Los Angeles

accounting administrative assistant

administrative assistant (brokerage administrator) Jobs in Los Angeles

administrative assistant iii Jobs in Los Angeles

administrative assistant iii

insurance administrative assistant

Oakwood Risk Insurance Solutions

<div>
 
 
 Company Description
 
 
 
 Oakwood Risk Insurance Solutions is seeking a highly organized and detail-oriented Administrative Professional to support our fast-paced insurance brokerage. This role is central to keeping daily operations running smoothly - managing client communications, coordinating internal workflows, and assisting with policy processing, renewals, and documentation. The ideal candidate is proactive, resourceful, and comfortable juggling multiple priorities while maintaining a high level of accuracy and professionalism. Experience in insurance or financial services is a plus but not required.
 
 
 
 
 
 
 Job Overview:
 
 
 
 We are a growing insurance brokerage seeking a highly organized and proactive Administrative Assistant to support our team. This role is essential to maintaining efficient day-to-day operations, ensuring client requests are handled promptly, and supporting the processing of insurance policies and documentation.
 
 
 The ideal candidate is detail-oriented, responsive, and thrives in a fast-paced environment where priorities shift quickly. You should be comfortable managing multiple tasks at once while maintaining accuracy and professionalism.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide administrative support to agents and leadership team
 </li>
 <li>
 Manage client communications, including emails, follow-ups, and document collection
 </li>
 <li>
 Assist with policy processing, renewals, and endorsements
 </li>
 <li>
 Prepare proposals, invoices, certificates, and other client-facing documents
 </li>
 <li>
 Coordinate with insurance carriers and underwriters for quotes and updates
 </li>
 <li>
 Track deadlines, renewal timelines, and outstanding items to ensure completion
 </li>
 <li>
 Maintain accurate and organized records in internal systems
 </li>
 <li>
 Manage calendars, schedule meetings, and assist with internal coordination
 </li>
 <li>
 Identify opportunities to improve efficiency and streamline workflows
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 1&ndash;3 years of administrative or office experience
 </li>
 <li>
 Strong organizational skills and attention to detail
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Ability to multitask and prioritize in a fast-paced environment
 </li>
 <li>
 Proficient in Microsoft Office
 </li>
 <li>
 Experience with CRM or agency management systems is a plus
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For:
 
 
 <ul>
 <li>
 Highly organized and dependable
 </li>
 <li>
 Proactive and resourceful
 </li>
 <li>
 Strong sense of urgency and accountability
 </li>
 <li>
 Professional, polished, and client-focused
 </li>
 <li>
 Able to handle confidential information with discretion
 </li>
 <li>
 Team player with a positive, can-do attitude
 </li>
 </ul>
 
 
 
 
 
 Compensation &amp; Benefits:
 
 
 <ul>
 <li>
 Starting salary $50k - $55k
 </li>
 <li>
 401k matching
 </li>
 <li>
 Health insurance reimbursement
 </li>
 <li>
 Opportunity for growth within a growing brokerage
 </li>
 <li>
 Supportive, team-oriented environment
 </li>
 </ul>
 
 
 
</div>

Insurance Administrative Assistant

Estrada Law Group APC

<div>Job Title: Executive &amp; Personal Assistant
Classification: Non-Exempt (Hourly)
Work Locations: Office and occasional work at the employer&rsquo;s residence 
Position Summary
The Executive &amp; Personal Assistant provides administrative support to the executive and assists with select personal tasks to ensure efficient day-to-day operations. This role includes office responsibilities, coordination of errands, and limited support at the employer&rsquo;s residence, including transportation duties. The position requires a high level of professionalism, confidentiality, and reliability. 
Work Hours &amp; Compensation<ul><li>
This is a non-exempt position; all hours worked must be accurately recorded</li><li>
Employee is eligible for overtime in accordance with California law</li><li>
Employee must take all required meal and rest breaks</li><li>
All driving and errand time is considered hours worked and must be recorded</li></ul> 

Compensation:
$20 - $25 hourly 
Responsibilities:<ul><li>
Execute other tasks as assigned by executives like picking up orders, arranging personal appointments, etc.</li>
<li>Support an executive with meeting preparation and take minutes</li>
<li>Serve as the main contact for high-level executive</li>
<li>Manage office duties such as organizing filing systems and ordering office equipment and supplies</li>
</ul>
Administrative/Office Duties<ul><li>
Manage calendars, schedule appointments, and coordinate meetings</li><li>
Handle emails, phone calls, and correspondence as directed</li><li>
Maintain organized filing systems (electronic and physical)</li><li>
Assist with projects, reports, and general office coordination</li><li>
Perform other administrative duties as assigned</li></ul> 
Personal Assistant Duties<ul><li>
Run business and personal errands as needed</li><li>
Assist with light coordination of household-related tasks</li><li>
Support scheduling and logistics for personal and professional commitments</li></ul> 
Transportation Responsibilities<ul><li>
Safely operate a company-provided vehicle for work-related duties</li><li>
Adhere to all traffic laws and company safety protocols</li><li>
Maintain cleanliness and proper care of the company vehicle</li></ul> 
Additional Expectations<ul><li>
Maintain professionalism in both business and personal environments</li><li>
Follow all company policies, including safety and vehicle use policies</li><li>
Comply with all applicable California wage and hour laws</li></ul> 

Qualifications:<ul><li>
2 or more years as an assistant, executive assistant, or in a position performing supportive duties</li>
<li>Must have graduated high school or received an equivalent certificate of completion
</li><li>Experience handling confidential information and adhering to strict deadlines</li>
<li>Impeccable time management skills, organizational skills, interpersonal skills, and communication skills</li>
<li>Must be comfortable using Microsoft Office</li>
</ul>
Requirements<ul><li>
Valid California driver&rsquo;s license with a clean driving record</li><li>
Ability to be insured under the company&rsquo;s vehicle insurance policy</li><li>
Strong organizational and communication skills</li><li>
Ability to handle confidential information with discretion</li><li>
Reliable, punctual, and detail-oriented</li><li>
Bilingual English/Spanish</li></ul> 
Physical &amp; Work Environment<ul><li>
Work is performed in both an office setting and occasionally at a private residence</li><li>
Position may require driving, walking, and light lifting</li></ul> 

About Company 
Why Choose Us?
We don&rsquo;t just talk about making a difference; we walk the walk. Our team is driven by a shared vision of improving the personal injury world, one case at a time. If you&rsquo;re passionate about standing up for clients and creating lasting change, we want you to be part of our success.
If you&rsquo;re ready to join a law firm that values compassion, results, and advocacy, apply today!
We also provide amazing benefits:<ul><li>
Generous bonus structure</li><li>
Hybrid work availability</li><li>
Health, vision, dental, and life insurance</li><li>
401(k) with employer matching</li><li>
11 paid holidays</li><li>
PTO</li></ul></div>

Executive Personal Assistant

Metropolitan Industries

<div><div><div>Benefits:</div>
<ul><li>401(k)</li>
<li>Bonus based on performance</li>
<li>Competitive salary</li>
<li>Opportunity for advancement</li>
</ul></div><div><div>Position Summary</div>
<div>We are seeking a Accounting Administrative Assistant to join our team! The Accounting Administrative Assistant provides documentation, filing, and reporting support to the Accounting Manager and Accounting Clerk. This role ensures accounting records are organized, complete, and audit-ready, while assisting with preparation of draft financial reports and monthly close documentation. The ideal candidate has experience working in customer service, is extremely organized, and can maintain the highest level of confidentiality.</div>
<div></div>
<div>Key Responsibilities</div>
<ul><li>Maintain organized digital and physical accounting files</li>
<li>File and index:<ul>
<li> Vendor invoices</li>
<li> Bank statements</li>
<li> Insurance policies</li>
<li> Property tax bills</li>
<li> Loan and lender statements</li>
</ul></li><li>Assist in preparing draft reports, including:<ul>
<li>Expense summaries</li>
<li>AR and AP aging reports</li>
<li>CAM backup schedules</li>
</ul></li><li>Assist with preparation of monthly rent billing packages.</li>
<li>Organize documentation for monthly close</li>
<li>Assemble documents for audits, lenders, and ownership requests</li>
<li>Track reporting deadlines and missing documentation</li>
<li>Support onboarding of new properties from a documentation standpoint</li>
</ul><div>Qualifications</div>
<ul><li>3+ years of administrative or accounting support experience preferred</li>
<li>Strong organizational and documentation skills</li>
<li>Experience supporting accounting or finance teams a plus</li>
<li>Real estate or property management experience preferred but not required</li>
<li>Proficiency with Microsoft Office, OneDrive, DropBox and cloud-based file systems</li>
<li>High attention to detail and confidentiality</li>
</ul><div>Location</div>
<div>This is an on-site position located in Downtown Los Angeles. 
Candidates must be able to reliably commute to DTLA.</div></div></div>

Accounting Administrative Assistant

Customand

<div><h2 class="jobSectionHeader">Description:</h2>
About Us

Customand provides reliable transportation and logistics solutions, supporting businesses with efficient delivery and operational services. We value organization, clear communication, and dependable administrative support to keep our daily operations running smoothly. 
About job:

We are seeking a detail-oriented and dependable Office Assistant to support administrative and clerical functions at our Los Angeles location. The ideal candidate is organized, professional, and comfortable handling a variety of office tasks in a fast-paced environment. 
Responsibilities
<ul>
<li>Provide general administrative and clerical support to office staff.
</li><li>Maintain accurate records, files, and documentation.</li>
<li>Enter data and update internal systems as needed.
</li><li>Assist with scheduling, paperwork, and daily office coordination.
</li><li>Prepare reports, forms, and basic correspondence.
</li><li>Maintain a clean, organized, and professional office environment.</li>
</ul>
<h2 class="jobSectionHeader">Requirements:</h2>
Qualifications
<ul>
<li>High School Diploma or equivalent (required)
</li><li>Basic computer skills (email, data entry, document management)
</li><li>Strong organizational and time-management skills
</li><li>Clear written and verbal communication abilities
</li><li>Professional, dependable, and team-oriented attitude
</li>
</ul>Benefits
<ul>
<li>Competitive pay
</li><li>Paid training
</li><li>Health, dental, and vision insurance
</li><li>Paid time off (PTO)
</li><li>Weekly pay
</li><li>Opportunities for advancement</li></ul></div>

Office Assistant

West Coast Wound & Skin Care

<div>
 
 
 Job Summary:
 
 
 We are seeking a clinically focused and dependable Certified Nursing Assistant (CNA) to support field-based patient care services. This role involves performing delegated clinical tasks, specimen collection, patient measurements for therapeutic garments, and other supportive clinical duties in accordance with established protocols. The ideal candidate demonstrates strong clinical judgment within scope, attention to detail, and professionalism while providing care in patient homes.
 
 
 This is a field-based position. Candidates must reside in or near Los Angeles area and be willing to travel locally to patient residences.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide in-home clinical support services under established policies and procedures
 </li>
 <li>
 Obtain accurate body measurements for prescribed medical or therapeutic garments
 </li>
 <li>
 Collect clinical specimens (including swabs) following infection control and safety protocols
 </li>
 <li>
 Assist patients with basic care needs within CNA scope of practice
 </li>
 <li>
 Observe, report, and document patient conditions and clinical findings as appropriate
 </li>
 <li>
 Maintain accurate and timely clinical documentation in electronic systems
 </li>
 <li>
 Adhere to infection prevention, safety, and patient privacy standards at all times
 </li>
 <li>
 Communicate effectively with nurses, providers, and administrative staff to support continuity of care
 </li>
 <li>
 Ensure proper handling, storage, and transport of clinical supplies and specimens
 </li>
 </ul>
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Active Certified Nursing Assistant (CNA) certification required
 </li>
 <li>
 Experience in home health, mobile healthcare, or clinical field roles preferred
 </li>
 <li>
 Knowledge of infection control practices and patient safety standards
 </li>
 <li>
 Strong attention to detail, organization, and time management skills
 </li>
 <li>
 Ability to work independently while following clinical protocols
 </li>
 <li>
 Basic computer proficiency for electronic documentation
 </li>
 <li>
 Valid driver&rsquo;s license and reliable transportation required
 </li>
 </ul>
 
 Job Type: Full-time $18-$20
 
 
 Benefits:
 
 <ul>
 <li>
 401(k)
 </li>
 <li>
 Dental insurance
 </li>
 <li>
 Health insurance
 </li>
 <li>
 Paid time off
 </li>
 <li>
 Vision insurance
 </li>
 </ul>
 
 
 
 Work Location: On the road
 
</div>

Certified Nursing Assistant

UCLA Health

<div><div>Description
This staff personnel reports to the Sleep Lab Manager and Supervisor to provide clerical and administrative assistant support to the UCLA Sleep Disorders Center DME business. Duties include: working in a fast-paced environment with frequent interruptions; answering a large volume of daily telephone calls; triaging and scheduling patient appointments including in some cases completing triage forms and faxing to doctors to complete the referral form; taking telephone messages from patients for the technologist and manager to call back; obtaining benefit and eligibility information and authorizations from insurance companies; performing billing procedures for patient visits; answering questions about the lab; providing parking directions; ordering office supplies on EMPAC for approval by the supervisor; coordinating with DME Technologist to update patient and staff materials. Assume overall clerical and administrative assistant responsibility for day-to-day coordination of the Sleep Disorders Center DME. The incumbent will coordinate efforts with Manager and Supervisor, DME Technologist, and other Sleep Center staff to ensure smooth operation of Sleep Center DME. Assist with cross-covering administrative assistants and providing other administrative support to the department as requested or as needed.

This person works under the direct supervision of the Manager and Supervisor, and will work closely with the DME Technologist and will perform tasks necessary to the day-to-day administration of the Sleep Lab DME. The incumbent will coordinate efforts for day-to-day functioning with the DME Technologist of the UCLA Sleep Lab DME. Work independently and as team member to ensure smooth functioning of Sleep Lab DME and ensure that work is prioritized so that tasks are completed.</div><div>
Qualifications<ul>
<li>
Skill in setting priorities and organizing workload, information, and people in such a way that accurately reflects the relative importance of job responsibilities in order to complete work in a timely manner accounting for deadlines, completing projects and a heavy workload.</li>
<li>Ability to work independently to follow through on assignments and projects without supervision. Ability to work with frequent interruptions and changing priorities.</li>
<li>Skill in analyzing information, problems, situations, and procedures to a) define the problem or objective, b) identify problem solving possibilities, c) determine the best course of action, and d) implement as necessary. Ability to take action when answers to a problem are not readily available.</li>
<li>Ability to establish and maintain cooperative working relationships with colleagues, faculty, staff, and patients.</li>
<li>Ability to draft original business correspondence (e.g., memos and letters) and edit materials using correct grammar, punctuation, spelling, and format without any notes or guidelines for reference.</li>
<li>Excellent oral communication skills to transmit and obtain information using appropriate vocabulary and grammar, including the ability to handle incoming telephone calls effectively, triage patient problems to appropriate physicians, and provide information about programs and services.</li>
<li>Skill in using a variety of Microsoft programs (e.g., Word, Excel) to update materials, reports, and documentation.</li>
<li>Ability to process all aspects of reports (typing/transcribing, proofing/editing, uploading, distribution, and filing).</li>
<li>Ability to schedule appointments accurately following established policies and procedures and to complete pre-processing activities in a timely and accurate manner (e.g., providing information, confirming appointments, processing referrals and authorizations).</li>
<li>Ability to perform clerical functions related to scheduling, triaging, reporting, and billing and to coordinate with staff.</li>
<li>Skills in using computer systems for email, scheduling, report transcription and retrieval, and data entry/registration.</li>
<li>Ability to instruct and train administrative personnel in job duties following standard policies and procedures.</li>
<li>Experience working with Durable Medical Equipment (DME) and related processes preferred.</li></ul></div></div>

Administrative Assistant III - Sleep Lab

ALEUT FEDERAL LLC

<div>At Aleut Federal, we believe the company and its mission is just as important as the job you are applying for. Aleut Federal is an Alaskan Native-owned enterprise that aims to support our &ldquo;Shareholders,&rdquo; the Unangax, the indigenous people of the Aleutian Islands of Alaska. People are, at the core, the core of everything we do. We support our shareholders by providing excellent service and quality results to our clients and the various branches of the federal government. We engage in local markets, so community service is embedded in our process.

Our culture nurtures the strength of our workforce through mentorship and coaching, providing opportunities for growth and competitive benefits. We support and encourage diversity, inclusion, and accountability at every level.

The Aleut Federal motto is &ldquo;We are One&rdquo; because we truly believe that with one heart, one mind, and one purpose, we can accomplish our mission and be an organization anyone would be proud to be a part of.

Administrative Assistant III Job Summary: Provide clerical and administrative assistance to the project, and other duties as assigned.

Essential Job Functions:
<ul>
<li>Provides a variety of administrative and clerical duties related to the operation of the office.</li>
<li>Plans and coordinates administrative duties and functions. Prepares correspondence for signature in response to routine inquiries.</li>
<li>Ensures quality of output following established practices and published regulations and procedure manuals.</li>
<li>Ensures correct grammar, spelling, punctuation, and format.</li>
<li>Organizes work to effectively manage workload; recommends solutions to increase office efficiency and initiates improvements. Schedules travel and accommodations.</li>
<li>Review established formats and procedures and make recommendations to update administrative or procedural notices or instructions. Requests and compiles input ensuring completeness and correctness of data. Maintains appointment calendar and schedule.</li>
<li>Maintains and administers all file and filing systems.</li>
<li>Receive and properly handle all telephone callers.</li>
<li>Improves processes, systems, and practices.</li>
<li>Properly handles all mail, packages, shipments, etc.</li>
</ul>
Qualifications:

Must possess a strong knowledge of business and an excellent command of the English language, both verbal and written. Must have knowledge of office administrative procedures, and knowledge of use and operation of standard office equipment. A high level of interpersonal skills is required to handle sensitive and confidential situations. A professional appearance and telephone manner is necessary. Must have strong attention to detail in written communication, report preparation, scheduling, data preparation, and proofing materials.

Education:
<ul>
<li>High School Graduate or GED</li>
</ul>
Work Experience:
<ul>
<li>Three years of previous administrative or related experience.</li>
</ul>
Knowledge, Skills, Abilities:
<ul>
<li>Strong knowledge of computer software for word processing and spreadsheets is required.</li>
</ul>
Physical Demands:
<ul>
<li>General office demands. Must have the ability to maintain assigned work hours. Must have sufficient endurance to perform tasks over long periods.</li>
</ul>
Work Environment:
<ul>
<li>General office demands.</li>
</ul>
Salary: $37.50/hr.

We will accept applications for this position until 05/30/26 at 11:59p PST or until the role is filled.

Aleut offers the following benefits to eligible employees:
<ul>
<li>Health insurance</li>
<li>Dental/Vision insurance</li>
<li>Paid Time Off</li>
<li>Short- and Long-Term Disability</li>
<li>Life insurance</li>
<li>401k and match</li>
</ul>
At Aleut, our culture thrives on diversity, inclusion, and collaboration. By integrating diverse perspectives, we open up new possibilities, foster innovation, and fully harness our team's potential. We are committed to creating an environment where every employee feels valued, included, and inspired to grow and find purpose. Join us and be part of a culture that celebrates differences and belonging for everyone, without regard to race, color, religion or belief, national, social, or ethnic origin, sex, pregnancy, marital status, age, physical, mental, or sensory disability, sexual orientation, gender identity and/or expression, or past or present military service. We welcome everyone as they are!

#ALS</div>

Administrative Assistant III

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