executive assistant

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legal administrative assistant Jobs in Chicago

legal administrative assistant

legal assistant

accounting intern

intake legal assistant

Simon and McClosky

Job Summary We are seeking a bilingual (english and spanish) proactive and detail-oriented Intake/Legal Assistant to join our dynamic legal team. In this vital role, you will serve as the first point of contact for clients and manage a wide range of administrative and legal support tasks. Your energetic approach will help streamline case intake processes, support attorneys across various practice areas, and ensure the smooth operation of our law office. This position offers an exciting opportunity to develop your legal administrative skills while contributing to impactful legal work in a fast-paced environment.Duties<ul><li>Greet callers with professionalism and enthusiasm, providing excellent phone etiquette and organizational support</li><li>Conduct initial client interviews to gather case details, ensuring all relevant information is accurately documented for attorney review</li><li>Manage legal case files</li></ul>RequirementsMust be bilingual (English and Spanish speaking)<ul><li>Willingness to learn and a positive attitude. We are willing to train the right candidate.</li></ul>Pay: $23.00 - $28.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Disability insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Opportunities for advancement</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Chicago, IL 60602

Intake/Legal Assistant

S&C Electric Company

<div><div>As an S&amp;C Electric team member, you&rsquo;ll work on projects that have real-world impact. You&rsquo;ll help transform the grid for resilient and reliable power worldwide. S&amp;C has more than a 100-year history of innovation and has been 100% employee-owned since 2012. We continue this legacy as a trusted, forward-thinking leader in the electrical industry. You will advance a safer, more reliable, and more resilient electrical grid. Our products help the grid adapt to severe weather and transition to clean energy. We&rsquo;re big enough to be a respected industry leader but small enough for you to impact our company directly. Our commitment gives you opportunities to impact on and off the job positively.
</div>Join S&amp;C to make an impact on tomorrow&rsquo;s energy challenges and become an employee-owner!
Hours
8:00 am &ndash; 5:00 pm (Mon-Fri) On &ndash; Site with Flexibility 
<ul><li>
</li></ul>Compensation
At S&amp;C, we are dedicated to providing competitive and equitable compensation for all our team members, and we are committed to transparency in our pay practices. The estimated annual base salary range for this position in the United States is $ $79,827 - $105,767.86. Individual pay within this salary range is determined by several compensable factors, including performance, knowledge, job-related skills and experience, and relevant education or training. This role is also eligible for S&amp;C&rsquo;s annual incentive plan (AIP), subject to eligibility criteria.
Join our Team as a Senior Executive Assistant!
The Senior Executive Assistant is responsible for providing business and administrative support to members of the C-Suite, including the Chief Legal Officer, Chief Financial Officer and SVP, International Markets. The successful candidate for this position must possess outstanding written and verbal communication skills and exemplary attention to detail. They must have the ability to identify, prioritize, and execute complex deliverables in a fast-paced environment while safeguarding confidentiality. They must also have a thorough understanding of the Microsoft Office suite of software, familiarity with or willingness to learn Diligent board software, other IT and communication tools, and apply best practices to all.
Key Responsibilities
<ul><li>Act as an administrative support to the C-suite, overseeing incoming communications, including mail, phone calls, bills, and meeting intake. Prioritize and maintain complex appointment calendars, coordinate with key meeting stakeholders, taking initiative to reschedule appointments as necessary.
</li><li>Coordinate executive and executive direct report workflows by managing schedules, prioritizing tasks, and coordinating logistics for meetings and travel (domestic and international), including working with Concur and travel booking providers.
</li><li>Facilitate effective communication between the C-suite, senior leadership, board members, customers, and external partners. Prepare and distribute communications, presentations, and reports, ensuring clarity and consistency in messaging.
</li><li>Supports the organization and publication of Board materials including materials supporting quarterly and special Board meetings, Board Committee meetings, as well as keeping and maintaining materials published to the Board Resource Center. Assist C-Suite in preparations for and interactions with company Board of Directors.
</li><li>Support the Chief Finance Officer in coordinating leadership team meetings, finance organization forums, and team engagement activities, including meeting logistics, materials preparation, follow ups, and internal communications.
</li><li>Assist with planning and execution of team engagement initiatives, offsites, and communications that support organizational effectiveness and employee engagement.
</li><li>Organize sensitive and confidential information with the utmost discretion. Maintain organized records, files, and databases, ensuring data security protocols are adhered to at all times.
</li><li>Prepare and track expense reports. Manage intake and processing of legal bills and other company bills.
</li><li>Compose general business correspondence that requires basic knowledge of S&amp;C&rsquo;s organizational structure, products, and industry. Proofread and edit correspondence, as needed.
</li><li>Use sound judgment to prioritize, anticipate, and follow up to achieve objectives and complete tasks with little supervision.
</li><li>Complete additional project/administrative work as needed.
</li><li>Facilitate teamwork, promote cooperation, and exhibit a high level of professionalism.
</li><li>Understand and comply with all applicable Company policies and rules.
</li><li>Maintain regular and punctual attendance
</li><li>Attend in-person or virtual meetings as requested or required
</li><li>Communicate effectively and respectfully with others
</li>Other responsibilities as assigned 
<li>
</li></ul>What You&rsquo;ll Need to Succeed
<ul><li>A bachelor&rsquo;s degree in a related field or equivalent experience
</li><li>7+ Years of demonstrated progressive experience in a position supporting the C-Suite of a large organization.
</li><li>Proven track record in streamlining C-suite support processes and driving operational efficiency within a high-level executive environment. Takes ownership of administrative support processes and has the ability to hold oneself accountable for success.
</li><li>Strong interpersonal and networking skills with the ability to build and maintain relationships with high-level key stakeholders, both internally and externally, while fostering collaboration and partnership for future success.
</li><li>Excellent professional communication skills, both written and verbal, with the ability to communicate effectively with diverse stakeholders, including senior executives, customers, board members, and external partners.
</li><li>Strong organizational skills with a keen ability to prioritize tasks, manage multiple assignments and schedules concurrently, and consistently meet tight deadlines.
</li><li>Good analytical and research skills, with the ability to gather, analyze, and summarize information to support executive decision-making processes.
</li><li>Basic project management skills with experience in participating in projects from initiation to completion, ensuring timely delivery and alignment with strategic priorities.
</li><li>Ability to maintain highly confidential information.
</li><li>Highly proficient in Microsoft Office products, including Outlook, Excel, and PowerPoint, with experience managing multiple executive accounts simultaneously. 
</li></ul>Preferred
<ul><li>Experience working with or supporting Board of Directors
</li><li>Previous experience supporting an executive team in a multinational organization.
</li>Previous experience working in legal or finance department, including working to support Board of Directors meeting preparation and using Diligent or similar Board software 
<li>
 
</li></ul>S&amp;C Electric is committed to equal-opportunity employment. All employees and applicants will be considered without regard to age, color, disability, gender, national origin, race, religion, sexual orientation, gender identity, protected veteran status, or any other classification protected by federal, state, or local law. If you are an individual with a disability and need an accommodation to complete the application, please email us at TAsupport@sandc.com.
No fixed deadline
#LI-KD1</div>

Senior Executive Assistant

Johnson & Bell, Ltd.

Job Title: Legal Assistant SupervisorLocation: Chicago, IL &amp; Crown Point, INCompany: Mid-size Law firmPosition OverviewJohnson &amp; Bell is seeking an experienced Legal Assistant Supervisor to oversee legal assistants across our Chicago and Indiana offices. This role combines hands-on legal assistant responsibilities with leadership and supervision of a team of approximately forty (40) assistants in a fast-paced litigation environment. The Legal Assistant Supervisor will primarily work from the Chicago office during the week and will travel to the Indiana office at least two days per month or based on business needs.Key Responsibilities&middot; Assign legal assistants to attorneys and adjust workloads based on firm and attorney needs&middot; Supervise daily operations of legal assistants and ensure compliance with firm policies and procedures&middot; Manage scheduling, including regular hours, overtime, PTO, and time off requests&middot; Monitor staffing levels, address absences, and reassign coverage as needed&middot; Support recruiting, interviewing, hiring, onboarding, and training of legal assistants&middot; Conduct performance monitoring, evaluations, and ongoing feedback&middot; Assist with employee relations matters and workplace issues resolutions&middot; Provide guidance, resources, and support to legal assistants as needed&middot; Collaborate with other departments to support litigation and attorney needs&middot; Serve as a legal assistant to an assigned attorney, including:drafting documents such as pleadings, discovery, correspondence, and casesummariesFiling court documents and managing e-filing processesScheduling depositions, hearings, motions, meetings, and other case-related eventsMaintaining and organizing electronic case filesSkills &amp; Competencies&middot; Strong proficiency in typing, dictation, transcription, and document preparation&middot; Advanced skills in Microsoft word and document formatting (letters, pleadings, discovery, summaries)&middot; Experience with document management systems and Outlook calendaring&middot; Excellent organizational skills with strong attention to detail&middot; Strong written and verbal communication skills&middot; Ability to manage multiple priorities in a fast-paced environmentQualifications&middot; Bachelor's degree&middot; At least 5 years of experience as a Legal Assistant or Legal Secretary in a litigation law firm&middot; Prior supervisory or team lead experience preferred&middot; Demonstrate Knowledge of Illinois state and federal court filing procedures&middot; Strong leadership, interpersonal, and conflict-resolution skills&middot; Proven ability to manage workflows, prioritize tasks, and meet deadlines in a fast-paced environmentSalary Range$85,000 to $98,000, depending upon experience and qualifications.Pay: $85,000.00 - $98,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Legal Assistant Supervisor

The Hunt Law Group, LLC

<div>
 
 We are seeking a full-time
 
 Legal Administrative Assistant
 
 to support a growing tort defense and insurance coverage law firm. This position is full time in our downtown Chicago office.
 
 
 
 
 
 This individual will support various legal and clerical administrative tasks for the firm including case scheduling &amp; attorney calendar management, and correspondence.
 
 
 
 
 
 The ideal candidate will be organized, detail-oriented, a strong communicator, and experienced in Microsoft Office/Outlook/Word. The firm is willing to train the right person for continued growth; prior experience as legal admin helpful, but not necessary.
 
 
 
 
 
 Compensation will range from $50&rsquo;s to $80&rsquo;s, based on skills and experience, in addition to competitive benefits.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Communicate with clients and witnesses
 </li>
 <li>
 Prepare case-specific documents, including memoranda and briefs (dictation, etc.)
 </li>
 <li>
 Ensure that case-related documents are well organized and available for review
 </li>
 <li>
 Maintain and update documentation
 </li>
 <li>
 Provide general administrative support
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 5+ Years of experience as a Legal Assistant or similar role
 </li>
 <li>
 Certification or diploma as a Legal Assistant is preferred
 </li>
 <li>
 Experience with legal procedures, terminology, and the court system
 </li>
 <li>
 Strong verbal and written communication skills
 </li>
 <li>
 Highly organized with document management experience
 </li>
 <li>
 Comfortable Microsoft Office and case management software
 </li>
 <li>
 Ability to multitask and work well under pressure
 </li>
 </ul>
 
 
</div>

Legal Administrative Assistant

Heyl Truck Lines

<div>Heyl Royster is a large, fast-paced law firm seeking a motivated, organized, and reliable individual for a full-time experienced Legal Assistant position in our Chicago office.
A DAY IN THE LIFE AS A LEGAL ASSISTANT<ul><li>
As a Legal Assistant, you will spend most of your time assisting attorneys and paralegals. You will independently and correctly prepare, process, transcribe, edit, and electronically file legal documents and client files. You will assist attorneys with billing and file closing procedures, including encrypted documents and email correspondence. You will excel at maintaining attorneys' calendars and docketing hearings on time.</li><li>
You will provide excellent customer service to the attorneys, paralegals, and staff.</li></ul>
QUALIFICATIONS TO BE A LEGAL ASSISTANT<ul><li>
Prior office or law firm experience, three (3) years preferred</li><li>
Prior workers comp experience preferred</li><li>
Must have strong computer skills working with Microsoft Office</li><li>
High school diploma or equivalent required</li></ul>
Despite a fast pace and short timeframes, you excel and are efficient and thorough with multiple large volume tasks. You have strong analytical and problem-solving skills to help improve processes and documentation to minimize errors.
Do you have solid communication skills? Do the words well organized and detail-oriented describe you? Would you love to be part of a team dedicated to exceptional results? If so, we want you to join our team!
Compensation and Benefits
The base salary range is $19.00 to $29.00 an hour. The salary offered will take into account several factors including, but not limited to, geographic location, experience, scoperesponsibilities of the role, qualifications/credentials, talent availability and specialization, as well as business needs. The range may be modified in the future.
This position offers excellent benefits* for full-time employees, including:<ul><li>
Medical</li><li>
Dental</li><li>
Vision</li><li>
Voluntary Life/ADD</li><li>
Employee Assistance Benefits
</li><li>Paid Vacation/Sick/Holiday</li><li>
Dress for Your Day</li></ul>
Additionally, the Firm provides full-time employees at no additional cost:<ul><li>
Basic term life/ADD
</li><li>Short- and Long-Term Disability</li><li>
An employer match of employee deferral for the 401K plan</li></ul>
If this sounds like the opportunity you've been waiting for, apply today!
ARE YOU READY TO JOIN OUR LEGAL TEAM?
We understand your time is valuable, and that is why we have a quick and easy application process. If you feel that you would be right for this position at our law firm, please fill out our 3-minute, mobile-friendly application so that we can review your information. We look forward to meeting you!
Heyl Royster is an equal opportunity employer.<ul><li>This benefit list is current at the time of posting but is subject to change at any time.</li></ul>
Visa Sponsorship is not available for this position.</div>

Legal Assistant

Morgan & Morgan

<div><div>At Morgan &amp; Morgan, the work we do matters. For millions of Americans, we're their last line of defense against insurance companies, large corporations or defective goods. From attorneys in all 50 states, to client support staff, creative marketing to operations teams, every member of our firm has a key role to play in the winning fight for consumer rights. Our over 6,000 employees are all united by one mission: For the People.</div>
Summary

We are seeking a qualified Legal Assistant to join our team. As a Legal Assistant, you will be responsible for managing the law firm's day-to-day operations, including carrying out administrative services and supporting the legal team. This position's ideal candidate has a strong work ethic, exceptional problem-solving skills, and comfortable working in a fast-paced dynamic workplace.

Responsibilities
<ul>
<li>Perform administrative duties (scheduling calendar hearings and deadlines, organize case files, manage logistics)</li>
<li>Maintain pleadings and discovery indexes</li>
<li>Organize exhibits, documents, evidence, briefs, and appendices</li>
<li>Implement and improve upon administrative processes for more efficient workflow.</li>
<li>Collect, examine, and organize evidence and other legal documents for attorney review and case preparation</li>
<li>Draft and proofread correspondence and legal documents, such as pleadings and contracts</li>
<li>Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice</li>
<li>Manage client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney</li>
<li>Communicate with clients and witnesses to schedule meetings, interviews, and depositions</li>
<li>Manage, organize, and maintain documents in paper or electronic filing systems</li>
<li>Performs other related duties as assigned to meet the needs of the business</li>
</ul>
Qualification
<ul>
<li>High school diploma or general education degree (GED) required</li>
<li>Associates degree in paralegal studies, a paralegal certificate, or a bachelor's degree is preferred</li>
<li>Bilingual English and Spanish (preferred)</li>
<li>At least 2 years of experience as an administrative assistant (preferably in a law firm or in a corporate legal department), legal assistant, legal secretary, or paralegal</li>
<li>Experience in Personal Injury, WC, Premises, or other injury related practice areas (preferred)</li>
<li>Must possess the ability to multi-task, prioritize, handle a fast-paced environment, and manage workload with a great attitude and minimal supervision</li>
<li>Great written and communication skills, be proficient in calendar depositions, mediation, and hearings</li>
<li>Applicable knowledge of motions, discovery, evidence, litigation documentation, court rules, and procedures, practices, etc.</li>
<li>Highly organized with the ability to juggle multiple deadlines in a fast-paced environment</li>
<li>Strong writing and communication skills along with attention to detail</li>
<li>Extensive computer and database expertise, Microsoft Word, Excel, Outlook, and type no less than 35 wpm</li>
<li>Remote and/or hybrid not eligible</li>
</ul>
#LI-KL1<div>
Benefits

Morgan &amp; Morgan is a leading personal injury law firm dedicated to protecting the people, not the powerful. This success starts with our staff. For full-time employees, we offer an excellent benefits package including medical and dental insurance, 401(k) plan, paid time off and paid holidays.

Equal Opportunity Statement

Morgan &amp; Morgan provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

E-Verify

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.
Privacy Policy

Here is a link to Morgan &amp; Morgan's privacy policy.</div></div>

Orthopaedic and Rehabilitation Centers

Check us out at www.orcchicago.comOur office is seeking a Medical Assistant to support our amazing providers. During the interview process, we will be looking for applicants with experience working with doctors, medical terminology and a strong interest in helping others. The ideal candidate will be responsible for the efficient and accurate intake of patients.Main Responsibilities:1. Admit patients to exam rooms.2. Ensure proper medical documentation, medications, progress notes, lab results, vital signs and medical history.3. Identify patient&rsquo;s chief complaint or reason for visit4. Prepare patient for doctor, order exams as directed and assist doctor as needed5. Perform splinting, bracing, casting; dressing, wound care and removal of sutures/staples as needed6. Super Bill and complete charting7. Prepare instruments for injections and aspirations8. Patient call backs, prescription calls, patient education of procedures and testing, patient notification of lab/test results when requestedClean and stock examination roomsCore Competences:1. Responsible for promoting the Standards of Excellence for Orthopedic Specialists while demonstrating courteous and cooperative behavior toward patients, visitors, peers and physicians.2. Maintain a neat and orderly work environment, demonstrates the ability to organize and prioritize work during heavy workload situations to expedite patient care.3. Maintain strictest confidentiality in accordance with HIPAA compliance.4. Perform quality work within deadlines with or without direct supervision.5. Work effectively as a team contributor on all assignments.6. Work independently while understanding the need to communicate and coordinate work efforts with other employees and organizations.Preferred But Not Required:1-2 Years+ Medical Assisting, Spanish/BilingualJob Type: Full-timePay: $20.00 - $29.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee discount</li><li>Free parking</li><li>Health insurance</li><li>Life insurance</li><li>On-the-job training</li><li>Paid sick time</li><li>Paid time off</li><li>Paid training</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Experience:<ul><li>EMR systems: 1 year (Required)</li><li>Medical Assisting: 1 year (Required)</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Work Location: In person

Medical Assistant

Explore 240+ Intake legal assistant in Chicago this April. Find roles across top companies and apply now to boost your career.

240 intake legal assistant jobs In Chicago

Intake/Legal Assistant

Senior Executive Assistant

Legal Assistant Supervisor

Legal Administrative Assistant

Legal Assistant

Legal Assistant

Medical Assistant