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Ali & Sons Holding LLC

<div>
 
 
 We&rsquo;re Hiring: Personal Assistant
 
 
 
 
 Location: Abu Dhabi, UAE
 
 
 
 
 
 
 Ali &amp; Sons
 
 is seeking a highly organized, proactive, and professional
 
 Personal Assistant
 
 to provide high-level administrative and secretarial support to the Capital Management team, ensuring efficient coordination of meetings, documentation, communication, and internal processes related to investment activities, fund commitments, and portfolio monitoring.
 
 
 
 
 The ideal candidate will possess excellent organizational skills, strong attention to detail, and the ability to handle confidential information with discretion while supporting a fast-paced investment environment.
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide executive administrative support to the Capital Management/Investment team.
 </li>
 <li>
 Manage calendars, meeting schedules, conference calls, and travel arrangements for the investment team.
 </li>
 <li>
 Coordinate meetings with investment managers, advisors, banks, and internal stakeholders.
 </li>
 <li>
 Maintain organized records of investment documentation including NDAs, fund agreements, capital call notices, and investor reports.
 </li>
 <li>
 Assist in maintaining internal databases and documentation related to the investment portfolio.
 </li>
 <li>
 Coordinate internal approvals and circulation of investment documents to relevant departments.
 </li>
 <li>
 Maintain filing systems and document management for investment-related files.
 </li>
 <li>
 Coordinate logistics for investment team events, conferences, and external meetings.
 </li>
 <li>
 Liaise with Finance and Legal teams to facilitate documentation and operational requirements related to investments.
 </li>
 <li>
 Ensure confidentiality and proper handling of sensitive financial and corporate information.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 3&ndash;5 years of experience as an Executive Assistant, Team Assistant, Personal Assistant, or Administrative Coordinator.
 </li>
 <li>
 Language Skills: Fluent in English (spoken and written); Arabic is preferred but not mandatory.
 </li>
 <li>
 Background in Investment/Finance is a plus.
 </li>
 <li>
 Technical Skills:
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
 </li>
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 Experience with document management systems is preferred.
 </li>
 <li>
 Familiarity with calendar management and virtual meeting platforms such as Microsoft Teams, Zoom, and Outlook.
 </li>
 <li>
 Strong organizational, multitasking, and time management skills.
 </li>
 <li>
 Excellent communication and interpersonal abilities.
 </li>
 <li>
 High level of professionalism, discretion, and attention to detail.
 </li>
 </ul>
 
 
 
 
 
 Why Join Us?
 
 
 <ul>
 <li>
 Be part of a leading and diversified business group in the UAE.
 </li>
 <li>
 Work closely with senior leadership and investment professionals.
 </li>
 <li>
 Gain exposure to investment management, portfolio monitoring, and strategic business initiatives.
 </li>
 <li>
 Thrive in a professional, collaborative, and growth-oriented environment.
 </li>
 </ul>
</div>

Personal Assistant

AM Industries LLC

An Arabic male Document Controller ensures the systematic organization, secure storage, and timely distribution of business and project documents. Performing required paperwork within the department, writing drafts and letters, classifying files, communicating with internal departments and external clients, and fulfilling the duties of an administrative assistant to the department head.Core Responsibilities<ul><li>Document Tracking &amp; Filing: Create, manage, and maintain both physical and electronic filing systems.</li><li>Version Control: Ensure that the most recent revisions of documents, blueprints, and manuals are always available to the right teams.</li><li>Quality Assurance &amp; Compliance: Review files for accuracy and ensure all documentation complies with company policies, regulations, and legal retention standards.</li><li>Head off department assistant: Performing required paperwork within the department, writing drafts and letters, classifying files, communicating with internal departments and external clients, and fulfilling the duties of an administrative assistant to the department head.</li></ul>Key Skills &amp; Requirements<ul><li>Software Proficiency: Strong working knowledge of document tracking and Microsoft Office Suite. [1, 2]</li><li>Organizational Skills: Exceptional ability to track large volumes of files and maintain high attention to detail. [1, 2]</li><li>Communication: Excellent interpersonal skills to coordinate between internal departments, external contractors, and clients. [1, 2]</li><li>Experience: High School Diploma or equivalent, along side 2&ndash;5 years of administrative or document management experience in document.</li><li>Arabic / English speaking.</li><li>Arabic male.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>MANDATORY QUESTION:</li></ul>Are you Arabic male ?<ul><li>MANDATORY QUESTION:</li></ul>What is your nationality?<ul><li>MANDATORY QUESTION:</li></ul>how many years of document control do you have ?Work Location: In person

Document Controller - Arabic Male

State Street

<div>Who we are looking for
State Street has an established presence in the Middle East, and the Business Risk Management function is focused on mitigating risk from within the first line of defense. The function partners with executive management in the assessment and oversight of business risks, central management of control programs governance, establishment of reporting, implementation of corporate programs and business solutions related to operational, compliance and technology risks. State Street&rsquo;s Business Risk Management function is an independent function within the first line of defense, which acts as a valued partner to support business executives across our legal entities and global business lines. The function supports business line management in the identification, assessment, and mitigation of risk, whilst cultivating practices which enable a balance of business unit performance with risk and compliance objectives.
The successful candidate will work across the organization to identify and drive solutions in support of risk management activities and aim to enhance the overall control environment. Specifically, you will provide regional expertise and leadership to local country heads within the Middle East region and support centrally managed activities within the global Business Risk Organisation. This role will also require you to interact with global teams across the three lines of defense in addition to clients and regulators. The roles and responsibilities include, but are not limited to supporting risk assessments, governance committees, conducting process and control analysis, reviewing incidents, issues, policies and acting as a risk partner in consideration to new products, regulatory change, or business projects.
What you will be responsible for:
(Assistant Vice President) - (Business Risk Manager):<ul><li>
Support Head of function to coordinate, and oversee the execution of business line risk management practices including regional risk assessments (RCSA/LERA), issue and incident management, key risk indicators and control monitoring, issue, and incident reporting</li><li>
Support business functions to ensure the implementation of, and adherence to, policies, procedures and guidelines prescribed by corporate functions including Compliance, Enterprise Risk Management, Technology</li><li>
Support regulatory and policy assessments, to ensure compliance with obligations or firm standards</li><li>
Liaise with regional Management to provide a consolidated view of legal entity risk profiles through committee representation and provision of risk metrics to support informed risk-based decision making</li><li>
Act in an advisory and assessment capacity, to ensure the risks of new business, products and service changes are adequately identified with proposed mitigants</li><li>
Ensure global risk management practices and programs are implemented based on applicability for the entities with oversight of any third-party relationships</li><li>
Identify opportunities to refine Legal Entity/Country specific requirements and harmonize global best practices</li><li>
Partner with the second and third lines of defense and face off with local regulators and clients</li><li>
Support a culture of risk excellence through demonstrated behavioural traits</li></ul>
What we value:
These skills will help you succeed in this role:<ul><li>
Independent strategic thinker with an understanding of risks within financial services organisation</li><li>
Organizational awareness with ability to facilitate and resolve conflicts effectively</li><li>
Effective communication and influencing skills across all levels of a global organization</li><li>
Strong analytical skills and a propensity to drive issues toward resolution with effective problem solving</li><li>
Self-motivated professional with the ability to work in fast paced environment with competing priorities</li><li>
Proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Teams) and related risk platforms i.e Archer</li></ul>
Education &amp; Preferred Qualifications<ul><li>
Minimum of 7 years&rsquo; experience in risk, compliance, or audit roles within the financial services industry</li><li>
Knowledgeable on regulations, products, risks, and controls within the financial services industry</li><li>
Related Risk or Compliance qualifications</li></ul>
Are you the right candidate? Yes!
We truly believe in the power that comes from the diverse backgrounds and experiences our employees bring with them. Although each vacancy details what we are looking for, we don&rsquo;t necessarily need you to fulfil all of them when applying. If you like change and innovation, seek to see the bigger picture, make data driven decisions and are a good team player, you could be a great fit.
About State Street
What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation, we&rsquo;re making our mark on the financial services industry. For more than two centuries, we&rsquo;ve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data &amp; analytics, investment research &amp; trading and investment management to institutional clients.
Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary by location, but you may expect generous medical care, insurance and savings plans, among other perks. You&rsquo;ll have access to flexible Work Programs to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.
Inclusion, Diversity and Social Responsibility. We truly believe our employees&rsquo; diverse backgrounds, experiences and perspectives are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift programs and access to employee networks that help you stay connected to what matters to you.
State Street is an equal opportunity and affirmative action employer.
#LI Hybrid
#LI<h1 class="jobSectionHeader">
About State Street</h1>
Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.
We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you&rsquo;ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.
As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.
Discover more information on jobs at StateStreet.com/careers
Read our CEO Statement</div>

Business Risk Manager - AVP

kMNA lAWYERS & LEGAL CONSULTANTS

We are seeking to hire a Secretary to join our team in Abu Dhabi. The ideal candidate will be highly organized, detail-oriented, and capable of supporting lawyers with administrative and legal documentation tasks in a professional legal environment.Key Responsibilities<ul><li>Handle client communications and professional correspondence</li><li>Maintain and organize legal records, files, and documentation</li><li>Manage office emails, phone calls, and general administrative duties</li><li>Support lawyers with document preparation and filing</li><li>Assist with basic accounting or financial administrative tasks when required</li></ul>Requirements<ul><li>Previous experience as a Secretary or Administrative Secretary (law firm experience preferred)</li><li>Fluency in Arabic is mandatory; English proficiency is an advantage</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Experience with Brilliant System is an advantage</li><li>Strong organizational, multitasking, and time-management skills</li><li>Excellent communication skills and professional telephone etiquette</li><li>Ability to handle confidential and sensitive information with discretion</li><li>Ability to work efficiently in a fast-paced environment</li></ul>Pay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Secretary

Stars by Afra general trading

Female Personal Assistant &amp; Operations CoordinatorLocation: Abu Dhabi (Al Zeina / Khalifa City)About the RoleWe are seeking a highly organized, proactive, and trustworthy Personal Assistant &amp; Operations Coordinator to support a business owner with both business and personal administrative responsibilities. The ideal candidate will be a strong multitasker who can manage schedules, coordinate suppliers, follow up on tasks, and ensure smooth day-to-day operations.Key ResponsibilitiesExecutive &amp; Personal Support<ul><li>Manage calendar, appointments, and scheduling</li><li>Organize meetings and reminders</li><li>Book travel, hotels, and transportation</li><li>Assist with personal errands and appointments</li><li>Coordinate gift purchases and deliveries</li><li>Maintain confidentiality at all times</li></ul>Business Administration<ul><li>Manage emails and correspondence</li><li>Prepare reports, presentations, and documents</li><li>Maintain organized digital and physical filing systems</li><li>Track deadlines and action items</li><li>Follow up on outstanding tasks and commitments</li></ul>Operations &amp; Studio Support<ul><li>Coordinate with suppliers and service providers</li><li>Track orders, deliveries, and inventory requirements</li><li>Assist in organizing workshops and events</li><li>Support scheduling of staff and activities</li><li>Follow up on quotations, invoices, and payments</li><li>Ensure smooth communication between team members</li></ul>Project Coordination<ul><li>Maintain project trackers and task lists</li><li>Follow up with stakeholders to ensure deadlines are met</li><li>Assist with business development and partnership opportunities</li><li>Support marketing and promotional activities when required</li></ul>Requirements<ul><li>3+ years experience as a Personal Assistant, Executive Assistant, Office Manager, or Operations Coordinator</li><li>Strong organizational and multitasking skills</li><li>Excellent English communication skills (written and verbal)</li><li>Proficient in Microsoft Office (Excel, Word, PowerPoint)</li><li>Comfortable using Google Workspace and WhatsApp Business</li><li>Experience coordinating schedules and multiple priorities</li><li>High attention to detail</li><li>Professional, reliable, and proactive</li><li>UAE driving license preferred</li></ul>Preferred Experience<ul><li>Events or hospitality industry experience</li><li>Small business or startup experience</li><li>Social media coordination experience</li><li>Experience handling suppliers and procurement</li></ul>Personality Traits<ul><li>Highly organized</li><li>Problem solver</li><li>Takes initiative without constant supervision</li><li>Calm under pressure</li><li>Friendly and professional</li><li>Trustworthy and discreet</li></ul>Pay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>What is your gender?</li></ul>Work Location: On the road

Candle City General Transport

Please read all the responsibilities and requirements before applying. Don't apply or send CV unless you match the criteria.Note: Only visa will be provided. No accommodation and transportation provided.Job Responsibilities:<ul><li>Write and distribute email, correspondence memos, letters, faxes and forms.</li><li>Develop and maintain a filing system .</li><li>Liaise with executive and senior administration to handle requests and queries.</li></ul><ul><li>Provide general admin support.</li></ul><ul><li>Track and documentation of sales bookings and payments</li><li>Preparation of Invoices and debit notes.</li><li>Maintain accurate records of all sales and accounting related activities to achieve operational and strategic goals.</li><li>Working with spreadsheets, sales and purchase ledgers and journal.</li><li>Managing petty cash transactions.</li><li>Calculating and checking to make sure payments, amounts and records are correct.</li><li>Reconciling Bank accounts and direct debits.</li></ul>Job Requirements:<ul><li>Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant.</li><li>Knowledge of office management systems and procedures.</li><li>Working knowledge of office equipment, like printers.</li></ul><ul><li>Proficiency in MS Office.</li></ul><ul><li>Excellent time management skills and the ability to prioritize work.</li><li>Attention to detail and problem solving skills.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational skills with the ability to multi-task.</li><li>Bachelors Degree.</li></ul>Notes: Only Visa will be provided. No Accommodation and transportation provided.Job Types: Full-time, PermanentPay: AED2,200.00 - AED2,500.00 per monthWork Location: In person

Administrative & Account Assistant With UAE Driving license

FALCON MIDDLE EAST(Construction & Infrastructure)

Job Summary- office Assistant- Estimation, tendering &amp; project coordinationWe are seeking a reliable, organized, and proactive Office Assistant to support our daily business operations. The ideal candidate will assist with administrative tasks, document management, tender submissions, supplier coordination, and general office support. The candidate should possess strong communication skills, attention to detail, and the ability to work independently in a fast-paced environment.Key ResponsibilitiesProvide administrative and clerical support to management and project teams.Prepare, quotations, proposals, and reports.preparation of official lettersAssist in tender documentation, submissions, and follow-up with clients and suppliers.Maintain organized records of contracts, project documents, and correspondence.Coordinate with suppliers, subcontractors, and clients regarding project requirements.Manage emails, phone calls, appointments, and meeting schedules.Prepare meeting minutes and follow up on action items.Maintain office filing systems,Perform data entry and maintain accurate records.Handle other administrative duties as assigned by management.Educational RequirementsDiploma or Bachelor's Degree in electrical /civilMinimum 1-2 years of experience in the same field or office assistant role.Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).Excellent written and verbal communication skills in English.Ability to manage multiple tasks and meet deadlines.Professional attitude and willingness to learn.Work Location: In person

Office Staff

Explore 54+ Legal assistant in Abu Dhabi this June. Find roles across top companies and apply now to boost your career.

54 legal assistant jobs In Abu Dhabi

Personal Assistant

Document Controller - Arabic Male

Business Risk Manager - AVP

Secretary

Personal Assistant

Administrative & Account Assistant With UAE Driving license

Office Staff