administrative assistant

office assistant

paralegal

executive assistant

research assistant ii

legal assistant paralegal

Lewis & Williams

Job OverviewWe are a fast-paced insurance defense law firm looking for a sharp, motivated Legal Assistant/Paralegal to join our team. If you&rsquo;re someone who thrives in a fast-paced environment, takes pride in being organized and proactive, and enjoys being an essential part of the litigation process, we&rsquo;d love to meet you.In this role, you&rsquo;ll work closely with our attorneys through every stage of case preparation and litigation &mdash; drafting pleadings, handling discovery, and communicating directly with clients. Strong drafting skills, confidence in client interaction, and hands-on experience with discovery are essential. Fluency in both English and Spanish is required.Our office is located near NASA, and candidates must live within 20 miles of the 77058 area.We pride ourselves on maintaining a relaxed, team-oriented atmosphere with a casual dress code. While our environment is comfortable and supportive, we hold ourselves to high standards of professionalism and quality in our work product.Key Responsibilities<ul><li>Draft legal documents including pleadings, motions, notices, and correspondence</li><li>Prepare and respond to discovery requests (interrogatories, requests for production, requests for admissions)</li><li>Assist attorneys with trial preparation, including exhibit organization and witness files</li><li>Communicate directly with clients in English and Spanish</li><li>Conduct client intake interviews and gather relevant case information</li><li>Maintain case files and manage deadlines</li><li>File documents electronically in state and federal courts</li></ul>Qualifications<ul><li>Minimum of 2+ years of paralegal experience (litigation experience preferred)</li><li>Fluency in Spanish (spoken and written) required</li><li>Strong drafting and proofreading skills</li><li>Experience preparing and responding to discovery</li><li>Familiarity with court filing systems (state and federal)</li><li>Excellent communication and organizational skills</li><li>Ability to manage multiple deadlines in a fast-paced environment without supervision</li><li>Paralegal certificate or equivalent experience preferred</li></ul>Skills &amp; Competencies<ul><li>High attention to detail</li><li>Strong time management skills</li><li>Professional client interaction</li><li>Ability to work independently and collaboratively</li><li>Confidentiality and discretion</li></ul>Benefits<ul><li>Competitive salary</li><li>Health insurance offered after probationary period</li><li>Paid time</li></ul>Pay: $40,000.00 - $50,000.00 per yearWork Location: In person

Legal Assistant/Paralegal

AMA Recovery Group, LLC

Financial services company is seeking a motivated Paralegal to perform a variety of high volume administrative tasks. A successful applicant will need at least one (3.0) years of experience, a degree or certificate in paralegal studies, experience with Texas efiling, a meticulous attention to detail, and computer proficiency with Microsoft Office. Experience in a high volume document creation and/or file intake environment is a plus. This position offers a competitive salary, benefits package, and opportunities for professional growth. If you are a highly organized individual with strong administrative skills and paralegal degree or certificate, we would love to hear from you. Please submit your resume along with a cover letter detailing your relevant experience.Responsibilities:The Paralegal will work directly with the Legal Operations Manager and Collections Attorney on the following responsibilities:<ul><li>Setting up newly placed files in our internal software system (Salesforce)</li><li>Drafting and sending legal demands letters to third parties</li><li>Drafting and Filing of legal pleadings</li><li>Provide administrative support to the senior management team</li><li>Email communications to third parties based on collector requests</li><li>Organzing and managing the legal calendar, including all deadlines and hearings</li><li>Serve demand letters via mail, fax, email, and online upload</li><li>Contact third parties to follow up on lien demands</li><li>Follow up with debtors and defendants regarding settlement negotiations</li><li>Prepare and send reports to management and clients</li><li>General office needs including printing, copying, scanning, faxing, and postage</li><li>Act as adminsitrative assistant to the senior management team as needed</li><li>Coordinate and schedule meetings, appointments, and travel arrangements</li></ul>Skills:<ul><li>Able to communicate professionally and effectively with customers and third parties</li><li>Computer proficiency with knowledge of Microsoft Word</li><li>Good grammar skills</li><li>Ability to meet multiple deadlines without losing attention to detail</li><li>Produce accurate and timely deliverables on a variety of different tasks</li><li>Results driven and detail-oriented</li><li>Proficiency in file management and organization</li><li>Strong proofreading skills with attention to detail</li></ul>A successful applicant will have excellent organizational skills, meticulous attention to detail, and computer proficiency with knowledge of Microsoft Office. Prior experience in a legal department, law firm or collection agency is required.Job Type: Full-timePay: $25.00 - $27.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>paralegal: 3 years (Required)</li></ul>License/Certification:<ul><li>certificate or degree in paralegal studies (Required)</li></ul>Location:<ul><li>Houston, TX 77098 (Required)</li></ul>Work Location: In person

Paralegal

The Moster Law Firm

Job Summary We are seeking a detail-oriented and motivated Paralegal to join our legal team. The ideal candidate will possess strong organizational skills and a solid understanding of legal procedures. This role involves providing essential support to attorneys in various legal matters, including document preparation, research, and case management. The Paralegal will play a crucial role in ensuring the smooth operation of our legal practice.Responsibilities<ul><li>Minimum 2-4 years of experience and thorough knowledge of the Texas Rules of Civil Procedure.</li><li>Draft and prepare legal documents, including pleadings, contracts, and correspondence.</li><li>Conduct thorough document reviews to ensure accuracy and compliance with legal standards.</li><li>Utilize Westlaw for case management and legal research purposes.</li><li>Assist attorneys in litigation processes by preparing trial materials and exhibits.</li><li>Transcribe legal documents and maintain organized files for easy access.</li><li>Provide executive administrative support, including scheduling meetings and managing calendars.</li><li>Stay updated on relevant laws, regulations, and best practices in securities law.</li><li>Collaborate with clients to gather necessary information for cases and maintain communication throughout the process.</li></ul>Requirements<ul><li>Proven experience as a Paralegal or in a similar legal administrative role.</li><li>Strong skills in legal drafting and document review.</li><li>Familiarity with Clio Manage, Westlaw, or similar legal software is preferred.</li><li>Excellent organizational skills with the ability to manage multiple tasks effectively.</li><li>Strong attention to detail and commitment to accuracy in all work performed.</li><li>Knowledge of securities law is a plus but not required.</li><li>Ability to work independently as well as collaboratively within a team environment.</li></ul>Job Type: Full-timePay: $55,000.00 - $60,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Houston Forensic Science Center

<div>Job Description: 
 
Shift: First Shift 
Under the direction of the General Counsel and Director of Government Affairs (GC DGA), the primary job duty of the Paralegal is to provide support to the Legal Division, and as requested, to forensic sections and business departments, in furtherance of their compliance with legal obligations. Primary support will be in assisting HFSC attorneys and the Public Information and Records Management Officer in complex administrative tasks related to legal research, writing, review, analysis, and compliance. Specific duties may include, but are not limited to, the following:<div>
Legal Division Support&bull; As directed by the GC DGA, assist legal department with tasks in support of legal projects and duties, including but not limited to, contract review and drafting, legal research, editing and drafting legal documents and presentations. 
<ul><li>Utilizes a variety of sources such as statutes, recorded judicial decisions, and legal articles to research and analyze legal topics.</li><li>Drafts and edits legal documents such as briefs, pleadings, memorandums, presentations and motions.</li><li>Assists attorneys with depositions, witness interviews, discovery, and investigations in preparation for court appearances and administrative hearings.</li><li>Serve as contracts administrator for the Contracts Lifecycle Management System (CLMS), screening requests, managing user accounts, tracking review turnaround times through monthly and annual reports, responding to, and fixing system errors or referring errors to designated technical support resources. Provide assistance to the HFSC Public Information Officer in fulfilling records requests subject to the Public Information Act, including, but not limited to redacting records, drafting letters to the Texas Attorney General, and researching previous Open Records letter rulings and decisions from the Texas Attorney General's Office.</li><li>As requested, assist with compilation and review of complex discovery and records requests.</li><li>Assist with the post-conviction review team and workflow, serving as the post-conviction monitor when requested, researching cases, and providing updates to the team as needed.</li><li>Process expunctions and ensure appropriate documents are filed with the court and/or submitted to the parties, including, but not limited to logging, researching, and drafting and filing signature pages and waivers.</li><li>Assist in processing requests for HFSC forensic services and drafting outsourcing agreements under the guidance of the GC DGA.</li><li>Assist with Board meeting materials including drafting action item summaries, conducting research for agenda items, and serving as Board Secretary in the absence of the appointed Board Secretary.</li><li>Provide significant assistance to the HFSC Records Management Officer in administrative tasks related to records management projects.</li><li>Perform tasks in support of HFSC's overall records management processes, including but not limited to records audits, tracking, filing, cataloging, scanning, inventorying, and other related tasks.</li><li>Provide support to the Government and Public Affairs team, including but not limited to preparing documents and compiling data for meetings with elected and appointed officials as well as stakeholder leadership teams.</li><li>Recommends innovative new processes that will benefit the division.</li><li>Serve as s notary public for the organization.</li></ul> 

Forensic Section Support 
 
&bull; As assigned or approved by the GC DGA, provide support and assistance to HFSC's seven (7) forensic sections, in furtherance of each section's compliance with legal obligations, including fulfilment of discovery request and subpoenas for records.&bull; Provide requested updates on court status and case disposition to sections to assist in resolution of pending records, subpoenas, and casework requests. &bull; Analyze and report subpoena tracking data, as requested.</div> 
Experience and Skills:MINIMUM EDUCATIONAL REQUIREMENTSBachelor's degree in a related field is required. Paralegal certification is required, or ability to obtain certification within 12 months of hire from approved certification program. Failure to obtain certification will result in demotion, reassignment, or termination if no position exists for which the individual is qualified. 
MINIMUM EXPERIENCE REQUIREMENTS&bull; Minimum of 2 years previous experience in a similar industry is required. Similar industries include experience in a legal department or law office, government, forensic laboratory (records department), court, or a county or district clerk's office. Experience need not be as a paralegal.&bull; Experience in Harris County Criminal Justice System and/or a forensic laboratory environment is a plus. 
KNOWLEDGE AND SKILL REQUIREMENTS&bull; Demonstrated skill in oral and written communication.&bull; Ability to manage multiple projects with quick turnaround times simultaneously.&bull; Excellent attention to detail, laser focus on quality, and ability to consider the big picture.&bull; Excellent stakeholder management and interpersonal skills, including the confidence to interact with and influence personnel at all levels.&bull; Demonstrated ability to use complex analytical skills to select and execute duties. &bull; Demonstrated skills in listening, responsiveness, flexibility, initiative, decision-making, and conflict resolution.&bull; Demonstrated proficiency in Office Suite products; specifically, Microsoft TEAMS and Office 365.&bull; Motivated self-starter requiring minimal guidance yet possessing ability to know when to ask for help&bull; Strong initiative as well as excellent teamwork, creative thinking and problem-solving skills&bull; Demonstrated ability to develop innovative solutions to problems&bull; Excellent organization skills&bull; Desire to learn the organization operations as well as the culture of HFSC; ability to quickly assess risk and provide meaningful mission focused guidance. 
 
Job Benefits:
Houston Forensic Science Center offers a competitive benefit and salary package. 
 
From: Houston Forensic Science Center</div>

Olson & Olson, LLP

<div>Employment Type: Full-Time
FLSA Status: Non-Exempt
Salary Grade or Range: Dependent upon qualifications and experience
Reports to: Lead attorney and paralegal
Summary:
The Legal Secretary works in a fast-paced environment under the direction of the lead attorney and paralegal, assists in performing administrative tasks that are specific to the firm as well as standard administrative duties.
Essential Duties and Responsibilities:<ul><li>
Create, Transcribe, and proofread legal documents</li><li>
File, organize, scan, copy, fax, edit and mail legal documents</li><li>
Schedule court depositions, mediations, property inspections, hearings, and other meetings</li><li>
Make travel arrangements for attorneys, as needed</li><li>
Perform general clerical duties such as check requests, expense reports, and submitting invoices for processing</li><li>
E-File and/or Serve documents with the court and opposing counsel ahead of deadlines</li><li>
Provide administrative support to one or more attorneys and paralegals</li><li>
Effectively communicate with witnesses, clients, courts, mediators, and opposing counsel</li><li>
Produce and file various legal documents such as correspondence, Answers, Responses, petitions, and Discovery</li><li>
Preserve an updated electronic case record system by means of daily data entry</li><li>
Answer phone, take notes/messages and redirect calls when appropriate</li><li>
Facilitate the meeting of deadlines by keeping multiple calendar agendas from court-issued Orders or interoffice deadlines, and provide timely reminders</li><li>
Keep an organized electronic mail system</li><li>
Regular and predictable attendance and punctuality</li><li>
Train part-time clerks assigned to team</li></ul>
Knowledge, Skills, and Abilities:<ul><li>
Outstanding time-management and typing skills</li><li>
Proficiency in grammar, spelling, and punctuation</li><li>
Ability to manage and prioritize multiple projects and tasks while meeting deadlines</li><li>
Familiarity with legal documents and terminology</li><li>
Ability to effectively prioritize and meet deadlines</li><li>
Excellent written and oral communication skills</li><li>
Courteous and professional demeanor</li><li>
Ability to work as a team with attorneys and paralegals</li><li>
Strong sense of discretion</li></ul>
Computer Skills:<ul><li>
Proficiency with MS Office tools</li><li>
Proficiency in Adobe Acrobat</li><li>
Typing speed of at least 50 wpm with a high rate of accuracy</li><li>
Proficiency with e-filing is preferred</li><li>
Working knowledge of litigation management software systems is a plus</li></ul>
Required Education and Experience:<ul><li>
Minimum High School Diploma or equivalent</li><li>
Associate Degree in Legal Studies or related field required</li><li>
2+ years&rsquo; experience in administrative role</li></ul>
Working Conditions and Environmental Consideration:<ul><li>
Indoor office environment</li><li>
Requires sitting and using a computer for extended periods of time</li><li>
May be required to move items up to 20 pounds</li><li>
Overtime may be required to complete certain projects and meet deadlines</li><li>
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions</li></ul>
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Olson &amp; Olson, LLP offers a full range of benefits for full-time employees:<ul><li>
Medical, Dental, &amp; Vision Insurance</li><li>
Company paid parking</li><li>
Profit sharing contributions to a 401(k)</li><li>
$50k Life Insurance Coverage</li><li>
11 Paid holidays</li><li>
Paid time off</li><li>
FSA &amp; HSA</li><li>
Supplemental Life &amp; ADD</li><li>
Long/short term disability</li><li>
401(k) plan</li><li>
Roth IRA</li></ul>
Equal Opportunity Employer
Olson &amp; Olson, LLP is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.</div>

Case Administrator (Legal Support)

<div>Job Description: 
 
Shift: Mon,Tue,Wed,Thu,Fri,Sat,Sun 
POSITION SUMMARY
HFSC is now seeking a full-time Senior Legal Administrative Assistant (Sr. Legal Admin). Under the direction of the Public Information and Records Management Officer (PIO/RMO), the primary job duty of the Sr. Legal Admin is to provide support to the Legal Department and forensic sections in furtherance of their compliance with legal obligations. The Sr. Legal Admin primarily performs complex administrative tasks related to records requests, receiving staff subpoenas, responding to inquiries from the public and stakeholders, as well overall records management. Generally, they utilize standard operating procedures to perform tasks; however, the Sr. Legal Admin is expected to exercise independent judgement in resolving issues and concerns related to the roles and responsibilities listed below, consulting with the PIO/RMO as needed. Additionally, the Sr. Legal Admin provides direction to the Legal Administrative Assistant (Legal Admin) and similar legal support positions on administrative functions and trains new staff members in administrative roles. Specific duties may include, but are not limited to, the following: 
 
Records and Subpoena Management<ul><li>
Acts as primary point of contact for internal staff and external legal stakeholders.
</li><li>Drafts and distributes responses to court orders, subpoenas, motions, and complex records requests.
</li><li>Verifies accuracy and completeness of critical documents.
</li><li>Assist with ascertaining case status, court dates and coordinating pre-trial meetings between prosecutors and expert witnesses.
</li><li>Compiles, reviews, and verifies full case file productions for accuracy and completeness in fulfilling records requests, including CCP 39.14 requests.
</li><li>Ability to liaise with HFSC personnel to compile the requested records when necessary.
</li><li>Ability to liaise with and manage multiple relationships and deadlines with officers, prosecutors, judges, and other court personnel in the court system.
</li><li>Responds to court orders (including discovery orders, subpoenas for records, and consumption orders).
</li><li>Processes motions and petitions, including but not limited to:
<ul><li>Expunctions
</li><li>Withdrawal of Consent requests
</li><li>Brady requests</li><li>
Provides backup support to the Legal Admin as needed in managing Case File Room duties.</li><li>
Provide assistance to the HFSC Records Management Officer in administrative tasks related to records management projects, including records creation, retention, production, and destruction.</li><li>
Recommends innovative new processes that will benefit the division.
</li></ul></li></ul>Interfacing with the Public and Stakeholders<ul><li>
Communicates with prosecutors, defense attorneys, law enforcement agencies, judges, and HFSC legal counsel to ensure responses are consistent with applicable law.
</li><li>Coordinates pre-trial meetings between prosecutors and expert witnesses and assists with confirming court dates and case status.
</li><li>Utilizes tools for the tracking of calls, emails and other stakeholder communication channels.</li><li>
Provides backup support to the Legal Admin as needed in managing:</li><li><ul><li>
Visitor management system (Envoy)</li><li>
Mail distribution</li><li>
General phone and front door coverage, greeting and responding to callers and visitors in a courteous and professional manner</li></ul></li></ul>
Data Tracking, Reports, and Training<ul><li>
Oversees monthly audits of the Case File Room (CFR) and CS/CM ticketing system to ensure compliance and quality control by Legal Admins.
</li><li>Records data for reports, surveys, audits, and internal performance tracking related to duties of Sr. Legal Admin and Legal Admin.
</li><li>In collaboration with the RMO/PMO, trains and monitors Legal Admin's ability to perform functions, providing authorization for the staff member to perform tasks independently when appropriate.
</li><li>Provides updates to staff in the Legal Division and throughout the organization, on changes in processes, as appropriate.
</li><li>Develops, implements, and updates appropriate training guidelines for division staff training in Legal Administrative functions.</li></ul>
Other duties as assigned. 
Experience and Skills:
MINIMUM EDUCATIONAL REQUIREMENTS<ul><li>
Bachelor's degree in a related field is required.</li></ul>
MINIMUM EXPERIENCE REQUIREMENTS<ul><li>
Minimum of 2 years previous experience in a similar role and industry is required. Similar industries include experience in a legal department or law office, governmental entity, forensic laboratory (records department), court/ court administration, or a county or district clerk's office.
<ul><li>Experience in the Harris County criminal justice system and/or a forensic laboratory environment is a plus.</li><li>
Experience with JusticeTrax Laboratory Information System is a plus.</li></ul></li></ul>
KNOWLEDGE AND SKILL REQUIREMENTS<ul><li>
Demonstrated proficiency in Office Suite products; specifically, Microsoft TEAMS and Office 365.</li><li>
Demonstrated ability to use complex analytical skills to select and execute duties.</li><li>
Ability to manage multiple projects with quick turnaround times simultaneously.</li><li>
Excellent stakeholder management and interpersonal skills, including the confidence to interact with and influence personnel at all levels.</li><li>
Demonstrated skills in listening, responsiveness, flexibility, initiative, decision-making, and conflict resolution.</li></ul><ul><li>
Motivated self-starter requiring minimal guidance yet possessing ability to know when to ask for help</li><li>
Strong initiative as well as excellent teamwork, creative thinking and problem-solving skills</li><li>
Demonstrated ability to develop innovative solutions to problems.</li><li>
Excellent organization skills.</li><li>
Desire to learn the organization operations as well as the culture of HFSC; ability to quickly assess risk and provide meaningful mission focused guidance.</li></ul>
PHYSICAL DEMANDS<ul><li>
Although most duties can be accomplished from a seated position with occasional walking and standing, the incumbent may need to squat or bend, reach outward or upward.
</li><li>Job incumbent must be able to lift/carry and/or push/pull up to 40 lbs.</li><li>
Job incumbent must be willing to travel to off-site locations.</li></ul> 
WORK ENVIRONMENT
Houston Forensic Center was formed to provide accurate and timely analysis of forensic evidence and related services. Most duties will be in an office environment, but the organization is based around scientific laboratories that handle biohazards and chemical hazards. Candidates must be comfortable with the fact that as a forensic laboratory, HFSC routinely deals with disturbing, graphic and contraband materials.
 
Job Benefits:
Houston Forensic Science Center is an Equal Employment Opportunity Employer 
 
From: Houston Forensic Science Center</div>

Senior Legal Administrative Assistant

Revolve Physical Therapy

We are looking for an educated and licensed Physical Therapist Assistant to help patients improve their mobility and move forward. You will work closely and under the direction of the physical therapist, treating patients with medical problems or other conditions that limit their ability to move or perform functional activities.Responsibilities<ul><li>Implement selected components of care and interventions in a technically competent manner</li><li>Instruct and counsel patients effectively in exercises</li><li>Identify patient&rsquo;s needs and exhibit compassion, caring, and empathy to individual differences</li><li>Recommend options, courses of action or modifications in selected treatments ensuring patient&rsquo;s progress, safety and comfort</li><li>Apply the latest research related to restoring function, reducing symptoms frequency, and preventing injury</li><li>Complete documentation to support the delivery of physical therapy services</li><li>Perform selected data collection and obtain accurate information</li><li>Measure performance and report on patient&rsquo;s medical record</li><li>Participate in patient status judgments</li><li>Adhere to ethical and legal standards</li><li>Ensure continued competence and updated field knowledge</li></ul>Skills<ul><li>Proven working experience as physical therapist assistant</li><li>Excellent knowledge of physiology best practices and standards</li><li>Hands on experience with therapeutic exercises, functional training and physical modalities</li><li>Ability to communicate and instruct effectively</li><li>Health care administration and documentation skills</li><li>Licence to practice or relevant certification</li><li>Associate or BS degree in PTA</li></ul>Job Types: Full-time, Part-time, ContractPay: $28.00 - $36.00 per hourExpected hours: 16 &ndash; 35 per weekApplication Question(s):<ul><li>Do you have a background in personal training?</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>License/Certification:<ul><li>Physical Therapist Assistant license (Required)</li></ul>Work Location: In person

Physical Therapist Assistant - Outpatient

Explore 174+ Legal assistant paralegal in Houston this March. Find roles across top companies and apply now to boost your career.

174 legal assistant paralegal jobs In Houston

Legal Assistant/Paralegal

Paralegal

Paralegal

Paralegal

Case Administrator (Legal Support)

Senior Legal Administrative Assistant

Physical Therapist Assistant - Outpatient