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administrative & bookkeeping assistant

office coordinator

Hermeus

<div>
 Hermeus is a high-speed aircraft manufacturer focused on the rapid design, build, and test of high-Mach and hypersonic aircraft for the national interest. Working directly with the Department of Defense, Hermeus delivers capabilities that will ensure that our nation, and our allies, maintain an asymmetric advantage over any and all potential adversaries.
 
 
 We are looking for an enthusiastic and organized Office Manager to enhance our facilities team in LA office. This pivotal role is not only about managing front office operations but also about fostering a welcoming environment for customers, new hires, and candidates.
 
 
 The ideal candidate will demonstrate strong leadership skills, effectively guide a team while ensure seamless administrative support. You will be responsible for overseeing daily front office activities, coordinating team initiatives, and contributing to a positive workplace culture. If you are proactive, detail-oriented, and passionate about creating an exceptional employee experience, we invite you to join our dynamic team.
 
 
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Reception &amp; Hospitality
 </li>
 <li>
 Greet and welcome customers, new hires, and potential candidates warmly and professionally, creating a positive and lasting first impression.
 </li>
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 Serve as the face of the office, ensuring all guests and employees receive prompt assistance and direction.
 </li>
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 Office &amp; Facility Operations
 </li>
 <li>
 Maintain a clean, organized, and well-stocked reception, lobby, and common areas.
 </li>
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 Manage the full lifecycle of mailroom and office supply operations, including vendor management, cost tracking, service quality monitoring, and process improvement.
 </li>
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 Restock drinks, snacks, and food items twice daily; maintain coffee and refreshment stations, ensuring cleanliness and availability.
 </li>
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 Manage food deliveries, small packages, and interoffice mail, ensuring timely distribution.
 </li>
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 Oversee basic facility needs such as supply replenishment, meeting room readiness, and cleanliness standards.
 </li>
 <li>
 Event &amp; Engagement Support
 </li>
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 Coordinate weekly lunches, meeting refreshments, and employee engagement activities.
 </li>
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 Assist in planning and executing office events, orientations, and special projects.
 </li>
 <li>
 Administrative Coordination
 </li>
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 Assist with clerical and administrative tasks including scheduling, data entry, filing, and document preparation.
 </li>
 <li>
 Act as the primary point of contact for site-level inquiries related to office services and supplies.
 </li>
 <li>
 Work cross-functionally with other departments to ensure efficient communication and operational support.
 </li>
 <li>
 Prepare and present periodic reports to management on office operations, vendor performance, and improvement initiatives.
 </li>
 <li>
 Continuous Improvement
 </li>
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 Identify opportunities to enhance operational efficiency, employee satisfaction, and cost-effectiveness.
 </li>
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 Implement solutions in collaboration with leadership to streamline workflows and improve service delivery.
 
 
 
 
 </li>
 </ul>
 
 Minimum Requirements:
 
 
 
 
 <ul>
 <li>
 High school diploma or equivalent; additional education or certification in office administration or facilities management preferred.
 </li>
 <li>
 5+ years previous experience in an office coordinator, front office, or administrative support role in a manufacturing or aerospace environment.
 </li>
 <li>
 Excellent interpersonal and communication skills with a professional and approachable demeanor.
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple priorities effectively.
 </li>
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 Proficient in Microsoft Office Suite and comfortable using basic office equipment.
 </li>
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 Ability to stand for extended periods and lift up to 50 lbs.
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 Proactive, resourceful, and adaptable to changing needs in a fast-paced environment.
 </li>
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 Experience in aerospace or similar industry a plus.
 
 
 
 
 </li>
 </ul>
 
 Working Conditions:
 
 
 
 
 <ul>
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 Primarily office-based role with frequent interaction across engineering, operations, and leadership teams
 </li>
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 May require occasional presence in manufacturing, hangar, or test environments where exposure to noise, dust, chemicals, or moving mechanical parts is possible
 </li>
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 Work is generally performed indoors in a climate-controlled environment
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 Standard business hours with occasional evening or weekend work to meet program deadlines or support teams
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 Regular use of computers, teleconferencing tools, and standard office equipment
 
 
 
 
 </li>
 </ul>
 
 Physical Conditions:
 
 
 
 
 <ul>
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 Ability to remain in a stationary position (sitting/standing) for extended periods while working at a computer or in meetings
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 Frequent communication with team members, requiring clear verbal and written communication skills
 </li>
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 Occasional lifting, carrying, or moving objects up to 20 lbs (e.g., product samples, documentation, equipment)
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 Ability to safely enter and move around industrial, production, or testing areas, including climbing stairs, bending, or wearing required personal protective equipment (PPE)
 
 
 
 
 </li>
 </ul>
 
 U.S. EXPORT CONTROL COMPLIANCE STATUS
 
 
 
 The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a &ldquo;U.S. person&rdquo; as defined by 22 C.F.R.
 
 
 
 <ul>
 <li>
 120.62 or otherwise eligible for deemed export licensing. US persons include U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending
 
 
 
 
 </li>
 </ul>
 
 EQUAL OPPORTUNITY
 
 
 
 Hermeus is an Equal Opportunity Employer. Employment decisions at Hermeus are based solely on merit, competence, and qualifications, without regard to race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
 
 
 The salary information provided is a general guideline only. Hermeus takes various factors into account, including, but not limited to, the position's scope and responsibilities, the candidate's professional background, education and training, essential skills, and market and business considerations, when presenting a job offer.
 
 
 Salary is only one part of our total compensation and benefits package. Hermeus offers competitive salary and equity, unlimited PTO policy, paid parental leave, potential for year-end bonuses, and more!
 
 
 100% employer-paid health care
 
 
 401k &amp; Retirement Plans
 
 
 Unlimited PTO
 
 
 Weekly Paid Office Lunches
 
 
 End of Year Bonuses
 
 
 Fully stocked breakrooms
 
 
 Stock Options
 
 
 Paid Parental Leave
</div>

Office Manager

Totality treatment center

&lt;Job Summary&gt; Join our dynamic healthcare team as a Scheduling Coordinator specializing in psychiatric services! In this vital role, you will orchestrate the seamless scheduling of mental health appointments, ensuring patients receive timely and compassionate care. Your expertise will help optimize clinic operations, coordinate with multidisciplinary teams, and uphold the highest standards of patient service. If you thrive in a fast-paced environment, possess excellent organizational skills, and are passionate about mental health support, this opportunity is perfect for you!&lt;Duties&gt;<ul><li>Manage and coordinate appointment schedules for psychiatric providers using electronic health record (EHR) systems Ritten and Charm Health EHR.</li><li>Verify insurance coverage and perform insurance authorization and verification processes to facilitate smooth patient intake.</li><li>Utilize medical collection skills to follow up on outstanding payments and ensure accurate billing procedures aligned with HIPAA regulations.</li><li>Review and update patient records meticulously, ensuring documentation accuracy and compliance with medical terminology, ICD-10/ICD-9 coding, CPT coding, and care plans.</li><li>Communicate effectively with patients via phone and electronic messaging, demonstrating excellent phone etiquette and customer service skills.</li><li>Coordinate with clinical staff to schedule appointments that meet patient needs while optimizing provider availability.</li><li>Maintain comprehensive medical records management, including filing, data entry, and updating electronic health information systems such as Meditech or Eaglesoft.</li><li>Support medical administrative functions like intake processing, appointment reminders, and documentation review to enhance clinic efficiency.</li><li>Ensure adherence to HIPAA guidelines by safeguarding patient information during all scheduling and administrative activities.</li></ul>&lt;Qualifications&gt;<ul><li>Proven experience in medical scheduling within a clinic or healthcare setting, preferably in psychiatric or mental health services.</li><li>Familiarity with EMR systems such as Charm Health, Epic, Meditech, Athenahealth, eClinicalWorks, or Dentrix is highly desirable.</li><li>Strong knowledge of medical billing, coding (ICD-10/ICD-9), CPT codes, and insurance verification processes.</li><li>Excellent organizational skills with attention to detail in documentation review and record keeping.</li><li>Ability to handle multiple tasks efficiently while maintaining professionalism under pressure.</li><li>Bilingual abilities are a plus to serve diverse patient populations effectively.</li><li>Prior experience with front desk operations or medical office management is beneficial.</li><li>Proficiency in Google Suite (Sheets, Excel) and computer skills essential for daily tasks.</li><li>Exceptional communication skills coupled with courteous phone etiquette to foster positive patient interactions.</li><li>Knowledge of HIPAA regulations and health information management practices to ensure compliance at all times. Embark on a rewarding career where your organizational prowess directly impacts patient well-being! We are committed to supporting your professional growth through a collaborative environment that values dedication and compassion. Join us in making a difference every day!</li></ul>Pay: $25.18 - $30.32 per hourExpected hours: 40.0 per weekBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Dependent health insurance coverage</li><li>Employee mentoring program</li><li>Health insurance</li><li>On-the-job training</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>People with a criminal record are encouraged to applyAbility to Commute:<ul><li>Los Angeles, CA 90064 (Required)</li></ul>Work Location: In person

Scheduling coordinator psychiatric

Amor Kids Dentistry

Amor Kids Dentistry is looking for a responsible front desk receptionist. Must speak fluent Spanish and have previous experience as a receptionist at a dental office! Bonus compensation available. Please email your resume.Job Type: Full-timePay: $20.00 - $21.00 per hourWork Location: In person

Friendly Front Desk Dental Receptionist

Mayer Brown LLP

<div>Overview:
<div>
Mayer Brown is an international law firm positioned to represent the world&rsquo;s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do. 
 
We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm&rsquo;s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm. 
 
If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Office Services department in our Los Angeles office, as an Assistant: Office Services.</div><div></div><div> 
The Assistant: Office Services opens reception, manages reception desk and assists with day-to-day operations of firm, validating guest parking and communicating with building management regarding facilities issues.</div>
Responsibilities:

Essential Functions:<ul><li>
Coordinates conference center and visiting attorney offices, including reserving rooms, gathering and relaying information to respective departments and confirming bookings. Prepare visiting attorney offices as needed</li><li>
Greets guests, vendors, job applicants and other visitors</li><li>
Directs guests to appropriate meeting rooms</li><li>
Offers assistance, information, refreshments and updates as needed to make the client&rsquo;s wait comfortable and pleasant</li><li>
Updates all lists and documents maintained on a monthly basis including lobby directory, conference room manual, update monthly printed directory and employee logon lists</li><li>
Coordinates interview meetings, new hire and visiting attorney process with Managers as needed
</li><li>In order to provide back up to the department, must maintain knowledge of audio-visual equipment including teleconference equipment, video conference equipment and TV/VCR along with knowledge of each conference room equipment ports</li><li>
Provides a daily summary of conference center activities for the catering department and review any special needs or setting specifications with catering, office services and IT support.</li><li>
Coordinates vendor repairs and maintenance, as needed</li><li>
Maintains database for access keycards, coordinate with building security for new and replacement access cards and manage temporary access cards</li><li>
Maintains validation inventory and purchase additional validations as needed. Send daily validation tally sheet with client and matter numbers to Chicago for processing</li><li>
Answers incoming calls on switchboard and ability to use paging system</li><li>
Assists with processing invoices for the department through Chrome River</li><li>
Orders flower arrangements for reception desk and milestone anniversaries and coordinate delivery</li><li>
Performs other duties as assigned or required to meet Firm goals and objectives</li></ul>
Qualifications:

Education/Training/Certifications:<ul><li>
High School Diploma or GED</li><li>
Prefer some college or College Degree.</li></ul> 
Professional Experience:<ul><li>
Prior experience working in a law firm not a prerequisite</li></ul> 
Technical Skills:
<ul><li>Proficiency in Microsoft Office products, Outlook, electronic calendars, conferencing software programs, and databases</li></ul> 
Performance Traits:
<ul><li>Ability to multi-task and work well under pressure</li><li>
Ability to operate office equipment (copiers, personal computer, printers, cost accounting system, and multi phone line, etc.)</li><li>
Ability to perceive and communicate accurate completion time estimates in projects and regular assigned responsibilities</li><li>
Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors</li><li>
Ability to work in a diverse team environment and effectively support the demanding needs of the Firm</li><li>
Ability to work under pressure, meet deadlines with shifting priorities</li><li>
Must be a self-starter with a high level of initiative</li><li>
Strong customer service skills and able to anticipate needs</li><li>
Strong attention to detail, organizational skills and the ability to handle multiple projects
</li><li>Maintains confidentiality and exercises discretion</li><li>
Exercises solid strategic thinking and problem-solving skills</li></ul><div> 
Physical Requirements:
</div><ul><li>May require occasional lifting of up to 20 lbs.</li></ul><div></div><div> 
The typical pay scale for this position is between $45,500 and $60,000, although the actual wage or salary could be lower or higher if the candidate&rsquo;s education, experience, skills and internal pay alignment are different from those specified.</div><div></div><div> 
The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.</div><div></div><div> 
The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.</div><div></div><div> 
We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&amp;D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.</div><div></div><div> 
Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.</div><div></div><div> 
#LI-ONSITE #LI-LG1</div></div>

Assistant: Office Services

Motive Companies

<div>Administrative Assistant - eCommerce / Consumer Goods 
Downtown Los Angeles (Onsite 100%) | $25/hr | Temp to hire<div>
Monday - Friday 8a-5p</div> 
About the Company 
We're a rapidly growing eCommerce brand in the consumer-packaged goods (CPG) industry, known for our innovative products and high-energy culture. Our team blends creativity, precision, and hustle-and we're looking for an Administrative Assistant who can keep up with the pace and bring structure to the chaos. This position offers growth potential and a chance to be part of a forward-thinking, rapidly expanding eCommerce team. 
Why You'll Love Working Here 
This isn't your typical admin role. You'll be in the heart of the action, working directly with leadership, operations, and marketing to keep projects and people on track. Every day is different-and your impact will be seen and appreciated.<div> 
What You'll Do 
<ul><li>Manage calendars, meetings, and travel for senior leaders</li><li>Support daily operations across purchasing, shipping, and vendor coordination</li><li>Assist marketing and product teams with launches, sample requests, and reports</li><li>Maintain digital and physical files, invoices, and office supplies</li><li>Help prepare internal communications and team presentations</li><li>Ensure the office runs smoothly and stays organized</li></ul></div> 

<div>What We're Looking For 
<ul><li>2+ years of administrative or office coordination experience (preferably in eCommerce, retail, or consumer products)</li><li>Strong organizational skills and sharp attention to detail</li><li>Experience with Shopify, Amazon Seller Central, or NetSuite a plus</li><li>Advanced Excel or Google Sheets skills</li><li>Clear communicator who thrives in a fast-paced, collaborative environment</li><li>Comfortable working onsite 100% in DTLA</li></ul></div> 
Compensation 
$25/hour 
Full-time position with growth potential and a chance to be part of a forward-thinking, rapidly expanding eCommerce team.</div>

Administrative Assistant

Biopharma Informatic

<div>
 
 Job Description:
 
 
 Biopharma Informatic is seeking an experienced Spanish-speaking Clinical Research Coordinator (CRC) with phlebotomy experience to join our team. This is a fully onsite role and is open only to candidates who are local to the area.
 
 
 
 
 
 We are specifically seeking candidates with hands-on Clinical Research Coordinator experience within physician office or private practice clinical trial settings. Experience obtained exclusively in hospital or university-based research environments does not fully align with the workflows, pace, and operational structure of this role.
 
 
 
 
 
 Required Spanish Fluency - Important Notice:
 
 
 Due to the needs of our patient population and the communication demands of this role, Spanish fluency is a strict requirement. Candidates must be able to communicate professionally and fully consent patients in Spanish without assistance. If you are not fully fluent in Spanish, please do not apply for this position.
 
 
 
 
 
 If you are not a Spanish speaker but are interested in joining Biopharma Informatic, we encourage you to explore and apply to any of our other open positions that align with your background. Please submit your application anytime through our careers portal: 🔗 https://www.biopharmainfo.net/careers
 
 
 
 
 
 Key Responsibilities:
 
 <ul>
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 Lead the coordination and execution of clinical trials across all phases: start-up, enrollment, maintenance, and close-out.
 </li>
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 Ensure proper receipt, handling, and accountability of investigational product (IP).
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 Conduct and document the informed consent process in compliance with protocols and regulations.
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 Serve as a liaison between physicians, study sponsors, and internal team members.
 </li>
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 Achieve or exceed study enrollment targets at assigned sites.
 </li>
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 Complete accurate and timely data entry in electronic data capture systems.
 </li>
 <li>
 Resolve data queries promptly to support project timelines and database lock.
 </li>
 <li>
 Maintain compliance with GCP, company SOPs, and industry regulations.
 </li>
 </ul>
 
 
 
 
 Qualifications:
 
 <ul>
 <li>
 2&ndash;5 years of Clinical Research Coordinator experience in a physician practice or private research setting.
 </li>
 <li>
 Spanish Fluency - must be able to consent patient without translator
 </li>
 <li>
 Phlebotomy experience is required
 </li>
 <li>
 Strong understanding of investigational product (IP) receipt, handling, and accountability.
 </li>
 <li>
 Proven experience conducting the informed consent process experience preferred
 </li>
 <li>
 Demonstrated ability to independently coordinate and manage clinical trials.
 </li>
 <li>
 Excellent organizational, communication, and problem-solving skills.
 </li>
 <li>
 Must be local to the area (onsite only; no relocation or remote work).
 </li>
 </ul>
 
 
 
</div>

Clinical Research Coordinator

JPMorganChase

<div>JOB DESCRIPTION 
Become an integral part of the Commercial Term Lending team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Administrative Assistant supporting Commercial Banking, you will manage busy calendars, travel, plan and assist with local events and projects for the business and may support various activities such as managing tactical office needs, client tickets, compliance requirements or business travel tax. You will tap into your thought leadership to manage priorities, ensure efficient use of executives&rsquo; time, and collaborate closely with colleagues to ensure robust on-site support and backup coverage. You will also work with key stakeholders in the business, partner with various teams (Office Management, etc.) to complete projects.
Job Responsibilities:
<ul><li>Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc.</li><li>
Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.</li><li>
Perform physical demand required in providing site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times</li><li>
Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed</li><li>
Maintain confidential data, enforce internal controls, and comply with policies and procedures</li><li>
Support Catalyst or other LOB reporting activity within scope for role and simple reporting for the business such as pulling canned reports and scorecards</li></ul>
Required qualifications, capabilities and skills:<ul><li>
Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment</li><li>
Effective travel planning skills and knowledge</li><li>
Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented</li><li>
Effective interpersonal skills and excellent communication - confident, organized, and clear</li><li>
Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies quickly</li><li>
Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required.</li><li>
3+ years of administrative support experience with background in a client facing sales and financial services environment</li><li>
Strong knowledge of invoice payment processing and/or Sponsorship and Donation processes
</li><li>Commitment to customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem solving skills</li><li>
Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed</li></ul>
FEDERAL DEPOSIT INSURANCE ACT:
This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.
***Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.
ABOUT US 
<div>
<div>JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
</div><div>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
<div>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans 
</div></div></div> 
 
ABOUT THE TEAM 
 
J.P. Morgan&rsquo;s Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.</div>

Executive Administrative Assistant For Commercial and Specialized Industries Banking

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