administrative assistant Jobs in Abu Dhabi

administrative assistant

executive assistant

admin assistant

dental assistant

hr assistant

legal assistant

Barratt Galvin

The Role
 Legal Assistant Location: Abu Dhabi About the Firm A globally recognised, market-leading law firm with a well-established presence across the Middle East, this firm combines international reach with deep regional expertise. Supporting multinational corporates, financial institutions and government entities, the firm is known for its high-performing culture, collaborative environment and commitment to operational excellence. The Role This position will provide comprehensive support to senior fee earners within a busy Abu Dhabi practice. The role demands strong organisational capability, proactive diary and matter management, and close liaison with clients and internal stakeholders. You will operate in a fast-paced, professional environment where accuracy, discretion and initiative are highly valued.
 
Requirements
 Candidate Requirements * Fluent in English and Arabic * Fast, accurate typing skills with the ability to manage large documents efficiently * Experience with digital dictation * Proficient in Microsoft Office and InterAction * Strong diary management and travel coordination experience * Exposure to billing processes, drafting narratives and client correspondence * Experience supporting matter management including file opening/closing and WIP updates * High level of attention to detail * Ability to prioritise effectively and meet tight deadlines * Professional and confident telephone manner * Proactive, adaptable and calm under pressure * Strong team player with excellent communication skills Why Apply * Join a globally integrated law firm with a strong Abu Dhabi platform * Exposure to high-profile regional and international matters * Competitive, tax-free salary package * Stable, well-resourced and collaborative working environment * Clear career development pathways within a global organisation About Barratt Galvin Established in 2014, Barratt Galvin is a specialist legal recruitment consultancy focused on the Middle East legal market. Our founder has been recruiting across the region since 2007, bringing close to two decades of expertise and long-standing relationships with law firms throughout Dubai, Abu Dhabi, Riyadh, Jeddah and Doha. We partner with leading international and regional law firms to recruit Legal Assistants, Business Development, Marketing and HR professionals. We are recognised for our strength in Middle East law firm recruitment and regularly advise on private practice opportunities and broader international law firm business services recruitment across the GCC. With strong Australian market connections, we support both regional career progression and international relocation. Barratt Galvin delivers specialist insight, discretion and access to exclusive opportunities across the Middle East legal sector.
 
About the company
 Barratt Galvin is an Australian based business providing recruitment solutions from a global perspective. Drawing on our networks throughout Australia, the Middle East and the UK we are able to utilise our extensive experience recruiting locally within each region as well as facilitating international moves when the need arises. Our experience spans small boutiques right through to mid to top tier and global firms, as well as in-house legal departments and not for profit organisations. We recruit across a broad range of roles including: Lawyer Paralegal Legal Secretary EA/PA HR Administration/Office Support Please note, applicants are advised only to apply to Barratt Galvins job opportunities through the GulfTalent portal. All direct applications will be deleted.

Legal Assistant

kMNA lAWYERS & LEGAL CONSULTANTS

Our company is looking to hire a Legal Secretary to join our team in Abu Dhabi. Arabic language proficiency is required. The ideal candidate should be organized, detail-oriented, and capable of supporting lawyers with administrative and legal documentation tasks in a professional legal environment.Key Responsibilities:<ul><li>Preparing and formatting legal documents, letters, and case files</li><li>Managing schedules, appointments, and court dates</li><li>Handling client communications and correspondence</li><li>Filing and organizing legal documents and maintaining records</li><li>Coordinating with courts, government departments, and clients</li><li>Managing emails, phone calls, and office documentation</li></ul>Requirements:<ul><li>Previous experience as a Legal Secretary or Administrative Secretary (law firm experience preferred)</li><li>Knowledge of basic accounting and financial administrative tasks</li><li>Fluency in Arabic (required); English proficiency is an advantage</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Strong organizational and multitasking skills</li><li>Professional communication skills and ability to maintain confidentiality</li></ul>Preferred Qualifications:<ul><li>Experience with legal documentation and court procedures</li><li>Ability to handle sensitive information professionally</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Secretary

Property Shop Investment LLC

PSI Assets is Hiring &ndash; Legal Coordinator (Real Estate)Location: Abu Dhabi, UAEPSI Assets is looking for a detail-oriented and experienced Legal Coordinator to join our growing real estate team. If you have strong knowledge of real estate documentation, contracts, and legal coordination, we would love to hear from you.Key Responsibilities:<ul><li>Prepare, review, and coordinate real estate contracts and legal documents</li><li>Ensure compliance with real estate laws and company policies</li><li>Coordinate with agents, clients, and government authorities for property transactions</li><li>Manage documentation related to property sales, transfers, and registrations</li><li>Maintain accurate records of contracts and legal files</li><li>Follow up on legal approvals and transaction processes</li></ul>Requirements: ✔ Real estate experience as a Legal Coordinator is mandatory ✔ Strong knowledge of property contracts and documentation ✔ Familiarity with Abu Dhabi real estate procedures is an advantage ✔ Excellent organizational and communication skills ✔ Ability to handle multiple transactions and deadlines ✔ Proficiency in MS Office and documentation managementApply now: Send your CV to recruitment@psiassets.comJoin PSI Assets and be part of a dynamic and fast-growing real estate company.Job Type: Full-timeWork Location: In person

Legal Coordinator

Baker McKenzie

<div><div><div>The Legal Secretary will provide efficient and effective administrative services to fee earners assigned (Partners, Senior Associates and equivalents). 
 
Main Responsibilities:
<ul>
<li>Manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)</li>
<li>Client intake administration (e.g. Anti-Money Laundering (AML), engagement letters)</li>
<li>Provide billing support to attorneys</li>
<li>Handle complex diary management, call handling/gate-keeping and meeting organization for external meetings (utilize General Admin Services (GAS) for internal meetings</li>
<li>Manage in-box, assist with email filing into iManage, as well as supporting on hard copy filing</li>
<li>Support client activities and is in direct contact with clients and their assistants</li>
<li>Build and co-ordinate relationships with Center Services, other Baker McKenzie secretaries and teams.</li>
<li>Utilize and review materials from Service Centers to ensure efficiency and accuracy</li>
<li>Document production for urgent jobs which are not suitable to be done by Document Services</li>
<li>Manage competing deadlines</li>
<li>Provide administrative support at meetings, capturing outputs and following up as needed; may be assigned specific tasks / objectives for action as outputs of meeting</li>
<li>Support junior members acting as buddy/mentor</li>
<li>Undertake specific practice group tasks and requirement</li>
</ul>
Skills and experience:
<ul>
<li>Bilingual (Arabic / English) with strong experience working in a legal sector or other professional services environment</li>
<li>Proficient, through job-related training and work experience</li>
<li>Strong technical skills, including proficiency in all software packages (Word, Excel, Outlook, PowerPoint, Access, Teams)</li>
<li>Able to manage complex diary and calendar management activities</li>
<li>Strong document management skills</li>
<li>Able to problem solve based on standard ways of operating</li>
<li>High-level organizational skills</li>
<li>Proactively seek to upskill</li>
<li>Able to establish and maintain effective working relationships; a team player</li>
<li>Strong communication skills, both written and verbal</li>
<li>Able to provide continual attention to detail in completing assignments</li>
</ul>
Reports to: Office Manager 
Position Type: In Market 
Development Framework: Business Support</div></div></div>

Legal Secretary

<div>
 
 The Legal Secretary will provide efficient and effective administrative services to fee earners assigned (Partners, Senior Associates and equivalents)
 
 
 
 
 
 This role is based in Abu Dhabi exclusively.
 
 
 
 
 
 
 Main responsibilities:
 
 
 <ul>
 <li>
 Manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)
 </li>
 <li>
 Client intake administration (e.g. Anti-Money Laundering (AML), engagement letters)
 </li>
 <li>
 Provide billing support to attorneys
 </li>
 <li>
 Handle complex diary management, call handling/gate-keeping and meeting organization for external meetings (utilize General Admin Services (GAS) for internal meetings
 </li>
 <li>
 Manage in-box, assist with email filing into iManage, as well as supporting on hard copy filing
 </li>
 <li>
 Support client activities and is in direct contact with clients and their assistants
 </li>
 <li>
 Build and co-ordinate relationships with Center Services, other Baker McKenzie secretaries and teams.
 </li>
 <li>
 Utilize and review materials from Service Centers to ensure efficiency and accuracy
 </li>
 <li>
 Document production for urgent jobs which are not suitable to be done by Document Services
 </li>
 <li>
 Manage competing deadlines
 </li>
 <li>
 Provide administrative support at meetings, capturing outputs and following up as needed; may be assigned specific tasks / objectives for action as outputs of meeting
 </li>
 <li>
 Support junior members acting as buddy/mentor
 </li>
 <li>
 Undertake specific practice group tasks and requirements
 </li>
 </ul>
 
 
 
 
 
 Skills and experience:
 
 
 <ul>
 <li>
 Bilingual (Arabic / English) with strong experience working in a legal sector or other professional services environment
 </li>
 <li>
 Proficient, through job-related training and work experience
 </li>
 <li>
 Strong technical skills, including proficiency in all software packages (Word, Excel, Outlook, PowerPoint, Access, Teams)
 </li>
 <li>
 Able to manage complex diary and calendar management activities
 </li>
 <li>
 Strong document management skills
 </li>
 <li>
 Able to problem solve based on standard ways of operating
 </li>
 <li>
 High-level organizational skills
 </li>
 <li>
 Proactively seek to upskill
 </li>
 <li>
 Able to establish and maintain effective working relationships; a team player
 </li>
 <li>
 Strong communication skills, both written and verbal
 </li>
 <li>
 Able to provide continual attention to detail in completing assignments
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Reports to:
 
 Office Manager
 
 
 
 Position Type:
 
 In Market
 
 
 
 Development Framework:
 
 Business Support
 
</div>

Apt Resources

<div>Apt Resources is on the lookout for a dynamic and organized Personal Assistant to support a team in Dubai. This essential role requires a proactive individual to provide administrative support and ensure the smooth operation of daily tasks. The ideal candidate will excel in multitasking and be comfortable working in a fast-paced environment.
Responsibilities<ul><li>
Manage and organize schedules, appointments, and meetings.
</li><li>Handle correspondence including emails, calls, and messages on behalf of management.
</li><li>Prepare reports, documents, and presentations as needed.
</li><li>Coordinate travel arrangements, bookings, and itineraries.
</li><li>Maintain organized records, files, and documents.
</li><li>Assist with daily administrative tasks and follow-ups.
</li><li>Liaise with internal teams, suppliers, and external contacts when required.
</li><li>Ensure smooth day-to-day support for management operations.</li></ul> 

Requirements 
<ul><li>
Proven experience as a Personal Assistant, or similar administrative role.
</li><li>Strong organizational and time management skills.
</li><li>Excellent written and verbal communication skills.
</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
</li><li>Ability to handle confidential information with professionalism.
</li><li>Strong attention to detail and problem-solving skills.
</li><li>Ability to multitask and prioritize effectively.</li></ul> 

Benefits 
Salary: AED 5,000 to AED 6,000 (depending on experience)</div>

Tagalog Speaking Personal Assistant - Landscaping & Contracting Industry

C D General Trading LLC

Job description:Job Title: Procurement Assistant Department: Procurement / Purchasing Reports to: Procurement Manager Location: Kezad , Abu Dhabi Job Type: Full-timeCityDrinks.com is a premier online alcohol delivery service, offering a wide selection of alcoholic beverages directly to our customers' doors in Abu Dhabi. As part of our commitment to exceptional service, we are looking to expand our team with a dedicated Customer Service Representative who is passionate about helping others and enhancing customer satisfaction.Please Note: CityDrinks is a business that distributes and sells alcoholic beverages. Applicants should be comfortable working in an environment that involves the handling, marketing in, or promotion of alcohol-related products, in accordance with legal and regulatory standards.Job Summary: We are seeking a detail-oriented and proactive Procurement Assistant to support our purchasing operations. The successful candidate will assist with sourcing suppliers, managing purchase orders, maintaining records, and ensuring timely delivery of goods and services. This role is critical to ensuring the smooth and cost-effective procurement of materials and supplies.Key Responsibilities: Assist in sourcing and evaluating suppliers based on price, quality, and delivery termsPrepare and process purchase orders accurately and efficientlyMaintain and update supplier information and procurement recordsMonitor inventory levels and coordinate with departments to fulfil purchasing needsTrack orders and ensure timely delivery of goods and servicesLiaise with vendors to resolve discrepancies, delays, or issues in deliveryObtain and compare quotations for goods and servicesSupport contract administration and supplier relationship managementEnsure compliance with internal procurement policies and proceduresAssist in preparing procurement reports, budgets, and cost analysesRequirements: Education &amp; Experience:High school diploma or equivalent required, Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration, Supply Chain, or related field preferred2-3 years of experience in a procurement, purchasing, or administrative roleExperience with procurement software (e.g. ODOO,JIFFY, etc.) is an assetSkills: Strong organizational and time-management skillsExcellent written and verbal communication skillsHigh level of attention to detail and accuracyAbility to work independently and as part of a teamProficient in Microsoft Office Suite (Excel, Word, Outlook)Preferred Qualifications:Knowledge of procurement and supply chain best practicesFamiliarity with inventory management and vendor management systemsWork Environment:warehouse office-based, supplier site visits if requiredMay involve occasional overtime to meet deadlinesJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Procurement Administrator

Explore 206+ Legal assistant in Abu Dhabi this March. Find roles across top companies and apply now to boost your career.

206 legal assistant jobs In Abu Dhabi

Legal Assistant

Secretary

Legal Coordinator

Legal Secretary

Legal Secretary

Tagalog Speaking Personal Assistant - Landscaping & Contracting Industry

Procurement Administrator