customer service- admin- virtual assistant (remote)

administrative assistant

executive assistant

customer service- admin- virtual assistant (remote) Jobs in Houston

medical assistant

office assistant

legal assistant

Lewis & Williams

Job OverviewWe are a fast-paced insurance defense law firm looking for a sharp, motivated Legal Assistant/Paralegal to join our team. If you&rsquo;re someone who thrives in a fast-paced environment, takes pride in being organized and proactive, and enjoys being an essential part of the litigation process, we&rsquo;d love to meet you.In this role, you&rsquo;ll work closely with our attorneys through every stage of case preparation and litigation &mdash; drafting pleadings, handling discovery, and communicating directly with clients. Strong drafting skills, confidence in client interaction, and hands-on experience with discovery are essential. Fluency in both English and Spanish is required.Our office is located near NASA, and candidates must live within 20 miles of the 77058 area.We pride ourselves on maintaining a relaxed, team-oriented atmosphere with a casual dress code. While our environment is comfortable and supportive, we hold ourselves to high standards of professionalism and quality in our work product.Key Responsibilities<ul><li>Draft legal documents including pleadings, motions, notices, and correspondence</li><li>Prepare and respond to discovery requests (interrogatories, requests for production, requests for admissions)</li><li>Assist attorneys with trial preparation, including exhibit organization and witness files</li><li>Communicate directly with clients in English and Spanish</li><li>Conduct client intake interviews and gather relevant case information</li><li>Maintain case files and manage deadlines</li><li>File documents electronically in state and federal courts</li></ul>Qualifications<ul><li>Minimum of 2+ years of paralegal experience (litigation experience preferred)</li><li>Fluency in Spanish (spoken and written) required</li><li>Strong drafting and proofreading skills</li><li>Experience preparing and responding to discovery</li><li>Familiarity with court filing systems (state and federal)</li><li>Excellent communication and organizational skills</li><li>Ability to manage multiple deadlines in a fast-paced environment without supervision</li><li>Paralegal certificate or equivalent experience preferred</li></ul>Skills &amp; Competencies<ul><li>High attention to detail</li><li>Strong time management skills</li><li>Professional client interaction</li><li>Ability to work independently and collaboratively</li><li>Confidentiality and discretion</li></ul>Benefits<ul><li>Competitive salary</li><li>Health insurance offered after probationary period</li><li>Paid time</li></ul>Pay: $40,000.00 - $50,000.00 per yearWork Location: In person

Legal Assistant/Paralegal

Tribble Ross

&middot; Provide confidential administrative support by maintaining and managing executive's emails, passwords, calendar appointments, credit cards, receipts, and other miscellaneous professional and personal information.&middot; Type executive&rsquo;s dictations for legal outlines, emails, etc.&middot; Open and keep records of new cases and case assignments.&middot; Prepare case review binders and trial binders.&middot; Enter executive&rsquo;s billable time in Juris.&middot; Organize legal education seminars and marketing events.&middot; Enter CLE credits for seminar attendees in Sircon.&middot; Book executives&rsquo; flights, hotels, rental cars, and other travel arrangements.Pay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Executive Legal Assistant

Roberts Markel Weinberg Butler Hailey PC

<div>Description:

We have a great opportunity for a Paralegal with 3-5 years of Insurance Defense Litigation experience in our Galleria office.
Qualified candidates must have a minimum of three years of full time experience as a billable paralegal or legal assistant. Candidates must be self-motivated, committed to excellence in the workplace, and have excellent attention to detail. Candidates must also have demonstrated ability to prioritize and balance competing demands and meet deadlines in a fast-paced professional environment. Excellent writing skills are required, and candidates must be proficient in the use of PowerPoint, Word, Excel, and database applications. Trial experience is preferred.
Requirements:

Knowledge, Skills, and Abilities:<ul><li>
Strong ability to multi-task; high level of time-management skills.</li><li>
Attentive to details with good follow through and follow up, possess the ability to anticipate what needs to be done.</li><li>
Superior verbal and written communication skills; excellent proofreading skills.</li><li>
Ability to effectively interact and communicate with others, both externally and internally all organizational levels and locations.</li><li>
Strong knowledge of MS Office applications, including Word, Excel, PowerPoint, and Outlook. Ability to learn and effectively utilize various computer applications and other forms of technology.</li><li>
Ability to maintain a customer/client focus and build rapport with others inside and outside the firm.</li><li>
High level of professionalism; maintain confidential information.</li><li>
Proven ability to take initiative in order to meet client/customer needs.</li><li>
Work independently with minimal supervision.</li><li>
Ability to adapt to changing priorities and remain calm in high pressure situations.</li></ul>
Training and Experience:<ul><li>
Minimum High School Diploma or equivalent.</li><li>
Bachelor&rsquo;s Degree or Paralegal Certificate a plus.</li><li>
Proficiency with e-filing.</li><li>
A minimum of three years experience in a similar position.</li><li>
May be required to act as a Notary Public.</li><li>
Business references required.</li></ul>
Firm Benefits: RMWBH Law offers a range of benefits and perks, including:<ul><li>
Lunch Perk: Paid lunches</li><li>
Wellness program: including corporate-sponsored Lifetime Fitness memberships or gym reimbursements.</li><li>
Next Level Prime: Provided 100% free for employees.</li><li>
Health Insurance: Includes medical, dental, and vision coverage.</li><li>
Additional Coverage Options: Accident, supplemental policies, long-term care, long-term disability (LTD), and short-term disability (STD).</li><li>
Identity Theft and Legal Services: Pre-paid coverage available.</li><li>
Retirement Savings: 401(k) plan with firm contributions.</li><li>
Other Perks: Flexible working environment and paid parking</li></ul>
RMWBH has been recognized as one of Houston&rsquo;s Best Places to Work&trade; and Houston&rsquo;s Best and Brightest Companies to Work For&trade;. Read more about our culture at www.glassdoor.com. Excellent benefits and competitive compensation.
Equal Opportunity Employer: Roberts Markel Weinberg Butler Hailey PC is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
We are not working with recruiters at this time to fill this position.</div>

Litigation Paralegal – Insurance Defense

Rejas Hua & Hoang PLLC

&lt;Job Overview&gt; Our personal injury law firm is seeking a Litigation Paralegal. In this vital role, you will support attorneys by managing case files, conducting legal research, drafting documents, coordinating discovery processes, and preparing for trial. Your proactive approach and meticulous attention to detail will ensure smooth case progression from inception to resolution. This paid position offers an exciting opportunity to develop your legal skills in a fast-paced, collaborative environment dedicated to excellence and integrity.&lt;Duties&gt;<ul><li>Assist attorneys with all phases of litigation, including case preparation, document review, and trial support</li><li>Conduct comprehensive legal research using LexisNexis, and other legal research tools primarily in Personal Injury cases</li><li>Manage case files using Mycase, ensuring accurate organization and timely updates</li><li>Draft and proofread legal documents including pleadings, discovery requests, contracts, and correspondence with precision and clarity</li><li>Coordinate discovery processes by reviewing documents, preparing production logs, and facilitating communication with clients and opposing counsel</li><li>Interview clients and witnesses to gather relevant information for ongoing cases</li><li>Support project management efforts by tracking deadlines, court dates, and ensuring compliance with procedural requirements</li></ul>&lt;Requirements&gt;<ul><li>Paralegal experience in a law office setting with exposure to litigation procedures</li><li>Strong knowledge of legal research platforms</li><li>Familiarity with civil litigation primarily in Personal Injury</li><li>Excellent organizational skills with the ability to manage multiple priorities efficiently</li><li>Effective communication skills for interviewing clients and drafting clear legal documents</li><li>Attention to detail for proofreading and transcription tasks; strong writing skills for drafting reports and correspondence</li><li>Ability to handle administrative tasks such as filing, clerical work, phone etiquette, and maintaining confidentiality</li><li>Knowledge of legal administrative processes including filing procedures and document management systems</li><li>Demonstrated ability to work independently while supporting a team-oriented environment</li><li>Bilingual (Spanish/English) required</li></ul>This role is perfect for motivated individuals eager to deepen their expertise in litigation while contributing meaningfully to our firm's success. We value proactive problem-solvers who thrive in organized settings and are committed to continuous learning. Join us in delivering exceptional legal support that makes a difference!Pay: $22.00 - $29.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Relocation assistance</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: In person

Litigation Paralegal

Houston Forensic Science Center

<div>Job Description: 
 
Shift: First Shift 
Under the direction of the General Counsel and Director of Government Affairs (GC DGA), the primary job duty of the Paralegal is to provide support to the Legal Division, and as requested, to forensic sections and business departments, in furtherance of their compliance with legal obligations. Primary support will be in assisting HFSC attorneys and the Public Information and Records Management Officer in complex administrative tasks related to legal research, writing, review, analysis, and compliance. Specific duties may include, but are not limited to, the following:<div>
Legal Division Support&bull; As directed by the GC DGA, assist legal department with tasks in support of legal projects and duties, including but not limited to, contract review and drafting, legal research, editing and drafting legal documents and presentations. 
<ul><li>Utilizes a variety of sources such as statutes, recorded judicial decisions, and legal articles to research and analyze legal topics.</li><li>Drafts and edits legal documents such as briefs, pleadings, memorandums, presentations and motions.</li><li>Assists attorneys with depositions, witness interviews, discovery, and investigations in preparation for court appearances and administrative hearings.</li><li>Serve as contracts administrator for the Contracts Lifecycle Management System (CLMS), screening requests, managing user accounts, tracking review turnaround times through monthly and annual reports, responding to, and fixing system errors or referring errors to designated technical support resources. Provide assistance to the HFSC Public Information Officer in fulfilling records requests subject to the Public Information Act, including, but not limited to redacting records, drafting letters to the Texas Attorney General, and researching previous Open Records letter rulings and decisions from the Texas Attorney General's Office.</li><li>As requested, assist with compilation and review of complex discovery and records requests.</li><li>Assist with the post-conviction review team and workflow, serving as the post-conviction monitor when requested, researching cases, and providing updates to the team as needed.</li><li>Process expunctions and ensure appropriate documents are filed with the court and/or submitted to the parties, including, but not limited to logging, researching, and drafting and filing signature pages and waivers.</li><li>Assist in processing requests for HFSC forensic services and drafting outsourcing agreements under the guidance of the GC DGA.</li><li>Assist with Board meeting materials including drafting action item summaries, conducting research for agenda items, and serving as Board Secretary in the absence of the appointed Board Secretary.</li><li>Provide significant assistance to the HFSC Records Management Officer in administrative tasks related to records management projects.</li><li>Perform tasks in support of HFSC's overall records management processes, including but not limited to records audits, tracking, filing, cataloging, scanning, inventorying, and other related tasks.</li><li>Provide support to the Government and Public Affairs team, including but not limited to preparing documents and compiling data for meetings with elected and appointed officials as well as stakeholder leadership teams.</li><li>Recommends innovative new processes that will benefit the division.</li><li>Serve as s notary public for the organization.</li></ul> 

Forensic Section Support 
 
&bull; As assigned or approved by the GC DGA, provide support and assistance to HFSC's seven (7) forensic sections, in furtherance of each section's compliance with legal obligations, including fulfilment of discovery request and subpoenas for records.&bull; Provide requested updates on court status and case disposition to sections to assist in resolution of pending records, subpoenas, and casework requests. &bull; Analyze and report subpoena tracking data, as requested.</div> 
Experience and Skills:MINIMUM EDUCATIONAL REQUIREMENTSBachelor's degree in a related field is required. Paralegal certification is required, or ability to obtain certification within 12 months of hire from approved certification program. Failure to obtain certification will result in demotion, reassignment, or termination if no position exists for which the individual is qualified. 
MINIMUM EXPERIENCE REQUIREMENTS&bull; Minimum of 2 years previous experience in a similar industry is required. Similar industries include experience in a legal department or law office, government, forensic laboratory (records department), court, or a county or district clerk's office. Experience need not be as a paralegal.&bull; Experience in Harris County Criminal Justice System and/or a forensic laboratory environment is a plus. 
KNOWLEDGE AND SKILL REQUIREMENTS&bull; Demonstrated skill in oral and written communication.&bull; Ability to manage multiple projects with quick turnaround times simultaneously.&bull; Excellent attention to detail, laser focus on quality, and ability to consider the big picture.&bull; Excellent stakeholder management and interpersonal skills, including the confidence to interact with and influence personnel at all levels.&bull; Demonstrated ability to use complex analytical skills to select and execute duties. &bull; Demonstrated skills in listening, responsiveness, flexibility, initiative, decision-making, and conflict resolution.&bull; Demonstrated proficiency in Office Suite products; specifically, Microsoft TEAMS and Office 365.&bull; Motivated self-starter requiring minimal guidance yet possessing ability to know when to ask for help&bull; Strong initiative as well as excellent teamwork, creative thinking and problem-solving skills&bull; Demonstrated ability to develop innovative solutions to problems&bull; Excellent organization skills&bull; Desire to learn the organization operations as well as the culture of HFSC; ability to quickly assess risk and provide meaningful mission focused guidance. 
 
Job Benefits:
Houston Forensic Science Center offers a competitive benefit and salary package. 
 
From: Houston Forensic Science Center</div>

Paralegal

Olson & Olson, LLP

<div>Employment Type: Full-Time
FLSA Status: Non-Exempt
Salary Grade or Range: Dependent upon qualifications and experience
Reports to: Lead attorney and paralegal
Summary:
The Legal Secretary works in a fast-paced environment under the direction of the lead attorney and paralegal, assists in performing administrative tasks that are specific to the firm as well as standard administrative duties.
Essential Duties and Responsibilities:<ul><li>
Create, Transcribe, and proofread legal documents</li><li>
File, organize, scan, copy, fax, edit and mail legal documents</li><li>
Schedule court depositions, mediations, property inspections, hearings, and other meetings</li><li>
Make travel arrangements for attorneys, as needed</li><li>
Perform general clerical duties such as check requests, expense reports, and submitting invoices for processing</li><li>
E-File and/or Serve documents with the court and opposing counsel ahead of deadlines</li><li>
Provide administrative support to one or more attorneys and paralegals</li><li>
Effectively communicate with witnesses, clients, courts, mediators, and opposing counsel</li><li>
Produce and file various legal documents such as correspondence, Answers, Responses, petitions, and Discovery</li><li>
Preserve an updated electronic case record system by means of daily data entry</li><li>
Answer phone, take notes/messages and redirect calls when appropriate</li><li>
Facilitate the meeting of deadlines by keeping multiple calendar agendas from court-issued Orders or interoffice deadlines, and provide timely reminders</li><li>
Keep an organized electronic mail system</li><li>
Regular and predictable attendance and punctuality</li><li>
Train part-time clerks assigned to team</li></ul>
Knowledge, Skills, and Abilities:<ul><li>
Outstanding time-management and typing skills</li><li>
Proficiency in grammar, spelling, and punctuation</li><li>
Ability to manage and prioritize multiple projects and tasks while meeting deadlines</li><li>
Familiarity with legal documents and terminology</li><li>
Ability to effectively prioritize and meet deadlines</li><li>
Excellent written and oral communication skills</li><li>
Courteous and professional demeanor</li><li>
Ability to work as a team with attorneys and paralegals</li><li>
Strong sense of discretion</li></ul>
Computer Skills:<ul><li>
Proficiency with MS Office tools</li><li>
Proficiency in Adobe Acrobat</li><li>
Typing speed of at least 50 wpm with a high rate of accuracy</li><li>
Proficiency with e-filing is preferred</li><li>
Working knowledge of litigation management software systems is a plus</li></ul>
Required Education and Experience:<ul><li>
Minimum High School Diploma or equivalent</li><li>
Associate Degree in Legal Studies or related field required</li><li>
2+ years&rsquo; experience in administrative role</li></ul>
Working Conditions and Environmental Consideration:<ul><li>
Indoor office environment</li><li>
Requires sitting and using a computer for extended periods of time</li><li>
May be required to move items up to 20 pounds</li><li>
Overtime may be required to complete certain projects and meet deadlines</li><li>
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions</li></ul>
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Olson &amp; Olson, LLP offers a full range of benefits for full-time employees:<ul><li>
Medical, Dental, &amp; Vision Insurance</li><li>
Company paid parking</li><li>
Profit sharing contributions to a 401(k)</li><li>
$50k Life Insurance Coverage</li><li>
11 Paid holidays</li><li>
Paid time off</li><li>
FSA &amp; HSA</li><li>
Supplemental Life &amp; ADD</li><li>
Long/short term disability</li><li>
401(k) plan</li><li>
Roth IRA</li></ul>
Equal Opportunity Employer
Olson &amp; Olson, LLP is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.</div>

Case Administrator (Legal Support)

The Shariff Law Firm, PLLC.

We are a fast-growing Houston-based personal injury law firm dedicated to helping injured clients recover and rebuild their lives. Our team is passionate about delivering exceptional legal representation while maintaining a client-first culture.Our firm is proud to be an official partner of the Houston Texans, reflecting our commitment to the Houston community both inside and outside the courtroom. Through community events, partnerships, and outreach initiatives, we strive to make a meaningful impact across the city we serve.We are seeking a highly organized, proactive Personal Injury Case Manager to manage a caseload of personal injury matters from intake through settlement. This role is ideal for someone who thrives in a fast-paced environment and is passionate about guiding clients through the legal process.Case Management<ul><li>Manage a caseload of personal injury matters from intake through settlement or litigation transfer.</li><li>Maintain accurate case documentation within the firm&rsquo;s case management system.</li><li>Monitor case progress and ensure deadlines are met.</li><li>Identify treatment gaps and proactively assist clients in coordinating appropriate medical care.</li></ul>Client Communication<ul><li>Serve as the primary point of contact for clients.</li><li>Provide regular case updates and maintain strong client relationships.</li><li>Respond to client inquiries via phone, email, and text in a timely and professional manner.</li><li>Educate clients on the personal injury claims process.</li></ul>Medical Records &amp; Treatment Coordination<ul><li>Coordinate medical treatment under Letters of Protection (LOPs).</li><li>Request, review, and organize medical records and billing.</li><li>Track medical treatment status and identify outstanding documentation.</li></ul>Insurance &amp; Claim Management<ul><li>Communicate with insurance adjusters regarding claim status.</li><li>Assist in compiling documentation for settlement demand packages.</li><li>Verify insurance coverage and claim details.</li></ul>Administrative &amp; Legal Support<ul><li>Draft correspondence and assist with case documentation.</li><li>Maintain organized digital case files.</li><li>Assist attorneys and legal staff with case preparation as needed.</li></ul>Qualifications<ul><li>2+ years experience in personal injury case management (pre-litigation preferred).</li><li>Strong knowledge of Texas personal injury claims process.</li><li>Experience handling motor vehicle accident cases and insurance claims.</li><li>Excellent communication and client service skills.</li><li>Ability to manage 50&ndash;100+ active cases depending on complexity.</li><li>Proficiency with legal case management software (e.g., CasePeer)</li><li>Bilingual English/Spanish preferred but not required.</li></ul>Why Join Our Team?<ul><li>Work with a growing, high-impact Houston personal injury firm</li><li>Opportunity to contribute to cases that truly change clients&rsquo; lives</li><li>Participate in community initiatives and events through our Houston Texans partnership</li><li>Collaborative culture focused on growth, performance, and client care</li></ul>If you are passionate about helping injured clients and want to grow your career with a dynamic Houston law firm, we encourage you to apply.Pay: $22.00 - $27.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Free parking</li><li>Paid sick time</li><li>Paid time off</li></ul>Work Location: In person

Personal Injury Case Manager

Explore 227+ Legal assistant in Houston this March. Find roles across top companies and apply now to boost your career.