administrative assistant

office administrator

office assistant

receptionist/administrative assistant Jobs in Houston

receptionist/administrative assistant

front desk coordinator

office coordinator

Healing Through Caring Homecare

Job Overview We are seeking a dynamic and organized Intake &amp; Front Office Coordinator to serve as the welcoming face of our healthcare facility. This vital role involves managing patient intake processes, coordinating front desk operations, and ensuring seamless communication between patients, providers, and insurance companies. The ideal candidate will be energetic, detail-oriented, and possess excellent customer service skills to create a positive experience for every visitor and patient. Your proactive approach will help streamline administrative workflows, support clinical staff, and uphold the highest standards of health information management and compliance. Responsibilities<ul><li>Greet patients and visitors warmly, providing exceptional customer service at the front desk</li><li>Verify insurance eligibility and benefits; coordinate with payers to obtain and track initial and ongoing authorizations for skilled nursing and therapy services.</li><li>Work closely with the clinical team to ensure all required documentation is present for a seamless transition to care.</li><li>Collect and review patient documentation, including medical history forms and consent forms, ensuring completeness and accuracy</li><li>Manage multi-line phone systems with professional phone etiquette, directing calls efficiently and recording messages as needed</li><li>Maintain organized medical records and ensure proper filing of patient charts in compliance with HIPAA regulations</li><li>Continuously monitor incoming faxes and digital referral portals to ensure timely processing of new patient inquiries.</li><li>Support clinical staff by preparing intake forms, updating care plans, and reviewing documentation for accuracy</li><li>Utilize computer skills to navigate various EMR systems like AXXESS, Wellsky or Vesta for data entry and record management</li><li>Conduct office management duties including filing, data entry, appointment reminders, and managing office supplies</li></ul>Requirements<ul><li>Minimum of 1&ndash;2 years in healthcare intake, medical front office, or insurance authorization (Home Health experience is a major plus).</li><li>Familiarity with EMR systems such as AXXESS, Vesta, or WellSky, is highly desirable</li><li>Excellent customer service skills with professional phone etiquette and bilingual abilities are a plus</li><li>Ability to handle sensitive patient information in accordance with HIPAA guidelines with discretion and confidentiality</li><li>Proficient computer skills including Microsoft Office Suite (Word, Excel) and office management software</li><li>Basic understanding of medical terminology and Texas-based insurance providers (e.g., Medicare, Medicaid, and private payers).</li><li>Strong organizational skills with attention to detail for documentation review and record keeping</li><li>Ability to manage multiple priorities efficiently in a fast-paced environment</li></ul>Join our team as an Intake &amp; Front Office Coordinator where your energy makes a difference! We value your dedication to delivering outstanding patient service while supporting our clinical operations. This paid position offers an engaging work environment focused on growth, collaboration, and excellence in healthcare administration.Pay: $18.00 - $22.00 per hourWork Location: In person

Intake & Front Office Coordinator

Cumulus Media

<div>Company Overview:
<div>
Cumulus Media (OTCQB: CMLS) is an audio-first media company delivering premium content to a quarter billion people every month &mdash; wherever and whenever they want it. Cumulus Media engages listeners with high-quality local programming through 394 owned-and-operated radio stations across 84 markets; delivers nationally-syndicated sports, news, talk, and entertainment programming from iconic brands including the NFL, the NCAA, the Masters, US Soccer, AP News, and the Academy of Country Music Awards, across more than 7,800 affiliated stations through Westwood One, a leading national audio network; and inspires listeners through the Cumulus Podcast Network, an established and influential platform for original podcasts that are smart, entertaining, and thought-provoking. Cumulus Media provides advertisers with personal connections, local impact and national reach through broadcast and on-demand digital, mobile, social, and voice-activated platforms, as well as integrated digital marketing services, powerful influencers, full-service audio solutions, industry-leading research and insights, and live event experiences. For more information visit www.cumulusmedia.com.</div>
Position Overview:

CUMULUS MEDIA | Houston has an immediate opening for a Office Admin/ Continuity Coordinator. This is an outstanding opportunity to work with some of the top radio talents in the country and become an ambassador for Cumulus. We are looking for an individual with an outgoing personality that also has the ability to be flexible, proactively supportive, productive, friendly, and most importantly, loves radio.
Key Responsibilities &amp; Qualifications:

Key Responsibilities:<ul><li>
Manage front desk operations including phone calls, visitor check-ins, and mail distribution</li><li>
Greet clients, on-air guests, visitors, job applicants, and contest winners</li><li>
Receive, screen and direct incoming calls to proper personnel/department and accurately takes and relays messages while staying friendly and welcoming</li><li>
Provide information to listeners regarding commercials, news stories, etc.</li><li>
Traffic and manage radio and digital commercials across our audio and digital platforms</li><li>
Provide administrative support to various departments as needed</li><li>
Assist sales team, promotions department with remote preparation and traffic with affidavits as needed</li><li>
Prepare lockbox deposit for checks received at front desk or via mail</li><li>
Receive and distribute incoming mail and deliveries and add postage to outgoing mail</li><li>
Maintain kitchen and office supplies</li><li>
All other duties as deemed necessary by local market management</li></ul> 
Qualifications:<ul><li>
Ability to interact with all types of people in a courteous and friendly manner</li><li>
Excellent verbal and written communication skills</li><li>
Attention to detail/ organizational skills</li><li>
Ability to multi-task and tolerate stress in a busy environment</li><li>
Knowledge of administrative and clerical procedures, and computers and relevant software (Microsoft Office) and multi-line phone system</li><li>
Previous experience in media, broadcasting, or administrative roles is a plus</li></ul> 

Pay Range: USD $34,000.00 - USD $36,000.00 /Yr. What We Offer:
<ul><li>Competitive Pay</li><li>
Focused, responsible and collaborative work environment with the ability to ask, &ldquo;what if&rdquo; and try innovative solutions</li><li>
Medical, Dental &amp; Vision Insurance coverage</li><li>
401K with company match</li><li>
Paid Vacation, Sick &amp; Holiday time off</li><li>
Parental leave time off benefits, life insurance, disability insurance, wellness, and an employee referral bonus program</li></ul><div> 
For immediate consideration, please visit: https://jobs.cumulusmedia.com/careers</div><div></div><div> 
For more information about Cumulus Media, visit our website at: https://www.cumulusmedia.com/</div>
EEO Statement:
<div>
CUMULUS MEDIA is proud to be an Equal Opportunity Employer (EOE).</div></div>

Office Admin/Continuity Coordinator

Iris Juarbe Attorney at Law, P.C.

Job Summary We are seeking an energetic and organized Front Desk Coordinator to be the welcoming face of our office. In this vital role, you will manage front desk operations, provide exceptional customer service, and support administrative functions to ensure smooth daily activities. Your positive attitude and strong organizational skills will help create a professional and friendly environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a dynamic team.Responsibilities<ul><li>Greet visitors warmly, assist with check-in procedures, and direct them appropriately</li><li>Manage multi-line phone systems, answer inquiries promptly, and route calls efficiently</li><li>Handle scheduling tasks such as calendar management and appointment setting using various digital tools</li><li>Maintain organized filing systems, data entry records, and ensure accurate document proofreading</li><li>Support office management tasks including supply inventory and mail distribution</li><li>Provide excellent customer support</li><li>Assist with clerical duties such as typing correspondence and managing emails via Google Workspace</li></ul>Requirements<ul><li>Proven office experience with strong organizational skills and attention to detail is preferred</li><li>Proficiency in computer literacy, preferably Google Workspace applications</li><li>Experience with multi-line phone systems and phone etiquette essential for professional communication</li><li>Bilingual English/Spanish is required</li><li>Excellent customer service skills with a friendly demeanor and professional appearance</li><li>Strong time management skills to prioritize tasks efficiently in a fast-paced environment</li></ul>****While prior experience is helpful, it is not required. We are committed to training the right individual who brings a professional demeanor, strong work ethic, and a high level of care and patience when working with clients. The ability to communicate respectfully and work well within a team is essentialPay: $14.50 - $15.50 per hourWork Location: In person

Front Desk Coordinator

Enchanted Beauty Plastic Surgery

Job Summary We are a top plastic surgery provider seeking a dynamic and compassionate Patient Care Coordinator specializing in plastic surgery to join our dedicated healthcare team. In this vital role, you will serve as the primary point of contact for patients, guiding them through their surgical journey with professionalism and enthusiasm. Your energetic approach will ensure a smooth, positive experience for every patient, from initial consultation to post-operative follow-up. Your expertise in medical terminology and administrative support will help streamline operations and foster a welcoming environment where patients feel confident and cared for.Duties<ul><li>Greet patients warmly and coordinate their appointments, ensuring efficient scheduling that maximizes clinic flow</li><li>Provide comprehensive pre-operative information, answering questions about procedures, preparations, and recovery expectations</li><li>Maintain accurate patient records using medical office software, ensuring confidentiality and compliance with privacy regulations</li><li>Assist with insurance verification, billing processes, and collection of necessary documentation for surgical procedures</li><li>Collaborate with surgeons and medical staff to facilitate seamless communication and patient care continuity</li><li>Follow up with patients post-surgery to monitor recovery progress and address any concerns promptly</li><li>Manage incoming calls, emails, and inquiries with a positive attitude, providing clear information about services offered</li></ul>Requirements<ul><li>Proven experience working in a medical office environment, preferably within plastic or dental surgery settings</li><li>Strong knowledge of medical terminology and healthcare administrative procedures</li><li>Excellent organizational skills with the ability to multitask effectively in a fast-paced environment</li><li>Proficiency in medical administrative support tools such as electronic health records (EHR) systems and scheduling software</li><li>Exceptional communication skills&mdash;empathetic listening and clear articulation are essential</li><li>Prior experience in dental office or similar healthcare settings is a plus</li><li>Ability to maintain professionalism while managing sensitive patient information</li><li>Bilingual highly desired</li></ul>Join us to make a meaningful difference in our patients&rsquo; lives! We&rsquo;re committed to fostering an energetic workplace where your skills shine and your passion for patient care thrives. This paid position offers the opportunity to grow within a supportive team dedicated to excellence in aesthetic healthcare.Job Type: Full-timePay: $60,000.00 - $90,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Consultative sales : 2 years (Required)</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Work Location: In person

Patient care coordinator - plastic surgery

LifeStance Health

<div>At LifeStance Health, we strive to help individuals, families, and communities with their mental health needs. Everywhere. Every day. It&rsquo;s a lofty goal; we know. But we make it happen with the best team in mental healthcare.
Thank you for taking the time to explore a career with us. As the fastest growing mental health practice group in the country, now is the perfect time to join our team!
LifeStance Health Values<ul><li>
Belonging: We cultivate a space where everyone can show up as their authentic self.</li><li>
Empathy: We seek out diverse perspectives and listen to learn without judgment.</li><li>
Courage: We are all accountable for doing the right thing - even when it's hard - because we know it's worth it.</li><li>
One Team: We realize our full potential when we work together towards our shared purpose.</li></ul>
Benefits 
As a full-time employee of LifeStance Health, the following benefits are offered: medical, dental, vision, AD&amp;D, short and long-term disability, and life insurance. Additional benefits include a 401k retirement savings with employer match, paid parental leave, paid time off, holiday pay and an Employee Assistance Program.
Job Summary:
The Practice Coordinator is responsible for managing the front office daily activities for their practice location, ensuring quality customer service to in-person and remote patients and clinicians.
Compensation: $ 19.00 - 20.00/hour, plus quarterly bonus/incentive potential
Hours: Monday - Friday 9:00 am - 5:30 pm CST
Location: 8588 Katy Fwy. Suite 350 Houston, TX 77024
Duties/Responsibilities:
Operational Excellence:<ul><li>
Create a positive work environment; be a culture carrier and support in-office clinician and staff engagement activities to promote LFST culture, engagement, and connection.</li><li>
Conduct schedule prep process for all patients to ensure all paperwork and documentation is complete, credit card on file is current, demographics are accurate, and patient chart is prepared.</li><li>
General office duties, cleanliness, and appeal, such as sorting office mail, scanning documents, e-faxes, shared office email and office upkeep, to ensure the practice is running smoothly and prepared for patients and clinicians.
</li><li>Communicate with peers, clinicians, and patients in ways that support patient care and clinician satisfaction.</li></ul>
Patient Support:<ul><li>
Provide exceptional customer service, responding quickly and appropriately to patient needs, and being prepared to manage potentially difficult or sensitive situations by following Crisis and De-escalation Processes.</li><li>
Manage front desk responsibilities including greeting and checking patients in/out in a courteous manner.</li><li>
Provide support to patients with requests via phone, email, and/or portal with payment/billing related questions, scheduling needs, release requests, miscellaneous inquires, etc.</li><li>
Manage queues within the phone system, ensuring calls are answered timely to ensure excellent customer service.</li><li>
Assist patients with telehealth access, Patient Portal issues, and other troubleshooting as needed.</li></ul><ul><li>
Handle any urgent requests; triage patient issues and resolution, i.e., direct to correct departments or escalate for assistance.</li><li>
Collect all in-person and telehealth co-payments and account balances at the time of service.</li><li>
Complete insurance eligibility verification and reach out to patients to resolve any issues.</li></ul>
Clinician Support:<ul><li>
Provide general clinician support &ndash; assist clinicians with administrative questions and/or duties such as sending letters, faxes, etc.</li><li>
Coordinate with clinicians pertaining to any additional patient questions.</li><li>
Support clinician schedules by auditing for appointment accuracy.</li><li>
Maintain a pleasant, secure, and motivational working environment in the Practice.</li></ul>
Required Skills/Abilities:<ul><li>
Ability to multitask and prioritize duties to support delivery of high-quality patient experience.</li><li>
Ability to work independently and as a team member.</li><li>
Strong communication skills, both written and verbal.</li><li>
Proficient in using Computer Software Applications (Microsoft Office &amp; EMRs)</li><li>
Comfortable handling sensitive and confidential Information (HIPAA)</li></ul>
Education and Experience:<ul><li>
High School or equivalent required, associates/bachelor&rsquo;s degree, preferred.</li><li>
1+ years of experience in healthcare operations, customer service, or similar role or setting preferred.</li></ul>
Physical Requirements:<ul><li>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</li><li>
While performing the duties of this job, the employee is regularly required to sit, stand, bend, talk, and hear. The employee is frequently required to walk. The employee must be able to lift and/or move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.</li></ul>
LifeStance provides the compensation range and benefits that it in good faith believes it might pay and/or offer for this position. LifeStance reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant&rsquo;s sex or other status protected by local, state, or federal law.
#LI-LR1
LifeStance is an equal opportunity employer. We celebrate diversity and are fully committed to creating an inclusive work environment for all our employees. Learn more about Diversity, Equity and Inclusion at LifeStance.
LifeStance Health complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact our Human Resources Team at ADA@lifestance.com. Please note: This contact is intended solely for accommodation requests. Inquiries regarding applications, resumes and applicant status should not be sent to this email address as they will not be reviewed or responded to. To apply for a position, please use our official careers page.</div>

Medical Office Receptionist

Management Controls

<div>Description: 
This role supports company operations, executive leadership, and office effectiveness by managing administrative systems, coordinating executive activities, and overseeing office operations. The ideal candidate is highly organized, proactive, and comfortable using modern digital and AI-assisted tools to improve efficiency, communication, and decision support.
The business is privately held with 30 years of experience, services most of the Fortune 100, and is experiencing exponential growth, which will last into the next decade. In addition to normal tech company benefits like performance bonuses, flexible PTO, stocked kitchens, and an in-house gym, MCi also offers 100% paid healthcare. We believe in innovation, teamwork, and continuous learning to stay at the forefront of technological advancements.
Management Controls is headquartered in Houston, Texas. This position is expected to be in the office on a hybrid schedule 3 days per week with 2 days remote. This role is not eligible for sponsorship or relocation.
Duties and Responsibilities
Executive Support<ul><li>
Provide high-level administrative support to the President and multiple VPs, including scheduling, meeting, calendar, and travel coordination, reporting, budget tracking, expense reporting and management, finance support and check cashing, and special projects</li><li>
Prepare presentations, summaries, briefing materials, and correspondence using productivity and AI-assisted tools to improve speed, clarity, and accuracy</li><li>
Anticipate executive needs, proactively identifying opportunities to streamline workflows, communications, and recurring tasks</li><li>
Schedule Company Town Halls, offsite leadership/company meetings, and team building events</li></ul>
Office Management &amp; Operations<ul><li>
Maintain office services by organizing office operations and procedures; controlling correspondence; designing and maintaining filing and document management systems; reviewing and approving office and kitchen supply orders; assigning and monitoring clerical functions</li><li>
Oversee records management by defining procedures for retention, protection, retrieval, transfer, and disposal of physical and digital records and manage mail, shipments, and deliveries</li><li>
Manage employee office events, main phone line, and coordinate with vendors</li><li>
Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement; liaise with building management for maintenance and upkeep of facilities</li><li>
Design and implement office policies and procedures by establishing standards, measuring results, and recommending improvements</li><li>
Coordinate Company Holiday Party and office catered lunches and food orders</li></ul>
Reporting, Analysis &amp; Process Improvement<ul><li>
Keep management informed by reviewing, analyzing, and creating reports; summarizing information; identifying trends and opportunities for improvement</li><li>
Utilize spreadsheets, presentation software, and AI-assisted reporting tools to support executive decision-making</li><li>
Support budgeting and financial objectives by preparing annual budgets, tracking expenditures, analyzing variances, and initiating corrective actions</li></ul>
AI-Enabled Productivity &amp; Continuous Improvement<ul><li>
Use AI and automation tools (e.g., Microsoft Copilot, AI-assisted document creation, scheduling, transcription, summarization, or workflow tools) to: Improve document preparation, meeting notes, and reporting; Streamline scheduling, follow-ups, and routine communications; Reduce manual effort in repetitive administrative and office management tasks</li><li>
Stay current on emerging administrative, office management, and AI-enabled productivity practices and identify practical ways to apply them within the organization</li><li>
Partner with leadership and staff to adopt tools responsibly, ensuring confidentiality, accuracy, and professional standards are maintained</li></ul>
Requirements:
<ul><li> 5+ years of experience in an upper-level administrative or executive assistant role</li><li>
2+ years of experience in a receptionist, office coordinator, or office management role</li><li>
Strong proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook) and document management tools</li><li>
Experience using AI-assisted productivity tools (e.g., Microsoft Copilot, AI document drafting, transcription, or scheduling tools) to support administrative or office operations</li><li>
High level of integrity with demonstrated ability to ability to exercise sound judgment, discretion, and confidentiality with confidential information</li><li>
Highly detail-oriented, solution-minded, proactive self-starter mindset</li><li>
Exceptional written and verbal communication skills, confident and polished in virtual and in-person interactions</li><li>
Strong organizational and prioritization skills with the ability to manage multiple stakeholders</li><li>
Comfortability working independently while collaborating closely with executives and teams</li><li>
Professional demeanor, service-oriented mindset, and positive &ldquo;can-do&rdquo; attitude</li></ul>
Preferred Qualifications<ul><li>
Experience supporting senior executives in a fast-paced or growing organization</li><li>
Exposure to basic workflow automation, task tracking, or process improvement tools</li><li>
Willingness and curiosity to continue learning new tools that improve executive and office effectiveness</li></ul></div>

Executive Assistant & Office Manager (AI-Enabled)

Search Services

<div>
 
 ABOUT OUR CLIENT
 
 
 Our Client is a growing organization focused on delivering high-quality installation services with a strong emphasis on operational excellence and team collaboration. They are seeking a dependable and detail-oriented professional to support their administrative functions.
 
 
 
 
 
 ABOUT THE ROLE
 
 
 The Administrative Coordinator plays a key role in supporting daily operations by providing reliable administrative and operational assistance. This position ensures accurate recordkeeping, smooth communication, and overall efficiency within the installation team.
 
 
 
 
 
 RESPONSIBILITIES
 
 <ul>
 <li>
 Perform routine data entry
 </li>
 <li>
 Maintain accurate records within internal software systems
 </li>
 <li>
 Provide administrative support such as organizing documents and managing correspondence
 </li>
 <li>
 Assist with general administrative tasks to support daily operations
 </li>
 <li>
 Serve as backup support for other team members
 </li>
 <li>
 Maintain confidentiality and follow company procedures when handling sensitive information
 </li>
 <li>
 Support special projects or miscellaneous tasks as assigned
 </li>
 </ul>
 
 
 
 
 QUALIFICATIONS
 
 <ul>
 <li>
 General knowledge of industry and job functions
 </li>
 <li>
 Excellent organizational skills
 </li>
 <li>
 Proficient use of Microsoft applications including Word, Excel, and Outlook
 </li>
 <li>
 Task-oriented mindset
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Explore 465+ Office coordinator in Houston this May. Find roles across top companies and apply now to boost your career.