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key account executive

Coty

REQ ID
 
98138
 
POSTED
 
Apr 20, 2026
 
FUNCTION
 
Sales
 
LOCATION
 
New York, NY, US, 10118
 
KEY ACCOUNT EXECUTIVE
 
AMAZON CONSUMER BEAUTY – NYC
 
COTY is looking for smart leaders who are fast and passionate.
 
The Amazon Key Account Executive Consumer Beauty role offers direct engagement with Amazon. A rare opportunity at a junior level to grow your e-commerce expertise and contribute to commercial results at the scale of Coty’s Consumer Beauty portfolio on the world’s most dynamic ecommerce platform
 
RESPONSIBILITIES
 
As the Amazon Key Account Executive, you own sales reporting, content, catalog, and operational excellence—ensuring the Amazon store, ASINs, and data are always retail‑ready, accurate, and scalable so promotion, media, and merchandising investments fully convert.
 
Your main focus: 
Content & Catalog Ownership: End‑to‑end ownership of product pages health, new item setup templates, variations, and content readiness for launches, promos, and merchandising events.
 Catalog Hygiene & Buyability: Single‑threaded owner of buyability, ASIN status, duplicate cleanup, prep attributes, dropship monitoring, and weekly catalog audits.
 Operational Execution & Data Integrity: Owns retail sales reporting, launch trackers, and execution of catalog & supply actions with high precision.
 Launch & Innovation Readiness: Ensures all launches are Amazon‑ready: compliant PDPs, all buyability signals ready, variation logic, and early issue escalation.
 Cross‑Functional Coordination: Day‑to‑day partner to Content, Customer Success, Vendor/SVS teams; supports NAM with clean data and KAM with execution status.
 
Working for Coty means our people make us who we are. They are the brightest minds bringing innovative concepts to life. If you’re someone unwilling to settle, likes to envision larger possibilities, accelerate learning, and push boundaries – we’d love to hear from you! Working at Coty means being part of an inclusive workplace committed to diversity and equity, valuing diverse perspectives and backgrounds. Your ideas will count, fostering a career where you can achieve more than you ever imagined.
 
The Amazon Key Account Executive is part of a team of 3 and working closely together with several departments such as Trade, Content, Retail Media, Finance, Demand Planning. A fast‑moving, brand‑first division where storytelling meets data‑driven execution. On Amazon, the team pairs beauty craftsmanship with rigorous performance management across forecasting, availability, and conversion—operating with a collaborative, accountable, and solutions‑oriented culture
 
QUALIFICATIONS
 
We’d love to see candidates who have: 
Essential: 
1-2 years of E-commerce, CPG or Account Management/Sales experience
 Undergraduate degree required
 Must be autonomous and reliable
 Strong organizational skills with the ability to multi-task, prioritize and adapt
 Excellent Excel & PowerPoint skills.
 
Desirable: 
Amazon 1P/Vendor Central experience
 Passion for the Beauty Industry
 
OUR BENEFITS
 
As our Amazon Key Account Executive, this is unique role with a genuine opportunity to make an impact. You’ll get to work in a diverse environment with a team of professionals who are passionate about the work they do and know how to have some fun along the way.
 
Coty’s global omni-working policy provides the option to work up to 50% of your month remotely. We believe that a more flexible philosophy of remote working will give everyone the freedom to choose what works for their individual circumstances and empower them to always perform at their best.
 
Base Salary Range: $65,000-$85,000
 Health, dental, vision and disability insurance; 401(k) with generous employer match; paid time off and Summer Fridays; Parental leave; Tuition reimbursement; Hybrid work arrangements.
 
RECRUITMENT PROCESS
 
Our recruiter will contact you.
 A telephone/online introductory meeting follows.
 A first online/in-person interview
 A second interview
 You will receive a proposal with the terms of employment.
 
ABOUT COTY
 
Coty is one of the world’s largest beauty companies with an iconic portfolio of brands across fragrance, color cosmetics, skincare, and body care. At Coty, we celebrate the entire human kaleidoscope and cultivate a culture of fearless kindness.
 
Our people make us who we are. They are the brightest minds bringing the boldest ideas to life every day. If you’re the kind of person who refuses to settle, if you want to think bigger, learn faster and go further than you ever thought possible – we’d love to hear from you.
 
Coty is deeply committed to Changing the Conversation around Diversity, Equity & Inclusion in an effort to create a more open, inclusive, and diverse workplace where all employees can be their authentic self. Join us in making over the world of beauty!
 
EQUAL EMPLOYMENT OPPORTUNITIES
 
We offer equal employment opportunity to qualified individuals without regard to race, religion, color, national origin, age, gender, disability, sexual orientation, gender identity, gender expression, marital status, veteran status, or any other characteristic protected by law. Coty complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact cotyjobsUS@cotyinc.com. We strongly believe that cultivating a diverse workplace gives a company strength. The combination of unique skills, abilities, experiences and backgrounds creates an environment that produces extraordinary results. EOE Minorities/Females/Protected Veterans/Disabled.
 
English - Please click on this link to review the Notification of Equal Opportunity Rights poster
 
Español - Por favor, haga un clic en el enlace para revisar el poster de la Ley de los Derechos de Igualdad de Empeo
 
For additional information about Coty Inc., please visit www.coty.com/your-career.
 
Nearest Major Market: New York City

Key Account Executive

Beazley Group

<div>General:<div> 
Job Title: Underwriter &ndash; US Executive Risk</div><div> 
Division: Specialty Risk</div><div></div><div> 
Key Relationships: Brokers, underwriters, claims, wordings, insureds, external clients and suppliers 
</div><div></div><div>Job Summary: To underwrite a US Executive Risk account within Specialty Risks and provide counsel and advice on underwriting related issues. Provide technical expertise in this business area and maintain and improve market reputation of the Beazley brand.</div><div></div><div> 
FLSA: Exempt</div><div> 
Key Responsibilities:</div> 
<div>Underwriting</div> 
<div></div><ul><li>
Develop and underwrite a profitable portfolio of US Executive Risk business as part of Specialty Risks.</li><li>
Structure tailor-made solutions by considering the team underwriting parameters and underwriting policy and using underwriting knowledge and experience to win new business and retain existing.</li><li>
Manage innovation and development of non-insurance service offerings to insureds and others.</li><li>
Monitor premiums, costs and claims ratios per contract and take corrective measures if necessary to ensure long term profitability at account level.</li><li>
Evaluate appropriate risk premium by considering the risk costs, reinsurance cessions, capital exposure as well as the underwriting and general administration costs to ensure profitability, using rating models as applicable.</li><li>
Monitor peer underwriters in their daily work to ensure profitability as well as efficient and cost effective administration of the US Executive Risk</li><li>
Monitor and supervise assistants in their daily work to ensure compliance with underwriting philosophy and policy and consistency within the team and Specialty Risks.</li><li>
Comply with Beazley's underwriting control standards for business written through Lloyd's, Beazley&rsquo;s subsidiaries or internal MGAs.</li><li>
Develop a good working relationship with the claims managers on this class of business.</li></ul><div> 
Client Management</div> 
<div></div><ul><li>
Advise, assist and service clients on insurance and risk matters to ensure clients&rsquo; satisfaction.</li><li>
Foster positive relationships with clients to get a mutual understanding of both their and Beazley&rsquo;s needs.</li><li>
Maintenance of good business relationships with brokers.</li><li>
Maintain awareness of overall Beazley product range and take advantages of opportunities to introduce other Beazley products to clients.</li></ul><div> 
General 
</div><div></div><ul><li>Leverage networking opportunities within the business to develop standardised underwriting policy and best practice within Beazley.</li><li>
Develop best practice and disseminate business and class knowledge within US Executive Risk and Specialty Risks.</li><li>
Work with peers within the US Executive Risk and Specialty Risks to maximise business opportunities and profitability within the department. This will include but not be limited to sharing market information, marketing sources and cross selling opportunities.</li><li>
Share and gather knowledge within the Beazley Group to ensure dissemination of best practice and maximise business opportunities and profitability across the Group.</li><li>
Production of presentations and marketing literature as required.</li><li>
Production of business plans/research documents for the US Executive Risk account as required.</li></ul><div> 
It is important that within all your interactions both internally and externally you adhere to Beazley&rsquo;s core values - Being Bold, Striving for Better, and Doing the Right Thing &ndash; as they contribute to an internal environment of teamwork and promote a positive brand image and experience to our external customers. We also expect Beazley employees to:</div> 
<ul><li>
Comply with Beazley procedures, policies and regulations including the code of conduct, which incorporates the PRA and FCA Conduct.</li><li>
Undertake training on Beazley policies and procedures as delivered by your line manager, the People &amp; Sustainability or assurance teams (compliance, risk, internal audit) either directly, via e-learning or the learning management system.</li><li>
Display business ethics that uphold the interests of all our customers.</li><li>
Ensure all interactions with customers are focused on delivering a fair outcome, including having the right products for their needs.</li><li>
Comply with any specific responsibilities necessary for your role as outlined by your line manager, the People &amp; Sustainability or assurance teams (compliance, risk, internal audit) and ensure you keep up to date with developments in these areas. This may include, amongst others, Beazley&rsquo;s underwriting control standards, Beazley&rsquo;s claims control standards, other Beazley standards and customer relationship management.</li><li>
Carry out additional responsibilities as individually notified, either through your objectives or through the learning management system. These may include membership of any Beazley committees or working groups.</li></ul><div> 
Personal Specification:</div><div> 
Skills &amp; Abilities</div><ul><li>
Proficient underwriting skills</li><li>
Accurate and numerate</li><li>
Strong analytical skills with attention to detail</li><li>
Able to communicate effectively with others, both verbally and in writing</li><li>
Ability to manage time, meet deadlines and prioritise</li><li>
Motivational skills</li></ul><div> 
Knowledge &amp; Experience</div><ul><li>
General commercial and financial knowledge</li><li>
Experience in insurance industry</li><li>
Experience of US Executive Risk underwriting or broking</li><li>
Thorough knowledge of underwriting policy, philosophy and practice</li><li>
Advanced knowledge of underwriting processes and systems</li><li>
Client service experience</li></ul><div> 
Aptitude &amp; Disposition</div><ul><li>
Result focused, self-motivated, flexible and enthusiastic</li><li>
Professional approach to interact successfully with managers/colleagues/external suppliers</li><li>
Team worker as well as able to work on own initiative</li><li>
Customer focused, with a strong ethic of service and fairness to the customer</li></ul><div> 
Competencies</div><ul><li>
Achievement drive</li><li>
Analytical thinking</li><li>
Strategic thinking</li><li>
Service focus</li><li>
Team working</li><li>
Conceptual thinking</li><li>
Forward thinking</li></ul><div></div><div><h3 class="jobSectionHeader"> 
Essential Criteria</h3><ul><li>
Proven experience in underwriting US Executive Risk accounts, including risk assessment, pricing, and portfolio management within a regulated insurance environment.</li><li>
Strong analytical and financial skills, advanced knowledge of underwriting policy and practice, and proficiency in Microsoft Excel (pivot tables, VLOOKUP, complex formulas) with excellent communication skills for broker and client negotiations.</li></ul></div>
Who We Are:
Beazley is a specialist insurance company with over 30 years&rsquo; experience helping people, communities and businesses to manage risk all around the world. Our mission is to inspire our clients and people with the confidence and freedom to explore, create and build &ndash; to enable businesses to thrive. Our clients want to live and work freely and fully, knowing they are benefitting from the most advanced thinking in the insurance market. Our goal is to become the highest performing sustainable specialist insurer.<div>
Our products are wide ranging, from cyber &amp; tech insurance to marine, healthcare, financial institutions and contingency; covering risks such as the weather, film production or protection from deadly weapons.</div><div></div><div> 
Our Culture</div><div>
We have a wonderful mix of cultures, experiences, and backgrounds at Beazley with over 2,000 of us working around the world. Employee&rsquo;s diversity, experience and passion allow us to keep innovating and moving forward, delivering the best. We are proud of our family-feel culture at Beazley that empowers our staff to work from when and where they want, in an adult environment that is big on collaboration, diversity of thought and personal accountability. Our three core values inspire the way we work and how we treat our people and customers.</div><ul><li>
Be bold</li><li>
Strive for better</li><li>
Do the right thing</li></ul>
Upholding these values every day has enabled us to become an innovative and responsive organization in touch with the changing world around us &ndash; our ambitious inclusion &amp; diversity and sustainability targets are testament to this.
We are a flexible and innovative employer offering a friendly, collaborative, and inclusive working environment. We actively encourage and expect applications from all backgrounds. Our commitment to fostering a supportive and dynamic workplace ensures that every employee can thrive and contribute to our collective success.
Explore a variety of networks to assist with professional and/or personal development. Our Employee Networks include:<ul><li>
Beazley RACE - Including, understanding and celebrating People of Colour</li><li>
Beazley SHE - Successful, High potential, Empowered women in insurance</li><li>
Beazley Proud - Our global LGBTQ+ community</li><li>
Beazley Wellbeing - Supporting employees with their mental wellbeing</li><li>
Beazley Families - Supporting families and parents-to-be</li></ul>
We encourage internal career progression at Beazley, giving you all the tools you need to drive your own career here, such as:<ul><li>
Internal Pathways (helping you grow into an underwriting role)</li><li>
iLearn (our own learning &amp; development platform)</li><li>
LinkedIn Learning</li><li>
Mentorship program</li><li>
External qualification sponsorship</li><li>
Continuing education and tuition reimbursement</li><li>
Secondment assignments</li></ul><div>
The Rewards</div><ul><li>
The opportunity to connect and build long-lasting professional relationships while advancing your career with a growing, dynamic organization</li><li>
Attractive base compensation and discretionary performance related bonus</li><li>
Competitively priced medical, dental and vision insurance</li><li>
Company paid life, and short- and long-term disability insurance</li><li>
401(k) plan with 5% company match and immediate vesting</li><li>
22 days PTO (prorated for 1st calendar year of employment), 11 paid holidays per year, with the ability to flex the religious bank holidays to suit your religious beliefs</li><li>
Up to $700 reimbursement for home office setup</li><li>
Free in-office lunch, travel reimbursement for travel to office, and monthly lifestyle allowance</li><li>
Up to 26 weeks of fully paid parental leave</li><li>
Up to 2.5 days paid annually for volunteering at a charity of your choice</li><li>
Flexible working policy, trusting our employees to do what works best for them and their teams
</li></ul><div>Salary for this role will be tailored to the successful individual&rsquo;s location and experience. The expected compensation range for this position is $80,000 - 125,000 per year plus discretionary annual bonus.</div><div></div><div> 
Don&rsquo;t meet all the requirements? At Beazley we're committed to building a diverse, inclusive, and authentic workplace. If you&rsquo;re excited about this role but your experience doesn&rsquo;t perfectly align with every requirement and qualification in the job specification, we encourage you to apply anyway. You might just be the right candidate for this, or one of our other roles.</div></div><div></div>

Underwriter – Crime and Fidelity

GSTV

<div>
 
 GSTV is dedicated to building an inclusive team and culture that reflects the communities we serve every day. Being part of the GSTV team means that we are always encouraged and challenged to grow personally and professionally. More importantly, we are accountable for our actions towards one another as the foundation for a strong and accepting workplace.
 
 
 
 
 GSTV Values:
 
 
 
 <ul>
 <li>
 Growth Focused
 </li>
 <li>
 Social Accountability
 </li>
 <li>
 Tenacious Behavior
 </li>
 <li>
 Valued Actions
 
 
 </li>
 </ul>
 
 Benefits Day One! Medical, Dental, Vision, Paternal Leave, Life Insurance, Accident, Critical Illness, Hospital Indemnity, STD/LTD + Vol Plans., Paid Holidays, 20 PTO days + Sick time, Perks, HSA and FSA and Lifestyle Spending Account (1 st of mo after 30 days), 401K Match (90 days).
 
 
 
 
 GSTV offers both hybrid and remote work situations. Candidates located within commutable distance to our New York Office will be tagged to that office and are not currently considered 100% remote.
 
 
 
 EXECUTIVE ADMINISTRATIVE ASSISTANT
 
 
 
 Summary:
 
 
 
 GSTV is seeking a polished, proactive Executive Assistant and Office Manager to support the CEO, CFO, and Senior Leadership Team. This role combines high-trust executive support with day-to-day NYC office operations and partnership with HR to deliver a strong employee experience for new team members. The ideal candidate is an exceptional communicator, exercises strong judgment, protects confidentiality, and thrives in a fast-paced environment.
 
 
 The right person will use good judgment, tools like Microsoft 365 (and basic AI skills), and organized shared documents to help the CEO and CFO stay on schedule, keep tasks moving, follow up reliably, and make sure nothing important gets missed.
 
 
 
 Responsibilities:
 
 
 
 Responsibilities include, but are not limited to:
 
 
 Executive Support and Operating Cadence:
 
 
 <ul>
 <li>
 Support the CEO and CFO with proactive, high-trust assistance and strong follow-through.
 </li>
 <li>
 Manage calendars, travel, and key meeting rhythms, including Board and executive leadership cadences.
 </li>
 <li>
 Schedule strategically: protect focus time, bundle meetings when helpful, and handle scheduling outreach.
 </li>
 <li>
 Draft and polish executive communications and materials (emails, agendas, presentations, board/investor docs).
 </li>
 <li>
 Assist in tracking priorities and follow-ups across departments to keep work moving.
 </li>
 <li>
 Serve as liaison and gatekeeper with the Board and external stakeholders.
 </li>
 <li>
 Handle confidential information with discretion; use AI appropriately and review all outputs for accuracy and tone.
 </li>
 <li>
 Maintain strong file organization and version control so the latest materials are easy to find.
 </li>
 <li>
 Manage expense reports and supporting documentation.
 </li>
 <li>
 Improve and automate repeatable workflows to reduce last-minute fire drills.
 
 
 </li>
 </ul>
 Office Management and Culture:
 
 
 <ul>
 <li>
 Keep the NYC office stocked and organized; manage office vendors and supplies.
 </li>
 <li>
 Support daily office operations and facilities needs with the Workplace Experience Manager.
 </li>
 <li>
 Coordinate onboarding and offboarding logistics with HR (and IT as needed).
 </li>
 <li>
 Communicate with building management/security to keep the office running smoothly.
 </li>
 <li>
 Coordinate meetings and office logistics (rooms, lunches, mail, packages).
 </li>
 <li>
 Partner with HR to support office culture and a welcoming team environment.
 
 
 </li>
 </ul>
 Other duties as assigned.
 
 
 
 Qualifications:
 
 
 
 Required:
 
 
 <ul>
 <li>
 Proficient at scheduling, travel, and meeting cadence management
 </li>
 <li>
 Excellent written and verbal communication; strong drafting/editing for executive-ready emails, agendas, and materials
 </li>
 <li>
 High judgment and discretion with confidential information and senior stakeholders
 </li>
 <li>
 Highly organized with strong attention to detail and consistent follow-through across multiple priorities
 </li>
 <li>
 Proficient in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel, SharePoint/OneDrive)
 </li>
 <li>
 Strong document hygiene: shared files, version control, and trackers
 </li>
 <li>
 Comfortable using basic AI tools for drafting/summarizing with appropriate accuracy and confidentiality checks
 </li>
 <li>
 Experience with expense reports and supporting documentation
 </li>
 <li>
 Experience managing office logistics (vendors, supplies, meeting setup, facilities coordination)
 
 
 </li>
 </ul>
 Preferred:
 
 
 <ul>
 <li>
 Board support experience (materials, cadence, secure distribution)
 </li>
 <li>
 Experience partnering with HR on onboarding/offboarding and office culture
 
 
 </li>
 </ul>
 
 Education and/or Experience:
 
 
 
 Experience:
 
 
 <ul>
 <li>
 Minimum of 5+ years of prior senior executive level (CEO/CFO/SLT) support in a fast-paced environment.
 
 
 </li>
 </ul>
 Education:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in a related program or field is preferred.
 
 
 </li>
 </ul>
 Of course, this is just a sample of the kinds of work this role will require! You should assume that your role will encompass other tasks, too, and that your job duties and responsibilities may change from time to time at GSTV's discretion, or otherwise applicable with local law.
</div>

Executive Administrative Assistant

Elysee Management Co.

About the RoleElysee Management Co. is seeking a detail-oriented and professional Accounts Receivable Specialist to support our growing retail property portfolio. The ideal candidate brings a combination of bookkeeping and property management experience, and is comfortable liaising with tenants, on-site managers, and company executives in a fast-paced environment.This is an in-office position at our Washington Heights office (1387 Saint Nicholas Avenue, 2nd Floor, NY 10033). Candidates must be able to reliably commute to this location.Key Responsibilities<ul><li>Process rent bills and manage monthly billing cycles</li><li>Maintain tenant records, leases, rent rolls, and contact information using Appfolio property management software</li><li>Track critical lease-related dates including renewals, expirations, and option deadlines</li><li>Assist with legal matters and coordinate with counsel as directed</li><li>Prepare financial reports by collecting, analyzing, and summarizing account information and trends</li><li>Maintain and update property data across the portfolio</li><li>Preserve historical records through organized document filing</li><li>Support general office and administrative operations as needed</li></ul>Qualifications<ul><li>Prior bookkeeping experience required; property management background strongly preferred</li><li>Proficiency with Appfolio or comparable property management software preferred</li><li>Strong data entry skills with a high degree of accuracy and attention to detail</li><li>Solid accounting fundamentals and financial reporting ability</li><li>Ability to handle sensitive and confidential information with discretion</li><li>Clear, professional communication skills for tenant and executive-facing interaction</li><li>Organized and capable of managing multiple priorities simultaneously</li><li>Must be able to reliably commute to our Washington Heights office</li></ul>Job Type: Full-timePay: $55,000.00 - $65,000.00 per yearBenefits:<ul><li>Employee discount</li><li>Paid sick time</li><li>Paid time off</li></ul>Physical Setting:<ul><li>Office</li></ul>Experience:<ul><li>Accounting: 1 year (Preferred)</li><li>Microsoft Excel: 1 year (Preferred)</li><li>Property management: 1 year (Preferred)</li></ul>Work Location: In person

Accounts Receivable Clerk

NASDAQ

<div>We are seeking a strategic thinker to join the Corporate Strategy team and lead strategic insights for us. The position will work closely with the Strategy Leadership team in supporting the analyses and insights that help build conviction behind our long-term ambition. To that end, you will be responsible for developing and executing the strategic intelligence and insights roadmap as part of our annual strategic planning process.
Responsibilities:<ul><li>
Identify and analyze macro, industry, regulatory, and technology trends; translate insights into implications for Nasdaq&rsquo;s ecosystem and long-term strategy.</li><li>
Develop and maintain competitive intelligence on key players and ecosystem dynamics; assess competitive positioning, leverage points, platform advantages, and predictions.</li><li>
Quantify enterprise value creation opportunities including revenue and profit pools, TAM/SAM analyses, and market share capture.</li><li>
Evaluate portfolio attractiveness and performance across growth and efficiency dimensions, including ROIC considerations and capital allocation trade-offs.</li><li>
Build enterprise scenarios and strategic narratives by defining value drivers, key assumptions, and &ldquo;what we need to believe&rdquo; to achieve long-term ambition, while surfacing risks and opportunities.</li><li>
Directly present key insights to the Nasdaq Executive Leadership team, as appropriate.</li><li>
Leverage AI-enabled research methods to produce high-quality landscape assessments, market maps, and insight reports.</li><li>
Curate, summarize, and synthesize key external content (e.g., podcasts, long-form essays, analysts, conferences, think-tanks) into clear, decision-useful takeaways for leadership.</li><li>
Support the Strategy Leadership team on ad hoc analyses for corporate strategic priorities, executive debate and decision-making, and time-sensitive strategic questions.</li><li>
Lead a small team of talented strategy professionals, develop the annual intelligence roadmap, and deliver outstanding insights.</li></ul>
Qualifications:<ul><li>
10+ years in a strategic role across finance, strategy, consulting or banking.</li><li>
Analytical thinker with the ability to put complex ideas into clear frameworks.</li><li>
Demonstrable experience in structured problem solving and strategic financial modeling skills.</li><li>
Ability to synthesize complex data and information to develop insights that are well explained &ndash; strong oral and written communications skills necessary.</li><li>
An understanding of capital markets, financial services, and fintech is preferred.</li><li>
Must be proactive, resourceful, and demonstrate intellectual curiosity.</li><li>
Must have the ability to react positively in the face of uncertainty and be able to pivot quickly, if required.</li><li>
Exhibit the highest standards of integrity and be pleasant &amp; fun to work with.</li></ul>
Come as You Are
Nasdaq is an equal opportunity employer. We positively encourage applications from suitably qualified and eligible candidates regardless of age, color, disability, national origin, ancestry, race, religion, gender, sexual orientation, gender identity and/or expression, veteran status, genetic information, or any other status protected by applicable law.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.
What We Offer
We&rsquo;re proud to offer a competitive rewards package that is meaningful, recognizes the unique needs of our employees and their families and incentivizes employees for their contribution to Nasdaq&rsquo;s overall success.
The base pay range for this role is $172,000 - $335,000. In addition to base salary, Nasdaq provides a generous annual bonus/commission (short-term incentive), and equity (long-term incentive), comprehensive benefits, and opportunity for growth. Exact compensation may vary based on several job-related factors that are unique to each candidate, including but not limited to: skill set, experience, education/training, business needs and market demands.
Nasdaq&rsquo;s programs and rewards are intended to allow our employees to:<ul><li>
Secure Wealth: 401(k) program with 6% employer match, Employee Stock Purchase Program with 15% discount, Student loan repayment program up to $10k, Company paid life and disability plans, Generous paid time off</li><li>
Prioritize Health: Comprehensive medical, dental and vision coverage, Health spending account with employer contribution, Paid flex days to support mental wellbeing, Gym membership discounts</li><li>
Care for Family: Hybrid home/office schedule (for most positions), Paid parental leave, Fertility benefits, Paid bereavement leave</li><li>
Connect with Community: Company gift matching program, Employee resource groups, Paid volunteer days</li><li>
Grow Career: Education Assistance Program, Robust job skills training and Professional development opportunities</li></ul>
For more information, visit Nasdaq Benefits &amp; Rewards Career page.</div>

AVP, Strategic Insights

Family Office

<div>
 
 
 Job Title:
 
 Office Manager / Executive Assistant
 
 
 
 Reports to:
 
 Executive Assistant to the Principals
 
 
 
 Location:
 
 New York, NY
 
 
 
 
 Full-Time, On-Site, Monday to Friday
 
 
 
 
 
 The
 
 Office Manager/Executive Assistant
 
 (
 
 OM/EA
 
 ) is a dual-focused role which includes:
 
 
 
 
 <ol>
 <li>
 Responsibility for the daily operations of a Family Office in New York, including scheduling, IT, troubleshooting, research, document management, inventories, oversight of the office spaces, management of office equipment and all employee devices, special event coordination, as well as other administrative support, ensuring that we always have a professional, welcoming, clean, and safe space that runs smoothly and integrates environmentally sensitive practices.
 </li>
 <li>
 Executive Assistant support for the principals&rsquo; primary EA, as well as for the chief administrative officer (CAO), managing director of operations and properties (MD, O&amp;P), and collaboration with other administrative and property staff.
 </li>
 </ol>
 
 
 
 
 As a key member of the administrative support team, the OM/EA is a digital native, driven by a strong desire to execute all responsibilities with the highest level of excellence, service and consistency. Reporting to the principals&rsquo; EA, the OM/EA also closely partners with property and finance staff to carry out responsibilities in a coordinated and seamless way.
 
 
 
 
 
 
 Responsibilities include but are not limited to:
 
 
 
 
 
 
 
 Office Management &amp; IT
 
 
 <ul>
 <li>
 Purchase and maintain environmentally sound office inventory and kitchen/pantry items
 </li>
 <li>
 Admin role for building staff/visitor management and security systems
 </li>
 <li>
 Maintain office spaces and various paper and electronic files/documents
 </li>
 <li>
 Ensure office equipment is working and maintained (printers/copiers/scanners/shredders/etc.)
 </li>
 <li>
 Oversee email, calendar, contacts and related cloud account management
 </li>
 <li>
 Ensure staff have fully functioning computers, desktop and mobile phones, and printers and troubleshoot with vendors and service providers as needed
 </li>
 <li>
 A/V oversight for conference rooms, including projectors, TVs/monitors, maintenance and servicing
 </li>
 <li>
 Review invoices, report allocations, and submit invoices to bill.com
 </li>
 <li>
 Manage organization of supply closets/rooms and executive bathroom supplies
 </li>
 <li>
 Monitor office plants and liaise with plant care vendor to support overall health and appearance of plants
 </li>
 <li>
 Maintain collaborative relationships with building manager and vendors, including office cleaners to ensure all areas are well maintained
 </li>
 <li>
 Distribute office keys and IDs to staff
 </li>
 <li>
 Prepare, update and distribute Fire Safety Plan; coordinate with building's Fire Safety Director and its Fire Safety vendor to ensure we remain in compliance with FDNY regulations
 </li>
 <li>
 Support the planning, organization and coordination of events happening in the office space, as well as occasional events at other locations
 </li>
 <li>
 Liaise with hosts, building management, and outside vendors on all event-related logistics
 </li>
 <li>
 Provide onsite support and troubleshooting during events
 </li>
 </ul>
 
 
 
 
 
 Executive Assistance
 
 
 <ul>
 <li>
 As-directed support for the principals&rsquo; primary EA
 </li>
 <li>
 Screen incoming calls, correspondence and other requests, gather detailed information and determine appropriate course of action, referral, or response; prepare business correspondence and follow up as needed
 </li>
 <li>
 Calendar management including scheduling, adding and updating information
 </li>
 <li>
 Prepare travel arrangements as requested; includes arranging car service, booking and monitoring domestic and international flights, preparing itineraries, securing travel visas, etc.
 </li>
 <li>
 Thoroughly prepare CAO for all appointments and social engagements with accurate and high-quality supporting documentation including travel and venue information, attendees with bios/photos, agendas, guest lists, event hosts and/or honoree information, other notes and relevant documents
 </li>
 <li>
 Proactively keep the CAO &amp; MD well informed of upcoming commitments and responsibilities
 </li>
 <li>
 Responsible for CAO &amp; MD&rsquo;s daily schedules. Confirm all appointments and arrangements and keep the CAO &amp; MD updated on all schedule changes in a timely way
 </li>
 <li>
 Research a variety of issues on behalf of the CAO &amp; MD
 </li>
 <li>
 Closely work on administrative issues that intersect with foundation, political and financial advisors, multiple boards, and committees
 </li>
 <li>
 Prepare weekly activity reports on short term and long-term projects
 </li>
 <li>
 Submit all invoices for payment and expense reports for reimbursements
 </li>
 <li>
 Liaise with Principals&rsquo; family members to coordinate plans and other necessary details
 </li>
 <li>
 Support Principals&rsquo; family members with ad hoc requests
 </li>
 <li>
 Handle errands for CAO and Principals and/or their family members, as requested
 </li>
 </ul>
 
 
 
 
 
 
 Job Qualifications:
 
 
 
 <ul>
 <li>
 Minimum of 8 years providing administrative support to a senior-level executive
 </li>
 <li>
 Highly organized, meticulous, detail oriented, resourceful and self-directed
 </li>
 <li>
 Ability to multitask and handle multiple projects with focus, accuracy, and efficiency
 </li>
 <li>
 Proactive attitude and approaches problems with a sense of possibility
 </li>
 <li>
 Always displays professional demeanor
 </li>
 <li>
 Proactive and able to anticipate needs before they arise
 </li>
 <li>
 Exceptional follow up skills to ensure &lsquo;the i&rsquo;s are dotted, and t&rsquo;s are crossed&rsquo;
 </li>
 <li>
 High value placed on customer service and flexibility
 </li>
 <li>
 Highly collaborative team player who enjoys working with a small, closely knit group to achieve outcomes
 </li>
 <li>
 High level of respect, integrity, reliability, and honesty. Mindful of confidentiality and discretion at all times
 </li>
 <li>
 Exceptional and concise communication skills, both written (email, correspondence, editing, and proofreading) and verbal (telephone and in-person)
 </li>
 <li>
 Ability to decipher between routine administrative decisions that need to be made on behalf of the Principals, and when to confer with colleagues on more complex decisions that fall outside of normal operating procedures
 </li>
 <li>
 Ability to remain calm in the face of unexpected challenges
 </li>
 <li>
 Creative, persistent, and thorough research techniques
 </li>
 <li>
 Strong operating knowledge of current technology
 </li>
 <li>
 Savvy with Mac, Microsoft 365, OneDrive, Monday.com, Box.com, Google Docs, iCloud, Dropbox, and other modern platforms and tech tools
 </li>
 <li>
 New York Notary Public, current or willing to obtain license
 </li>
 <li>
 Flexibility to be accessible 24/7 (primarily as backup to the principal EA); commits to prioritizing the needs of the Principals and their family.
 </li>
 <li>
 Physical requirements include ability to push, pull or lift up to 50 pounds
 </li>
 <li>
 Fluent in English
 </li>
 <li>
 Legally eligible to work in the United States at time of hire
 </li>
 <li>
 All company owned and managed properties are smoke free
 </li>
 </ul>
 
 
</div>

Executive Assistant Office Manager

Morgan Stanley

<div>Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management, and wealth management services. The Firm's employees serve clients worldwide including corporations, governments, and individuals from more than 1,200 offices in 43 countries. As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence, and strong team ethic. Morgan Stanley can provide a superior foundation for building a professional career - a place for people to learn, achieve, and grow. A philosophy that balances personal lifestyles, perspectives, and needs is an important part of our culture.
The Analytics &amp; Data (A&amp;D) Organization is a key growth area within Morgan Stanley&rsquo;s Wealth Management Division playing a critical role in the execution of the wider Wealth Management strategy. A&amp;D supports Wealth Management&rsquo;s business objective of delivering first class investment advice and driving tactical decision making at scale by utilizing data and analytical tools to drive innovation in an increasingly competitive landscape. Our expertise puts Morgan Stanley at the forefront of the financial services industry.
The Administrative Assistant will provide efficient and effective executive support to a Managing Director in the Wealth Management Analytics &amp; Data team, in areas such as calendar management, expense management, and travel arrangements. The role requires an Administrative Assistant that possesses structure, attention to detail, quality focus, enthusiasm and flexibility in a high-paced work environment. In this role you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal contacts across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. The Administrative Assistant would be a team player and would participate in daily calls to review all upcoming meetings, events etc.
Responsibilities:
<ul><li>Manage calendars and coordinate logistics for internal, external events and team meetings team, including attendees, materials and communications
</li><li>Monitor email, mail services, general copying, filing and scanning
</li><li>Schedule travel and process expense reports
</li><li>Assist with various meeting preparation
</li><li>Actively engage in available training and education programs to maintain current status on policies, procedures and risk awareness
</li><li>Facilitate and/or conduct ad hoc projects, trainings, and events for the team as necessary
</li><li>Administer other duties as delegated by the team
</li><li>3+ years of experience working as an executive assistant in a corporate environment
</li><li>Detail orientated with superior organizational skills
</li><li>Advanced Microsoft Office skills (Word, Excel, Outlook and PowerPoint)
</li><li>Effective communication and interpersonal skills (both written and verbal)
</li><li>Strong time management skills
</li><li>Team player with the ability to collaborate with others
</li><li>Ability to work in a fast-paced, evolving environment
</li><li>Adaptable and ability to multitask
</li></ul>WHAT YOU CAN EXPECT FROM MORGAN STANLEY:
At Morgan Stanley, we raise, manage and allocate capital for our clients &ndash; helping them reach their goals. We do it in a way that&rsquo;s differentiated &ndash; and we&rsquo;ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren&rsquo;t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you&rsquo;ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There&rsquo;s also ample opportunity to move about the business for those who show passion and grit in their work.
To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.
Salary range for the position: $58,000 and $115,000 per year. The successful candidate may be eligible for an annual discretionary incentive compensation award. The successful candidate may be eligible to participate in the relevant business unit&rsquo;s incentive compensation plan, which also may include a discretionary bonus component. Morgan Stanley offers a full spectrum of benefits, including Medical, Prescription Drug, Dental, Vision, Health Savings Account, Dependent Day Care Savings Account, Life Insurance, Disability and Other Insurance Plans, Paid Time Off (including Sick Leave consistent with state and local law, Parental Leave and X Vacation Days annually), 10 Paid Holidays, 401(k), and Short/Long Term Disability, in addition to other special perks reserved for our employees. Please visit mybenefits.morganstanley.com to learn more about our benefit offerings.
Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents.
Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences.
For more information, please visit : https://www.morganstanley.com/people-opportunities/eeo .</div>

Executive Assistant, Wealth Management Strategy & Analytics

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