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administrative assistant iii Jobs in Seattle

administrative assistant iii

office assistant

Steeler

Company Overview Steeler is a family-owned business with an entrepreneurial spirit, fostering a dynamic environment where employees can develop their careers and achieve their professional goals. With over 40 years of experience, we are a leading manufacturer of steel framing and a distributor of drywall supplies and construction materials.Our Administrative Assistant Position is the first point of contact for our clients, both in person and over the phone. This position provides excellent customer service while assisting our Corporate office staff with various projects support, tasks and daily duties.Job Overview We are seeking an energetic and detail-oriented Administrative Assistant to support our office operations. This role offers an exciting opportunity to be the backbone of our administrative functions, ensuring smooth daily operations while providing exceptional customer service. The ideal candidate will bring strong organizational skills, office management expertise, and a positive attitude to our team.Responsibilities<ul><li>Operates AVAYA multi-line telephone system to answer incoming calls, determines purpose of call and forwards call to appropriate personnel or department. Takes and delivers messages or transfers calls to voicemail when personnel are not available.</li><li>Greets and welcomes on-site visitors, determines nature of business and announces visitor to appropriate personnel. Monitors visitor access.</li><li>Sends, receives, sorts and routes mail. Includes maintenance and monitoring of stamp machine.</li><li>Create memos, correspondence, reports and other documents when necessary.</li><li>Keeps conference room clean, including coffee preparation and disposal.</li><li>Organizes and prepares office/janitorial supply lists for order.</li><li>Assists all other departments with miscellaneous routine tasks and assignments such as filing, spreadsheet creation/maintenance and updating and other duties as assigned.</li></ul>Experience<ul><li>2+ reception or administrative assistant experience</li><li>2+ years customer service experience</li><li>Excel Experience</li><li>Basic math and computer skills</li><li>Previous experience with a multi-line telephone system.</li><li>Demonstrated prioritizing skills and ability to multi-task.</li><li>Demonstrated time management and planning</li><li>Strong verbal communication</li><li>Ability to work as part of a team</li><li>Bi-lingual in English/Spanish is a plus</li></ul>Join our team to become a vital part of a thriving company that values dedication, professionalism, and a proactive approach. We are committed to supporting your growth while providing a vibrant workplace where your administrative talents can shine!Pay: $21.00 - $26.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Basic Excel experience</li><li>Multi-line phone call experience</li></ul>Experience:<ul><li>reception or admin: 2 years (Required)</li></ul>Work Location: In person

Administrative Assistant

City of Kobe, Japan (KTIO)

<div>
 
 
 Job Title:
 
 &nbsp;Administrative Assistant
 
 
 
 Location:
 
 Hybrid &ndash; remote and office at 1001 4th Ave., #4310, Seattle (1 day in office minimum)
 
 
 
 Job Type:
 
 Part Time, Non-Exempt
 
 
 
 Hours:
 
 9:00 a.m. to 3:00 p.m.&nbsp;(lunch break from 12 &ndash; 1 p.m.), Monday, Tuesday, Thursday&nbsp;
 
 
 
 Pay Rate:
 
 $25 &ndash; $30 per hour
 
 
 
 Opening Date:
 
 April 1st
 
 
 
 Closing Date:
 
 April 15th
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 
 
 
 Overview of Kobe Trade Information Office
 
 
 
 Kobe, a sister city of Seattle, is one of the largest cities in Japan and has been attracting global attention due to its resilient economy and unique&nbsp;cultural value.&nbsp;&nbsp;As a branch office of the City of Kobe, the key missions of Kobe Trade Information Office&nbsp;(KTIO) include connecting individuals and entities in the Greater Seattle area with our valuable resources in Kobe to enhance economic exchange and business initiatives, thereby achieving mutual growth.&nbsp;&nbsp;We execute our missions with a strong commitment to serve our business communities in the beautiful port towns of Seattle and Kobe and beyond.&nbsp;&nbsp;This position will play an important role in supporting our day-to-day operations and our efforts to drive positive impact through our programs.&nbsp;&nbsp;
 
 
 
 
 
 
 Position Summary
 
 
 
 The Administrative Assistant is responsible for ensuring that KTIO office is organized, and that daily tasks are completed efficiently.&nbsp;&nbsp;The responsibilities also include supporting KTIO&rsquo;s missions under the directions of the director of KTIO and representing KTIO&rsquo;s values when interacting with members of communities.&nbsp;&nbsp;The person fulfilling this role will have a wide range of duties to complete and must be willing to take on extra administrative tasks as and when required by the director.&nbsp;&nbsp;
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Providing communication support, including phone calls, email inquiries, in-person greetings, and social media posting and management.&nbsp;
 </li>
 <li>
 Office management duties, including purchasing and managing supplies, managing mailings, and coordinating with outside vendors for services and repairs.
 </li>
 <li>
 Administrative accounting duties, including organizing invoices, creating expense/income lists, and record updates.&nbsp;
 </li>
 <li>
 
 Filing and correspondence with government agencies and other administrative bodies as needed for office operations, including payment of taxes and insurance premiums.
 
 </li>
 <li>
 
 Supporting events and&nbsp;
 
 programs by contributing to the visibility of the organization by representing KTIO.
 </li>
 <li>
 
 Gathering, organizing, and reporting information from open resources, such as newspapers.
 
 </li>
 <li>
 
 Japanese-English translation and document editing.
 
 </li>
 <li>
 
 Other projects and administrative tasks as assigned and handling inquiries in English.&nbsp;
 
 </li>
 </ul>
 
 
 
 
 
 Skills and Requirements&nbsp;
 
 
 <ul>
 <li>
 A minimum of two (2) years&rsquo; office work experience preferred.
 </li>
 <li>
 Proficiency in Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Fluency in English and Japanese, verbal and written.
 </li>
 <li>
 Social media management skills, including posting on LinkedIn and Facebook.
 </li>
 <li>
 Ability to handle multiple tasks, projects, and priorities effectively and professionally.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Available to work from 9 a.m. to 3 p.m. (lunch break from 12 p.m. to 1 p.m.) on Monday, Tuesday, and Thursday.
 </li>
 <li>
 Available to work in-person at office in Seattle at least one (1) day per week and as may be required by business needs.
 </li>
 <li>
 Some moderate lifting (up to 25 pounds) may be required on an occasional basis.&nbsp;&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Benefits
 
 
 
 Benefits include Social Security, Medicare, unemployment insurance, workers&rsquo; compensation, long-term care coverage through the WA Cares Fund, paid family medical leave, paid sick leave,&nbsp;and transit expenses.
 
 
 
 
 
 
 How to Apply
 
 
 
 Please submit your resume and cover letter to Takeshi Maruki at tmaruki@cityofkobe.org.&nbsp;&nbsp;We will accept applications until position is filled.&nbsp;&nbsp;
 
 
 
 
 
 
 Additional Information
 
 
 
 This job description is not intended, and should not be construed, to be an all-inclusive list of all responsibilities, skills, efforts, or working conditions associated with the position of Administrative Assistant.&nbsp;&nbsp;
 
 
 
 
 
 
 In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
 
 
 
 
 
 
 KTIO is an equal opportunity employer and does not&nbsp;discriminate on the basis of race, color, religion, creed, sex, sexual orientation, gender identity, national or ethnic origin, age, presence of sensory disability, physical or mental disability, use of a trained guide dog or service animal by a person with a disability, veteran&rsquo;s status, marital status, or other classes protected by law.&nbsp;&nbsp;
 
 
 
 
 
 For more information about KTIO, visit&nbsp;www.linkedin.com/company/kobe-trade-information-office&nbsp;and&nbsp;www.facebook.com/cityofkobe.
 
 
 
 
</div>

Prism Behavioral Consulting

Administrative Assistant (Neurodiversity-Affirming ABA Practice)Hybrid/In-Person &ndash; Washington State $28&ndash;$34/hour | Full-Time | Flexible ScheduleAbout UsPrism Behavioral Consulting is a neurodiversity-affirming ABA practice committed to ethical, compassionate, and person-centered care. We believe in supporting individuals in ways that honor autonomy, dignity, and lived experience&mdash;and we&rsquo;re intentional about creating systems that reflect those values, not just clinically, but operationally as well.We&rsquo;re looking for an Administrative Assistant who understands the ABA field and aligns with a modern, affirming approach to the work.Position OverviewThis role is central to keeping our operations running smoothly. You&rsquo;ll support leadership, staff, and client systems while helping ensure our administrative processes are organized, ethical, and responsive.This is a great fit for someone who is detail-oriented, proactive, and comfortable navigating both structured systems and the real-world complexity of a growing ABA organization.What You&rsquo;ll DoOffice &amp; Operations Support<ul><li>Serve as a welcoming point of contact for staff and visitors</li><li>Manage phones, emails, and general inquiries</li><li>Maintain office hours and support in-person operations (minimum 50% in-office)</li><li>Organize, maintain, and share documents and reports</li><li>Coordinate supplies, errands, and administrative logistics</li><li>Maintain shared calendars, contact databases, and internal systems</li></ul>Scheduling, Attendance &amp; Payroll Support<ul><li>Assist with staff and client scheduling</li><li>Reconcile travel time and support payroll prep</li><li>Track attendance, coverage needs, and scheduling gaps</li><li>Conduct monthly attendance audits and report trends</li></ul>Compliance, Audits &amp; Insurance Tracking<ul><li>Audit schedules and session note completion</li><li>Track authorizations and insurance status</li><li>Cross-reference internal systems and insurance data</li><li>Support insurance-related communication and issue routing</li></ul>HR &amp; Onboarding Support<ul><li>Assist with new hire onboarding and orientation</li><li>Track credentialing requirements and expirations</li><li>Maintain confidential employee files (HIPAA-compliant)</li><li>Support HR-related administrative needs</li></ul>Technology &amp; Systems Support<ul><li>Provide basic support for systems (Google Workspace, Zoom, ABA software)</li><li>Manage shared inboxes and send assessment materials</li><li>Troubleshoot minor tech issues and escalate when needed</li></ul>What We&rsquo;re Looking ForRequired:<ul><li>High school diploma (or equivalent) + 1+ year in an administrative role</li><li>Experience in ABA, healthcare, or a clinical setting strongly preferred</li><li>Strong organization and task management skills</li><li>Excellent communication and customer service skills</li><li>Comfort working both independently and collaboratively</li><li>Proficiency with office software and database systems</li></ul>Values &amp; Fit (Equally Important):<ul><li>Understanding of the ABA field and its evolving ethical landscape</li><li>Commitment to neurodiversity-affirming, respectful, and trauma-informed practices</li><li>Ability to interact with clients, families, and staff with empathy and professionalism</li><li>Strong ethical standards (HIPAA, confidentiality, BACB-aligned conduct)</li><li>A mindset of curiosity, flexibility, and continuous improvement</li></ul>Additional Requirements<ul><li>Valid WA State driver&rsquo;s license and reliable transportation</li><li>Ability to pass background check and MVR requirements</li><li>Ability to lift up to 10 lbs and work on a computer for extended periods</li><li>Local travel up to ~10%</li></ul>Why Join Prism?<ul><li>Work in a practice that actively challenges outdated ABA norms</li><li>Be part of a team that values ethics, collaboration, and growth</li><li>Flexible scheduling with supportive leadership</li><li>Meaningful work that directly supports better systems for clients and clinicians</li></ul>Apply TodayIf you&rsquo;re someone who understands both the structure of ABA operations and the importance of doing this work in a way that respects neurodivergent individuals&mdash;we&rsquo;d love to hear from you.Pay: $28.00 - $34.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Seattle, WA 98109

Admin Assistant - Neurodiversity Affirming ABA Practice

Bainbridge Island Endodontics

Available IMMEDIATELY May 2026!Dental Assistant and Sterile TechAre you tired of packing cord, taking impression, making temporaries for patients? Endo assistants work chair side assisting during procedures.We are a specialty Multi-locale Endodontics office located in the heart of downtown Seattle!FULL TIME AVAILABLE in our downtown location. We are highly regarded by our referrers and patients. You can see our Google reviews.We are a long standing and thriving Endodontic Specialty Practice in downtown Seattle seeking an outstanding individual to become part of our team!One (1) Dental Assistant Position available and we are looking for who is reliable and able to learn new things. ***Must be willing to learn and communicate with the patients. Good attitude is required. Must be a team player and self motivated.Examples of Endodontics Assistants' duties are: * Be able to learn what the doctors are doing and assist them during procedure. * Understand and be able to keep the working area disinfected and keep the instruments sterile. * Must have the right attitude and willing to work hard while being accurate. * Must be able to keep track of instruments and materials in stock. * Must be able to take radiographs.MUST BE RELIABLE AND DETAIL ORIENTED WITH GOOD ATTITUDE. WE ARE LOOKING FOR SOMEONE MOTIVATED WITH THE RIGHT ATTITUDE who will GROW with the practice.We are looking for an assistant, and a sterile tech/floater who are willing to grow with the practice.Please DO NOT apply if you are looking for a temporary position.Job Types: Full-time, Contract, TemporaryPay: $25.00 - $35.00 per hourWork Location: In person

Dental Assistant

Bergin Prosthodontics

A specialist dental office, located near U-Village and Children&rsquo;s Hospital, is seeking a full-time dental assistant.Working hours are Tuesday through Thursday, 8am to 5pm. This constitutes a full-time job with full benefits.Experience working in a health care environment is beneficial.You must know, or be able to learn and apply, hygiene, disinfection, and sterilization theories and protocols.You must be organized and able to prioritize and focus upon tasks.The job primarily involves chair-side assisting , but also includes front desk activities.We offer training, continuing education, paid vacation, full medical insurance, and 401k benefits.If you are interested in exploring this position, please send your resume and simple statement about yourself.Job Type: Full-timePay: $25.00 - $32.00 per hourBenefits:<ul><li>401(k)</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

KinwellHealth

<div>
 
 Workforce Classification
 
 
 
 On-site
 
 
 Kinwell was founded on the principle of personalized, whole-hearted care for every patient. We believe the best healthcare is a conversation, and one that includes nutrition, fitness, sleep, and behavioral health. Our Clinicians and Clinic Support staff drive real change in their patient&rsquo;s well-being. Along the way, we are setting a new standard for primary care, making it more accessible, impactful, and holistic.
 
 
 We are dedicated to building great places to work. We value all teammates and respect a diversity of thought, ideas, and cultures&mdash;all focused on the common goal of nurturing the health of those we serve.
 
 
 Kinwell fosters a culture that promotes employee growth, collaborative innovation, and inspired leadership. We bring agility to work every day and thrive on the opportunity to create something refreshing and new. This is where you come in. If you are looking for a new primary care opportunity, one based on the quality of care, not the quantity of patients, please consider our available positions.
 
 
 Are you looking for an opportunity to help set a new standard for Primary Care, one based on the quality of care, not the quantity of patient visits? Kinwell is hiring a Certified Medical Assistant to join our Ballard clinic in Seattle, WA. We bring agility to work every day and thrive on the opportunity to create something refreshing and new. This is where you come in.
 
 
 The Certified Medical Assistant at Kinwell assists with prepping charts for daily appointments, managing the patient&rsquo;s appointment schedule, maintaining the cleanliness and supplies in the patient exam and waiting area, communicating patient status and needs to the clinician and assisting with check-out and follow up duties for patients. This important support role is fully responsible for managing all aspects of the patient greeting and check-in. The Certified Medical Assistant works under direct supervision of a healthcare practitioner to use their clinical knowledge and skills to assist in meeting the healthcare needs of our patients.
 
 
 
 Kinwell offers a $5,000 sign on bonus for external applicants and eligible rehires for this position. This role qualifies for an additional +7.5% pay differential for employees assigned to a home location in a qualifying Kinwell Clinic, which is currently our Ballard, Denny Way, and Westlake clinics.
 
 
 
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Greet patients and prepare them for physical examinations, including obtaining vital signs, weight, height, reviewing medications and medical history, allergies, and performing all ancillary tests required.
 </li>
 <li>
 Assist physicians during patient examinations and treatment.
 </li>
 <li>
 Provide patients with information regarding their visits and ensure comfort before and during exams.
 </li>
 <li>
 Set up for and assist in procedures as needed.
 </li>
 <li>
 Dispense medications and medical supplies as ordered by the physician.
 </li>
 <li>
 Perform ancillary tests such as rapid testing, blood draws, and other routine lab procedures as ordered by the physician.
 </li>
 <li>
 Assist in preparing specimens for laboratory testing and manage lab-related documentation.
 </li>
 <li>
 Maintain cleanliness and organization of examination rooms, clinic spaces, equipment, and stockrooms throughout the day.
 </li>
 <li>
 Perform routine maintenance checks and sterilization of medical equipment.
 </li>
 <li>
 Ensure clinic rooms and lab areas are properly stocked with necessary supplies and materials.
 </li>
 <li>
 Maintain inventory of lab and clinic supplies and reorder as necessary to ensure sufficient stock levels.
 </li>
 <li>
 Assist with managing clinic and clinician schedules to maximize efficiency and patient flow.
 </li>
 <li>
 Collaborate with Patient Care Coordinators (PCC) to review visit schedules and support daily clinical huddles.
 </li>
 <li>
 Facilitate daily huddle review of visit schedule for any patients requiring assistance from multiple care team resources or who have special needs or considerations for a successful visit.
 </li>
 <li>
 Ensure accurate record-keeping and documentation of patient visits, tests, and treatments in the electronic medical records (EMR) system.
 </li>
 <li>
 Follow HIPAA guidelines and safety rules as outlined in training.
 </li>
 <li>
 Participate in team meetings and contribute to discussions regarding patient care, clinic operations, and workflow improvements.
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Bring
 
 
 
 <ul>
 <li>
 Certification as a Medical Assistant (CMA) by time of hire.
 </li>
 <li>
 Active Washington state certification through the Department of Health (DOH) as a Certified Medical Assistant or Interim Certified Medical Assistant.
 </li>
 <li>
 High school diploma or equivalent.
 </li>
 <li>
 Basic Life Support (BLS) for Health Care strongly preferred at time of hire from American Heart Association (AHA), Red Cross, or Military Training Network (MTN) or willingness to obtain within 6-months of hire.
 </li>
 <li>
 Experience using EPIC. (Preferred)
 </li>
 <li>
 Demonstrated clinical expertise and proficiency in clinical procedures.
 </li>
 <li>
 Demonstrated focus on ensuring quality in patient care.
 </li>
 <li>
 Ability to work in a fast-paced environment and handle multiple tasks while maintaining strong attention to detail.
 </li>
 <li>
 Proficiency in using Electronic Medical Records (EMR) systems.
 </li>
 <li>
 Excellent communication and ability to gather history and current conditions from patients prior to appointments.
 </li>
 <li>
 Independent decision-making skills and ability to influence others to resolve issues.
 </li>
 <li>
 Ability to work as a member of a team or independently without supervision or direction.
 </li>
 <li>
 Demonstrated ability to exercise judgment to handle sensitive and confidential information in a discreet and professional manner.
 
 
 </li>
 </ul>
 
 Working Environment
 
 
 
 <ul>
 <li>
 Work is performed within a clinical setting with frequent patient interactions.
 </li>
 <li>
 Standard office conditions with frequent use of computer, phone and medical record systems.
 
 
 </li>
 </ul>
 
 Physical Requirements
 
 
 
 The following have been identified as essential physical requirements of this job and must be performed with or without accommodation:
 
 
 <ul>
 <li>
 Ability to stand for long periods and move freely within the clinic setting.
 </li>
 <li>
 Ability to exert up to 25 lbs. of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects.
 </li>
 <li>
 Ability to use a keyboard and to communicate clearly and understandably in person, and over the telephone.
 
 
 </li>
 </ul>
 
 Vaccine Requirement
 
 
 
 Kinwell Health currently requires all teammates to provide proof of or complete a written attestation of a religious or medical exemption for influenza and Hepatitis B vaccines. Healthcare providers may also be subject to CDC recommended vaccines.
 
 
 Kinwell provides equal employment opportunities to all without regard to race, color, religion, sex (including sexual orientation or gender identity), national origin, age, disability, genetic information or other protected status. Applicants with disabilities may be entitled to reasonable accommodations under the terms of the American with Disabilities Act and certain state or local laws. A reasonable accommodation is an adjustment to our standard application and/or interview process which will ensure an equal employment opportunity without imposing undue hardship on Kinwell. Please inform our Talent Acquisition team (recruiting@kinwellhealth.com) if you are requesting an accommodation to participate in the application process.
 
 
 
 What We Offer
 
 
 
 <ul>
 <li>
 Paid Time Off &amp; Paid Holidays
 </li>
 <li>
 Medical/Vision/Dental Insurance
 </li>
 <li>
 Personal Funding Accounts (HSA, FSA, DCA)
 </li>
 <li>
 401K
 </li>
 <li>
 Basic Life Insurance
 </li>
 <li>
 Disability-Short Term and Long-Term
 </li>
 <li>
 Supplemental Life and ADD&amp;D
 </li>
 <li>
 Tuition Reimbursement for qualifying programs
 </li>
 <li>
 Employee Assistance
 
 
 </li>
 </ul>
 The pay for this role will vary based on a range of factors including, but not limited to, a candidate&rsquo;s geographic location, market conditions, and specific skills and experience.
 
 
 
 National Plus Salary Range
 
 
 
 $55,200.00 - $82,800.00
 
 
 <ul>
 <li>
 National Plus salary range is used in higher cost of labor markets including Western Washington and Alaska.
 </li>
 </ul>
</div>

Certified Medical Assistant ($5,000 Sign-On Bonus + Pay Differential)

Gates Foundation

<div>The Foundation
We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we&rsquo;re committed to creating an environment for you to thrive both personally and professionally.
The Team
The Foundation Strategy Office (FSO) is the primary function supporting the creation and evolution of our program-level strategies as well as exploring new paths to impact that align with our mission. This includes supporting the CEO, CFO, and Chief Strategy Officer in key accountabilities like strategy development, strategy revision, strategy performance measurement, portfolio management, and special initiatives to accelerate the impact of the foundation. 
 
We are a close-knit team that places a significant emphasis on maintaining and growing our positive, humble, and intellectually curious culture. We believe that small groups of deeply committed team members can do phenomenal things. We encourage debate and discussion of tough issues and are committed to the success of our clients. We invest proactively in each other&rsquo;s personal and professional growth.<div><div><div><div><div><div>
Application Deadline: April 26, 2026 at 11:59pm Pacific Time 
Your Role
The Assistant plays a key role in providing comprehensive administrative and logistical support to multiple principals in leadership positions. The Assistant is responsible for managing complex calendars, scheduling a high volume of meetings across multiple time zones, and helping principals stay aligned with their most important priorities. This includes managing high-volume email tracking, processing expenses and reimbursements, coordinating domestic and international travel, including logistics for flights, accommodations, ground transportation, and visa and passport support, and helping principals manage their calendars and balancing priorities across their projects. In addition to supporting individuals, the FSO Assistant will contribute to team operations by coordinating onboarding meetings for new hires, assisting with planning and logistics for team events and rhythm of business meetings, and helping to cultivate a positive and well-connected team culture.
Ideal candidates are self-motivated, proactive, and driven to support both principals and the team as a whole. They will have excellent attention to detail, responsiveness, and accuracy.
What You&rsquo;ll Do
Core Administrative Support<ul><li>
Provide comprehensive administrative support by managing high volumes of email, tracking priorities, handling expenses and reimbursements, and engaging in special projects as needed</li><li>
Assist with maintaining the team SharePoint site and/or org charts</li><li>
Leverage technology, Artificial Intelligence (AI), automation and digital tools to streamline support, ensuring efficiency and accuracy</li><li>
Support knowledge management and rhythm of business meetings as needed</li></ul>
Calendar Management<ul><li>
Provide high-level scheduling and calendar support for multiple principals &mdash;including those in leadership &mdash; by coordinating complex, high-volume meetings across time zones, managing calendars, prioritizing tasks, and ensuring effective communication and conflict resolution</li><li>
Continuous calendar(s) conflict management and meeting prioritization</li></ul>
Division/Team Support and Coordination<ul><li>
Support team effectiveness and culture by serving as a resource on business operations, participating in assistant meetings, and collaborating with leadership on team culture initiatives</li><li>
Support new team members with onboarding meeting coordination</li></ul>
Division/Team Events and Logistics Management<ul><li>
Assist in planning and logistics for events, including internal/external meetings, retreats, team building events, presentations, which may include coordinating arrangements and reimbursements for participants, handling venue and travel logistics, room set-up, and preparing and disseminating materials.</li><li>
Support or provide project management, planning, coordination, and preparation for deliverables and workstreams</li></ul>
Travel, Visa and Passport Support<ul><li>
Provide travel and visa support to principals, which may include coordinating flights, lodging, ground transportation, and security, confirming meetings and venues, preparing travel materials, and managing visa/passport processes</li></ul>
Communication<ul><li>
Communicate effectively with principals to ensure clarity on questions, conflicts, and trade-offs related to calendar management, facilitating informed decision-making</li><li>
Provide clear, timely, and audience-appropriate communications for all inquiries and requests, while maintaining consistent communication with internal and external partners</li><li>
Demonstrate professionalism and use discretion with sensitive information</li></ul> 
Your Experience<ul><li>
A Bachelor&rsquo;s degree or equivalent demonstrated experience</li><li>
Some experience in an administrative job for a complex and fast-paced organization</li><li>
Experience setting priorities and meeting deadlines while balancing multiple competing priorities</li><li>
Strong communication skills</li><li>
Experience working with MS Office suite, especially Outlook, and including CoPilot, Chat GPT and other AI tools is strongly preferred.</li><li>
Some experience with event planning or project management a plus</li></ul><ul><li>Must have unrestricted work authorization in the country where this position is located. The foundation does not provide immigration-related sponsorship for this role. This includes direct company sponsorship and any work authorization requiring a written submission or other immigration support from the company (H-1B, O-1, L-1, E, OPT, STEM-OPT, CPT, TN, J-1, etc.).</li></ul>
The salary range for this role is $31.44/hour to $44.04/hour USD. As a mission-driven organization, we strive to balance competitive pay with our mission. New hire salaries are typically between the salary range minimum and the midpoint. Actual placement in the range will depend on a candidate&rsquo;s job-related skills, experience, and expertise, as evaluated during the interview process.</div></div></div></div></div></div> 
Hiring Requirements
As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.
Candidate Accommodations
We&rsquo;re committed to providing an inclusive and accessible hiring experience for all candidates. If you have a disability or medical condition and need an accommodation at any stage of the application or interview process&mdash;such as an ASL interpreter, alternative interview format, or physical accessibility support&mdash;we&rsquo;re happy to help. Please contact HR@gatesfoundation.org with the position number and a brief description of your accommodation needs. Requests will be handled confidentially.
Inclusion Statement
We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion &mdash; of voices, ideas, and approaches &mdash; and we support this diversity through all our employment practices.
All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity.</div>

Assistant, Foundation Strategy Office, 2-year LTE

Explore 165+ Office assistant in Seattle this May. Find roles across top companies and apply now to boost your career.

165 office assistant jobs In Seattle

Administrative Assistant

Administrative Assistant

Admin Assistant - Neurodiversity Affirming ABA Practice

Dental Assistant

Dental Assistant

Certified Medical Assistant ($5,000 Sign-On Bonus + Pay Differential)

Assistant, Foundation Strategy Office, 2-year LTE