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legal administrative assistant Jobs in Chicago

legal administrative assistant

legal assistant

intake/legal assistant

legal assistant supervisor

Johnson & Bell, Ltd.

Job Title: Legal Assistant SupervisorLocation: Chicago, IL &amp; Crown Point, INCompany: Mid-size Law firmPosition OverviewJohnson &amp; Bell is seeking an experienced Legal Assistant Supervisor to oversee legal assistants across our Chicago and Indiana offices. This role combines hands-on legal assistant responsibilities with leadership and supervision of a team of approximately forty (40) assistants in a fast-paced litigation environment. The Legal Assistant Supervisor will primarily work from the Chicago office during the week and will travel to the Indiana office at least two days per month or based on business needs.Key Responsibilities&middot; Assign legal assistants to attorneys and adjust workloads based on firm and attorney needs&middot; Supervise daily operations of legal assistants and ensure compliance with firm policies and procedures&middot; Manage scheduling, including regular hours, overtime, PTO, and time off requests&middot; Monitor staffing levels, address absences, and reassign coverage as needed&middot; Support recruiting, interviewing, hiring, onboarding, and training of legal assistants&middot; Conduct performance monitoring, evaluations, and ongoing feedback&middot; Assist with employee relations matters and workplace issues resolutions&middot; Provide guidance, resources, and support to legal assistants as needed&middot; Collaborate with other departments to support litigation and attorney needs&middot; Serve as a legal assistant to an assigned attorney, including:drafting documents such as pleadings, discovery, correspondence, and casesummariesFiling court documents and managing e-filing processesScheduling depositions, hearings, motions, meetings, and other case-related eventsMaintaining and organizing electronic case filesSkills &amp; Competencies&middot; Strong proficiency in typing, dictation, transcription, and document preparation&middot; Advanced skills in Microsoft word and document formatting (letters, pleadings, discovery, summaries)&middot; Experience with document management systems and Outlook calendaring&middot; Excellent organizational skills with strong attention to detail&middot; Strong written and verbal communication skills&middot; Ability to manage multiple priorities in a fast-paced environmentQualifications&middot; Bachelor's degree&middot; At least 5 years of experience as a Legal Assistant or Legal Secretary in a litigation law firm&middot; Prior supervisory or team lead experience preferred&middot; Demonstrate Knowledge of Illinois state and federal court filing procedures&middot; Strong leadership, interpersonal, and conflict-resolution skills&middot; Proven ability to manage workflows, prioritize tasks, and meet deadlines in a fast-paced environmentSalary Range$85,000 to $98,000, depending upon experience and qualifications.Pay: $85,000.00 - $98,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Legal Assistant Supervisor

The Hunt Law Group, LLC

<div>
 
 We are seeking a full-time
 
 Legal Administrative Assistant
 
 to support a growing tort defense and insurance coverage law firm. This position is full time in our downtown Chicago office.
 
 
 
 
 
 This individual will support various legal and clerical administrative tasks for the firm including case scheduling &amp; attorney calendar management, and correspondence.
 
 
 
 
 
 The ideal candidate will be organized, detail-oriented, a strong communicator, and experienced in Microsoft Office/Outlook/Word. The firm is willing to train the right person for continued growth; prior experience as legal admin helpful, but not necessary.
 
 
 
 
 
 Compensation will range from $50&rsquo;s to $80&rsquo;s, based on skills and experience, in addition to competitive benefits.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Communicate with clients and witnesses
 </li>
 <li>
 Prepare case-specific documents, including memoranda and briefs (dictation, etc.)
 </li>
 <li>
 Ensure that case-related documents are well organized and available for review
 </li>
 <li>
 Maintain and update documentation
 </li>
 <li>
 Provide general administrative support
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 5+ Years of experience as a Legal Assistant or similar role
 </li>
 <li>
 Certification or diploma as a Legal Assistant is preferred
 </li>
 <li>
 Experience with legal procedures, terminology, and the court system
 </li>
 <li>
 Strong verbal and written communication skills
 </li>
 <li>
 Highly organized with document management experience
 </li>
 <li>
 Comfortable Microsoft Office and case management software
 </li>
 <li>
 Ability to multitask and work well under pressure
 </li>
 </ul>
 
 
</div>

Legal Administrative Assistant

Heyl Truck Lines

<div>Heyl Royster is a large, fast-paced law firm seeking a motivated, organized, and reliable individual for a full-time experienced Legal Assistant position in our Chicago office.
A DAY IN THE LIFE AS A LEGAL ASSISTANT<ul><li>
As a Legal Assistant, you will spend most of your time assisting attorneys and paralegals. You will independently and correctly prepare, process, transcribe, edit, and electronically file legal documents and client files. You will assist attorneys with billing and file closing procedures, including encrypted documents and email correspondence. You will excel at maintaining attorneys' calendars and docketing hearings on time.</li><li>
You will provide excellent customer service to the attorneys, paralegals, and staff.</li></ul>
QUALIFICATIONS TO BE A LEGAL ASSISTANT<ul><li>
Prior office or law firm experience, three (3) years preferred</li><li>
Prior workers comp experience preferred</li><li>
Must have strong computer skills working with Microsoft Office</li><li>
High school diploma or equivalent required</li></ul>
Despite a fast pace and short timeframes, you excel and are efficient and thorough with multiple large volume tasks. You have strong analytical and problem-solving skills to help improve processes and documentation to minimize errors.
Do you have solid communication skills? Do the words well organized and detail-oriented describe you? Would you love to be part of a team dedicated to exceptional results? If so, we want you to join our team!
Compensation and Benefits
The base salary range is $19.00 to $29.00 an hour. The salary offered will take into account several factors including, but not limited to, geographic location, experience, scoperesponsibilities of the role, qualifications/credentials, talent availability and specialization, as well as business needs. The range may be modified in the future.
This position offers excellent benefits* for full-time employees, including:<ul><li>
Medical</li><li>
Dental</li><li>
Vision</li><li>
Voluntary Life/ADD</li><li>
Employee Assistance Benefits
</li><li>Paid Vacation/Sick/Holiday</li><li>
Dress for Your Day</li></ul>
Additionally, the Firm provides full-time employees at no additional cost:<ul><li>
Basic term life/ADD
</li><li>Short- and Long-Term Disability</li><li>
An employer match of employee deferral for the 401K plan</li></ul>
If this sounds like the opportunity you've been waiting for, apply today!
ARE YOU READY TO JOIN OUR LEGAL TEAM?
We understand your time is valuable, and that is why we have a quick and easy application process. If you feel that you would be right for this position at our law firm, please fill out our 3-minute, mobile-friendly application so that we can review your information. We look forward to meeting you!
Heyl Royster is an equal opportunity employer.<ul><li>This benefit list is current at the time of posting but is subject to change at any time.</li></ul>
Visa Sponsorship is not available for this position.</div>

Legal Assistant

Morgan & Morgan

<div><div>At Morgan &amp; Morgan, the work we do matters. For millions of Americans, we're their last line of defense against insurance companies, large corporations or defective goods. From attorneys in all 50 states, to client support staff, creative marketing to operations teams, every member of our firm has a key role to play in the winning fight for consumer rights. Our over 6,000 employees are all united by one mission: For the People.</div>
Summary

We are seeking a qualified Legal Assistant to join our team. As a Legal Assistant, you will be responsible for managing the law firm's day-to-day operations, including carrying out administrative services and supporting the legal team. This position's ideal candidate has a strong work ethic, exceptional problem-solving skills, and comfortable working in a fast-paced dynamic workplace.

Responsibilities
<ul>
<li>Perform administrative duties (scheduling calendar hearings and deadlines, organize case files, manage logistics)</li>
<li>Maintain pleadings and discovery indexes</li>
<li>Organize exhibits, documents, evidence, briefs, and appendices</li>
<li>Implement and improve upon administrative processes for more efficient workflow.</li>
<li>Collect, examine, and organize evidence and other legal documents for attorney review and case preparation</li>
<li>Draft and proofread correspondence and legal documents, such as pleadings and contracts</li>
<li>Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice</li>
<li>Manage client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney</li>
<li>Communicate with clients and witnesses to schedule meetings, interviews, and depositions</li>
<li>Manage, organize, and maintain documents in paper or electronic filing systems</li>
<li>Performs other related duties as assigned to meet the needs of the business</li>
</ul>
Qualification
<ul>
<li>High school diploma or general education degree (GED) required</li>
<li>Associates degree in paralegal studies, a paralegal certificate, or a bachelor's degree is preferred</li>
<li>Bilingual English and Spanish (preferred)</li>
<li>At least 2 years of experience as an administrative assistant (preferably in a law firm or in a corporate legal department), legal assistant, legal secretary, or paralegal</li>
<li>Experience in Personal Injury, WC, Premises, or other injury related practice areas (preferred)</li>
<li>Must possess the ability to multi-task, prioritize, handle a fast-paced environment, and manage workload with a great attitude and minimal supervision</li>
<li>Great written and communication skills, be proficient in calendar depositions, mediation, and hearings</li>
<li>Applicable knowledge of motions, discovery, evidence, litigation documentation, court rules, and procedures, practices, etc.</li>
<li>Highly organized with the ability to juggle multiple deadlines in a fast-paced environment</li>
<li>Strong writing and communication skills along with attention to detail</li>
<li>Extensive computer and database expertise, Microsoft Word, Excel, Outlook, and type no less than 35 wpm</li>
<li>Remote and/or hybrid not eligible</li>
</ul>
#LI-KL1<div>
Benefits

Morgan &amp; Morgan is a leading personal injury law firm dedicated to protecting the people, not the powerful. This success starts with our staff. For full-time employees, we offer an excellent benefits package including medical and dental insurance, 401(k) plan, paid time off and paid holidays.

Equal Opportunity Statement

Morgan &amp; Morgan provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

E-Verify

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.
Privacy Policy

Here is a link to Morgan &amp; Morgan's privacy policy.</div></div>

Simon and McClosky

Job Summary We are seeking a bilingual (english and spanish) proactive and detail-oriented Intake/Legal Assistant to join our dynamic legal team. In this vital role, you will serve as the first point of contact for clients and manage a wide range of administrative and legal support tasks. Your energetic approach will help streamline case intake processes, support attorneys across various practice areas, and ensure the smooth operation of our law office. This position offers an exciting opportunity to develop your legal administrative skills while contributing to impactful legal work in a fast-paced environment.Duties<ul><li>Greet callers with professionalism and enthusiasm, providing excellent phone etiquette and organizational support</li><li>Conduct initial client interviews to gather case details, ensuring all relevant information is accurately documented for attorney review</li><li>Manage legal case files</li></ul>RequirementsMust be bilingual (English and Spanish speaking)<ul><li>Willingness to learn and a positive attitude. We are willing to train the right candidate.</li></ul>Pay: $23.00 - $28.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Disability insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Opportunities for advancement</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Chicago, IL 60602

Intake/Legal Assistant

Menzies Aviation

<div>Overview

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 300 locations in 65 countries, across 6 continents.

But at the heart of our business is our people.

Role Purpose

This role is responsible for the primary service that depends on well-maintained vehicles, organization and tracking of the fleet and expenses within the company. The GSE manager will have the ability to accurately maintain and hold responsibility for an exceptional level of quality of all ground support equipment in the company and ensuring all work is performed safely and is supported by established procedures and protocols.

What you will be doing
<ul>
<li>Fully responsible for all aspects of the GSE repair services at the station.</li>
<li>Fully accountable for the financial performance and compliance with Corporate Governance, legal and quality aspects of Menzies&rsquo; businesses in the station</li>
<li>Schedules all preventive maintenance inspections</li>
<li>Leading and working with the senior team to maintain and enhance appropriate, effective safety &amp; security systems, risk assessments, periodical inspections &amp; audits, operational training programs, planning, operational processes, and service delivery.</li>
<li>Maintains all equipment records and monitors vehicle registration and hour meter program.</li>
<li>Coordinate&rsquo;s scheduling of equipment to be repaired.</li>
<li>Coordinates all QA inspections on fuel equipment.</li>
<li>Ensure ground equipment and fueling repair deadlines are met.</li>
<li>Determines work procedures, prepares work schedules, and expedites workflow.</li>
<li>Perform as a mentor to other employees and provide training to new employees.</li>
</ul>
Safety, Security and Compliance
All employees have a responsibility and duty whilst at work to:
<ul>
<li>Take reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions whilst at work.</li>
<li>Fully versed on International Aviation Safety and Security standards and passionate about promoting them within the organization.</li>
<li>Co-operate with their manager / supervisor to allow them to perform or comply with any legal requirements imposed on the company.</li>
<li>Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, safety, or welfare reasons.</li>
<li>Inform their manager / supervisor of any work situation, equipment or activity that represents a serious or immediate danger to health and safety.</li>
<li>Report any hazards, near misses, incidents, accidents, or dangerous occurrences to their manager / supervisor, who will then follow the procedures contained in this manual.</li>
<li>Carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures.</li>
<li>Fully understand the company health and safety policy.</li>
<li>Attend training courses as may be arranged by the Company.</li>
</ul>
Qualifications and Experience
<ul>
<li>3 to 5 years mechanical experience</li>
<li>Must be 18 years of age or older.</li>
<li>Possess valid US driver's license with a clean driving record.</li>
<li>Pass pre-employment drug screen and all pre-employment testing.</li>
<li>Ability to proficiently read, write and speak English.</li>
<li>Must be comfortable lifting/moving 70lbs.</li>
<li>Must be comfortable working in all weather conditions.</li>
<li>Must be available and flexible to work variable shifts including weekends and holidays.</li>
<li>Pass FBI background and obtain US Customs Seal</li>
<li>To report any significant deficiency in our products, materials, and documents</li>
<li>Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.</li>
<li>Has the duty to suggest any improvements to working practices especially those relating to safety and security.</li>
<li>Ability to effectively present information in one-on-one and small group situations to customers, clients, vendors, and other employees of the organization</li>
<li>Must have high school diploma, GED or one-year experience as a Supervisor in the Aviation Industry Completion of an Automotive/Diesel Mechanic degree program (preferred) 


Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact to recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.

As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.

Application Instructions

Is this role ticking all the boxes for you? If so, please click apply now!</li></ul></div>

ORD Airport GSE Mechanic Supervisor

Circuit Court of Cook County, Illinois

<div><div>CIRCUIT COURT OF COOK COUNTY, ILLINOIS 
OFFICE OF THE CHIEF JUDGE 
JOB DESCRIPTION</div>
JOB TITLE: COURT COORDINATOR I, CHILD PROTECTION DIVISION 
GRADE: 16 
UNION: TEAMSTERS LOCAL 700 
SALARY: $ 65,357 
LOCATION: 1100 S. HAMILTON, CHICAGO, ILLINOIS 60612 
 
JOB SUMMARY AND DUTIES:<ul><li>
Coordinates progression of cases from opening to final disposition;</li></ul><ul><li>
Manages daily court calls and provides legal research assistance for the Judges of the Child Protection Division, Circuit Court of Cook County;</li><li>
Prepares and reviews matters on the court calls;</li><li>
Manages court schedule and maintain Judge&rsquo;s control sheets;</li><li>
Acts as liaison between attorneys, parties and Judges;</li><li>
Monitors pending legislation as needed;</li><li>
Assists with other miscellaneous matters as required by the judges or supervisor;
</li><li>Maintains confidentiality while performing duties;</li><li>
Hosts Zoom courtrooms; and</li><li>
Performs such other duties as directed by the Presiding or supervising judge.</li></ul>
The duties listed are not set forth for the purpose of limiting the assignment of work. They are not to be construed as a complete list of the duties to be performed under the job title or those to be performed temporarily outside an employee's normal line of work. 
<h1 class="jobSectionHeader">
JOB REQUIREMENTS:</h1><ul><li>
Bachelor's degree preferred</li><li>
Experience with computer applications for word processing, spreadsheet, database, and legal research/writing;</li><li>
Excellent written and oral communication skills;</li><li>
Excellent organizational abilities; and</li><li>
Ability to work well with others and collaborate with legal and non-legal personnel.</li></ul> 

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:<ul><li>
On a continuous basis, sit at a desk for long periods of time in front of a computer screen;</li><li>
Intermittently twist to reach equipment or supplies surrounding desk;</li><li>
Perform simple grasping and fine manipulation;</li><li>
Strength to lift files weighing up to 20 pounds; and</li><li>
Use telephone and computer keyboard on a daily basis.</li></ul> 
This position requires a pre-employment drug screening and criminal background check. Applicants are advised that as a Drug Free Workplace, use of medical or recreational marijuana is prohibited and will disqualify a candidate from employment.
 
All offers of employment are contingent upon successful completion of all required screening criteria. 
 
Information concerning the benefits for this position can be found at the Circuit Court of Cook County Employment Opportunities Page. 
 
Please apply by filling out the application at our Career Page<h1 class="jobSectionHeader">
THE OFFICE OF THE CHIEF JUDGE IS AN EQUAL OPPORTUNITY EMPLOYER</h1>
It is the policy of the Office of the Chief Judge of the Circuit Court of Cook County to provide equal opportunity in employment to all employees and applicants for employment. No person is to be discriminated against in employment because of race, religion, color, sex, age, national origin, disability, or sexual orientation. 
 
Revised January, 2025 (Salary updated April 2026) 

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OCJ - Court Coordinator I, Child Protection Division

Explore 234+ Legal assistant supervisor in Chicago this April. Find roles across top companies and apply now to boost your career.

234 legal assistant supervisor jobs In Chicago

Legal Assistant Supervisor

Legal Administrative Assistant

Legal Assistant

Legal Assistant

Intake/Legal Assistant

ORD Airport GSE Mechanic Supervisor

OCJ - Court Coordinator I, Child Protection Division