administrative assistant

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receptionist/administrative assistant Jobs in Houston

receptionist/administrative assistant

it administrative assistant

Small Places

OverviewSmall Places is seeking a dynamic and experienced Administrative Assistant to support our leadership team in their day-to-day operations at our urban farm location, Finca Tres Robles. The Administrative Assistant plays a key role in supporting organizational growth by strengthening internal systems and external relationships. This position provides high-level administrative support to the Executive Director and Development Manager, with a strong focus on donor engagement, scheduling, and management of our Neon CRM system. As our network of supporters grows, this role ensures timely, thoughtful communication and helps maintain meaningful connections with recurring and prospective donors.Responsibilities:As our Administrative Assistant, your responsibilities will include but not limited to:Executive &amp; Administrative Support<ul><li>Manage and coordinate calendars for the Executive Director and Development Manager</li><li>Schedule meetings, site visits, and donor engagements</li><li>Prepare meeting materials, agendas, and follow-up notes</li><li>Support general administrative needs and organizational coordination</li></ul>Donor Relations &amp; Communications<ul><li>Assist in maintaining relationships with recurring and new donors through timely communication with Development Manager</li><li>Draft and send donor acknowledgments, thank-you messages, and follow-ups</li><li>Track donor interactions and help ensure consistent engagement</li><li>Support planning and coordination of donor visits and events</li></ul>CRM &amp; Data Management<ul><li>Maintain and update donor records in our Neon CRM system</li><li>Ensure accuracy and organization of contact information, giving history, and engagement notes</li><li>Generate basic reports to support development strategy and outreach</li><li>Support gift tracking and acknowledgment processes</li></ul>Qualifications and Experience &ndash; preferences:<ul><li>1-2 year of experience in administrative roles</li><li>Systems-oriented, relationship-driven and community-minded</li><li>Strong organizational skills and attention to detail</li><li>Excellent written and verbal communication skills</li><li>Experience with Google Drive and Microsoft Office</li><li>Ability to manage multiple priorities and meet deadlines</li><li>Discretion and integrity in handling sensitive information</li><li>Proactive and adaptable in a growing organization</li><li>Experience with CRM systems + Quickbooks Online - preferred</li><li>Possess sound judgment, a level-head, and a fair mind, especially under pressure.</li><li>Able to self-direct and carry out tasks independently.</li><li>Well organized with attention to detail and proven ability to multi-task.</li><li>Ability to meet deadlines.</li><li>Interest in food access and/or community-based initiatives</li><li>Bi-lingual (English and Spanish) - preferred</li></ul>Schedule and Pay:<ul><li>This is a part-time role, ~10-15 hours/week</li><li>$17-20/hr &ndash; based on previous experience</li></ul>Pay: $17.00 - $20.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Administrative Assistant

STRUCTURAL

<div>
 
 
 Join our Team as an Administrative Assistant in Houston, Texas!
 
 
 
 
 
 
 STRUCTURAL, a proud member of Structural Group, is a national leader in technology-driven specialty contracting services. We work directly with infrastructure owners and in collaboration with designers and contractors to improve, protect, and enhance existing structures. With 4,500+ team members across the U.S. and in select international markets, we&rsquo;re the largest concrete repair specialty contractor in the country.
 
 
 
 
 
 We&rsquo;re currently looking for an
 
 Administrative Assistant to join our Houston office, located in Deer Park, TX
 
 . If you're a proactive, dependable, and detail-oriented professional who thrives in a fast-paced environment, we want to hear from you!
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 
 As the go-to person for office operations, you&rsquo;ll keep things running smoothly and create a welcoming, organized workspace for both staff and visitors.
 
 
 
 
 
 Your responsibilities will include:
 
 <ul>
 <li>
 Serving as the front desk point of contact &ndash; answering phones, greeting guests, and handling incoming/outgoing mail
 </li>
 <li>
 Providing administrative support across departments, including data entry, making field travel arrangements, AP processing, and maintaining confidential information
 </li>
 <li>
 Helping with employee events and celebrations
 </li>
 <li>
 Assisting with meeting prep, event logistics, and general office management tasks
 </li>
 <li>
 Schedule: Monday &ndash; Friday, 8:00am - 5:00pm
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 We&rsquo;d love to connect with candidates who have:
 
 <ul>
 <li>
 3 or more years of administrative or office support experience
 </li>
 <li>
 Strong Microsoft Office skills (Word, Excel, Outlook, etc.)
 </li>
 <li>
 Clear written and verbal communication skills
 </li>
 <li>
 Great organizational and time management abilities
 </li>
 <li>
 A professional, adaptable, and team-focused mindset
 </li>
 </ul>
 
 
 
 
 Bonus Points If You Have:
 
 <ul>
 <li>
 Experience in the construction or contracting industry
 </li>
 <li>
 Bilingual proficiency in English and Spanish
 </li>
 </ul>
 
 
 
 
 You&rsquo;ll Thrive Here If You Are:
 
 <ul>
 <li>
 A self-starter who enjoys supporting a team and wearing many hats
 </li>
 <li>
 Friendly and approachable with a strong sense of discretion
 </li>
 <li>
 Detail-driven and passionate about getting things done right
 </li>
 <li>
 Collaborative, energetic, and not afraid to pitch in wherever needed
 </li>
 </ul>
 
 
 
 
 
 Why STRUCTURAL?
 
 
 
 At STRUCTURAL, you&rsquo;ll be part of a growing company with a strong mission, where your contributions make a real impact. You&rsquo;ll work alongside a supportive, high-performing team in a dynamic environment where innovation, growth, and teamwork are celebrated.
 
 
 
 
 
 Ready to bring your talents to a company that values people as much as performance? Apply today and help us build something lasting.
 
 
 
 
 
 EOE/M/F/D/V
 
</div>

San Jacinto College

<div>Administrative Assistant - North Campus<div>
PRIMARY FUNCTION: Provides administrative support to department leader, faculty and staff.</div><div>
</div><div>Essential Job Functions:</div><ul><li>
Provides administrative support to department lead and faculty members.
</li><li>Support faculty with paperwork (to include new faculty set up), loads, daily schedules, textbook adoptions support, grades and class rolls.
</li><li>Interfaces daily with students, administrators, various departments, visitors, staff, and faculty.
</li><li>Enters student data for new, transition and current students, ie; maintains various computer-based records/files and create classes.
</li><li>Works with Clinical Coordinator/Division Operations Coordinator in development of class schedules and catalog revisions.
</li><li>Banner Entry via several banner programs.
</li><li>Schedules and coordinates multiple meetings to include Faculty, Advisory Board, Job Fair, Information Sessions and New Student Orientations. Record and transcribe meeting minutes.
</li><li>Schedules room reservations.
</li><li>Facilitates preparation of curriculum revisions and development of curriculum for new programs.
</li><li>Travel arrangements, Parking Reimbursements.
</li></ul><div></div><div>
</div><div>Additional Job Functions:</div><ul><li>
Processes Payroll.
</li><li>Orders exams.
</li><li>Orders inventory supplies, Submit Expenses, Maintains P Card needs.
</li><li>Types letters, memos, substitute forms, reports to include state reporting as required.
</li><li>Processes requisitions and invoices as needed.
</li><li>Budget Planning and preparation to include end of fiscal year.
</li><li>Proctors as needed and Help with recruiting development needs.
</li><li>Collects and processes Course Folders, prepare affidavits of Graduation and certificates.
</li><li>Work Business Office as required to include attend training class for this need.
</li></ul><div>Knowledge, Skills and Abilities:</div><ul><li>
Ability to demonstrate the College values</li><li>
Must project a professional image, have excellent telephone etiquette and communication skills</li><li>
Must be extremely accurate and have excellent proofreading, grammar and spelling skills</li><li>
Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-passed office environment</li><li>
Basic skill level in Microsoft Office (Word, Excel &amp; PowerPoint)</li></ul><div></div><div>
</div><div>
Required Education:</div><ul><li>
High school diploma or equivalent</li></ul><div></div><div>
</div><div>
Preferred Education:
</div><ul><li>Above requirement plus one year of specialized or technical training beyond high school</li></ul><div></div><div>
</div><div>
Required Experience:</div><ul><li>
Two years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.</li></ul><div></div><div>
</div><div>
Preferred Experience:
</div><ul><li>Above requirement including one or more years in a higher education environment.
</li><li>Bilingual candidates are encouraged to apply.</li></ul><div></div><div>
</div><div>
Note:The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.</div>
Salary Grade: 103
Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule
Requisition Number: req6274
Posting Close Date: 5/11/2026</div>

The Church Without Walls

OverviewThe Administrative Assistant to the Minister of Ministries &amp; Media provides comprehensive administrative and organizational support to ensure the effective operation of the Executive Office. This position assists in coordinating communication, scheduling, record-keeping, and project tracking for the Minister of Ministries and Media. The Administrative Assistant serves as a key liaison between the Minister of Ministries and Media, staff, ministry leaders, and community partners. Advancing the mission, vision, and core values of The Church Without Walls.Key ResponsibilitiesExecutive Support&middot; Manage and maintain the Minister of Ministries &amp; Media&rsquo;s schedule, meetings, travel, and correspondence.&middot; Prepare, proofread, and distribute letters, reports, presentations, and other documents.&middot; Handle confidential information with the highest degree of integrity and discretion.&middot; Serve as the initial point of contact for internal and external inquiries directed to the Minister of Ministries and Media.Operational &amp; Ministry Coordination&middot; Support the implementation and documentation of strategic goals and initiatives.&middot; Coordinate interdepartmental communication to ensure timely follow-up on assigned projects.&middot; Maintain organized and up-to-date digital and physical filing systems for executive operations.&middot; Assist with administrative tasks related to staff onboarding, communications, and workflow tracking.Financial &amp; Administrative Support&middot; Process invoices, expense reimbursements, and purchasing requests under the direction of the Minister of Ministries and Media.&middot; Assist with budget preparation, expenditure tracking, and basic financial documentation.Ministry &amp; Administrative Support&middot; Supporting administrative processes that ensure operational readiness across administration, finance, HR, facilities, and ministry coordination.&middot; Providing administrative support for ministry development, budgeting, and calendaring initiatives.&middot; Maintaining records, reports, and follow-up documentation connected to strategic planning, ministry reviews, and key performance measures.&middot; Assisting with coordination between the Minister of Ministries and Media, ministry leaders, and Christian Education staff for continuing education, professional growth, and spiritual development initiatives.&middot; Coordinates meetings, retreats, and events for ministry staff focused on spiritual development, strategic goals, and annual planning.&middot; Helping facilitate communication and logistics related to annual strategic planning and the development of financial plans that align with church objectives.Qualifications:Associate or bachelor&rsquo;s degree preferred, or equivalent administrative experience.<ul><li>Minimum of 5 years of administrative experience supporting senior leadership in a church, nonprofit, or corporate setting.</li><li>Proficiency with Microsoft Office Suite, Google Workspace, and general office technology.</li><li>Exceptional organization, communication, and time management skills.</li><li>Demonstrated ability to manage multiple priorities in a fast-paced, ministry-focused environment.</li><li>Strong attention to detail, professionalism, and commitment to confidentiality.</li><li>Alignment with the mission, vision, and values of The Church Without Walls.</li></ul>Core Competencies:<ul><li>Professionalism &amp; integrity</li><li>Organizational and Time Management Skills</li><li>Strong written and verbal communication</li><li>Confidentiality and discretion</li><li>Problem-Solving &amp; Initiative</li><li>Team Collaboration and Interpersonal Effectiveness</li><li>High Capacity and Detail-Oriented</li><li>Proactive and Positive Attitude</li><li>Multitasker, Creative, and Fast Learner</li></ul>Spiritual Expectations:<ul><li>Maintain a personal relationship with Jesus Christ and a lifestyle consistent with biblical principles.</li><li>Support and actively participate in the mission, vision, and values of The Church Without Walls.</li></ul>Pay: $45,000.00 - $52,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive administrative support: 5 years (Required)</li></ul>Ability to Commute:<ul><li>Houston, TX 77084 (Required)</li></ul>Work Location: In person

Federal Steel Supply

About the RoleFederal Steel Supply is looking for a detail-oriented Administrative Assistant to support our Houston operations. This role is critical to keeping daily shipping, receiving, and order processing running smoothly. You will work closely with the yard, supply chain, and corporate teams to ensure accuracy and communication across all orders and shipments.This is a hands-on role in a fast-paced environment, ideal for someone who is organized, comfortable learning new systems, and enjoys being a key part of operations.Duties<ul><li>Manage driver check-in and check-out for pickups and deliveries</li><li>Notify yard operators and receiving teams when trucks are ready for loading or unloading</li><li>Create packing lists and bills of lading for completed orders</li><li>Enter and manage order and material data within internal systems</li><li>Learn and use internal systems to process and track material (including cutting entries)</li><li>Schedule LTL shipments and coordinate outbound loads</li><li>Partner with Supply Chain and Corporate QA on material documentation and MTRs</li><li>Track buyout materials and move approved items into the order fulfillment process</li><li>Maintain records for orders sent out for outside services</li><li>Pull operational reports and support day-to-day data needs</li><li>Send daily shipment reports and distribute all shipping documentation</li></ul>Skills<ul><li>Strong attention to detail and accuracy</li><li>Clear and professional communication skills</li><li>Comfortable working in multiple systems and learning new tools quickly</li><li>Proficiency in Excel and basic computer skills</li><li>Ability to stay organized and manage multiple tasks at once</li><li>Previous administrative or operations support experience preferred</li></ul>Work EnvironmentThis role works closely with yard operations and office staff in a fast-paced, team-oriented setting. Flexibility is important, as workload may vary and occasional overtime may be needed.Pay: From $20.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Houston, TX 77049 (Required)</li></ul>Work Location: In person

Russell Tobin

<div>
 
 
 Job Duration : 6 Months
 
 
 
 
 Salary : $22/hour
 
 
 
 
 Location : Houston , TX 77002
 
 
 
 
 
 
 The Junior Banker Assistant role provides high-volume administrative support to 25+ Junior Bankers across analyst to junior VP levels. The position operates within a team-based support model, offers full training, and requires a proactive, detail-oriented professional capable of managing demanding workloads in a fast-paced, and occasionally remote, environment.
 
 
 
 Division Objectives
 
 
 
 The division aims to be a leading global investment bank by building long-term client relationships, delivering world-class execution, driving strong stakeholder returns, and fostering a dynamic, diverse, and merit-based workplace.
 
 
 
 Key Responsibilities
 
 
 
 The role involves managing calendars, meetings, calls, travel, expenses, invoices, and daily administrative needs across multiple time zones and locations, while providing ongoing team support, ad hoc assistance, and coverage for colleagues as required.
 
 
 
 Skills &amp; Work Hours
 
 
 
 The position requires strong Microsoft Office skills, excellent communication, multitasking ability, discretion, adaptability, and a proactive team-oriented mindset. The role is suited to candidates with up to one year of experience and requires flexibility within standard business hours.
 
 
 
 
 
 
 Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.
 
 
</div>

Search Services

<div>
 
 ABOUT OUR CLIENT
 
 
 Our Client is a growing organization focused on delivering high-quality installation services with a strong emphasis on operational excellence and team collaboration. They are seeking a dependable and detail-oriented professional to support their administrative functions.
 
 
 
 
 
 ABOUT THE ROLE
 
 
 The Administrative Coordinator plays a key role in supporting daily operations by providing reliable administrative and operational assistance. This position ensures accurate recordkeeping, smooth communication, and overall efficiency within the installation team.
 
 
 
 
 
 RESPONSIBILITIES
 
 <ul>
 <li>
 Perform routine data entry
 </li>
 <li>
 Maintain accurate records within internal software systems
 </li>
 <li>
 Provide administrative support such as organizing documents and managing correspondence
 </li>
 <li>
 Assist with general administrative tasks to support daily operations
 </li>
 <li>
 Serve as backup support for other team members
 </li>
 <li>
 Maintain confidentiality and follow company procedures when handling sensitive information
 </li>
 <li>
 Support special projects or miscellaneous tasks as assigned
 </li>
 </ul>
 
 
 
 
 QUALIFICATIONS
 
 <ul>
 <li>
 General knowledge of industry and job functions
 </li>
 <li>
 Excellent organizational skills
 </li>
 <li>
 Proficient use of Microsoft applications including Word, Excel, and Outlook
 </li>
 <li>
 Task-oriented mindset
 </li>
 </ul>
 
 
</div>

Explore 482+ It administrative assistant in Houston this May. Find roles across top companies and apply now to boost your career.

482 it administrative assistant jobs In Houston

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant