executive assistant

office administrator

office assistant

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administrative assistant

legal secretary

Reich & Binstock

&lt;Job Overview&gt; We are seeking a highly organized and detail-oriented Legal Secretary to join our dynamic legal team. In this vital role, you will provide comprehensive administrative and clerical support an attorney in personal injury and mass tort cases. Your proactive approach, exceptional organizational skills, and deep understanding of legal procedures will contribute significantly to our firm&rsquo;s success.&lt;Responsibilities&gt;<ul><li>Provide direct administrative and litigation support to Mr. Binstock</li><li>Draft, revise, and format legal correspondence and documents</li><li>Manage attorney calendar, including hearings, deadlines, and meetings</li><li>Coordinate court filings (state and federal) and ensure compliance with deadlines</li><li>Organize and maintain case files (electronic and physical)</li><li>Communicate with clients, courts, and opposing counsel professionally and efficiently</li><li>Assist with trial preparation, including exhibits, binders, and logistics</li><li>Track deadlines and ensure timely completion of tasks across multiple cases</li></ul>&lt;Skills&gt;<ul><li>Strong understanding of personal injury and mass tort law</li><li>Proven experience with legal administrative tasks including document review, drafting contracts, proofreading materials, transcription services, and file management</li><li>Proficiency in document management systems document review platforms to streamline case workflows</li><li>Experience with case management systems (experience with NuLaw/Salesforce is a plus)</li><li>Excellent organizational skills</li><li>Superior written communication skills for drafting clear legal documents and correspondence</li><li>Effective phone etiquette coupled with professional interpersonal skills for client interaction and internal communication</li><li>Ability to perform detailed research using Westlaw or LexisNexis to support case development</li><li>Experience in clerical functions such as filing, data entry within a law office setting</li></ul>Join us in a role where your expertise will directly impact the efficiency of our legal team. We value proactive professionals who thrive on organization and accuracy. This position is designed for individuals eager to grow their paralegal experience while supporting a wide range of legal disciplines within a collaborative environment.Pay: From $24.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Disability insurance</li><li>Free parking</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Work Location: In person

Legal Secretary

Thompson Coe Cousins & Irons, LLP

Thompson Coe, an insurance defense law firm, is seeking a full-time Legal (Litigation) Secretary with 5+ years of experience to provide secretarial support to 4+ attorneys in our Coverage Section for our Houston office. Qualified candidates must have the following knowledge, skills and abilities:Job Duties:&middot; Provides administrative support to litigation attorneys in the practice of law; &middot; Assists in preparing for hearings, trials, mediations, arbitrations, depositions, meetings, etc. in a fast-paced, high volume litigation practice; &middot; Types pleadings, discovery, briefs, status reports, and correspondence from dictation; &middot; Maintains, organizes, and manages client files; &middot; Handles dockets/calendars deadlines; &middot; Organizes &amp; sorts emails for attorneys; &middot; Manages electronic filing systems (state and federal); &middot; Enters attorney time into billing system; &middot; Exercises discretion and maintains information of a confidential nature; &middot; Handles multiple tasks simultaneously; &middot; Works occasional overtime, as needed; &middot; Adheres to work from home schedule and is available during assigned work hours via email and/or phone; &middot; Other duties as assigned;Qualifications:&middot; Five plus (5+) years of recent litigation experience in a law firm. Defense litigation experience preferred; &middot; Advanced knowledge of the litigation process; rules of procedure; excellent litigation, secretarial, grammar, and proofreading skills; &middot; High proficiency in MS Office Suite; &middot; Ability to operate standard office equipment; &middot; Must have experience with electronic court filings (state and federal); &middot; Familiarity with DMS (document management system), preferably iManage; &middot; Ability to turn constructive feedback into best practices for future use; &middot; Ability to communicate professionally and effectively with co-workers, clients, courts and opposing counsel and be proactive about seeking clarification of ambiguities; &middot; Ability to read and understand attorney mail and email; &middot; Typing speed of 65+ words per minute;Job Type: Full-timeBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Are you able to commute to the Houston office location?</li><li>Do you have at least 5 years of experience working as a Legal Secretary for Insurance Litigation?</li><li>What are your salary requirements?</li></ul>Work Location: Hybrid remote in Houston, TX 77027

Litigation Secretary for Insurance Defense

Clark Hill PLC

<div><div><div>Clark Hill PLC seeks an experienced full-time Legal Administrative Assistant in its Houston Office. A minimum of 5 years of litigation experience and the ability to work in a team environment is required. Experience in a high-volume, fast-paced legal practice is preferred. This position reports to the Office Manager, as well as to assigned attorneys, and is responsible for, among other activities, (i) providing the requisite legal secretarial and administrative support/clerical needs of assigned attorneys; (ii) preparing letters, memos, and other documentation, as required; (iii) entering client information into the system to run conflict checks for new clients, as well as preparation of supporting documentation such as engagement letters; (iv) preparing and filing pleadings with the appropriate court system and docketing dates into a central docketing system, as needed; (v) making travel arrangements and preparing expense reimbursement documentation; (vi) answering the phones of assigned attorneys; and (vii) entering attorney time. . While this position assists attorneys in the litigation area, the successful candidate must be willing and able to help attorneys, legal assistants, and others in other areas.
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<div>The successful candidate will have excellent computer skills utilizing all aspects of Office 365 and will have excellent attention to detail with superb proofreading skills. Candidates must be able to prioritize and manage a high-volume and diverse workload and thus must be able to handle multiple tasks at one time with exceptional organizational skills. A team player, the LAA must be able to absorb information quickly and adapt to change. Sound judgment and business acumen when interacting with clients, potential clients, guests, coworkers, and other is a must. Certified Legal Secretary designation is a plus.
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<div>The salary range at the time of posting is $65,000.00 annually, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short-term disability, long-term disability, dental insurance, vision care, life insurance, 401K, paid time off, parking/public transportation allowance, and an employee assistance program.
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<div>Clark Hill is an AmLaw 200 law firm with 29 offices across the United States, Ireland, and Mexico. With 700+ attorneys, our value proposition is simple. We offer our clients an exceptional team, dedicated to the delivery of outstanding service. We recruit and develop talented individuals and empower them to contribute to our rich diversity of legal and industry experience. We work in agile, collaborative teams, partnering with our clients to help them reach and exceed their business goals.
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 <div>Clark Hill is committed to an aggressive growth strategy through the hiring of team members who fit our culture, embrace the goals of our strategic plan, and bring the skills and experience to our firm that are critical to serving the needs of our clients. Successful Clark Hill employees have a track record of solid academic credentials, along with strong interpersonal and communication skills. Clark Hill is a collaborative environment which provides for both a professional and personally rewarding career.</div></div></div>

Legal Administrative Assistant

Roberts Markel Weinberg Butler Hailey PC

<div>Description:

Job Summary
We are seeking a detail-oriented and highly organized Legal Assistant to join our Litigation team in our Galleria office. The ideal candidate will possess strong time management skills, exceptional attention to detail, and a thorough understanding of legal processes. This role requires proactive support for attorneys in managing case files, coordinating schedules, and ensuring the smooth handling of legal documentation and court filings.
Key Responsibilities<ul><li>
Calendaring and Scheduling</li><li>
Manage case calendars, schedule hearings, and track critical deadlines.</li><li>
Coordinate meetings, depositions, and court appearances.</li></ul>
Document Preparation and Filing<ul><li>
Draft and prepare legal documents, including initial disclosures and bankruptcy proof of claims.</li><li>
Assist with discovery, document production, and preparation of hearing notebooks for motions for summary judgment (MSJs).</li><li>
Organize trial materials, including exhibits and trial notebooks.</li><li>
File pleadings accurately and efficiently in state and federal courts, ensuring all deadlines are met.</li></ul>
Case Management<ul><li>
Maintain and organize case files, ensuring all documents are current and easily accessible.</li><li>
Monitor and manage case-related deadlines.</li></ul>
Trial Preparation<ul><li>
Assist attorneys in preparing for trials, hearings, and depositions.</li><li>
Organize exhibits, witness lists, and trial binders.</li><li>
Coordinate logistics to ensure all materials are available.</li></ul>
Administrative Support<ul><li>
Handle general administrative duties, including answering phones, managing correspondence, and scheduling meetings.</li><li>
Open, scan, and distribute mail to the appropriate team members.</li><li>
Assist in processing expense reports and other administrative tasks.</li></ul>
Notary Services<ul><li>
Act as a notary to notarize documents as needed (or obtain certification upon hire).</li></ul>
Communication and Coordination<ul><li>
Serve as a liaison between attorneys, clients, courts, and opposing counsel.</li><li>
Ensure clear and timely communication regarding case updates, schedules, and deadlines.</li></ul>
Requirements:

Qualifications and Skills<ul><li>
Proven experience as a Legal Assistant or in a similar role.</li><li>
Comprehensive knowledge of court filing systems and legal documentation requirements.</li><li>
Working knowledge of the Texas Rules of Civil Procedure , preferred.</li><li>
Proficiency in calendaring software and legal case management tools.</li><li>
Strong organizational and multitasking abilities.</li><li>
Detail-oriented with a commitment to accuracy.</li><li>
Excellent communication and interpersonal skills.</li></ul>
Benefits: Some of our most popular additional benefits at our Firm include: flexible working environment, remote working, paid lunches, paid parking, and a wellness program which includes Corporate sponsored Lifetime Fitness memberships or gym reimbursements.
Compensation is based on experience. Bonus eligible. Firm benefits include 401(k) with matching, medical, dental, vision, supplemental policies, long term care, identity theft and legal services, life insurance, and pet insurance. The firm offers parental leave.
Roberts Markel Weinberg Butler Hailey PC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
RMWBH has been recognized as one of Houston&rsquo;s Best Places to Work&trade; and Houston&rsquo;s Best and Brightest Companies to Work For&trade;.</div>

Legal Assistant - Litigation Section

Hunton Andrews Kurth LLP

<div>
 Job Details
 
 
 
 Description
 
 
 
 Hunton Andrews Kurth LLP, an international law firm, is actively recruiting a Professional Assistant for the Litigation team in our Houston office. This position performs specialized and secretarial/administrative duties for the practice area, clients and the firm; ensures client services and satisfaction are attained in all areas. Provides staff leadership in supporting firm, office and team initiatives and in support of management directives.
 
 
 
 Responsibilities And Accountabilities
 
 
 
 <ul>
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 Provides general administrative support including, but not limited to, managing attorney&rsquo;s Inbox, updating calendars and contacts, utilizing Foundation where appropriate, reviewing and routing internal and external mail and managing client matter files and folders; monitors and determines action items and appropriate distribution for incoming electronic files received from outside sources (e.g., faxes, client documents, and court filings).
 </li>
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 Complies with the firm&rsquo;s Client File Maintenance policy for managing the client file for both electronic and hardcopy files. Ensures a central file is maintained for each client matter and (a) all hardcopy files are barcoded and labeled appropriately at the inception of and throughout the life of each client matter and (b) all electronic files are stored in iManage in the appropriate client matter folders. Ensures timely closing of files. Maintains and monitors workrooms to ensure files are in compliance with our Records policy.
 </li>
 <li>
 Coordinates with assigned attorneys to ensure client/matter electronic materials (emails, documents, etc.) are stored in iManage and not to Outlook folders, drives, etc. Communicates directly with assigned attorneys to determine if assistance is needed to file electronic material appropriately. As needed, provides appropriate level of administrative support to assigned attorneys to manage electronic files (e.g. managing attorney&rsquo;s Inbox, moving emails from Outlook folders to iManage, separating attachments and filing in appropriate files). Works with attorneys and team members to utilize technology to promote less paper in the workplace.
 </li>
 <li>
 Creates, proofreads and edits letters and complex legal documents from various electronic versions, handwritten drafts, rough notes or tape dictation; drafts transmittal letters and standard memoranda; reviews and proofreads all outgoing materials; performs document cleanup for all external documents, applying document styles as needed, in accordance with firm standards.
 </li>
 <li>
 Arranges conference calls with clients and other outside parties; has working knowledge of fax, photocopy, videoconferencing and scanning equipment; keeps coverage group abreast of attorneys&rsquo; and assistants&rsquo; schedules (i.e., daily calendar or otherwise); may provide telephone coverage for team and work group; responds to client inquiries.
 </li>
 <li>
 Arranges appointments, coordinates meetings, reserves conference rooms, arranges for teleconferencing and equipment set-up and coordinates menu needs through caterers; coordinates travel arrangements; prepares and submits timely manual and electronic expense reimbursement and other payment requests; understands and follows firm policies and procedures, coding and approval requirements related to firm and client charges; anticipates needs and proactively seeks to avoid rush and emergency payment requests.
 </li>
 <li>
 Maintains a leadership role in both team and firm related projects and activities; assists with lawyer committee work, community service projects and other public relations activities.
 </li>
 <li>
 Performs special projects as assigned.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Education: High school diploma or equivalent required. College degree preferred.
 </li>
 <li>
 Experience: Minimum three years&rsquo; overall legal secretarial experience (or work equivalent) required. Prior law firm and litigation experience preferred. Has an in-depth and comprehensive knowledge of firm and team-specific software used in the execution of professional assistant responsibilities including, but not limited to, word processing, document management, file management, spreadsheets, calendaring, and time management. Proficiency in Microsoft Office and PDF required. Proficiency in iManage and other firm software applications preferred. Fundamental accounting aptitude, proficiency with accounting software and experience in interpreting and analyzing client accounting reports preferred.
 </li>
 <li>
 Accurate typing, strong word processing skills, familiarity with legal terminology and procedures, ability to generate a large volume of work and pay strict attention to detail. Excellent communication skills. Spelling, punctuation and use of grammar must be of high quality. Must exercise initiative in problem solving and be capable of making sound decisions in the absence of clear instructions and be multiple task oriented. Ability to work under pressure and maintain flexibility regarding work assignments. Ability to work well under pressure, patience, diplomacy, high stress tolerance, excellent interpersonal communication skills, ability to prioritize workload and adapt to changing conditions. Visual acuity needed for transcription, extensive reading and moderate or advanced keyboard usage. Ability to sit or stand for extended periods of time. Ability to receive and convey detailed information through both written and oral communications. Ability to lift, carry, reach, stoop or bend, at times repetitively, for tasks involving filing or movement of files/supplies weighing up to 5-10 pounds. Essential competency processes include language ability, reasoning and memory. This role requires in-office attendance in accordance with the policies set by your local office, team, and/or Firm. Ability to maintain flexibility regarding work assignments to work overtime on short notice required. Ability to work in a cooperative manner as a member of a team. To perform this job successfully, the incumbent must possess the abilities or aptitudes to proficiently perform each of the responsibilities and accountabilities described above, with or without reasonable accommodation.
 
 
 </li>
 </ul>
 EEO/drug-free workplace/E-Verify participant/Veteran/Disability.
 
 
 Please view the Equal Employment Opportunity Poster here.
 
 
 
 The information offered on this site does not constitute an express or implied contract, and may be modified or revoked without notice at the discretion of Hunton Andrews Kurth LLP.
 
</div>

Professional Assistant

Houston Forensic Science Center

<div>Job Description: 
 
Shift: First Shift 
Under the direction of the General Counsel and Director of Government Affairs (GC DGA), the primary job duty of the Paralegal is to provide support to the Legal Division, and as requested, to forensic sections and business departments, in furtherance of their compliance with legal obligations. Primary support will be in assisting HFSC attorneys and the Public Information and Records Management Officer in complex administrative tasks related to legal research, writing, review, analysis, and compliance. Specific duties may include, but are not limited to, the following:<div>
Legal Division Support&bull; As directed by the GC DGA, assist legal department with tasks in support of legal projects and duties, including but not limited to, contract review and drafting, legal research, editing and drafting legal documents and presentations. 
<ul><li>Utilizes a variety of sources such as statutes, recorded judicial decisions, and legal articles to research and analyze legal topics.</li><li>Drafts and edits legal documents such as briefs, pleadings, memorandums, presentations and motions.</li><li>Assists attorneys with depositions, witness interviews, discovery, and investigations in preparation for court appearances and administrative hearings.</li><li>Serve as contracts administrator for the Contracts Lifecycle Management System (CLMS), screening requests, managing user accounts, tracking review turnaround times through monthly and annual reports, responding to, and fixing system errors or referring errors to designated technical support resources. Provide assistance to the HFSC Public Information Officer in fulfilling records requests subject to the Public Information Act, including, but not limited to redacting records, drafting letters to the Texas Attorney General, and researching previous Open Records letter rulings and decisions from the Texas Attorney General's Office.</li><li>As requested, assist with compilation and review of complex discovery and records requests.</li><li>Assist with the post-conviction review team and workflow, serving as the post-conviction monitor when requested, researching cases, and providing updates to the team as needed.</li><li>Process expunctions and ensure appropriate documents are filed with the court and/or submitted to the parties, including, but not limited to logging, researching, and drafting and filing signature pages and waivers.</li><li>Assist in processing requests for HFSC forensic services and drafting outsourcing agreements under the guidance of the GC DGA.</li><li>Assist with Board meeting materials including drafting action item summaries, conducting research for agenda items, and serving as Board Secretary in the absence of the appointed Board Secretary.</li><li>Provide significant assistance to the HFSC Records Management Officer in administrative tasks related to records management projects.</li><li>Perform tasks in support of HFSC's overall records management processes, including but not limited to records audits, tracking, filing, cataloging, scanning, inventorying, and other related tasks.</li><li>Provide support to the Government and Public Affairs team, including but not limited to preparing documents and compiling data for meetings with elected and appointed officials as well as stakeholder leadership teams.</li><li>Recommends innovative new processes that will benefit the division.</li><li>Serve as s notary public for the organization.</li></ul> 

Forensic Section Support 
 
&bull; As assigned or approved by the GC DGA, provide support and assistance to HFSC's seven (7) forensic sections, in furtherance of each section's compliance with legal obligations, including fulfilment of discovery request and subpoenas for records.&bull; Provide requested updates on court status and case disposition to sections to assist in resolution of pending records, subpoenas, and casework requests. &bull; Analyze and report subpoena tracking data, as requested.</div> 
Experience and Skills:MINIMUM EDUCATIONAL REQUIREMENTSBachelor's degree in a related field is required. Paralegal certification is required, or ability to obtain certification within 12 months of hire from approved certification program. Failure to obtain certification will result in demotion, reassignment, or termination if no position exists for which the individual is qualified. 
MINIMUM EXPERIENCE REQUIREMENTS&bull; Minimum of 2 years previous experience in a similar industry is required. Similar industries include experience in a legal department or law office, government, forensic laboratory (records department), court, or a county or district clerk's office. Experience need not be as a paralegal.&bull; Experience in Harris County Criminal Justice System and/or a forensic laboratory environment is a plus. 
KNOWLEDGE AND SKILL REQUIREMENTS&bull; Demonstrated skill in oral and written communication.&bull; Ability to manage multiple projects with quick turnaround times simultaneously.&bull; Excellent attention to detail, laser focus on quality, and ability to consider the big picture.&bull; Excellent stakeholder management and interpersonal skills, including the confidence to interact with and influence personnel at all levels.&bull; Demonstrated ability to use complex analytical skills to select and execute duties. &bull; Demonstrated skills in listening, responsiveness, flexibility, initiative, decision-making, and conflict resolution.&bull; Demonstrated proficiency in Office Suite products; specifically, Microsoft TEAMS and Office 365.&bull; Motivated self-starter requiring minimal guidance yet possessing ability to know when to ask for help&bull; Strong initiative as well as excellent teamwork, creative thinking and problem-solving skills&bull; Demonstrated ability to develop innovative solutions to problems&bull; Excellent organization skills&bull; Desire to learn the organization operations as well as the culture of HFSC; ability to quickly assess risk and provide meaningful mission focused guidance. 
 
Job Benefits:
Houston Forensic Science Center offers a competitive benefit and salary package. 
 
From: Houston Forensic Science Center</div>

Paralegal

Soni Mega Tech Inc

Overview We are seeking a dedicated and organized Office Secretary to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support, managing communications, and assisting with various office tasks. This position requires strong time management skills, attention to detail, and the ability to work effectively in a fast-paced environment.Responsibilities<ul><li>Answer and direct phone calls with professionalism and courtesy, demonstrating excellent phone etiquette.</li><li>Maintain organized filing systems for documents and records, ensuring easy access and retrieval.</li><li>Perform data entry tasks accurately and efficiently, maintaining up-to-date information in databases.</li><li>Assist in office management duties, including scheduling appointments and managing calendars.</li><li>Support medical or dental receptionists by coordinating patient appointments and handling inquiries.</li><li>Utilize Google Suite for document creation, spreadsheets, and presentations as needed.</li><li>Act as a personal assistant to senior staff members, providing administrative support as required.</li><li>Manage time effectively to prioritize tasks and meet deadlines while maintaining high-quality work.</li></ul>Qualifications<ul><li>Proven experience as an Office Secretary or in a similar administrative role is preferred.</li><li>Proficient in data entry with strong attention to detail.</li><li>Excellent organizational skills with the ability to manage multiple tasks simultaneously.</li><li>Strong communication skills, both verbal and written, with a focus on professional phone etiquette.</li><li>Proficiency in Google Suite applications.</li><li>Demonstrated ability to work independently as well as part of a team.</li><li>Strong time management skills to ensure timely completion of tasks.</li><li>Quickbooks</li></ul>Join our team and contribute to creating an efficient office environment where your skills will be valued!Job Type: Full-timePay: $14.00 - $18.00 per hourBenefits:<ul><li>Dental insurance</li></ul>Work Location: In person

Office secretary

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