office coordinator - patient experience - full time 8 hour days (non-exempt) (non-union)

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office coordinator - patient experience - full time 8 hour days (non-exempt) (non-union) Jobs in Los Angeles

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office coordinator

University of Southern California

<div>Job ID REQ20175071 Category Clinical Administration</div>
 <div>As an integrated part of the department, this position provides coordination of office flow and activities. Offers support in coordinating and maintaining files and data activities in an efficient manner. Provides clerical support to the department staff. 
 
As an essential function of the Patient Experience department, this position provides coordination of department flow and activities. Greets and assists Patients, visitors and staff. Assist with all aspects of the patient and Family Experience, coordinates programs, answers patient and family phone calls, verifies reason for call and other pertinent information. Provides appropriate escalation to department leaders. Coordinates scheduling of inpatient programs and services. Has an understanding of office management and helps to coordinate day to day functions and manages department schedule such as meetings and events. Assists the office with clerical duties. Other duties may include acting as a liaison between patients, families and our patient advocates; assisting in managing iPad/media library, office supplies, inventory of patient/unit supplies. Manages incoming requests and ensures follow-up communication is made by working with our advocates and other key departments. Must have excellent communication skills. Must be comfortable with computers and medical terminology. Offers support in coordinating and maintaining files and data activities in an efficient, confidential manner. Provides support to the Director and Manager by completing assigned projects or tasks in a timely manner. Other duties as assigned.
Essential Duties:<ul><li>
Ability to communicate effectively with co-workers in relaying information in a timely manner. Receive all calls in a professional manner.</li><li>
Take detailed messages, determine urgency of calls, and forward them to the appropriate staff member or leader for escalation</li><li>
Works with manager/Director in collecting department data related programs and projects and assists in preparing reports, coordinate department meetings to for staff and leaders.</li><li>
Coordinates scheduling of inpatient programs and services and support of programs and projects when needed, including special projects.</li><li>
Knowledgeable of department operations and able to cover for various staff when necessary, including volunteer program specialist. Assist with invoicing management and submission of invoices to accounts payable to ensure we are in good standing. Assist in ensuring that department Volunteers/Interns have resources to perform given assignments.</li><li>
Order and maintain office supplies; assist in care and maintenance of department equipment and interacts with various vendors and manages department inventory of patient and family related supplies (including and not limited to: Homeless program clothing, spiritual care services, necklace project, Compassion cart supplies, precious metal prints program, iPad/Media library and more).</li><li>
Functions as a liaison with department programs including and not limited to: Norris, VHH and Keck patient advocates , concierge services, Friends of Keck and volunteer program</li><li>
Performs other duties as assigned.</li></ul>
Required Qualifications:<ul><li>
Req High school or equivalent</li><li>
Req 2 years Experience in customer service.</li></ul><ul><li>
Req Advanced proficiency with Microsoft Office applications.</li><li>
Req Excellent organizational skills, detail oriented with strong ability to multi-task required.</li><li>
Req Ability to maintain confidential information required.</li></ul> 
Preferred Qualifications:<ul><li>
Pref Familiarity with electronic medical records preferred.</li><li>
Pref Customer Service skills including patient satisfaction preferred.</li></ul> 
Required Licenses/Certifications:
<ul><li>Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)</li></ul> 
The hourly rate range for this position is $25.00 - $39.69. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate&rsquo;s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
<div>Job ID REQ20175071 Posted Date 05/08/2026</div></div>

Office Coordinator - Patient Experience - Full Time 8 Hour Days (Non-Exempt) (Non-Union)

Keck Medicine of USC

<div>As an integrated part of the department, this position provides coordination of office flow and activities. Offers support in coordinating and maintaining files and data activities in an efficient manner. Provides clerical support to the department staff.
 
 
As an essential function of the Patient Experience department, this position provides coordination of department flow and activities. Greets and assists Patients, visitors and staff. Assist with all aspects of the patient and Family Experience, coordinates programs, answers patient and family phone calls, verifies reason for call and other pertinent information. Provides appropriate escalation to department leaders. Coordinates scheduling of inpatient programs and services. Has an understanding of office management and helps to coordinate day to day functions and manages department schedule such as meetings and events. Assists the office with clerical duties. Other duties may include acting as a liaison between patients, families and our patient advocates; assisting in managing iPad/media library, office supplies, inventory of patient/unit supplies. Manages incoming requests and ensures follow-up communication is made by working with our advocates and other key departments. Must have excellent communication skills. Must be comfortable with computers and medical terminology. Offers support in coordinating and maintaining files and data activities in an efficient, confidential manner. Provides support to the Director and Manager by completing assigned projects or tasks in a timely manner. Other duties as assigned.
Essential Duties:
<ul><li>Ability to communicate effectively with co-workers in relaying information in a timely manner. Receive all calls in a professional manner.
</li><li>Take detailed messages, determine urgency of calls, and forward them to the appropriate staff member or leader for escalation
</li><li>Works with manager/Director in collecting department data related programs and projects and assists in preparing reports, coordinate department meetings to for staff and leaders.
</li><li>Coordinates scheduling of inpatient programs and services and support of programs and projects when needed, including special projects.
</li><li>Knowledgeable of department operations and able to cover for various staff when necessary, including volunteer program specialist. Assist with invoicing management and submission of invoices to accounts payable to ensure we are in good standing. Assist in ensuring that department Volunteers/Interns have resources to perform given assignments.
</li><li>Order and maintain office supplies; assist in care and maintenance of department equipment and interacts with various vendors and manages department inventory of patient and family related supplies (including and not limited to: Homeless program clothing, spiritual care services, necklace project, Compassion cart supplies, precious metal prints program, iPad/Media library and more).
</li><li>Functions as a liaison with department programs including and not limited to: Norris, VHH and Keck patient advocates , concierge services, Friends of Keck and volunteer program
</li><li>Performs other duties as assigned.
</li></ul>Required Qualifications:
<ul><li>Req High school or equivalent
</li></ul><ul><li>Req 2 years Experience in customer service.
</li></ul><ul><li>Req Advanced proficiency with Microsoft Office applications.
</li><li>Req Excellent organizational skills, detail oriented with strong ability to multi-task required.
</li>Req Ability to maintain confidential information required. 
<li>
</li></ul> 
Preferred Qualifications:
<ul><li>Pref Familiarity with electronic medical records preferred.
</li>Pref Customer Service skills including patient satisfaction preferred. 
<li>
</li></ul> 
Required Licenses/Certifications:
<ul><li>Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)
</li></ul>The hourly rate range for this position is $25.00 - $39.69. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate&rsquo;s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. 
USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu . Inquiries will be treated as confidential to the extent permitted by law.
<ul><li>Notice of Non-discrimination
</li><li>Employment Equity
</li><li>Read USC&rsquo;s Clery Act Annual Security Report
</li><li>USC is a smoke-free environment
</li>Digital Accessibility 
<li>
</li></ul>If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser:
https://wd5.myworkday.com/usc/d/inst/1$9925/9925$146175.htmld</div>

University of California Los Angeles

<div><div><div><div><div>The Catering Administrative Coordinator is responsible for providing administrative, financial, and personnel support to the Catering Production management team. Major duties include but are not limited to, managing staff scheduling and payroll, invoice processing, food and equipment inventory management, vendor relations, handling of customer and team-member inquiries, and generating reports necessary for the department's productivity and efficiency. The Catering Administrative Coordinator provides top-notch customer service to diverse audiences over the phone and in person. The incumbent prepares and processes routine correspondence including memos, letters, spreadsheets, policies, and standard operating procedures.</div> 
 
Salary &amp; Compensation 
 
<ul><li>UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
</li></ul>Qualifications 
<ul><li>
Proficient skill using standard business software (e.g. Microsoft Office Suite) and hospitality sales software (e.g. Delphi) (Required)</li></ul>
<ul><li>Ability to collaborate with colleagues and work cooperatively as part of a team (Required)</li></ul>
<ul><li>Ability to engage with diverse populations in a respectful and culturally responsive manner (Required)</li></ul>
<ul><li>Ability to diagnose and troubleshoot problems, recommending or implementing solutions and following through to completion (Required)</li></ul>
<ul><li>Ability to prioritize assignments and make appropriate adjustments despite changes in workload and competing deadlines (Required)</li></ul>
<ul><li>Ability to work efficiently under conditions of a fluctuating work load with frequent interruptions and distractions (Required)</li></ul>
<ul><li>Skill in performing basic bookkeeping transactions (Required)</li></ul>
<ul><li>Skill in writing grammatically correct business English, such as reports, memos, and other routine correspondence (Required)</li></ul>
<ul><li>Skill in operating a 10-key calculator by touch (Required)</li></ul>
<ul><li>Skill in analyzing operating procedures and recommending necessary changes consistent with accepted practices and policies (Required)</li></ul>
<ul><li>Ability to encourage and motivate individuals to work together to achieve department's goals and objectives (Required)</li></ul>
<ul><li>Ability to maintain confidentiality in the work environment and use discretion when interacting with others (Required)</li></ul>
 
Special Conditions for Employment 
<ul><li>
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li></ul>
<ul><li>Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.</li></ul>
<ul><li>Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.</li></ul>
<ul><li>Driving Record: The position is subject to the California DMV &quot;Pull Notice System&quot; and continued employment is contingent upon proof of a satisfactory driving record.</li><li>
Drive University vehicles, such as electric carts and vans (Required)</li></ul>
<ul><li>Evenings, weekends, holidays, and overtime based on departmental needs (Required)</li></ul>
 
Schedule 
 
Variable
 
Union/Policy Covered 
 
CX-Clerical &amp; Allied Services
 
Complete Position Description 
 
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;jobcode=40085407</div></div></div><div><div><div>
Apply</div></div></div></div>
 <div><div>Campus Requisition #:</div>
10484
<div>UC Payroll Title:</div>
BLANK AST 3
<div>Department:</div>
CATERING PRODUCTION
<div>Appointment Type:</div>
2 - Staff: Career
<div>Anticipated Hiring Pay Scale:</div>
$30.36/Hr.
<ul><li>Full Salary Range:</li></ul>
USD $30.36/Hr. - USD $43.49/Hr.
<div>Onsite | Remote | Hybrid Type:</div>
Fully Onsite
<div>Department Location:</div>
425 Westwood Plaza
<div>Full or Part Time:</div>
PART_TIME</div>

Catering Production - Administrative Coordinator

Law Offices of Jacob Emrani

Job Summary We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors and clients. Your organizational skills and office management expertise will ensure smooth daily operations, creating a positive first impression for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your administrative and clerical skills in a dynamic environment.Duties<ul><li>Greet visitors warmly and direct them appropriately, ensuring a professional and friendly atmosphere</li><li>Manage multi-line phone systems, screen calls, and relay messages efficiently with excellent phone etiquette</li><li>Maintain accurate appointment scheduling and calendar management for staff or practitioners</li><li>Handle incoming and outgoing correspondence via email, mail, or courier services</li><li>Utilize computer skills in Microsoft Office, Google Workspace, and other relevant software to prepare reports and documents</li></ul>Requirements<ul><li>Proven office experience or clerical experience demonstrating strong organizational skills</li><li>Proficiency with computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools</li><li>Familiarity with multi-line phone systems and excellent phone etiquette skills</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Strong typing skills with attention to detail for data entry and proofreading tasks</li><li>Excellent time management skills to prioritize tasks efficiently in a fast-paced environment</li><li>Previous experience as a receptionist in law offices is advantageous but not required</li><li>Receptionist experience can be beneficial for understanding specialized workflows</li></ul>Join our team to be the friendly face that keeps our office running smoothly! We value proactive individuals who thrive on delivering exceptional customer service while managing multiple responsibilities confidently. This role offers a rewarding environment where your organizational talents will shine.Job Type: Full-timePay: $20.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Work Location: In person

Front Desk Receptionist

Space Kinetic Corp.

<div>
 
 A New Paradigm For Space Operations.
 
 
 
 
 Who We Are:
 
 
 
 Space Kinetic is a cleared, venture-backed startup focused on addressing urgent national security priorities. Our goal is to deliver a suite of asymmetric capabilities for space superiority and missile defense leveraging our proprietary electromechanical deployment system, which enables the rapid deployment of low-cost payloads through space without firing a thruster. Space Kinetic is currently assembling its TRL-5 prototype. Our goal is to leverage this platform to provide the United States with a new tool for securing the space domain &amp; catalyzing the emerging space economy.
 
 
 We are seeking an
 
 On-site Administrative Assistant
 
 to support daily execution at our El Segundo office and help maintain a professional, organized, and welcoming environment across the company. This role serves as a key on-site support function for office coordination, candidate logistics, purchasing follow-up, and day-to-day administrative execution. The position works closely with leadership, talent acquisition, and internal teams to help keep daily priorities moving efficiently.
 
 
 
 What You'll Do:
 
 
 
 
 Office &amp; Administrative Support
 
 
 
 <ul>
 <li>
 Serve as the primary on-site administrative support for the El Segundo office
 </li>
 <li>
 Help maintain conference rooms, common areas, and office spaces organized, presentable, and ready for daily use
 </li>
 <li>
 Support meeting logistics, room setup, and internal scheduling needs
 </li>
 <li>
 Prepare meeting materials and assist with administrative follow-up
 </li>
 <li>
 Help maintain office supplies and support daily office needs
 
 
 </li>
 </ul>
 
 Talent Acquisition &amp; Candidate Coordination
 
 
 
 <ul>
 <li>
 Coordinate interview scheduling with candidates and internal teams
 </li>
 <li>
 Welcome candidates onsite and serve as the first point of contact during interviews
 </li>
 <li>
 Support interview room readiness and overall interview flow
 </li>
 <li>
 Enter interview feedback into hiring systems as needed
 </li>
 <li>
 Assist with hiring-related administrative coordination and follow-up
 
 
 </li>
 </ul>
 
 Operational Support
 
 
 
 <ul>
 <li>
 Provide day-to-day operational support for the El Segundo office and assist the Executive Assistant as needed
 </li>
 <li>
 Help with basic purchasing follow-up for office and operational needs
 </li>
 <li>
 Assist in confirming that materials and supplies are received and documented in coordination with inventory control
 </li>
 <li>
 Receive, review, verify and process invoices and purchase orders for accuracy and appropriate approvals.
 </li>
 <li>
 Liaising with clients, vendors, and internal staff to relay information, schedule appointments, and support business operations
 </li>
 <li>
 Ensuring confidentiality and accuracy when handling sensitive information, company records, and financial documents
 
 
 </li>
 </ul>
 
 Basic Qualifications:
 
 
 
 <ul>
 <li>
 3+ years of experience in administrative support, office coordination, or similar business support role
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Professional presence and comfort interacting with visitors, candidates, and internal teams
 </li>
 <li>
 Ability to manage multiple priorities in a fast-paced environment
 </li>
 <li>
 Strong attention to detail and follow-up discipline
 
 
 </li>
 </ul>
 
 Preferred Qualifications:
 
 
 
 <ul>
 <li>
 Experience supporting recruiting coordination, interviews, or office reception
 </li>
 <li>
 Familiarity with aerospace, defense, engineering, or startup environments
 </li>
 <li>
 Comfortable working in an environment where priorities move quickly
 
 
 </li>
 </ul>
 
 Tools &amp; Systems:
 
 
 
 <ul>
 <li>
 Microsoft Office
 </li>
 <li>
 Microsoft SharePoint
 </li>
 <li>
 Microsoft Teams
 </li>
 <li>
 Calendar and scheduling platforms
 </li>
 <li>
 Hiring systems and shared tracking tools
 
 
 </li>
 </ul>
 
 Compensation &amp; Benefits:
 
 
 
 Salary Range:
 
 $65K &ndash; $78K
 
 
 
 
 Where You&rsquo;ll Be:
 
 
 
 <ul>
 <li>
 The position is onsite in El Segundo, CA.
 
 
 </li>
 </ul>
 
 What We Offer:
 
 
 
 <ul>
 <li>
 Highly Competitive PTO and Holiday Calendar
 </li>
 <li>
 Comprehensive Medical, Dental, and Vision Coverage
 </li>
 <li>
 Unique Performance-Based Bonus Structure
 </li>
 <li>
 Health and Wellness Stipend
 </li>
 <li>
 Commuter Benefits
 
 
 </li>
 </ul>
 
 ITAR Requirements:
 
 
 
 This position is subject to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR). Candidates must be a U.S. Person (this includes U.S. Citizen, Permanent Resident, Protected Individual as defined by law), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about ITAR here
 
 
 
 Equal Employment Opportunity:
 
 
 
 Space Kinetic provides equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, gender identity, sexual orientation, national origin, veteran status, disability or any other legally protected status.
 
 
 The annual base salary for this role is below. Pay Grades are determined by role, level, location, and alignment with market data.  Individual pay will be determined on a case-by-case basis and may vary based on the following considerations: interviews and an assessment of several factors that are unique to each candidate, job-related skills, relevant education/experience, certifications, abilities of the candidate and internal equity.
 
 
 Pay Range: $65,000 USD - $78,000 USD
</div>

On-site Administrative Assistant

Weingart Center

<div><h4 class="jobSectionHeader">JOB SUMMARY:</h4>
The Administrative Assistant will provide administrative support to the Director of Programs and Services, as well as all programs in general, manage funder and other reporting duties and handle other projects as assigned.
<h4 class="jobSectionHeader">
ESSENTIAL FUNCTIONS INCLUDE, but are not limited to following:</h4><h4 class="jobSectionHeader">
Secretarial</h4>
Provide secretarial, clerical and administrative support to the 3 Programs Directors.

Manage purchase orders and expense reports when needed.
<h4 class="jobSectionHeader">
Program Reporting/Data Collection/Contract Compliance</h4>
Maintain a report calendar and produce necessary reports for the Department.

Produce demographic, service and certain financial reports required by funders, as well as internal reports.

Coordinate and monitor data collection from programs.

Assist with contract compliance.
<h4 class="jobSectionHeader">
Special Projects/Other Duties</h4>
Assist the Directors on a wide range of special projects and with other duties that may be assigned.

Program troubleshooting when necessary.

Conduct tours of the Center. Programs department supplies and distribution management.

Maintain and control files and filing systems.

Work with volunteers when directed

Assist with the maintenance of the client boutiques

Report for work as scheduled

And other duties as assigned.

Ability to work effectively with co-workers, customers and others by sharing ideas in a constructive and positive manner; listening to and objectively considering the ideas and suggestions from others; keeping commitments; keeping others informed of work progress, timetables and issues constructively to find mutually acceptable and practical business solutions; addressing others by name, title or other respectful identifier, and respecting the diversity of our work force in actions, words and deeds.
<h4 class="jobSectionHeader">
PHYSICAL AND MENTAL REQUIREMENTS AND WORK ENVIRONMENT:</h4>
Sitting and standing for long periods of time, along with being able to move to various physical locations in the complex.

Ability to see, hear, and talk clearly to receive instructions and to give instructions.

Ability to operate a computer efficiently. Must be able to operate all types of office equipment.

Work indoors in temperature-controlled environment.

Complex reading and writing skills. Ability to read, punctuate, proof, and analyze complex reports.

High level concentration and attention to detail for extended periods of time required.

Ability to quickly organize and communicate thoughts and to understand communications from others.

Ability to work independently, with others, around others, have verbal contact with others, face-to-face contact with others and prioritize work and make decisions.

Ability to communicate effectively with individuals in the organization, on the Board, and outside providers and consultants.
<h4 class="jobSectionHeader">
KNOWLEDGE, SKILLS AND ABILITIES:</h4>
Typing speed of 65-70 wpm and ability to operate basic office equipment.

Strong computer skills (proficient in the use of word processing and spreadsheet software (Microsoft Word, WordPerfect, Excel or Lotus a plus).

Excellent writing and oral communication skills.

The ability to manage several projects simultaneously.

Excellent interpersonal skills to interact with personnel at all levels in the organization and relate well to contacts outside the organization.

Exercises discretion and holds confidential any business and personnel matters pertaining to the Weingart Center Association.

Sensitive to the needs of low income and homeless clients.

Flexibility in meeting deadlines and adjusting to changing priorities.
<h4 class="jobSectionHeader">
EDUCATION/TRAINING AND EXPERIENCE:</h4>
B.A. or equivalent preferred.

Minimum 3 years&rsquo; experience providing administrative support to upper management. Demonstrated abilities in management of multiple projects and priorities essential.
<h4 class="jobSectionHeader">
About WEINGART CENTER ASSOCIATION</h4>
As one of the best comprehensive human services organizations in the western United States, Weingart Center is committed to removing barriers that keep people from housing. With multiple Interim and Permanent Supportive Housing solutions throughout the greater Los Angeles area, Weingart Center addresses the needs of seniors, Veterans, women, members of the LGBTQAI+ community, the formerly incarcerated, and many others experiencing homelessness. All Weingart Center housing solutions include comprehensive wraparound services, which are designed to help clients overcome challenges and clear the way for a fulfilling life.</div>

Administrative Assistant

<div>Job ID REQ20174951 Category Keck Medicine of USC</div>
 <div>Provides department support for the Continuum of Care Team to facilitate discharge planning and ensure appropriate throughput of patients. Works with Case Managers, Transitional Care Coordinator, and Social Workers to ensure discharge plans are communicated to patients and families during hospitalization and post discharge to ensure continuity and identify clinical barriers. Enables a positive patient experience through the discharge process and connection to resources as needed.
Essential Duties:<ul><li>
Partners with members of the Continuum of Care team both case managers and social workers (RN Case Manager, SW Case Manager) in an effort to provide patients and family members a smooth, coordinated patient transition from hospital to home and/or the next level of care.</li><li>
Partners with members of the Care Coordination team to ensure appropriate communication occurs at the point of discharge so that the patients&rsquo; transition is smooth. Provides timely post-acute contact and reinforces post discharge instructions as needed under the direction of the Transitional Care Coordinator.</li><li>
Under the direction and supervision of Transitional Care Coordinator, utilizes multiple referral platforms such as Enso care, e-fax and phone calls etc. to review post-acute referrals. Also reviews discharge instructions and discharge summary to understand patients&rsquo; post-acute plan of care and barriers to follow-up. Provides timely follow-up on all referrals.</li><li>
Under the direction and supervision of the Transitional Care Coordinator, participates in post discharge phone calls to patients. Uses scripts and follows the Cipher Health algorithm for communication with discharged patients.</li><li>
Under the direction and supervision of the Transitional Care Coordinator, communicates frequently and directly with clinic physician staff and other post-acute providers as needed for discharged patients with identified needs.</li><li>
Follows established policies and procedures and workflows regarding post discharge phone calls.</li><li>
Communicates the discharge plan, status of plan to members of the Continuum of Careteam, including allied health care team members. Participates in triad huddles and in the provisioning of assignments of the triad team.</li><li>
Contacts post-acute care facilities as directed by the Continuum of Careteam to assess bed availability, submission of referrals, bed-hold days. Utilizes multiple referral platforms such as faxing, Enso care etc. to facilitate referrals.</li><li>
Coordinates all non-clinical aspects of the discharge planning process as assigned (i.e. durable medical equipment, homeless shelters, non-clinical letters, transportation) reporting any psychosocial needs, barriers or challenges to the appropriate Continuum of Careteam member.</li><li>
Communicates frequently and directly with Continuum of Care team members regarding discharge process needs and priorities. Communicates orders received to the appropriate case manager, works with the Triad team for daily assignments and tasks needing to be completed. Hands off tasks and duties not performed.</li><li>
Participates in departmental meetings, including but not limited to staff meetings, daily huddles, triad huddles, and Continuum of Care team meetings, etc.</li><li>
Utilizes tools (i.e. Medicare.gov website, tablets for patient choice, etc.) as needed to provide patients with skilled nursing facilities and/or information on discharge planning resources within 10 miles or as close to the patient&rsquo;s home as possible.</li><li>
Documents appropriately following departmental standards in the electronic Medical Record.</li><li>
Assists with transfer of patients for lateral and/or acute services.</li><li>
Supports the Continuum of Careteam with arranging transportation using Taxi, Ride Share, ambulance etc.</li><li>
Assists with maintaining and updating current resources (i.e. pamphlets and brochures) for services as needed for post acute care for use by care coordination team.</li><li>
Participates and engages in continuous improvement activities, including huddles and process improvement projects.</li><li>
Follow all departmental standard work and guidelines including the Triad Model of Discharge Planning. Support transitions of care.</li><li>
Develops and maintains positive working relationships with outside post-acute facilities and vendors to promote timely discharge/transfer.</li><li>
Thrives in a fast-paced, multi-faceted team environment, working well with the key stakeholders, meeting tight deadlines, and multitasking a variety of assignments.</li><li>
Strives to support and contribute to the success of the Continuum of Care team&rsquo;s outcome metrics, key performance indicators and /or departmental goals and objectives.</li><li>
Represents the department in a positive and professional manner.</li><li>
Floating between assignments and between Keck and Norris hospitals is required for management of department needs. On-call, weekend coverage and rotation to manage the discharge needs of the patients within the organization is expected.</li><li>
Supports the clinical process for transfer from one level of care to another as medically indicated by the patient&rsquo;s needs. Able to apply clinical knowledge to reference InterQual Discharge Screens and clinical stability for discharge/transition to the next appropriate level of care.</li><li>
Completes clinical authorization process for the discharge medications.</li><li>
Performs other duties as requested/assigned by Director.</li></ul>
Required Qualifications:<ul><li>
Req High school or equivalent</li><li>
Req Specialized/technical training Nursing Completion of an accredited vocational nursing program.</li><li>
Req 2 years 2-3 years&rsquo; clinical experience.</li><li>
Req Typing 40-55 WPM. Experience with computer data entry.</li><li>
Req Proficient in Microsoft Office Suite.</li><li>
Req Good organizational skills.</li><li>
Req Strong command of the English language.</li><li>
Req Good customer service skills.</li><li>
Req Ability to multitask and work effectively in a team environment.</li></ul>
Preferred Qualifications:
Required Licenses/Certifications:
<ul><li>Req Licensed Vocational Nurse - LVN (CA DCA)</li><li>
Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)</li></ul> 
The hourly rate range for this position is $28.00 - $47.75. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate&rsquo;s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
<div>Job ID REQ20174951 Posted Date 05/08/2026</div></div>

Discharge Planning Coordinator, LVN - Case Management - Per Diem 8 Hour Days (Non-Exempt) (Union)

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215 office coordinator jobs In Los Angeles

Office Coordinator - Patient Experience - Full Time 8 Hour Days (Non-Exempt) (Non-Union)

Office Coordinator - Patient Experience - Full Time 8 Hour Days (Non-Exempt) (Non-Union)

Catering Production - Administrative Coordinator

Front Desk Receptionist

On-site Administrative Assistant

Administrative Assistant

Discharge Planning Coordinator, LVN - Case Management - Per Diem 8 Hour Days (Non-Exempt) (Union)