case administrator (legal support) Jobs in Houston

case administrator (legal support)

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executive secretary-general manager

legal administrative assistant Jobs in Houston

legal administrative assistant

legal assistant/paralegal Jobs in Houston

legal assistant/paralegal

legal/records assistant

legal secretary

Mehaffy Weber

<div><div>SUMMARY:</div>
<div> 
Under general supervision and according to established policies and procedures, performs a variety of secretarial duties to accommodate and facilitate the assigned attorneys. Maintains positive contact with clients, attorneys and staff and observes confidentiality in all client and firm matters.</div>
<div> 
ESSENTIAL DUTIES AND RESPONSIBILITIES:</div>
<div></div><div>&quot;Essential functions&quot; are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.</div>
<div></div><ul><li>Operates a computer with various software packages and hardware (printer); transcribes dictation from tapes and composes such items where necessary.</li>
<li>Types correspondence, memoranda and other legal documents; drafts standard correspondence, memoranda and performs litigation support activities.</li>
<li>Screens telephone calls and records messages.</li>
<li>Reads, sorts and delivers incoming mail, electronic documents and faxes after making sure that the items had been docketed, if necessary. Ensures that outgoing mail is processed in a timely manner. If necessary, routes mail to Office Services for specific delivery service and follows up on timely delivery.</li>
<li>Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.</li>
<li>Responsible for calendaring depositions, hearings and conferences with co-counsel regarding case management and making necessary arrangements if not handled by legal assistant.</li>
<li>Prepares Notices of Deposition and schedules said depositions while ensuring that items are calendared and all parties are informed.</li>
<li>Prepares Cross Notices to affected counsel as per firm procedure.</li>
<li>Maintains updated Service Lists for all cases.</li>
<li>Maintains all client and general files through oversight of assigned file clerk. Conducts quarterly review for possible D.O.ing of closed files and prepares same for archiving through use of established firm procedure.</li>
<li>Receives clients and visitors and maintains good public relations with clients; observes confidentiality of attorney‑client relationship.</li>
<li>Makes appointments and travel arrangements for attorney(s). Prepares and submits attorney expense statements.</li>
<li>Receives and makes preliminary corrections to pre-bills for final approval of attorney. Processes invoices and submit to Accounting for payment.</li>
<li>Works closely with administrative support staff (office services, receptionists, etc.); enters attorney time on a daily basis for submission. Maintains up-to-date Master Matter Maintenance sheets for use in coding time. Prepares cover sheets for all files.</li>
<li>Performs overload typing, filing, photocopying, or reception relief as time permits and as requested by other attorneys or the office manager.</li>
<li>Acts as a team player with other secretaries to accomplish daily tasks.</li>
</ul><div>KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:</div>
<div></div><ul><li>Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non‑complex arithmetic calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent.</li>
<li>Approximately 8-10 years of on-the-job experience necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.</li>
<li>Ability to transcribe legal documents, correspondence and reports from rough draft, dictation or transcription at a level of 70 wpm.</li>
<li>Ability to operate all office equipment, which includes fax machines, copying equipment, phone system, and currently utilized software packages.</li>
<li>Ability to organize and prioritize numerous tasks and complete them under time constraints.</li>
<li>Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact both in person and over the phone.</li>
<li>Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties.</li>
<li>Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours.</li>
</ul><div>WORKING CONDITIONS: 
Normal law office environment (non-smoking) with little exposure to excessive noise, dust, temperature and the like.</div>
<div> 
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.</div>
<div> 
Job Type: Full-time 
 
Benefits:</div>
<ul><li>401(k)</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Life insurance</li>
<li>Paid time off</li>
<li>Vision insurance</li>
<li>Schedule:</li>
<li>8 hour shift</li>
<li>Monday to Friday</li>
<li>Benefit Conditions: Waiting period may apply</li></ul></div><div></div>

Legal Secretary

Olson & Olson, LLP

<div>Employment Type: Full-Time
FLSA Status: Non-Exempt
Salary Grade or Range: Dependent upon qualifications and experience
Reports to: Lead attorney and paralegal
Summary:
The Legal Secretary works in a fast-paced environment under the direction of the lead attorney and paralegal, assists in performing administrative tasks that are specific to the firm as well as standard administrative duties.
Essential Duties and Responsibilities:<ul><li>
Create, Transcribe, and proofread legal documents</li><li>
File, organize, scan, copy, fax, edit and mail legal documents</li><li>
Schedule court depositions, mediations, property inspections, hearings, and other meetings</li><li>
Make travel arrangements for attorneys, as needed</li><li>
Perform general clerical duties such as check requests, expense reports, and submitting invoices for processing</li><li>
E-File and/or Serve documents with the court and opposing counsel ahead of deadlines</li><li>
Provide administrative support to one or more attorneys and paralegals</li><li>
Effectively communicate with witnesses, clients, courts, mediators, and opposing counsel</li><li>
Produce and file various legal documents such as correspondence, Answers, Responses, petitions, and Discovery</li><li>
Preserve an updated electronic case record system by means of daily data entry</li><li>
Answer phone, take notes/messages and redirect calls when appropriate</li><li>
Facilitate the meeting of deadlines by keeping multiple calendar agendas from court-issued Orders or interoffice deadlines, and provide timely reminders</li><li>
Keep an organized electronic mail system</li><li>
Regular and predictable attendance and punctuality</li><li>
Train part-time clerks assigned to team</li></ul>
Knowledge, Skills, and Abilities:<ul><li>
Outstanding time-management and typing skills</li><li>
Proficiency in grammar, spelling, and punctuation</li><li>
Ability to manage and prioritize multiple projects and tasks while meeting deadlines</li><li>
Familiarity with legal documents and terminology</li><li>
Ability to effectively prioritize and meet deadlines</li><li>
Excellent written and oral communication skills</li><li>
Courteous and professional demeanor</li><li>
Ability to work as a team with attorneys and paralegals</li><li>
Strong sense of discretion</li></ul>
Computer Skills:<ul><li>
Proficiency with MS Office tools</li><li>
Proficiency in Adobe Acrobat</li><li>
Typing speed of at least 50 wpm with a high rate of accuracy</li><li>
Proficiency with e-filing is preferred</li><li>
Working knowledge of litigation management software systems is a plus</li></ul>
Required Education and Experience:<ul><li>
Minimum High School Diploma or equivalent</li><li>
Associate Degree in Legal Studies or related field required</li><li>
2+ years&rsquo; experience in administrative role</li></ul>
Working Conditions and Environmental Consideration:<ul><li>
Indoor office environment</li><li>
Requires sitting and using a computer for extended periods of time</li><li>
May be required to move items up to 20 pounds</li><li>
Overtime may be required to complete certain projects and meet deadlines</li><li>
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions</li></ul>
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Olson &amp; Olson, LLP offers a full range of benefits for full-time employees:<ul><li>
Medical, Dental, &amp; Vision Insurance</li><li>
Company paid parking</li><li>
Profit sharing contributions to a 401(k)</li><li>
$50k Life Insurance Coverage</li><li>
11 Paid holidays</li><li>
Paid time off</li><li>
FSA &amp; HSA</li><li>
Supplemental Life &amp; ADD</li><li>
Long/short term disability</li><li>
401(k) plan</li><li>
Roth IRA</li></ul>
Equal Opportunity Employer
Olson &amp; Olson, LLP is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.</div>

Case Administrator (Legal Support)

AMA Recovery Group, LLC

Financial services company is seeking a motivated Paralegal to perform a variety of high volume administrative tasks. A successful applicant will need at least one (3.0) years of experience, a degree or certificate in paralegal studies, experience with Texas efiling, a meticulous attention to detail, and computer proficiency with Microsoft Office. Experience in a high volume document creation and/or file intake environment is a plus. This position offers a competitive salary, benefits package, and opportunities for professional growth. If you are a highly organized individual with strong administrative skills and paralegal degree or certificate, we would love to hear from you. Please submit your resume along with a cover letter detailing your relevant experience.Responsibilities:The Paralegal will work directly with the Legal Operations Manager and Collections Attorney on the following responsibilities:<ul><li>Setting up newly placed files in our internal software system (Salesforce)</li><li>Drafting and sending legal demands letters to third parties</li><li>Drafting and Filing of legal pleadings</li><li>Provide administrative support to the senior management team</li><li>Email communications to third parties based on collector requests</li><li>Organzing and managing the legal calendar, including all deadlines and hearings</li><li>Serve demand letters via mail, fax, email, and online upload</li><li>Contact third parties to follow up on lien demands</li><li>Follow up with debtors and defendants regarding settlement negotiations</li><li>Prepare and send reports to management and clients</li><li>General office needs including printing, copying, scanning, faxing, and postage</li><li>Act as adminsitrative assistant to the senior management team as needed</li><li>Coordinate and schedule meetings, appointments, and travel arrangements</li></ul>Skills:<ul><li>Able to communicate professionally and effectively with customers and third parties</li><li>Computer proficiency with knowledge of Microsoft Word</li><li>Good grammar skills</li><li>Ability to meet multiple deadlines without losing attention to detail</li><li>Produce accurate and timely deliverables on a variety of different tasks</li><li>Results driven and detail-oriented</li><li>Proficiency in file management and organization</li><li>Strong proofreading skills with attention to detail</li></ul>A successful applicant will have excellent organizational skills, meticulous attention to detail, and computer proficiency with knowledge of Microsoft Office. Prior experience in a legal department, law firm or collection agency is required.Job Type: Full-timePay: $25.00 - $27.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>paralegal: 3 years (Required)</li></ul>License/Certification:<ul><li>certificate or degree in paralegal studies (Required)</li></ul>Location:<ul><li>Houston, TX 77098 (Required)</li></ul>Work Location: In person

Paralegal

Lewis & Williams

Job OverviewWe are a fast-paced insurance defense law firm looking for a sharp, motivated Legal Assistant/Paralegal to join our team. If you&rsquo;re someone who thrives in a fast-paced environment, takes pride in being organized and proactive, and enjoys being an essential part of the litigation process, we&rsquo;d love to meet you.In this role, you&rsquo;ll work closely with our attorneys through every stage of case preparation and litigation &mdash; drafting pleadings, handling discovery, and communicating directly with clients. Strong drafting skills, confidence in client interaction, and hands-on experience with discovery are essential. Fluency in both English and Spanish is required.Our office is located near NASA, and candidates must live within 20 miles of the 77058 area.We pride ourselves on maintaining a relaxed, team-oriented atmosphere with a casual dress code. While our environment is comfortable and supportive, we hold ourselves to high standards of professionalism and quality in our work product.Key Responsibilities<ul><li>Draft legal documents including pleadings, motions, notices, and correspondence</li><li>Prepare and respond to discovery requests (interrogatories, requests for production, requests for admissions)</li><li>Assist attorneys with trial preparation, including exhibit organization and witness files</li><li>Communicate directly with clients in English and Spanish</li><li>Conduct client intake interviews and gather relevant case information</li><li>Maintain case files and manage deadlines</li><li>File documents electronically in state and federal courts</li></ul>Qualifications<ul><li>Minimum of 2+ years of paralegal experience (litigation experience preferred)</li><li>Fluency in Spanish (spoken and written) required</li><li>Strong drafting and proofreading skills</li><li>Experience preparing and responding to discovery</li><li>Familiarity with court filing systems (state and federal)</li><li>Excellent communication and organizational skills</li><li>Ability to manage multiple deadlines in a fast-paced environment without supervision</li><li>Paralegal certificate or equivalent experience preferred</li></ul>Skills &amp; Competencies<ul><li>High attention to detail</li><li>Strong time management skills</li><li>Professional client interaction</li><li>Ability to work independently and collaboratively</li><li>Confidentiality and discretion</li></ul>Benefits<ul><li>Competitive salary</li><li>Health insurance offered after probationary period</li><li>Paid time</li></ul>Pay: $40,000.00 - $50,000.00 per yearWork Location: In person

Legal Assistant/Paralegal

Stanley Law

Legal/Records Assistant (Houston)Law Firm in East Downtown Houston area seeking legal/records assistant with some legal experience. Candidate must have the ability to multi-task and work independently.Duties could include basic office skills all the way to assisting the team with communication with clients, screening and entering client information into database, collecting and assembling documents from clients and preparing forms, filing documents, calendaring and answering telephones.Qualifications:<ul><li>Experience with legal databases a plus.</li><li>A minimum of one year legal experience is a bonus.</li><li>Proficient in MS Office.</li><li>Excellent verbal/written communication skills</li><li>Ability to work in a fast-paced environment.</li><li>Professional, personable and able to interact with clients.</li><li>Well organized and able to multi-task.</li><li>Strong typing skills.</li></ul>If you meet these qualifications, please reply to this post with your resume and contact information.The position is full-time Mon-Fri.compensation: $20 - $25 / Based on experience employment type: full-time / contract job title: Legal/Records Assistant **Not a remote position**Job Types: Contract, Full-timePay: $18.00 - $23.00 per hourBenefits:<ul><li>Paid time off</li></ul>Schedule:<ul><li>8 hour shift</li><li>Monday to Friday</li></ul>Experience:<ul><li>Microsoft Office: 3 years (Required)</li></ul>Work Location: In person

Legal/Records Assistant

Houston Forensic Science Center

<div>Job Description: 
 
Shift: First Shift 
Under the direction of the General Counsel and Director of Government Affairs (GC DGA), the primary job duty of the Paralegal is to provide support to the Legal Division, and as requested, to forensic sections and business departments, in furtherance of their compliance with legal obligations. Primary support will be in assisting HFSC attorneys and the Public Information and Records Management Officer in complex administrative tasks related to legal research, writing, review, analysis, and compliance. Specific duties may include, but are not limited to, the following:<div>
Legal Division Support&bull; As directed by the GC DGA, assist legal department with tasks in support of legal projects and duties, including but not limited to, contract review and drafting, legal research, editing and drafting legal documents and presentations. 
<ul><li>Utilizes a variety of sources such as statutes, recorded judicial decisions, and legal articles to research and analyze legal topics.</li><li>Drafts and edits legal documents such as briefs, pleadings, memorandums, presentations and motions.</li><li>Assists attorneys with depositions, witness interviews, discovery, and investigations in preparation for court appearances and administrative hearings.</li><li>Serve as contracts administrator for the Contracts Lifecycle Management System (CLMS), screening requests, managing user accounts, tracking review turnaround times through monthly and annual reports, responding to, and fixing system errors or referring errors to designated technical support resources. Provide assistance to the HFSC Public Information Officer in fulfilling records requests subject to the Public Information Act, including, but not limited to redacting records, drafting letters to the Texas Attorney General, and researching previous Open Records letter rulings and decisions from the Texas Attorney General's Office.</li><li>As requested, assist with compilation and review of complex discovery and records requests.</li><li>Assist with the post-conviction review team and workflow, serving as the post-conviction monitor when requested, researching cases, and providing updates to the team as needed.</li><li>Process expunctions and ensure appropriate documents are filed with the court and/or submitted to the parties, including, but not limited to logging, researching, and drafting and filing signature pages and waivers.</li><li>Assist in processing requests for HFSC forensic services and drafting outsourcing agreements under the guidance of the GC DGA.</li><li>Assist with Board meeting materials including drafting action item summaries, conducting research for agenda items, and serving as Board Secretary in the absence of the appointed Board Secretary.</li><li>Provide significant assistance to the HFSC Records Management Officer in administrative tasks related to records management projects.</li><li>Perform tasks in support of HFSC's overall records management processes, including but not limited to records audits, tracking, filing, cataloging, scanning, inventorying, and other related tasks.</li><li>Provide support to the Government and Public Affairs team, including but not limited to preparing documents and compiling data for meetings with elected and appointed officials as well as stakeholder leadership teams.</li><li>Recommends innovative new processes that will benefit the division.</li><li>Serve as s notary public for the organization.</li></ul> 

Forensic Section Support 
 
&bull; As assigned or approved by the GC DGA, provide support and assistance to HFSC's seven (7) forensic sections, in furtherance of each section's compliance with legal obligations, including fulfilment of discovery request and subpoenas for records.&bull; Provide requested updates on court status and case disposition to sections to assist in resolution of pending records, subpoenas, and casework requests. &bull; Analyze and report subpoena tracking data, as requested.</div> 
Experience and Skills:MINIMUM EDUCATIONAL REQUIREMENTSBachelor's degree in a related field is required. Paralegal certification is required, or ability to obtain certification within 12 months of hire from approved certification program. Failure to obtain certification will result in demotion, reassignment, or termination if no position exists for which the individual is qualified. 
MINIMUM EXPERIENCE REQUIREMENTS&bull; Minimum of 2 years previous experience in a similar industry is required. Similar industries include experience in a legal department or law office, government, forensic laboratory (records department), court, or a county or district clerk's office. Experience need not be as a paralegal.&bull; Experience in Harris County Criminal Justice System and/or a forensic laboratory environment is a plus. 
KNOWLEDGE AND SKILL REQUIREMENTS&bull; Demonstrated skill in oral and written communication.&bull; Ability to manage multiple projects with quick turnaround times simultaneously.&bull; Excellent attention to detail, laser focus on quality, and ability to consider the big picture.&bull; Excellent stakeholder management and interpersonal skills, including the confidence to interact with and influence personnel at all levels.&bull; Demonstrated ability to use complex analytical skills to select and execute duties. &bull; Demonstrated skills in listening, responsiveness, flexibility, initiative, decision-making, and conflict resolution.&bull; Demonstrated proficiency in Office Suite products; specifically, Microsoft TEAMS and Office 365.&bull; Motivated self-starter requiring minimal guidance yet possessing ability to know when to ask for help&bull; Strong initiative as well as excellent teamwork, creative thinking and problem-solving skills&bull; Demonstrated ability to develop innovative solutions to problems&bull; Excellent organization skills&bull; Desire to learn the organization operations as well as the culture of HFSC; ability to quickly assess risk and provide meaningful mission focused guidance. 
 
Job Benefits:
Houston Forensic Science Center offers a competitive benefit and salary package. 
 
From: Houston Forensic Science Center</div>

<div>Job Description: 
POSITION SUMMARY
HFSC is now seeking a full-time Legal Administrative Assistant (Legal Admin). Under the direction of the Public Information and Records Management Officer (PIO/RMO), the primary job duty of the Legal Admin is to provide support to the Legal Department and forensic sections in furtherance of their compliance with legal obligations. The Legal Admin primarily performs basic administrative tasks related to records requests, receiving staff subpoenas, responding to inquiries from the public and stakeholders, as well as records and visitor management. Additionally, the Legal admin provides support to the entire organization in performing basic administrative tasks related to managing the front door, receiving mail, and answering the main phone line. Generally, they utilize standard operating procedures to perform tasks; however, the Legal Admin is expected to exercise independent judgement in resolving issues and concerns related to the roles and responsibilities listed below, consulting with the PIO/RMO as needed. This position is 100% onsite and does not qualify for work from home/telecommuting. Specific duties may include, but are not limited to, the following:
Records and Subpoena Management<ul><li>
Acts as primary point of contact for internal staff and external legal stakeholders.
</li><li>Serves as custodian of records for HFSC's case file room (CFR), including scanning, filing, shipping, and tracking case files, as well as manages CFR operations including,
<ul><li>Pull and re-file case files for analysts</li><li>
Scan case files into LIMS for archival storage and offsite shipments
</li><li>Processes simple records requests (excluding full case file compilations).</li><li>
Processes simple Texas Code of Criminal Procedure Section 39.14 requests.
</li><li>Processes Texas Code of Criminal Procedure, Chapter 64 property inquiries.
</li><li>Processes ALR (Administrative License Revocation) requests.
</li><li>Prepares Certificates of Analysis (COAs) and Chain of Custody Affidavits.
<ul><li>Processes subpoenas to testify (logging, tracking, and distributing).
</li><li>Receives, logs, tracks, and releases documents in response to general records requests using the preferred ticketing system while maintaining required turnaround times.
</li><li>Maintains established performance targets for error rates and throughput of records requests.
</li><li>Verifies accuracy and completeness of critical documents.
</li><li>Ability to liaise with HFSC personnel to compile the requested records when necessary.</li><li>
Conducts monthly audits of the Case File Room (CFR) to ensure compliance and quality control.
</li><li>Serve as a notary public for the organization.
</li><li>Recommends innovative new processes that will benefit the division.
</li></ul></li></ul></li></ul>Interfacing with the Public, Stakeholders, and Staff<ul><li>
Greets and responds to callers and visitors in a courteous and professional manner; provides timely and accurate information or routes inquiries appropriately.
</li><li>Oversees and manages HFSC Visitor Management System (Envoy):
<ul><li>Assists visitors with check-in
</li><li>Issues temporary employee badges</li><li>
Provides and tracks parking cards
</li><li>Distributes parking validation stickers
</li></ul></li><li>Manages incoming and outgoing mail, including internal distribution.
</li><li>Utilizes designated tools to track calls, emails, and other stakeholder communication channels.</li><li>
Assist the Board Secretary and Staff Assistant with administrative functions related to Board meetings, employee events and activities, tours, onsite meeting logistics, and company meetings.</li></ul>
Other duties as assigned. 
Experience and Skills:
MINIMUM EDUCATIONAL REQUIREMENTS<ul><li>
Bachelor's degree in a related field is required.</li><li>
At least five (5) years of relevant experience in a similar position will be considered in lieu of degree.
</li></ul>MINIMUM EXPERIENCE REQUIREMENTS<ul><li>
A minimum of one (1) year of experience in a similar position is required.</li><li>
Previous experience with a governmental entity or legal office/department, is preferred.
<ul><li>Experience in the Harris County criminal justice system and/or a forensic laboratory environment is a plus.
</li></ul></li></ul>KNOWLEDGE AND SKILL REQUIREMENTS<ul><li>
Demonstrated skill in oral and written communication.</li><li>
Demonstrated ability to use basic analytical skills to select and execute duties.</li><li>
Ability to manage multiple projects with quick turnaround times simultaneously.</li><li>
Excellent attention to detail, laser focus on quality, and ability to consider the big picture.</li><li>
Excellent stakeholder management and interpersonal skills, including the confidence to interact with and influence personnel at all levels.</li><li>
Demonstrated skills in listening, responsiveness, flexibility, initiative, decision-making, and conflict resolution.</li><li>
Demonstrated proficiency in Office Suite products; specifically, Microsoft TEAMS and Office 365.</li><li>
Strong initiative as well as excellent teamwork, creative thinking and problem-solving skills.</li></ul> 

Job Benefits:
HFSC offers a competitive salary that is commensurate with experience. Interested applicants meeting the job qualifications may apply via our website, www.houstonforensicscience.org 
From: Houston Forensic Science Center</div>

Legal Administrative Assistant

Explore 116+ Legal secretary in Houston this March. Find roles across top companies and apply now to boost your career.

116 legal secretary jobs In Houston

Legal Secretary

Case Administrator (Legal Support)

Paralegal

Legal Assistant/Paralegal

Legal/Records Assistant

Paralegal

Legal Administrative Assistant