executive assistant

administrative assistant

office administrator

office assistant

accounting assistant

legal administrative assistant

Clark Hill PLC

<div><div><div><p>Clark Hill PLC seeks an experienced full-time Legal Administrative Assistant in its <b>Houston</b> Office. A minimum of 5<b> </b>years of <b>litigation </b>experience and the ability to work in a team environment is required. Experience in a high-volume, fast-paced legal practice is preferred. This position reports to the Office Manager, as well as to assigned attorneys, and is responsible for, among other activities, (i) providing the requisite legal secretarial and administrative support/clerical needs of assigned attorneys; (ii) preparing letters, memos, and other documentation, as required; (iii) entering client information into the system to run conflict checks for new clients, as well as preparation of supporting documentation such as engagement letters; (iv) preparing and filing pleadings with the appropriate court system and docketing dates into a central docketing system, as needed; (v) making travel arrangements and preparing expense reimbursement documentation; (vi) answering the phones of assigned attorneys; and (vii) entering attorney time. <b>. </b>While this position assists attorneys in the <b>litigation</b> area, the successful candidate must be willing and able to help attorneys, legal assistants, and others in other areas.</p>
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<div><p>The successful candidate will have excellent computer skills utilizing all aspects of Office 365 and will have excellent attention to detail with superb proofreading skills. Candidates must be able to prioritize and manage a high-volume and diverse workload and thus must be able to handle multiple tasks at one time with exceptional organizational skills. A team player, the LAA must be able to absorb information quickly and adapt to change. Sound judgment and business acumen when interacting with clients, potential clients, guests, coworkers, and other is a must. Certified Legal Secretary designation is a plus.</p>
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<div><p>The salary range at the time of posting is <b>$65,000.00</b> annually, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short-term disability, long-term disability, dental insurance, vision care, life insurance, 401K, paid time off, parking/public transportation allowance, and an employee assistance program.</p>
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<div><p>Clark Hill is an AmLaw 200 law firm with 29 offices across the United States, Ireland, and Mexico. With 700+ attorneys, our value proposition is simple. We offer our clients an exceptional team, dedicated to the delivery of outstanding service. We recruit and develop talented individuals and empower them to contribute to our rich diversity of legal and industry experience. We work in agile, collaborative teams, partnering with our clients to help them reach and exceed their business goals.</p>
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 <div><p>Clark Hill is committed to an aggressive growth strategy through the hiring of team members who fit our culture, embrace the goals of our strategic plan, and bring the skills and experience to our firm that are critical to serving the needs of our clients. Successful Clark Hill employees have a track record of solid academic credentials, along with strong interpersonal and communication skills. Clark Hill is a collaborative environment which provides for both a professional and personally rewarding career.</p></div></div></div><p></p>

Legal Administrative Assistant

SKYE Lit Media

<p><b>Job Title:</b> Contract Legal Assistant</p><p><b>Location:</b> Remote (with occasional in-office availability if needed)</p><p><b>Job Type:</b> Contract / Independent Contractor</p><p><b>About Us</b></p><p>We are a growing bankruptcy law firm dedicated to providing compassionate and effective legal support to individuals facing financial challenges.</p><p>We are seeking a <b>detail-oriented and highly organized Legal Assistant</b> to support our growing bankruptcy practice. This role is critical to ensuring smooth client intake, document management, and case progression from onboarding through filing.</p><p>The ideal candidate is proactive, tech-savvy, and thrives in a fast-paced environment while maintaining a high level of professionalism and client care.</p><p><b>Responsibilities</b></p><ul><li>Manage <b>client intake and onboarding process</b></li><li>Communicate with clients via phone, email, and client portal</li><li>Assist in gathering and organizing required bankruptcy documents (pay stubs, tax returns, bank statements, etc.)</li><li>Maintain and update client files in case management software (e.g., MyCase)</li><li>Draft basic correspondence and follow-up communications</li><li>Monitor deadlines and ensure timely submission of documents</li><li>Coordinate with attorney and team members on case status</li><li>Assist with preparation of bankruptcy filings and supporting documentation</li><li>Provide exceptional client service with empathy and professionalism</li></ul><p><b>Qualifications</b></p><ul><li>Prior experience as a <b>legal assistant or administrative assistant</b> (bankruptcy experience preferred but not required)</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication skills</li><li>Ability to handle sensitive information with confidentiality</li><li>Tech-savvy and comfortable with virtual systems and client portals</li><li>Ability to work independently and meet deadlines</li><li>High attention to detail</li><li>Preferably bilingual in English &amp; Spanish, but not required.</li></ul><p><b>Contract Details</b></p><ul><li><b>Status:</b> Independent Contractor (1099)</li><li><b>Hours:</b> Flexible, project-based workload (20&ndash;30 hours per week to start, with potential to increase).</li><li><b>Compensation:</b> Competitive hourly or per-case rate, commensurate with experience.</li><li><b>Remote:</b> Yes (occasional availability for phone/video conferences required).</li></ul><p>Job Type: Contract</p><p>Pay: $14.00 - $18.00 per hour</p><p>Work Location: Remote</p>

Contract Legal Assistant

Jackson Lewis

<div><div>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.</div><div></div><div>
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.</div><div></div><div>
The legal secretary supports multiple labor and employment litigation attorneys (4+) by providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents; e-file pleadings; conducting legal research; calendar maintenance; and various office and client filing. As an integral part of the team, this team member also is involved with office wide administrative functions.</div><div>
The successful candidate is a very organized, detail-oriented team player possessing at least 5 years recent litigation secretary experience (including electronic filing).</div><div><b>
Essential Functions</b></div><ul><li>
Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.</li><li>
Provide support for four+ attorneys in employment law matters and backup support as needed.</li><li>
Act as liaison between internal departments and outside agencies.</li><li>
Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed.</li><li>
Handle a wide variety of complex and confidential time-sensitive material.</li><li>
Work with teams to complete conflict checks and open new client engagements as requested.</li><li>
Communicate with clients on a regular basis.</li><li>
Assist with billing review, inquiries and collections.</li><li>
Maintain calendars, CLE, reports and time records.</li><li>
Book and organize travel arrangements as needed; assist with expense reimbursement.</li><li>
Maintain docketing for litigation attorneys.</li><li>
Transcribe electronic dictation, and schedule depositions.</li><li>
Various office and client filing.</li><li>
Proofreading documents.</li><li>
Other office administrative functions as needed.</li></ul><div><b>
Qualifications/Skills</b><b> Required</b></div><ul><li>
At least 5 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus.</li><li>
Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.</li><li>
Must have a solid understanding of technical legal terminology as well as court filings.</li><li>
Experienced with trial preparation and briefs.</li><li>
Punctual with excellent attendance.</li><li>
Strong verbal and written communication skills, as well as excellent proofreading skills.</li><li>
Ability to timely respond to deadlines, balance workload and take initiative.</li><li>
Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management, etc. is a plus.</li><li>
Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level.</li></ul><div><b>
Educational Requirements</b></div><ul><li>
High School diploma or equivalent required.</li><li>
4-year college degree preferred.</li></ul><div></div><div>
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.</div></div>

Legal Secretary

Reich & Binstock

<p><b>&lt;Job Overview&gt;</b><br/>We are seeking a highly organized and detail-oriented Legal Secretary to join our dynamic legal team. In this vital role, you will provide comprehensive administrative and clerical support an attorney in personal injury and mass tort cases. Your proactive approach, exceptional organizational skills, and deep understanding of legal procedures will contribute significantly to our firm&rsquo;s success.</p><p><b>&lt;Responsibilities&gt;</b></p><ul><li>Provide direct administrative and litigation support to Mr. Binstock</li><li>Draft, revise, and format legal correspondence and documents</li><li>Manage attorney calendar, including hearings, deadlines, and meetings</li><li>Coordinate court filings (state and federal) and ensure compliance with deadlines</li><li>Organize and maintain case files (electronic and physical)</li><li>Communicate with clients, courts, and opposing counsel professionally and efficiently</li><li>Assist with trial preparation, including exhibits, binders, and logistics</li><li>Track deadlines and ensure timely completion of tasks across multiple cases</li></ul><p><b>&lt;Skills&gt;</b></p><ul><li>Strong understanding of personal injury and mass tort law</li><li>Proven experience with legal administrative tasks including document review, drafting contracts, proofreading materials, transcription services, and file management</li><li>Proficiency in document management systems document review platforms to streamline case workflows</li><li>Experience with case management systems (experience with NuLaw/Salesforce is a plus)</li><li>Excellent organizational skills</li><li>Superior written communication skills for drafting clear legal documents and correspondence</li><li>Effective phone etiquette coupled with professional interpersonal skills for client interaction and internal communication</li><li>Ability to perform detailed research using Westlaw or LexisNexis to support case development</li><li>Experience in clerical functions such as filing, data entry within a law office setting</li></ul><p>Join us in a role where your expertise will directly impact the efficiency of our legal team. We value proactive professionals who thrive on organization and accuracy. This position is designed for individuals eager to grow their paralegal experience while supporting a wide range of legal disciplines within a collaborative environment.</p><p>Pay: From $24.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Disability insurance</li><li>Free parking</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Roberts Markel Weinberg Butler Hailey PC

<div>Description:
<p><b>
Job Summary</b></p><p>
We are seeking a detail-oriented and highly organized<b> </b>Legal Assistant to join our Litigation team in our Galleria office. The ideal candidate will possess strong time management skills, exceptional attention to detail, and a thorough understanding of legal processes. This role requires proactive support for attorneys in managing case files, coordinating schedules, and ensuring the smooth handling of legal documentation and court filings.</p><p><b>
Key Responsibilities</b></p><ul><li>
Calendaring and Scheduling</li><li>
Manage case calendars, schedule hearings, and track critical deadlines.</li><li>
Coordinate meetings, depositions, and court appearances.</li></ul><p><b>
Document Preparation and Filing</b></p><ul><li>
Draft and prepare legal documents, including initial disclosures and bankruptcy proof of claims.</li><li>
Assist with discovery, document production, and preparation of hearing notebooks for motions for summary judgment (MSJs).</li><li>
Organize trial materials, including exhibits and trial notebooks.</li><li>
File pleadings accurately and efficiently in state and federal courts, ensuring all deadlines are met.</li></ul><p><b>
Case Management</b></p><ul><li>
Maintain and organize case files, ensuring all documents are current and easily accessible.</li><li>
Monitor and manage case-related deadlines.</li></ul><p><b>
Trial Preparation</b></p><ul><li>
Assist attorneys in preparing for trials, hearings, and depositions.</li><li>
Organize exhibits, witness lists, and trial binders.</li><li>
Coordinate logistics to ensure all materials are available.</li></ul><p><b>
Administrative Support</b></p><ul><li>
Handle general administrative duties, including answering phones, managing correspondence, and scheduling meetings.</li><li>
Open, scan, and distribute mail to the appropriate team members.</li><li>
Assist in processing expense reports and other administrative tasks.</li></ul><p><b>
Notary Services</b></p><ul><li>
Act as a notary to notarize documents as needed (or obtain certification upon hire).</li></ul><p><b>
Communication and Coordination</b></p><ul><li>
Serve as a liaison between attorneys, clients, courts, and opposing counsel.</li><li>
Ensure clear and timely communication regarding case updates, schedules, and deadlines.</li></ul>
Requirements:
<p><b>
Qualifications and Skills</b></p><ul><li>
Proven experience as a Legal Assistant or in a similar role.</li><li>
Comprehensive knowledge of court filing systems and legal documentation requirements.</li><li>
Working knowledge of the Texas Rules of Civil Procedure , preferred.</li><li>
Proficiency in calendaring software and legal case management tools.</li><li>
Strong organizational and multitasking abilities.</li><li>
Detail-oriented with a commitment to accuracy.</li><li>
Excellent communication and interpersonal skills.</li></ul><p><b>
Benefits:</b> Some of our most popular additional benefits at our Firm include: flexible working environment, remote working, paid lunches, paid parking, and a wellness program which includes Corporate sponsored Lifetime Fitness memberships or gym reimbursements.</p><p><b>
Compensation</b> is based on experience. Bonus eligible. Firm benefits include 401(k) with matching, medical, dental, vision, supplemental policies, long term care, identity theft and legal services, life insurance, and pet insurance. The firm offers parental leave.</p><p>
Roberts Markel Weinberg Butler Hailey PC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.</p><p>
RMWBH has been recognized as one of Houston&rsquo;s Best Places to Work&trade; and Houston&rsquo;s Best and Brightest Companies to Work For&trade;.</p></div>

Legal Assistant - Litigation Section

Hunton Andrews Kurth LLP

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  Description
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 Hunton Andrews Kurth LLP, an international law firm, is actively recruiting a Professional Assistant for the Litigation team in our Houston office. This position performs specialized and secretarial/administrative duties for the practice area, clients and the firm; ensures client services and satisfaction are attained in all areas. Provides staff leadership in supporting firm, office and team initiatives and in support of management directives.
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   Provides general administrative support including, but not limited to, managing attorney&rsquo;s Inbox, updating calendars and contacts, utilizing Foundation where appropriate, reviewing and routing internal and external mail and managing client matter files and folders; monitors and determines action items and appropriate distribution for incoming electronic files received from outside sources (e.g., faxes, client documents, and court filings).
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   Complies with the firm&rsquo;s Client File Maintenance policy for managing the client file for both electronic and hardcopy files. Ensures a central file is maintained for each client matter and (a) all hardcopy files are barcoded and labeled appropriately at the inception of and throughout the life of each client matter and (b) all electronic files are stored in iManage in the appropriate client matter folders. Ensures timely closing of files. Maintains and monitors workrooms to ensure files are in compliance with our Records policy.
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   Coordinates with assigned attorneys to ensure client/matter electronic materials (emails, documents, etc.) are stored in iManage and not to Outlook folders, drives, etc. Communicates directly with assigned attorneys to determine if assistance is needed to file electronic material appropriately. As needed, provides appropriate level of administrative support to assigned attorneys to manage electronic files (e.g. managing attorney&rsquo;s Inbox, moving emails from Outlook folders to iManage, separating attachments and filing in appropriate files). Works with attorneys and team members to utilize technology to promote less paper in the workplace.
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   Creates, proofreads and edits letters and complex legal documents from various electronic versions, handwritten drafts, rough notes or tape dictation; drafts transmittal letters and standard memoranda; reviews and proofreads all outgoing materials; performs document cleanup for all external documents, applying document styles as needed, in accordance with firm standards.
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   Arranges conference calls with clients and other outside parties; has working knowledge of fax, photocopy, videoconferencing and scanning equipment; keeps coverage group abreast of attorneys&rsquo; and assistants&rsquo; schedules (i.e., daily calendar or otherwise); may provide telephone coverage for team and work group; responds to client inquiries.
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   Arranges appointments, coordinates meetings, reserves conference rooms, arranges for teleconferencing and equipment set-up and coordinates menu needs through caterers; coordinates travel arrangements; prepares and submits timely manual and electronic expense reimbursement and other payment requests; understands and follows firm policies and procedures, coding and approval requirements related to firm and client charges; anticipates needs and proactively seeks to avoid rush and emergency payment requests.
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   Maintains a leadership role in both team and firm related projects and activities; assists with lawyer committee work, community service projects and other public relations activities.
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   Performs special projects as assigned.
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  Qualifications
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   Education: High school diploma or equivalent required. College degree preferred.
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   Experience: Minimum three years&rsquo; overall legal secretarial experience (or work equivalent) required. Prior law firm and litigation experience preferred. Has an in-depth and comprehensive knowledge of firm and team-specific software used in the execution of professional assistant responsibilities including, but not limited to, word processing, document management, file management, spreadsheets, calendaring, and time management. Proficiency in Microsoft Office and PDF required. Proficiency in iManage and other firm software applications preferred. Fundamental accounting aptitude, proficiency with accounting software and experience in interpreting and analyzing client accounting reports preferred.
  </li>
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   Accurate typing, strong word processing skills, familiarity with legal terminology and procedures, ability to generate a large volume of work and pay strict attention to detail. Excellent communication skills. Spelling, punctuation and use of grammar must be of high quality. Must exercise initiative in problem solving and be capable of making sound decisions in the absence of clear instructions and be multiple task oriented. Ability to work under pressure and maintain flexibility regarding work assignments. Ability to work well under pressure, patience, diplomacy, high stress tolerance, excellent interpersonal communication skills, ability to prioritize workload and adapt to changing conditions. Visual acuity needed for transcription, extensive reading and moderate or advanced keyboard usage. Ability to sit or stand for extended periods of time. Ability to receive and convey detailed information through both written and oral communications. Ability to lift, carry, reach, stoop or bend, at times repetitively, for tasks involving filing or movement of files/supplies weighing up to 5-10 pounds. Essential competency processes include language ability, reasoning and memory. This role requires in-office attendance in accordance with the policies set by your local office, team, and/or Firm. Ability to maintain flexibility regarding work assignments to work overtime on short notice required. Ability to work in a cooperative manner as a member of a team. To perform this job successfully, the incumbent must possess the abilities or aptitudes to proficiently perform each of the responsibilities and accountabilities described above, with or without reasonable accommodation.
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 EEO/drug-free workplace/E-Verify participant/Veteran/Disability.
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 Please view the Equal Employment Opportunity Poster here.
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  The information offered on this site does not constitute an express or implied contract, and may be modified or revoked without notice at the discretion of Hunton Andrews Kurth LLP.
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Professional Assistant

Orange Law

<p><b>&lt;Job Summary&gt;</b><br/>Join our dynamic legal team as a Civil Litigation Paralegal, where you will play a vital role in supporting complex litigation cases across personal injury litigation. You will be responsible for managing case files, conducting legal research, drafting documents, and coordinating with attorneys to ensure smooth case progression. This energetic position offers the opportunity to develop your legal expertise while contributing to impactful litigation efforts. We are committed to fostering a collaborative environment that values initiative, organization, and attention to detail.</p><ul><li>Assist attorneys with case management by organizing and maintaining legal files using document management systems such as FILEVINE</li><li>Conduct comprehensive legal research utilizing Westlaw, LexisNexis, and other legal research tools to support case strategies across areas including environmental law, tribal law &amp; regulations, workers' compensation law, and personal injury law.</li><li>Draft, proofread, and review legal documents such as pleadings, discovery requests and responses, contracts, and correspondence with precision and clarity.</li><li>Review and analyze documents for relevance and accuracy during document review processes; prepare summaries for attorney review.</li><li>Coordinate deposition scheduling, client interviews, court filings, and trial preparations while ensuring adherence to deadlines.</li><li>Support project management tasks by tracking case progress, maintaining calendars for court deadlines, and managing data entry within case management software.</li><li>Provide executive administrative support including phone etiquette, organizing meetings, and managing correspondence related to litigation matters.</li><li>Conduct interviews with clients or witnesses as needed to gather pertinent information for ongoing cases.</li><li>Maintain confidentiality of sensitive information while ensuring compliance with legal standards and regulations across various practice areas such as securities law or patent law.</li></ul><p><b>&lt;Skills&gt;</b></p><ul><li>Proven experience as a paralegal in litigation settings with familiarity in civil law procedures.</li><li>Strong knowledge of legal research platforms including Westlaw, LexisNexis, and PCLaw; experience with iManage document management system is preferred.</li><li>Excellent organizational skills with the ability to manage multiple cases simultaneously while meeting deadlines.</li><li>Exceptional writing skills for drafting pleadings, memos, and correspondence; keen proofreading abilities are essential.</li><li>Proficiency in legal administrative tasks such as data entry, filing systems, document review, and transcription.</li><li>Familiarity with a broad range of practice areas personal injury law, immigration law</li><li>Project management skills to coordinate case activities efficiently from inception through trial or settlement.</li><li>Strong interpersonal skills for interviewing clients or witnesses effectively while demonstrating professionalism through excellent phone etiquette.</li><li>Ability to utilize various legal case management tools and document management systems confidently. Join us in a role that energizes your legal career! We value proactive professionals who thrive in fast-paced environments and are eager to support impactful litigation efforts across multiple practice areas. Your expertise will help us deliver exceptional service while advancing your professional growth within a collaborative team dedicated to excellence in the legal field.</li></ul><p>Pay: $15.00 - $16.00 per hour</p><p>Benefits:</p><ul><li>Free parking</li><li>Opportunities for advancement</li><li>Travel reimbursement</li></ul><p>Work Location: In person</p>

Civil Litigation Paralegal

Explore 309+ Legal administrative assistant in Houston this April. Find roles across top companies and apply now to boost your career.

309 legal administrative assistant jobs In Houston

Legal Administrative Assistant

Contract Legal Assistant

Legal Secretary

Legal Secretary

Legal Assistant - Litigation Section

Professional Assistant

Civil Litigation Paralegal