administrative coordinator Jobs in Chicago

administrative coordinator

procurement logistics manager Jobs in Chicago

procurement logistics manager

logistics coordinator

Preferred Podiatry Group

<div><div><div><div><b>Logistics Coordinator</b><b> (LC)</b></div></div><div></div><div><div><br>
We are seeking a Logistics Coordinator (LC) to join our Operations Team. This role requires an initiative driven individual with strong attention to detail and prioritization skills. If you are looking for a company that is focused on being the best in the industry, enjoy taking on challenges, and making a direct impact on our business, then look no further!</div></div><div></div><div><div><br>
This is a full-time, exempt position reporting to our Scheduling Department Manager.</div></div><div></div><div><div><b><br>
What You Will Do</b></div></div><div><ul><li><div><b>
Create and Optimize Provider Schedules</b>: Develop and manage providers' schedules to align with the needs of the podiatrist, facilities, and the company. Ensuring the provider has full and productive days with minimized travel between facilities for maximum efficiency.</div></li></ul></div><div><ul><li><div><b>
Build Rapport with Local Providers</b>: Establish and maintain strong personalized relationships with 40-50 traveling providers. This is critical to ensure a clear understanding of the providers' individual needs, preferences, and challenges.</div></li></ul></div><div><ul><li><div><b>
Travel Provider Management</b>: Confirm and coordinate travel provider visits with the facility staff, keeping the provider informed of changes and patient list updates.</div></li></ul></div><div><ul><li><div><b>
Reschedule Management:</b> Promptly reintegrate rescheduled visits back into the schedule, ensuring minimal delays in patient service. Refill the provider's schedule to ensure they have a full workload as much as possible. This is essential for maintaining their productivity and ensuring continuity of patient care.</div></li></ul></div><div><ul><li><div><b>
Monitor and Manage Provider Capacity:</b> Regularly update and evaluate providers' capacity, monitoring and advocating for provider satisfaction.</div></li></ul></div><div><ul><li><div><b>
Effective Communication and Collaboration</b><b>: </b>Demonstrate strong communication skills by actively participating in meetings, providing timely and proactive status updates, and reporting to management and executives as required.</div></li></ul></div><div><ul><li><div><b>
Client Communications</b>: Manage incoming visit requests and provide timely client updates.</div></li></ul></div><div><ul><li><div><b>
Account Maintenance</b>: Maintain accurate account structures, including splitting or merging accounts when needed.</div></li></ul></div><div><ul><li><div><b>
Projects:</b> Responsible for completion of delegated projects as provided by Scheduling or Operations Manager.</div></li></ul></div><div><ul><li><div>
Miscellaneous tasks and projects as needed or assigned.</div></li></ul><div></div><div><div><div><b><br>
Why </b><b>Preferred Podiatry Group</b><b>?</b></div></div><div><ul><li><div>
Career growth - your next role with PPG might not be created yet and we are waiting for your help to chart the way!</div></li></ul></div><div><ul><li><div>
Ongoing training and development programs</div></li></ul></div><div><ul><li><div>
An environment that values transparency</div></li></ul></div><div><ul><li><div>
Virtual and in-person events to connect with your team.</div></li></ul></div><div><ul><li><div>
Competitive Benefit Packages available, Paid Holidays, and Paid Time Off to enjoy your time away from the office.</div></li></ul></div></div></div></div><br>
<div><div><div><b>Qualifications:</b></div></div><div><ul><li><div>
Qualified candidates will have a college degree and/or have two+ years of relevant experience.</div></li></ul></div></div><div><div><ul><li><div>
Exhibits unwavering integrity and professionalism in every aspect of their work.</div></li></ul></div><div><ul><li><div>
Demonstrates strong communication, collaboration, multitasking, and organizational skills.</div></li></ul></div><div><ul><li><div>
Experience with EMR or EHR experience preferred.</div></li></ul></div><div><ul><li><div>
60 WPM typing ability.</div></li></ul></div><div><ul><li><div>
Ability to function well in a fast-paced environment.</div></li></ul></div><div><ul><li><div>
Prolonged periods of sitting at a desk and working at a computer. Ability to lift and carry items weighing up to 10 pounds at times.</div></li></ul><div></div><div><div><div><b><br>
Preferred Podiatry Group (PPG), headquartered in Chicago, IL, is a specialized healthcare organization that partners with long-term care facilities across the country to deliver exceptional onsite podiatric care. For over 40 years, PPG has been dedicated to improving access, quality, and outcomes for residents in skilled nursing and senior living communities. PPG is an equal employment opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability, marital status, or pregnancy.</b></div></div><div></div><div><div><b><br>
Note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee.</b><b> Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.</b></div></div></div></div></div></div>

Logistics Coordinator

GLB Solutions

<div>
 This is an Entry Level position perfect for someone that picks up new skills quickly and is eager to learn. Warehouse coordinator will be responsible for day-to-day warehouse operations such receiving, storage and shipping of products, ensuring all work is completed in a timely manner and without error. Candidate will need to communicate professionally and effectively with both customers and internal personnel. Looking for someone energetic and a fast learner and want to work for a fast-paced growing logistics company.
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 <strong>
  Responsibilities
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  <br/>
 </strong>
 &ndash; Receiving, loading and unloading, storage and shipping of products
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 &ndash; Ensure efficient and accurate inventory management using a warehouse management system (WMS)
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 &ndash; Forklift Operation
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 &ndash; Pick and Pack to prepare outbound shipments
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 &ndash; Collaborate with other departments to optimize logistics and streamline operations
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 &ndash; Commitment to maintaining a safe work environment
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 <strong>
  Qualifications
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  <br/>
 </strong>
 &ndash; Capable of heavy lifting if required
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 &ndash; Computer skills to work with warehouse operating system
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 &ndash; Proficient at data entry and typing
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 &ndash; Detailed oriented
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 &ndash; Strong organizational skills
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 &ndash; Strong written and verbal communication skills
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 &ndash; Sound decision making ability
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 &ndash; Proven analytical ability and problem-solving skill
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 <ul>
  <li>
   Proficient with Microsoft Office
   <br/>
   <br/>
  </li>
 </ul>
 &ndash; Ability to easily learn new software and programs
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 &ndash; English Speaker is a requirement
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 Join our team as a Warehouse Coordinator where your skills will contribute significantly to our operations while providing you with opportunities for growth within the company!
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 <br/>
 Job Types: Full-time
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 <strong>
  Apply Now
  <br/>
  <br/>
 </strong>
 To apply, please send your resume to: sales@glbsolutions.com.
</div>


Warehouse Coordinator – CHICAGO

A Safe Haven Foundation

<div><p><b>Position Summary</b></p><p>
The Dispatcher plays a critical role in managing and coordinating daily transportation operations for the citywide centralized shelter intake program. This position ensures timely, efficient routing of vehicles; maintains real-time communication with drivers and field staff; tracks trip progress using technology platforms; and prioritizes client safety and service responsiveness.</p><p>
</p><p><b>Key Responsibilities</b></p><ul><li><b>
Trip Coordination &amp; Scheduling</b><ul><li>
Assign and dispatch drivers to intake and shelter sites across all 77 Chicago community areas based on real-time demand.</li><li>
Monitor incoming referrals and transportation requests through The Grove and DFSS One System.</li><li>
Adjust schedules dynamically to address delays, cancellations, surge capacity, or high-need situations.</li></ul></li><li><b>
Real-Time Communication</b><ul><li>
Maintain constant two-way communication with drivers and field teams via phone, text, and dispatch software.</li><li>
Troubleshoot issues on the road and coordinate solutions, such as rerouting, emergency pickups, or on-site support.</li><li>
Escalate safety, behavioral, or medical concerns immediately to the appropriate supervisor or clinical team.</li></ul></li><li><b>
Technology &amp; Data Tracking</b><ul><li>
Utilize transportation management software, GPS tracking tools, and DFSS systems to monitor vehicle locations and client transport statuses.</li><li>
Log all trips, delays, incidents, and no-shows accurately and in a timely manner.</li><li>
Assist with reporting and documentation for audits, compliance, and performance metrics.</li></ul></li><li><b>
Collaboration &amp; Service Delivery</b><ul><li>
Coordinate with intake teams, shelter sites, clinicians, and case managers to ensure smooth handoffs and responsive service.</li><li>
Participate in daily huddles and planning meetings to anticipate transportation needs.</li><li>
Support communication across intake, dispatch, and vehicle teams to maintain safety and timeliness.</li></ul></li></ul><p>
3rd Shift 11 pm - 7 am</p><p><b>
Qualifications</b></p><ul><li>
High school diploma or GED required; associate degree preferred</li><li>
2+ years of experience in transportation dispatch, logistics, emergency response, or shelter operations</li><li>
Experience with GPS routing software, dispatch platforms, and/or human services databases</li><li>
Excellent communication skills&mdash;calm under pressure, clear in instructions, and responsive in fast-paced situations</li><li>
Demonstrated ability to prioritize, multitask, and adapt to changing conditions</li><li>
Commitment to equity, trauma-informed care, and respectful engagement with vulnerable populations</li><li>
Familiarity with Chicago geography and community areas strongly preferred</li><li>
Successful background check and required health clearances</li></ul></div>

Dispatcher 3rd Shift

<div><p><b>Position Summary</b></p><p>
The Dispatcher plays a critical role in managing and coordinating daily transportation operations for the citywide centralized shelter intake program. This position ensures timely, efficient routing of vehicles; maintains real-time communication with drivers and field staff; tracks trip progress using technology platforms; and prioritizes client safety and service responsiveness.</p><p>
</p><p><b>Key Responsibilities</b></p><ul><li><b>
Trip Coordination &amp; Scheduling</b><ul><li>
Assign and dispatch drivers to intake and shelter sites across all 77 Chicago community areas based on real-time demand.</li><li>
Monitor incoming referrals and transportation requests through The Grove and DFSS One System.</li><li>
Adjust schedules dynamically to address delays, cancellations, surge capacity, or high-need situations.</li></ul></li><li><b>
Real-Time Communication</b><ul><li>
Maintain constant two-way communication with drivers and field teams via phone, text, and dispatch software.</li><li>
Troubleshoot issues on the road and coordinate solutions, such as rerouting, emergency pickups, or on-site support.</li><li>
Escalate safety, behavioral, or medical concerns immediately to the appropriate supervisor or clinical team.</li></ul></li><li><b>
Technology &amp; Data Tracking</b><ul><li>
Utilize transportation management software, GPS tracking tools, and DFSS systems to monitor vehicle locations and client transport statuses.</li><li>
Log all trips, delays, incidents, and no-shows accurately and in a timely manner.</li><li>
Assist with reporting and documentation for audits, compliance, and performance metrics.</li></ul></li><li><b>
Collaboration &amp; Service Delivery</b><ul><li>
Coordinate with intake teams, shelter sites, clinicians, and case managers to ensure smooth handoffs and responsive service.</li><li>
Participate in daily huddles and planning meetings to anticipate transportation needs.</li><li>
Support communication across intake, dispatch, and vehicle teams to maintain safety and timeliness.</li></ul></li></ul><p>
2nd Shift 3 pm - 11 pm</p><p><b>
Qualifications</b></p><ul><li>
High school diploma or GED required; associate degree preferred</li><li>
2+ years of experience in transportation dispatch, logistics, emergency response, or shelter operations</li><li>
Experience with GPS routing software, dispatch platforms, and/or human services databases</li><li>
Excellent communication skills&mdash;calm under pressure, clear in instructions, and responsive in fast-paced situations</li><li>
Demonstrated ability to prioritize, multitask, and adapt to changing conditions</li><li>
Commitment to equity, trauma-informed care, and respectful engagement with vulnerable populations</li><li>
Familiarity with Chicago geography and community areas strongly preferred</li><li>
Successful background check and required health clearances</li></ul></div>

Dispatcher 2nd Shift

Al Warren Oil

<div>
 Since 1948, Al Warren Oil Company has been delivering reliability, integrity, and performance as a leading supplier of fuel, lubricants, and DEF solutions across the Midwest. Family-owned and operated, we've built our reputation on a foundation of exceptional service, safety, and long-term customer partnerships.
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 From on-site fueling and bulk delivery to fleet fueling and emergency response, our operations team ensures that our customers' businesses never stop running. Every day, our dispatchers play a critical role in coordinating deliveries that keep fleets, generators, and industrial operations moving smoothly.
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 Al Warren Oil is seeking a full-time Dispatcher to join our Chicago Terminal team. This individual will manage day-to-day scheduling and routing of fuel and lubricant deliveries, ensuring accuracy, safety, and outstanding service to our customers.
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 If you thrive in a fast-paced environment, enjoy solving logistical challenges, and want to be part of a company that treats its people like family, we'd love to hear from you.
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  Key Responsibilities
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 </strong>
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  <li>
   Coordinate and schedule daily fuel, lubricant, and DEF deliveries to commercial, industrial, and fleet customers
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   Dispatch company drivers and tank wagons for local and regional routes while maintaining efficient routing to maximize productivity
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   Communicate closely with drivers to provide load details, delivery instructions, and route changes as needed
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   Monitor delivery progress using GPS and dispatch software to ensure on-time service and respond promptly to changes or issues
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   Maintain accurate and up-to-date records of all dispatch activities, including delivery confirmations, driver hours, and order documentation
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   Collaborate with operations, sales, and accounting teams to ensure smooth scheduling, order accuracy, and customer satisfaction
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   Support compliance with DOT, OSHA, and company safety policies at all times
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   Provide excellent customer service when addressing questions, changes, or emergencies related to deliveries
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  </li>
 </ul>
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  Requirements
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 </strong>
 <ul>
  <li>
   Previous dispatch experience in fuel, lubricant, or transportation operations preferred
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  <li>
   Working knowledge of dispatch systems, routing, and GPS tracking software
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  <li>
   Strong understanding of Chicago-area geography and surrounding Midwest regions
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   Excellent communication, organization, and problem-solving skills
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   Ability to multi-task in a fast-paced environment and manage time-sensitive logistics
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   Flexible schedule with the ability to assist during off-hours, emergencies, weekends, and holidays as needed
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   A strong commitment to safety, accuracy, and customer service
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  </li>
 </ul>
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  Benefits
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   Competitive salary and comprehensive benefits package
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   Blue Cross Blue Shield Health Insurance (Medical, Vision, Dental)
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   Empower 401(k) with Company Match starting Day 1
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   Paid vacation, holidays, and personal time off
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   Life and disability insurance options
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   Supportive, team-oriented workplace with opportunities for growth
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 </ul>
</div>


Fleet Dispatcher - Fuel and Lubricant

Net2Source (N2S)

<div>
 <p>
  <strong>
   Job Title:
  </strong>
  Executive Assistant
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Chicago, IL 60637
 </p>
 <p>
  <strong>
   Duration:
  </strong>
  3+ Months (Extension)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   7&ndash;10 years transferable experience in academic or multinational environments.
  </li>
  <li>
   Expertise in complex international calendar management, guest relations, and travel planning.
  </li>
  <li>
   Demonstrated experience with expense management, budget tracking
  </li>
  <li>
   Superior communication, organizational, and interpersonal skills; proven ability to anticipate needs, take initiative, and work independently in fast-paced settings.
  </li>
  <li>
   Advanced proficiency with Microsoft Office Suite and productivity tools (calendar, document, and expense platforms).
  </li>
  <li>
   Experience with Oracle, Workday, other systems desirable but not required.
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Seeking a detail-oriented, proactive Executive Assistant and Visitor Coordinator to support the inaugural Faculty Director and the incoming Executive Director.
  </li>
  <li>
   In this highly visible and impactful role, you will expertly manage dynamic calendars, ensuring that the Directors are fully prepared to transition seamlessly between engagements.
  </li>
  <li>
   You will take ownership of the end-to-end visitor experience pipeline, including tracking prospective guests, managing invitations, booking travel and accommodations, onboarding visitors, and serving as the principal concierge for high-profile guests at the Forum.
  </li>
  <li>
   This position also plays a key role in supporting the Forum's information flow, helping to streamline operations, enhance efficiency, and ensure timely and accurate exchange of information among stakeholders.
  </li>
  <li>
   Providing budget support and serving as a technical liaison, you will master University systems to process and track payments, reimbursements, procurement, and collaborate with ITS and other support teams to resolve issues and optimize processes.
  </li>
  <li>
   This is an on-campus position with no hybrid or remote work option during the academic year.
  </li>
  <li>
   Evening or weekend assistance may occasionally be required for events and to support Forum programming, with the possibility of a more flexible schedule during the summer session at the discretion of the Directors.
  </li>
  <li>
   This role offers a unique opportunity to demonstrate leadership, drive logistical excellence, and actively contribute to the success and reputation of the Forum
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Manage complex, executive calendars across time zones; anticipate conflicts, prioritize requests, and ensure seamless transitions between engagements.
  </li>
  <li>
   Provide confidential, high-level administrative support to the Faculty Director and Executive Director, handling sensitive communications and maintaining utmost discretion at all times.
  </li>
  <li>
   Coordinate information flow between the Directors' office and other University stakeholders, including advisory board members, faculty, leadership, and external partners. Serve as principal point of contact for inquiries and communications.
  </li>
  <li>
   Anticipate needs and prepare briefings, materials, and logistics in advance; identify and resolve scheduling and operational issues.
  </li>
  <li>
   Staff and support advisory board and committee meetings, including agenda management, material preparation, and meeting logistics.
  </li>
  <li>
   Plan and manage domestic and international travel for Directors, Fellows, visitors, and the Forum team including itineraries, accommodations, ground transportation, visas, last-minute changes; reconcile and process travel expenses.
  </li>
  <li>
   Own the visitor pipeline for fellows and visiting research associates: maintain prospect lists, draft formal invitations, manage responses and records, and coordinate all pre-arrival requirements and correspondence.
  </li>
  <li>
   Support the invitation and onboarding workflow end-to-end in partnership with other units, ensuring all requirements are met and guests/staff/others have smooth arrivals and integration.
  </li>
  <li>
   Support desk coverage, visitor reception, and guest relations services; provide concierge-level support for high-profile guests, fellows, and visitors.
  </li>
  <li>
   Maintain organized systems for files, oversee office supplies procurement and basic budget tracking.
  </li>
  <li>
   Draft, proof, and format executive communications, reports, and presentations to a high standard of accuracy and professionalism.
  </li>
  <li>
   Reconcile monthly GEMS expense reports for directors and reimbursements for Fellows and Visitors.
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   Perform other related work as requested.
  </li>
 </ul>
</div>


Executive Assistant

Longterm Health Management Services

<div><p>Are you looking for a rewarding career in Skilled Nursing? We are currently searching for a MDS Coordinator to join our friendly, caring and supportive team!</p>
<p><b>
R</b>apidly growing , our team is looking to invest in a MDS Coordinator by providing opportunities to further your career and with the tools and encouragement you need to succeed. We offer great benefits including:</p><br>
<p></p>
<ul>
<li>Competitive wages.</li>
<li>Internal growth opportunities.</li>
<li>And more!<br>
<p></p>
</li>
</ul><p>As a MDS Coordinator you are instrumental in giving your team the knowledge they need to care for each resident&rsquo;s unique needs. Your work will ensure our residents receive the high standard of care they have grown to expect by developing, monitoring, auditing, and modifying each resident&rsquo;s care plan for their individual needs and goals, performing resident assessments and assisting in the discharge process. Our residents will depend on your knowledge, skills, and attention to detail to ensure they are comfortable and safe.</p>
<p>
To be eligible for consideration applicants should have:</p>
<p>
As a minimum, an unencumbered State of <b>Illinois</b> License, be a graduate of an accredited nursing program and C.P.R. Certification. Prior experience as a MDS Coordinator, one (1) year of experience as a nurse in a Skilled Nursing Facility setting and (1) year of experience as a C.N.A. is preferable but we are willing to invest in the right candidate!</p>
<p>
Conveniently located at 2100 S Finley Road, Lombard, IL, <b>Bella Terra Lombard</b> offers a serene and welcoming environment, while also providing staff easy access to downtown Chicago and the broader Chicago region. Known for its Lilac Festival and charming atmosphere, Lombard is a perfect blend of suburban tranquility and urban accessibility. Join our award-winning team today and be part of a facility recognized for its excellence in care and dedication to enhancing the lives of our residents.</p>
<p><b>
Company is</b> an equal opportunity employer. All qualified applicants will be considered without regard to race, color, religion, sexual orientation, gender, gender identity, expression or orientation, genetic information, national origin, age, disability, or status as a disabled or Vietnam-era veteran. When completing this application, you may exclude information that would disclose or reference this information, or any information relating to any other status protected by federal, state, or local law.</p>
<p><b>
Company</b> never requests or sends money, payment transfers, direct deposit, or Social Security Number (SSN) information as part of their recruitment process.</p></div>

MDS Coordinator RN or LPN

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