administrative resource team assistant (entry-level legal assistant)

administrative resource team assistant (entry-level legal assistant) Jobs in Los Angeles

front desk administrative assistant Jobs in Los Angeles

front desk administrative assistant

front desk receptionist Jobs in Los Angeles

front desk receptionist

legal administrative assistants Jobs in Los Angeles

legal administrative assistants

legal secretary

legal receptionist

Shegerian & Associates

<div>The First Impression of a Firm That Wins.
At Shegerian &amp; Associates &mdash; California's premier plaintiff-side employment law firm, every detail matters. That starts the moment someone walks through our door or calls our front desk. As our Legal Receptionist, you're not just managing a front desk. You're setting the tone for a firm that has recovered over $1 billion for people who needed someone in their corner.
We're looking for someone polished, warm, and exceptionally sharp. Someone who takes pride in doing the small things perfectly, because here, the small things are anything but small.
What You'll Do<ul><li>
Be the first face and voice of the firm &mdash; greeting clients and visitors with professionalism and genuine warmth</li><li>
Manage a multi-line phone system and route calls with speed and accuracy</li><li>
Schedule, reschedule, and track appointments &mdash; keeping the calendar tight and the team on track</li><li>
Collect and summarize key details from potential new clients to support the intake process</li><li>
Respond to emails promptly and professionally</li><li>
Upload, organize, and manage documents with precision</li><li>
Keep CRM records current, accurate, and complete</li><li>
Collaborate across the firm to keep daily operations running seamlessly</li></ul>
What Makes You the One<ul><li>
You have experience as a receptionist or front desk professional, ideally in a legal setting</li><li>
Your communication is clear, warm, and professional &mdash; in person, on the phone, and in writing</li><li>
You're highly organized and can juggle competing priorities without dropping the ball</li><li>
You're proficient in Microsoft Office Suite and comfortable learning new systems</li><li>
Your attention to detail is automatic, not an afterthought</li><li>
You handle sensitive information with discretion and take confidentiality seriously</li></ul>
Why Shegerian &amp; Associates
You'll join a team that is passionate, supportive, and driven by a mission that matters. The pace is fast, the standards are high, and the work you do every day directly supports people fighting for justice. If you want a workplace where you're valued, challenged, and surrounded by people who genuinely care. 
Requirements 
<ul><li>
Bachelor's Degree</li><li>
1-2 years of experience as a receptionist or in an administrative role, preferably in a legal environment.</li><li>
Strong technical skills, including proficiency in Microsoft Office and experience with office software systems.</li><li>
Excellent customer service skills and ability to work effectively in a fast-paced environment.</li></ul> 

Benefits 
What We Offer:<ul><li>
Hourly pay: $22-$23 based on experience
</li><li>Workplace: Onsite</li><li>
Firm pays 100% of premiums for dental and vision</li><li>
Firm pays 100% of all Silver-level medical plans</li><li>
Firm contributes approximately 10% toward retirement (3% Safe Harbor + 7% Profit Sharing)</li><li>
$500 annual FSA contribution</li><li>
Time for Life: Accrual of 80 hours of PTO (additional 40 hours on 3rd anniversary), 40 hours sick pay, plus your birthday off as a fully paid day.</li></ul></div>

Legal Receptionist

Legal Aid Foundation of Los Angeles

<div>
 
 About the Position:
 
 
 
 
 Are you interested in joining an organization dedicated to increasing access to justice while addressing systemic inequities among the most vulnerable members of the Greater Los Angeles area? If yes, LAFLA is the place for you!
 
 
 
 
 The Organization:
 
 LAFLA is a nonprofit law firm that protects and advances the rights of the most underserved&mdash;leveling the playing field and ensuring that everyone can have access to the justice system. Celebrating 95 years of service to Los Angeles communities, LAFLA is the first and most experienced legal aid organization in Greater Los Angeles. LAFLA has more than 200 employees, including more than 100 attorneys, who provide free services and resources on a broad range of civil legal issues that impact healthy, safety, and self-sufficiency. Every year, LAFLA helps more than 100,000 people find their voice, regain control of their lives, and build a brighter future. Our unique combination of neighborhood offices, self-help centers at courthouses, and domestic violence clinics puts LAFLA on the frontlines in communities at the forefront of change. LAFLA also engages in impact litigation to help enact long-term systemic change&mdash;actively collaborating with a network of public and private partners to expand access to justice, identify needs in the communities we serve, and change laws and policies that adversely affect the underserved. For more information, please visit www.lafla.org.
 
 
 LAFLA is currently accepting applications for the position of
 
 Receptionist
 
 .
 
 
 
 NOTE &ndash; This role will report on-site out of our East LA office 4 days a week.
 
 
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 0-5 years of experience as a receptionist or similar &ldquo;first point of contact&rdquo; representative.
 </li>
 <li>
 Outstanding verbal communication and customer service skills with the proven ability to relate to diverse individuals with respect and humility on a consistent basis.
 </li>
 <li>
 Strong time management skills and the ability to work productively in a fast-paced environment while maintaining attention to detail.
 </li>
 <li>
 Proficiency in keeping accurate records and documentation.
 </li>
 <li>
 Prior experience working with people who are in high stress situations is helpful.
 </li>
 <li>
 Understanding of and commitment to LAFLA&rsquo;s community-driven mission and priorities.
 </li>
 <li>
 Bilingual in Spanish preferre
 
 
 </li>
 </ul>
 
 Examples of Duties:
 
 
 
 <ul>
 <li>
 Greet and assist walk-in visitors at LAFLA&rsquo;s East Los Angeles community office and screen potential clients in-person for legal services eligibility, as needed.
 </li>
 <li>
 Answer a high-volume of calls from potential clients and perform an initial intake screening with care and empathy.
 </li>
 <li>
 Assess a potential client&rsquo;s eligibility for legal services by applying a thorough understanding of detailed eligibility criteria and connect every applicant with appropriate resources and information.
 </li>
 <li>
 Input potential client and client information into online case management systems timely and accurately, and properly document all client interactions.
 </li>
 <li>
 Schedule appointments and communicate effectively via email, Microsoft Teams, and case notes with clients, colleagues, and partner agencies.
 </li>
 <li>
 Perform other clerical duties, such as photocopying, scanning, and filing.
 
 
 </li>
 </ul>
 
 How to Apply:
 
 
 
 
 HOW TO APPLY
 
 &ndash; Please submit a cover letter and resume online to ciwgjobs@lafla.org Include &ldquo;Receptionist &ndash; CIWG&rdquo; in the subject line.
 
 
 
 PROBATIONARY PERIOD
 
 &ndash; A six month probationary period will be required.
 
 
 
 AN EQUAL OPPORTUNITY EMPLOYER
 
 &ndash; Selection will be based solely on merit and will be without discrimination because of race, color, national origin, ancestry, ethnicity, citizenship, creed, sex, gender, sexual orientation, gender identity, transgender status, age, religion, genetic information, physical or mental disability, medical condition, military or veteran status, pregnancy, childbirth or related medical condition, marital or registered domestic partners status, or any other legally protected status.
 
 
 The organization is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process or expect to require an accommodation if hired, please contact humanresources@lafla.org
 
 
 
 Benefits &amp; Compensation
 
 
 
 
 BENEFITS AND COMPENSATION
 
 &ndash; LAFLA offers a diverse environment with competitive compensation based on comparable public interest salaries. We also offer a generous benefits package for full-time employees including medical, dental, and vision for employees and dependents, life insurance, long-term disability and long-term care insurance, and 403(b) retirement plan. Employees may also qualify for bilingual supplements, law student loan reimbursements, and a cell phone stipend.
 
 
 
 COMMITMENT TO EMPLOYEE WELLNESS
 
 &ndash; Due to the mission driven nature of the organization, LAFLA is committed to a healthy work-life balance for all staff. In addition to a hybrid work schedule and robust benefits package, LAFLA staff enjoy wellness related benefits and employee assistance programs through our offered medical plans, as well as Wellness Friday video sessions, a wellness content library, 15 LAFLA observed holidays, and generous time off benefits.
 
 
 
 SUSTAINABLE HYBRID WORK SCHEDULE
 
 &ndash; LAFLA has recently adopted a sustainable schedule whereby employees get several Fridays off during the year. Depending on job classifications, some LAFLA staff are working on a manager approved hybrid work schedule, with the ability to work remotely up to half the week, if preferred, after the probationary period. The successful candidate must be local and willing to work from the assigned LAFLA location.
</div>

Receptionist – Client Intake Workgroup

Pacific Asian Consortium in Employment (PACE)

<div>
 
 Position:
 
 Receptionist
 
 
 
 Compensation Range:
 
 $20.00 to $22.00 hourly plus excellent benefits
 
 
 
 Position:
 
 Full-time, non-exempt, On-site in our DTLA HQ Office
 
 
 
 About Pace
 
 
 
 Founded in 1975, Pacific Asian Consortium in Employment (PACE) is a local community nonprofit dedicated to serving the region's diverse communities. What started as job training for the Asian Pacific Islander communities has grown into a full-service organization serving a diverse community of 40,000+ people annually across programs including: Employment, Business Development, Early Childhood Education (Head Start) Affordable Housing, Weatherization and Energy Conservation Programs. With 350+ staff, PACE is recognized as a leader in addressing problems of poverty and economic inequity in ethnic minority communities and has a reputation of being responsive to community needs. PACE is known for creating innovative solutions to the myriad of challenges faced by our clients.
 
 
 
 PACE ENERGY
 
 in particular helps reduce energy burden by providing utility bill assistance, energy conservation education, outreach, weatherization services, and energy efficiency upgrades to low income families and individuals across Los Angeles.
 
 
 
 Learn More At
 
 
 
 |https://pacela.org/
 
 
 https://pacela.org/our-work/energy/
 
 
 
 Position Summary
 
 
 
 PACE Energy seeking an enthusiastic and service-oriented
 
 RECEPTIONST
 
 to join the team and organization. The Receptionist for PACE Energy will serve as the first point of contact for all clients seeking assistance through PACE&rsquo;s energy programs. This position manages a high volume of incoming calls and walk-in clients daily, with a primary responsibility to identify and triage urgent situations &mdash; including utility disconnection notices and Energy Crisis Intervention Program (ECIP) emergencies &mdash; and route them promptly to the appropriate staff for handling. The Receptionist must be knowledgeable about all Energy &amp; Environmental Services programs, including HEAP, DOE Weatherization, LIHEAP Weatherization, and ECIP, in order to accurately assess client needs, provide program information, and ensure clients are directed to the right resources without delay. In addition to call management and client intake, this position supports the department with client record look-ups in ServTrack, data entry, filing, and a variety of administrative tasks essential to the smooth operation of the department. This position also serves as backup coverage for the Lead Receptionist during breaks, lunches, and absences, and assists with daily mail sorting and distribution for the department. This is an excellent opportunity to build a fulfilling career while making a real difference in the community!
 
 
 
 Major Responsibilities &amp; Duties
 
 
 
 
 Call Management &amp; Client Intake
 
 
 
 <ul>
 <li>
 Manage a high volume of incoming calls for the Energy &amp; Environmental Services Department, responding to client inquiries with professionalism, patience, and efficiency.
 </li>
 <li>
 Accurately assess the nature and urgency of each call, identifying clients with emergency needs such as imminent utility disconnections or shut-offs.
 </li>
 <li>
 Triage and immediately route ECIP (Energy Crisis Intervention Program) clients and households facing utility disconnection to the appropriate staff member or specialist for expedited handling.
 </li>
 <li>
 Provide callers with accurate, up-to-date information about PACE Energy programs &mdash; including HEAP, ECIP, DOE Weatherization, and LIHEAP Weatherization &mdash; eligibility requirements, required documentation, office hours, and application procedures.
 </li>
 <li>
 Screen and schedule client appointments for HEAP intake, weatherization assessments, and other program services in accordance with program capacity and staff availability.
 </li>
 <li>
 Maintain a detailed and accurate call log, documenting client inquiries, emergency referrals, and follow-up actions as required.
 </li>
 <li>
 Greet and assist walk-in clients, determine the nature of their visit, and direct them to the appropriate staff in a timely and courteous manner.
 </li>
 <li>
 Manage client wait times at the front desk and communicate anticipated wait times clearly and respectfully.
 
 
 </li>
 </ul>
 
 Emergency &amp; ECIP Triage
 
 
 
 <ul>
 <li>
 Recognize and prioritize clients presenting with utility emergency situations, including final disconnect notices, active shut-offs, or heating/cooling emergencies.
 </li>
 <li>
 Promptly notify the appropriate ECIP staff or supervisor when an emergency client situation is identified, ensuring no urgent case is delayed.
 </li>
 <li>
 Collect and document preliminary client information (name, address, utility account details, nature of emergency) prior to handoff to program staff to expedite the intake process.
 </li>
 <li>
 Maintain working knowledge of ECIP eligibility criteria and program limitations to accurately set client expectations while ensuring appropriate referrals are made.
 </li>
 <li>
 Follow established protocols for prioritizing and escalating emergency cases in accordance with department policies and funder requirements.
 
 
 </li>
 </ul>
 
 Backup Coverage &ndash; Lead Receptionist
 
 
 
 <ul>
 <li>
 Serve as the designated backup for the Lead Receptionist during scheduled breaks, lunch periods, and any planned or unplanned absences to ensure continuous front desk coverage for PACE.
 </li>
 <li>
 While serving in the backup role, assume all primary receptionist responsibilities including answering and routing all incoming PACE calls, greeting walk-in visitors, and providing general information about all PACE departments and programs.
 </li>
 <li>
 Maintain familiarity with PACE&rsquo;s full range of departmental programs &mdash; Employment, Education (Head Start), Business Development, Energy, Housing, and Administration &mdash; in order to effectively direct clients and callers when covering the main reception area.
 </li>
 <li>
 Coordinate coverage schedules and transition handoffs with the Lead Receptionist to ensure no gap in front desk service.
 
 
 </li>
 </ul>
 
 Daily Mail Assistance
 
 
 
 <ul>
 <li>
 Assist with the daily sorting and distribution of incoming mail and packages to the appropriate Energy &amp; Environmental Services staff and, as needed, to other PACE departments.
 </li>
 <li>
 Support the preparation of outgoing departmental mail, including assembling client correspondence, program notices, and other mailings as directed.
 </li>
 <li>
 When covering the Lead Receptionist, assist with agency-wide mail sorting and distribution in accordance with established mail management procedures.
 </li>
 <li>
 Notify department staff promptly upon receipt of time-sensitive correspondence, certified mail, or urgent deliveries.
 
 
 </li>
 </ul>
 
 ServTrack Client Look-Up &amp; Data Entry
 
 
 
 <ul>
 <li>
 Perform client look-ups in ServTrack and other department databases to retrieve existing client records, verify program enrollment status, and support staff with accurate case information.
 </li>
 <li>
 Enter new client intake data, application information, and service records into ServTrack accurately and in a timely manner, adhering to program data entry standards and deadlines.
 </li>
 <li>
 Assist program staff with updating client records, correcting data discrepancies, and maintaining the integrity of department databases.
 </li>
 <li>
 Run basic reports or queries in ServTrack as directed by the program supervisor to support departmental reporting needs.
 </li>
 <li>
 Maintain strict confidentiality of all client data in compliance with applicable federal, state, and PACE privacy policies.
 
 
 </li>
 </ul>
 
 Filing &amp; Records Management
 
 
 
 <ul>
 <li>
 Maintain an organized physical and electronic filing system for client applications, intake forms, verification documents, and program correspondence.
 </li>
 <li>
 Ensure all incoming client documentation is properly sorted, labeled, and filed in accordance with program recordkeeping standards.
 </li>
 <li>
 Retrieve and prepare client files for staff review, appointments, audits, or reporting as requested.
 </li>
 <li>
 Assist with periodic file audits, purging, and archiving in compliance with program retention policies.
 </li>
 <li>
 Track and log the receipt of required client documentation to ensure complete application packets are assembled prior to processing.
 
 
 </li>
 </ul>
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Provide general administrative support to the Energy &amp; Environmental Services Department including photocopying, scanning, faxing, and preparing correspondence.
 </li>
 <li>
 Assist with preparation and distribution of program materials, application packets, client notices, and informational handouts.
 </li>
 <li>
 Monitor and maintain inventory of department office supplies, forms, and program materials; coordinate replenishment as needed.
 </li>
 <li>
 Support department staff with scheduling, calendar management, and meeting preparation as directed.
 </li>
 <li>
 Assist with special projects and departmental initiatives as assigned by the Energy &amp; Environmental Services Manager.
 </li>
 <li>
 Perform other administrative duties as needed to support the efficient operation of the department.
 
 
 </li>
 </ul>
 
 WORKING RELATIONSHIPS
 
 
 
 <ul>
 <li>
 Reports directly to the Energy &amp; Environmental Services Manager or designated Program Supervisor
 </li>
 <li>
 Serves as backup to the Lead Receptionist (Administration) during breaks, lunch periods, and scheduled or unscheduled absences, ensuring uninterrupted front desk coverage for PACE
 </li>
 <li>
 Works closely with all Energy &amp; Environmental Services program staff including HEAP Intake Specialists, Weatherization Coordinators, ECIP Case Handlers, and DOE program staff
 </li>
 <li>
 Coordinates with the Lead Receptionist to maintain consistent front-line service standards across PACE
 </li>
 <li>
 Interacts daily with low-income clients, seniors, individuals with disabilities, and community members seeking urgent energy assistance
 </li>
 <li>
 Communicates with utility companies (SoCalGas, SCE, LADWP) as needed to support client service and verification processes
 </li>
 <li>
 Collaborates with PACE administrative staff on data entry, filing, and departmental record-keeping
 
 
 </li>
 </ul>
 
 Qualifications, Experience, And Skills
 
 
 
 
 Education &amp; Experience
 
 
 
 <ul>
 <li>
 High school diploma or equivalent required; Associate&rsquo;s degree in Business Administration, Social Services, or a related field preferred.
 </li>
 <li>
 Minimum of 1&ndash;2 years of experience in a receptionist, customer service, or administrative support role required.
 </li>
 <li>
 Prior experience in a high-volume call center, social services agency, utility assistance program, or community-based nonprofit organization is strongly preferred.
 </li>
 <li>
 Experience working with low-income individuals, seniors, individuals with disabilities, and diverse, multicultural communities preferred.
 </li>
 <li>
 Familiarity with energy assistance programs such as HEAP, LIHEAP, ECIP, or DOE Weatherization is a plus.
 
 
 </li>
 </ul>
 
 Skills &amp; Competencies
 
 
 
 <ul>
 <li>
 Demonstrated ability to manage high call volumes and a fast-paced front desk environment with composure and professionalism.
 </li>
 <li>
 Strong triage and problem-solving skills; ability to quickly assess client urgency and take appropriate action.
 </li>
 <li>
 Experience with ServTrack or similar client case management / database systems is highly preferred.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook) required.
 </li>
 <li>
 Excellent verbal communication skills with the ability to convey program information clearly to clients from diverse backgrounds and varying literacy levels.
 </li>
 <li>
 Strong data entry skills with high attention to accuracy and detail.
 </li>
 <li>
 Ability to handle emotionally sensitive client situations &mdash; including clients in financial distress or facing utility shut-offs &mdash; with empathy, patience, and professionalism.
 </li>
 <li>
 Broad familiarity with all PACE departments and programs, or the ability to quickly acquire this knowledge, in order to effectively serve as backup to the Lead Receptionist.
 </li>
 <li>
 Strong organizational and time management skills; ability to balance multiple tasks and priorities simultaneously.
 </li>
 <li>
 Bilingual or multilingual ability is highly preferred, particularly in Spanish, Cantonese, Mandarin, Korean, Vietnamese, or other languages spoken by PACE&rsquo;s client communities.
 </li>
 <li>
 Commitment to PACE&rsquo;s mission of advancing economic equity and providing essential services to underserved communities in Los Angeles.
 
 
 </li>
 </ul>
 
 Addtional Requirements
 
 
 
 <ul>
 <li>
 Must satisfactorily pass background and employment/reference check
 </li>
 <li>
 Must have reliable transporation
 </li>
 <li>
 COVID vaccination required; must have two-dose series of Pfizer or Moderna or a single-dose of Johnson &amp; Johnson. Those that need a medical or religious exemption must reach out separately.
 </li>
 <li>
 This position is ON-SITE in our DTLA office
 
 
 </li>
 </ul>
 
 Compensation &amp; Benefits
 
 
 
 <ul>
 <li>
 Pay range is $20 to $22 hourly depending on experience. This is a full-time, non-exempt position.
 </li>
 <li>
 Affordable and robust Medical, Dental, Vision, and Life insurance plans for employee plus family with generous employer contributions
 </li>
 <li>
 Robust 401(k) retirement plan
 </li>
 <li>
 We offer generous paid holidays, paid vacation, paid sick leave
 
 
 </li>
 </ul>
 
 APPLICATION PROCESS
 
 
 
 <ul>
 <li>
 All applicants MUST upload a resume AND complete application on our website and to be considered: https://pacela.org/about/work-at-pace/
 </li>
 <li>
 Applications will be reviewed on a rolling basis until positions have been filled. We will only reach out to candidates who have been selected to move forward in the process.
 
 
 </li>
 </ul>
 
 PHYSICAL DEMANDS
 
 
 
 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee is occasionally required to stand, walk and taste or smell. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.
</div>

Receptionist for Nonprofit

Arash A. Dini, MD

Job Summary We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors and clients. Your organizational skills and office management expertise will ensure smooth daily operations, creating a positive first impression for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your administrative and clerical skills in a dynamic environment.Duties<ul><li>Greet visitors warmly, verify appointments, and direct them appropriately within the office </li><li>Answer and route incoming calls using multi-line phone systems with professionalism and courtesy </li><li>Manage appointment scheduling and calendar management for staff and clients </li><li>Perform data entry, filing, and maintain accurate records using Microsoft Office, Google Workspace, and other office software </li><li>Handle incoming and outgoing correspondence, including proofreading documents for accuracy </li><li>Support office management tasks such as supply inventory, photocopying, and mail distribution </li><li>Provide customer support by addressing inquiries promptly and efficiently, ensuring excellent customer service at all times</li></ul>Skills<ul><li>Proficiency in computer literacy with strong skills in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools </li><li>Experience with QuickBooks or similar bookkeeping software is a plus </li><li>Excellent phone etiquette with the ability to manage multi-line phone systems confidently </li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively </li><li>Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively </li><li>Clerical experience including data entry, filing, proofreading, and document management </li><li>Knowledge of office management practices combined with exceptional customer service skills </li><li>Experience as a dental or medical receptionist is advantageous but not required; personal assistant experience is also beneficial </li><li>Familiarity with calendar management tools and scheduling software to coordinate appointments seamlessly</li></ul>Join us as a Front Desk Receptionist and be part of a vibrant team dedicated to delivering outstanding service while advancing your administrative career!Pay: $24.31 - $29.27 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Retirement plan</li><li>Tuition reimbursement</li></ul>Work Location: In person

Front Desk Receptionist

Silverado

<div>Looking for a flexible front desk role with purpose? Be the friendly first impression that brightens our residents' and visitors' day! Join Silverado Beverly Place, a memory care innovator ranked in the top 10 nationwide by Fortune Magazine Best Workplaces in Aging Services. Since 1997, Silverado has delivered exceptional care to individuals with neurodegenerative conditions. We're a certified Great Place to Work&reg; and proud to offer competitive pay, benefits, and growth opportunities.

We're hiring a receptionist &ndash; a warm, organized, and service-oriented team member who helps create a welcoming environment for residents, families, and guests. This role blends professionalism, empathy, and multitasking to support our community's front desk operations.

Be a difference-maker with a memory care leader! 
You lead with heart, hospitality, and integrity. You're dependable, detail-oriented, and thrive in a fast-paced, people-focused environment. You're passionate about making others feel seen, heard, and supported.

What You'll Be Doing:
<ul>
<li>Answer telephone calls professionally and direct them appropriately</li>
<li>Greet visitors and assist with check-in and directions</li>
<li>Receive, sort, and distribute incoming mail; prepare outgoing mail</li>
<li>Maintain and update computer files related to associates and residents</li>
<li>Support clerical duties and office functions as assigned</li>
</ul>
Qualifications:
<ul>
<li>High school diploma or equivalent required</li>
<li>At least one year of experience interacting with the public via phone and in person</li>
<li>Strong computer skills, especially with Microsoft Word and Excel</li>
<li>Strong verbal and written communication with a focus on exceptional customer service</li>
<li>Ability to multitask and stay organized</li>
<li>Comfortable working around animals and pets</li>
<li>Active role: walking, bending, lifting (up to 50 lbs.)</li>
<li>Reliable transportation to meet attendance and punctuality standards</li>
</ul>
Schedule: PRN (Per Diem), multiple shifts available, variable days<div>
Silverado offers the following benefits to eligible employees:
<ul>
<li>401(k) matching</li>
<li>Health, Dental and Vision Insurance</li>
<li>Flexible Spending Account (FSA)</li>
<li>Paid time off</li>
<li>Tuition reimbursement and professional development assistance</li>
<li>Referral program</li>
<li>Other amazing benefits such as Pet Insurance, Auto and Home Insurance and Discount Programs!</li>
</ul>
* Silverado does not accept candidates from outside recruiters or agencies for this role. *

California Employees: For roles requiring driving, the driving requirement has been deemed essential to the performance of this role due to specific business necessity. Supporting documentation is maintained by Silverado and is available for review upon request to ensure compliance with California law.

To view California Consumer Privacy Act (CCPA) information, please visit this page: https://www.silverado.com/legal-disclaimers/#Consumer-Privacy-Act-Disclosure

Employment offers are contingent on background check, drug screening, physical, and TB testing (if applicable).

Silverado uses E-Verify to confirm work authorization with both the Social Security Administration and the Department of Homeland Security

EOE/M/F/D/V</div></div>

On-Call Front Desk Receptionist (Multiple Shifts Available)

Hillstone Law, PC

Receptionist / Mail Clerk (Spanish Required)About Us:Hillstone Law is an established and reputable personal injury law firm dedicated to delivering exceptional results for our clients. We are seeking a Spanish-speaking Receptionist/Mail Clerk to join our dynamic team. This role offers a strong career growth path, competitive compensation, and a supportive work environment in our modern Westwood office with panoramic views.Key Responsibilities:<ul><li>Answer, route, and manage incoming calls with professionalism</li><li>Greet clients and visitors, ensuring a positive first impression</li><li>Review, sort, and file checks, faxes, and incoming mail</li><li>Prepare and manage outgoing certified mail</li><li>Handle and manage VA (virtual assistant) tasks as assigned</li><li>Maintain organized filing systems and accurate records</li></ul>Requirements:<ul><li>Fluent in Spanish (written and verbal) &ndash; required</li><li>Strong organizational skills and attention to detail</li><li>Excellent communication and interpersonal skills</li><li>Ability to multitask and manage time effectively in a fast-paced environment</li></ul>Why Join Hillstone Law:<ul><li>Competitive pay: $20&ndash;$25/hour (DOE)</li><li>Benefits package: Health, dental, vision, 401K, holiday pay, and sick pay</li><li>Opportunities for advancement as the firm continues to grow</li><li>Weekly catered breakfast and lunch for the office</li><li>Collaborative and friendly work culture</li><li>Prime Westwood location in a vibrant, thriving area</li><li>Great work-life balance</li></ul>If you&rsquo;re organized, detail-oriented, and ready to grow with a respected firm, we&rsquo;d love to hear from you.Job Type: Full-timePay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Referral program</li><li>Vision insurance</li></ul>Work Location: In person

RECEPTIONIST / MAIL CLERK - Law Firm

Nanoom Medical Group

Job Title: Medical Receptionist / Front Office (Bilingual)Location: Los Angeles, CA 90020 Job Type: Full-time / Part-timeJob DescriptionViora Medspa / VM Cosmetic Surgery is seeking a professional, high-energy, and organized Bilingual Medical Receptionist to join our team. As the first point of contact for our patients, you will play a vital role in providing a luxury experience, managing patient flow, and supporting our clinical staff in a fast-paced aesthetic environment.Key Responsibilities<ul><li>Patient Coordination: Greet patients, manage check-in/check-out processes, and ensure all intake forms are completed accurately.</li><li>Scheduling: Manage a complex appointment calendar for aesthetic and surgical consultations.</li><li>Communication: Handle high-volume phone calls and inquiries regarding medspa services and cosmetic procedures.</li><li>Sales Support: Assist patients with information on skin care products, treatment packages, and loyalty programs.</li><li>Administrative: Maintain electronic medical records (EMR) and process payments securely.</li></ul>Requirements<ul><li>Language Proficiency: Must be fluent in English and at least one of the following: Korean, Chinese, or Japanese. (Bilingual Korean is highly preferred).</li><li>Experience: Minimum 1 year of experience working in a Medspa, Dermatology, or Plastic Surgery office.</li><li>Technical Skills: Proficiency with medical scheduling software and office productivity tools.</li><li>Interpersonal Skills: Exceptional customer service skills with a polished, professional demeanor suitable for a cosmetic surgery environment.</li><li>Flexibility: Ability to work occasional weekends or late hours depending on clinic needs.</li></ul>Benefits<ul><li>Competitive hourly wage plus performance-based incentives.</li><li>Employee discounts on aesthetic treatments and skincare products.</li><li>Opportunities for career growth within a premier medical group.</li></ul>Pay: $18.00 - $24.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: In person

Receptionist/Administrative Assistant

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