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offsite medical office specialist msw ft days

Mount Sinai Health System

<div>Description
The Medical Office Specialist offers clinical and medical office support to physicians and surgeons. Assists in patient care and administrative duties necessary to deliver quality patient care. Performs various duties as a member of the health team in the treatment and care of patient and their families and also assists with tasks to support the unit. Participates and supports the health team in the direct patient care under the supervision of an RN/LPN or MD. 
Responsibilities
1. Monitors patient flow in waiting room and resolves patient flow issues related to 
registration and post-visit processing. 
2. Provides set-up of examination room and instruments in accordance with proper 
techniques established by hospital and infection control policies. 
3. Takes and monitors vital signs. 
4. Performs phlebotomy, point of care testing, and other procedures as indicated by 
physician order, including but not limited to electrocardiogram, and assists with 
procedures as necessary. 
5. Sets up oxygen and suction. 
6. Inventories, orders or re-stocks medical supplies; monitors expiration dates on all 
medications and medical supplies disposing appropriately as per institution policy. 
7. Maintains logging system as required for refrigeration of medications, point of care 
testing, sterilization process, or others as needed. 
8. Performs routine maintenance/cleaning of equipment and instruments; Notifies 
appropriate personnel regarding any malfunction in equipment. 
9. Maintains a safe, secure, and healthy work environment by following standards and 
procedures; complies with legal regulations. 
10. Complies with established personal protective equipment requirements necessary for 
protection against exposure to blood and other potentially infections body fluids, 
chemical disinfectants, radiation and other hazardous substances. 
11. Acts rapidly and calmly during emergencies, initiates CPR and provides the necessary 
items called for by the team. 
12. Transports patients and equipment as needed. 
13. Performs any and all duties involving direct patient care as assigned by the RN/LPN 
within the framework of the New York State Nurse Practice Act and MSHS Policy and 
Procedures. 
14. Documents in medical record / electronic medical record as required by hospital policy. 
15. Greets and registers patients, prepares and processes appropriate forms, directs patients to 
appropriate areas and arranges transportation needs. 
16. Screens incoming calls, takes and responds to messages, as well as responds to inquiries 
regarding department procedures, services and programs. 
17. Schedules appointments and completes pre-registration via telephone including insurance 
verification and full patient demographics collection over the telephone or in person 
using computerized system(s) with accountability for the integrity of the data, including 
all patient demographics and insurance information. 
18. Fulfills clerical responsibilities as assigned using the electronic medical record (EMR) 
system or manually as necessary, to include: sending and receiving patient medical 
records; obtaining lab/x-ray reports, discharge summaries, referral information, etc. 
19. Performs routine cash collections at time of service. 
20. Completes forms and requisitions as needed, managing charts to ensure information is 
completed and filed appropriately. Assists in the creation and maintenance of medical 
charts. 
21. Retrieves lab, pathology and diagnostic testing, and operative reports and data from 
computer systems. 
22. Checks, verifies and updates insurance information utilizing internal and electronic 
sources. 
23. Obtains and documents managed care referrals, required pre-certifications and 
authorizations as necessary. 
24. Supports surgical or procedure scheduling as needed, in conjunction with Surgical 
Coordinator or other similar role(s) verifying times with patients; preparing charts, pre-admissions and consent forms. 
25. Maintains a working knowledge of New York State third party payer eligibility 
requirements for professional and hospital billing. 
26. Utilizes and understands basic medical terminology; able to complete visit encounter 
forms and enters ICD10-CM and CPT information into computerized systems as 
appropriate. 
27. Assists in training, orientation and education of entry level and/or float staff. 
Qualifications<ul><li>
High School Diploma/GED. Certification as a Medical Assistant from an approved school or two years of experience working as a medical assistant. Licensed/Credentialed as a Phlebotomist or EKG technician preferred.</li><li>
Two years of experience working as a medical assistant One year of experience in EPIC Scheduling and Registration, with Article 28 experience preferred Bilingual English/Spanish preferred</li><li>
Name: Basic Life Support (BLS) (1 Year) Issuing Agency: AHA or Red Cross</li></ul> 
Compensation Statement 
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $32.93 - $33.47 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
SEIU 1199 Ambulatory Agreement at MS St. Luke's and MS West (Offsites), R41 - Neurology R41 - WST, Mount Sinai West 
Employer Description
Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $32.9319 - $33.4652 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Offsite Medical Office Specialist-MSW-FT Days

Catholic Charities

<div>Description 
 
Position Summary: We seek to foster a culture of philanthropy within the organization that values our donors. We emphasize the lifetime value of our donors and invest in building long-term relationships. Our donor-centered approach recognizes the needs and priorities of our partners while remaining aligned to our organizational mission and strategic priorities. 
 
Reporting to the Director of Marketing, the Marketing Manager will communicate the mission of Catholic Charities to strengthen the organization&rsquo;s public profile and advance its mission. S/he will help develop, implement, and manage a storytelling pipeline to capture the critical work Catholic Charities is doing to help strengthen the organization&rsquo;s public profile among prospects, donors, media, and partners. 
 
The ideal candidate is a self-starter who is both a collaborative thinker and independent contributor with a passion for telling impactful stories that drive donor action. A strong candidate will have a keen editorial eye and strong marketing instincts, always curious to discover new stories and 
new opportunities. S/he is comfortable producing short form pieces with a quick turnaround and limited details to draw from and can then adapt that content for multiple channels including, but not limited to website, social media, email, advertising, and donor conversation points. 
 
Job Duties and Responsibilities include the following: 
Storytelling (50%)<ul><li>
Create CCNY website content for posting biweekly or weekly that demonstrates the impact of CCNY&rsquo;s mission serving vulnerable New Yorkers in need across the region.</li><li>
Manage distribution of weekly digital subscriber newsletter in partnership with the Senior Manager, Digital Fundraising and Direct Marketing.</li><li>
Under the direction of the Director of Marketing and Chief Advancement Officer work on special projects and videos.</li><li>
Develop, implement, and manage systems that include workflows and documentation for storytelling pipeline.</li><li>
Liaise with development, program, and agency teams to secure out stories of impact.</li><li>
Liaise with Chief Advancement Officer, Director of Marketing, Director of Government Relations, Director of Community Engagement and outside Public Affairs firm on marketing, public relations strategy.</li></ul> 
Content Marketing (40%)<ul><li>
Content Development: Write and develop compelling marketing materials, including website content, news articles, social media posts, brochures, and other promotional materials. Ensure content aligns with the brand voice and messaging strategy.</li><li>
Draft original content and guide, edit, and adapt content developed by development and marketing colleagues to increase visibility and profile.</li><li>
Support media relations, including monitoring CCNY&rsquo;s public profile, drafting content and sharing recommendations to raise the organization&rsquo;s profile.</li><li>
Under the leadership of the Director of Marketing, manage press and media on website.</li></ul> 
Social Media (10%)<ul><li>
Manage the work of the Marketing and Communications Specialist who is responsible for updating the monthly social media calendar and weekly social media posts to grow a community of followers and donors on all channels.</li><li>
Convene a group of &ldquo;selected staff&rdquo; to serve as social media contributors to share our work and impact directly with our audiences and amplify our mission and increase engagement.</li><li>
Manage and guide the Marketing and Communications Specialist who is responsible for influencer program to engage with celebrities and key influencers to advance CCNY&rsquo;s messaging.</li><li>
Other duties as assigned.</li></ul> 
 
Position Type and Expected Hours of Work: 
This is a full-time exempt position. Days and hours of work are generally 9:00 AM-5:00PM Monday - Friday. Please note that additional night and weekend hours will be required to meet deadlines and attend events. 
 
Annual Salary: $80,000-$95,000 
Location: 488 Madison Avenue New York, NY 
 
Working conditions and physical demands: 
The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.<ul><li>
Travel at least 20% of the time using public transportation or vehicle, traverse city streets, occasionally ascend/descend stairs, and be exposed to outside weather conditions.</li><li>
Remain stationary using a computer at least 50% of the time, in meetings and/or events.</li><li>
Carry a laptop or iPad to offsite work locations.</li><li>
Ability to operate standard office equipment, and video and photography equipment.</li></ul> 

Qualifications 
Education and/or experience:<ul><li>
Degree in communications, journalism, marketing, or related field a plus. Master&rsquo;s degree preferred.
</li><li>6-8 years of experience in marketing, communications, and/or journalism, preferably with a nonprofit, or equivalent combination of education and experience.</li><li>
Experience or interest in donor communications, development, or fundraising across varied targeted pipelines.</li><li>
Superior English language writing, editing, and proofreading skills, with focus and experience in synthesizing complex content into essential, compelling messages for a range of mediums including one-pagers, reports, white papers, website, social media, and press.</li><li>
Ability to independently problem solve and drive your own work across multiple fastmoving projects in a complex organization with effective prioritization.</li><li>
Excellent project management, collaboration, and relationship-building skills.</li><li>
Prior experience with WordPress, Sprout, and DAM systems preferred.</li><li>
Excellent organizational skills and attention to detail.</li><li>
Ability to multi-task, juggle multiple projects and multiple and simultaneous deadlines.</li><li>
Excellent written and verbal communications.</li><li>
Team player.</li><li>
Professional manner and strong interpersonal skills.</li><li>
Entrepreneurial and ability to take initiative.</li><li>
Proactive attitude and strong work ethic, with the ability to identify problems and develop solutions.</li><li>
Mature, adaptable, resourceful, and detail-oriented, with the ability to work both independently and as a member of a team.</li><li>
Proficiency in AP and Chicago style, familiarity with Adobe and Creative Suite.</li><li>
Strong computer skills; including Microsoft Office, Internet research, Monday.com, inDesign, Luminate and Raiser's Edge CRM preferred.</li><li>
Demonstrable respect for all persons regardless of religion, ethnicity, class, or gender, with a high comfort level working in a diverse environment with a demonstrated commitment to high professional ethical standards.</li><li>
Commitment to work and mission.</li><li>
Other duties as assigned.</li></ul> 

Catholic Charities and Catholic Charities Community Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristics protected by law.</div>

Marketing Manager

Pfizer

<div>
 
 Why Patients Need You
 
 
 
 A career with us is about discovering breakthroughs that change patients&rsquo; lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve our purpose.
 
 
 
 What You Will Achieve
 
 
 
 In your role, you will provide daily organizational and administrative support to the Pfizer Patient Services Head. This includes the handling of daily routine tasks in order to maximize operational efficiency. With a high level of discretion and confidentiality, you will organize and coordinate meeting and travel arrangements in house and/or off site from other Pfizer locations.
 
 
 This Administrative Assistant role will be responsible for providing administrative support to the Head of Pfizer Patient Services and the Pfizer Patient Services Team Leads. The role involves leading/supporting several project initiatives as well as day-to-day administrative responsibilities to the head of Pfizer Patient Services and direct reports.
 
 
 
 How You Will Achieve It
 
 
 
 <ul>
 <li>
 Provide administrative support to the Pfizer Patient Services team, including calendar management, travel, coordination of team meetings, meeting management and logistics and full expense report support.
 </li>
 <li>
 Provide administrative support to the Pfizer Patient Services Leadership Team with meeting planning, tracks decisions and outcomes from meetings, proactively follows up to ensure deliverables are met, prepares and drafts recommended agendas for key meetings, meeting material coordination and distributes meeting minutes.
 </li>
 <li>
 Proactively identify and resolve potential challenges in meeting, calendar, and travel management.
 </li>
 <li>
 Manage document resources on SharePoint site. Maintain the team SharePoint sites, ensuring all documents are organized in a logical and easy to access manner; provides recommendations for enhancements and partners with others to implement
 </li>
 <li>
 Able to edit and proofread, but also create documents with some guidance, using advanced Microsoft Office capabilities
 </li>
 <li>
 Work closely with outside vendors, providing support when needed with meeting scheduling and office space.
 </li>
 <li>
 Support project management as requested.
 </li>
 <li>
 Manage Purchase Order&rsquo;s through the Ariba, PBG, PoD and ePA3 systems, also tracking payment of invoices as requested.
 </li>
 <li>
 Lead or support different Pfizer Patient Services optional projects and initiatives.
 </li>
 <li>
 Process incoming and outgoing mail, including ability to handle time sensitive and confidential matters on a regular basis
 </li>
 <li>
 Coordinate and provide key information to other cross-functional and business partners as requested, and as appropriate.
 </li>
 <li>
 May be asked to participate in larger initiatives, such as Op Plan, and provide assistance with coordination, scheduling and management of documents
 </li>
 <li>
 Assist with onboarding of new colleagues as requested.
 </li>
 <li>
 Update team organizational charts and distribution lists as requested.
 </li>
 <li>
 Coordinate activities for meetings and events including ordering food and AV equipment, managing/setting up AV equipment on site, and handling issues for offsite meetings.
 </li>
 <li>
 Proactively and independently organize and expedite workflow and initiate follow-up when necessary to ensure schedules and deadlines are met, particularly when leader is offsite.
 </li>
 <li>
 Work closely with the leadership Administrative Assistants about coverage within the Pfizer Patient Services / GAV group
 
 
 </li>
 </ul>
 
 
 
 Basic Qualifications
 
 
 
 Candidate demonstrates a breadth of diverse leadership experiences and capabilities including: the ability to influence and collaborate with peers, develop and coach others, oversee and guide the work of other colleagues to achieve meaningful outcomes and create business impact.
 
 
 <ul>
 <li>
 High School Diploma or GED with 4+ years&rsquo; of experience required as executive administrative assistant or coordinator
 </li>
 <li>
 Bachelor&rsquo;s degree preferred
 </li>
 <li>
 Ability to work effectively in a team-based environment and partner with internal/external stakeholders
 </li>
 <li>
 Self-starter, proactive, solution-seeking attitude, anticipating team needs and actively identifying opportunities to strengthen results
 </li>
 <li>
 Demonstrated ability to manage tight timelines and work under pressure
 </li>
 <li>
 Ability to anticipate and proactively resolve conflicts and use diplomacy to resolve problems
 </li>
 <li>
 Strong verbal and written communication skills - ability to mobilize team members and engage leadership
 </li>
 <li>
 Demonstrated ability to show good judgment and discretion
 </li>
 <li>
 Demonstrated project management experience
 </li>
 <li>
 Business acumen, decision-making, and demonstrated flexibility and diplomacy
 </li>
 <li>
 Ability to navigate internal organization/processes
 </li>
 <li>
 Excellent judgment as well as the ability to work with extremely confidential documents and information and excellent follow-up skills
 </li>
 <li>
 Strong working knowledge of Microsoft Outlook, the Microsoft Office Suite (i.e., Microsoft Word, Excel, PowerPoint, Outlook, and OneNote) and SharePoint; in addition to Pfizer applications such as ePA3, Ariba, PoD.
 </li>
 <li>
 Ability and willingness to handle special projects
 </li>
 <li>
 Availability to work flexible hours (early AM, overtime, etc.) when needed
 </li>
 <li>
 "Demonstrate experience fostering productive relationships with other senior executive administrative staff"
 </li>
 <li>
 General knowledge of the pharmaceutical industry and healthcare environment
 </li>
 <li>
 Demonstrated experience with strategic and operating plan processes
 </li>
 <li>
 Discretion and trustworthiness in dealing with confidential situations
 
 
 </li>
 </ul>
 
 Other Job Details:
 
 
 
 <ul>
 <li>
 Last Date to Apply for Job: March 17th, 2025.
 </li>
 <li>
 NOT eligible for Relocation Package
 </li>
 <li>
 Global Travel of up to 5-10% of the time.
 </li>
 <li>
 Position is hybrid and require working 2-3 days a week from NYHQ
 
 
 </li>
 </ul>
 The salary for this position ranges from $33.12 to $55.19 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company&rsquo;s policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life&rsquo;s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site &ndash; U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.
 
 
 Relocation assistance may be available based on business needs and/or eligibility.
 
 
 
 Sunshine Act
 
 
 
 Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider&rsquo;s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
 
 
 
 EEO &amp; Employment Eligibility
 
 
 
 Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
 
 
 Pfizer endeavors to make www.pfizer.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing, please email disabilityrecruitment@pfizer.com. This is to be used solely for accommodation requests with respect to the accessibility of our website, online application process and/or interviewing. Requests for any other reason will not be returned.
 
 
 Sales
 
 
</div>

Administrative Assistant

School of Visual Arts

<div>JOB TITLE: Technical Support Specialist
JOB POSTED: February 27, 2026
DEPARTMENT: Administrative and Network Services
REPORTED TO: Director of Information Technology and Desktop Support Manager
SCHEDULE: FT, Non-Exempt (Hourly), Mon-Fri, 9 am-5 pm EST
COMPENSATION: $60,000 annual salary, overtime eligible 
POSITION OVERVIEW:
Under the supervision of the Director of Information Technology and the Desktop Support Manager, the Technical Support Specialist will provide high-quality end-user support for the various constituents at the School of Visual Arts (SVA). User groups include Administrative and Academic Staff, Students, and Faculty. End-user devices include desktop computers, laptops, printers, and mobile phones. Users are located in 12 buildings on the Manhattan campus and at home.
DUTIES AND RESPONSIBILITIES:
<ul><li>Responsible for quality end-user support and proactive maintenance of administrative desktop hardware, software, and peripherals &ndash; this includes assets owned and managed by the college.</li><li>
Responsible for the updating and maintenance of the administrative desktop asset database, including data entry, tracking warranty and service contracts, and the registration of all hardware and software purchases.</li><li>
Assist with setting up, configuring, and deploying desktops, laptops, mobile devices, printers, and other IT equipment.</li><li>
Perform routine maintenance tasks, including software updates, system backups, and antivirus management.</li><li>
Collaborate with other IT team members to escalate complex issues and follow up on resolution.</li><li>
Work with third-party vendor support groups as needed to resolve technical problems.</li><li>
Works with Active Directory and other service delivery systems.</li><li>
Document support activities, solutions, and procedures for future reference. 
Assist in the development and implementation of IT policies and procedures.</li><li>
Responsible for helping students set up their computers for Internet access in the residence halls.</li><li>
Assists with minor and major office moves, adds, changes, and acts as liaison between the IT Department and other offices.</li><li>
Trains and orients employees on the use of hardware, software, and telephone systems.</li><li>
Takes on a support leadership role for assigned point web applications and enterprise systems as they are deployed to the college.</li><li>
SVA is a broad constituency of community members (end users) all of whom the IT team interacts with daily. This includes administrative office staff, academic office staff, faculty, students, alumni, and the public.</li><li>
Collaboration is the key to success. For SVA IT, key collaborative operations groups include Audio Visual Services, Facilities (Physical Plant), Security Services (Campus Safety), and Resource Management (Office Services).</li><li>
Students, Staff, and Faculty in a Higher Education environment are not on a fixed 9 am-5 pm schedule, waiting for support like a typical office. The technician should be comfortable following up with end users to agree on a mutually convenient time to troubleshoot the issue.
</li><li>Other job-related duties as assigned</li></ul>
SUPERVISORY RESPONSIBILITIES:
<ul><li>None.</li></ul>
MINIMUM QUALIFICATIONS:
<ul><li>Bachelor of Arts or Bachelor of Science in Information Technology or a closely related field is required.</li><li>
Candidates without a degree may substitute at least four (4) years of professional experience in the Information Technology field or equivalent technical training.</li></ul>
PREFERRED QUALIFICATIONS:
<ul><li>Experience with Microsoft Intune for Windows endpoints and JAMF Pro for macOS endpoints and iOS devices.</li><li>
Fluency in standard software and desktop operating systems, including Windows, macOS, Microsoft Office, FileMaker, Adobe Creative Cloud, web browsers, and antivirus software</li><li>
Certifications in CompTIA A+, Network+, or Google Workspace</li></ul>
KNOWLEDGE, SKILLS, AND ABILITIES:
<ul><li>Knowledge in the Google Workspace environment (Gmail, Google Drive, Google Meet, etc.).</li><li>
Knowledge of software, hardware, and best practices and procedures to support these systems.</li><li>
Knowledge of standard applications and operating systems (e.g., Microsoft Intune for Windows endpoints and JAMF Pro for macOS endpoints and iOS devices), remote desktop applications such as TeamViewer, and virtual environments.</li><li>
Knowledge of Windows operating systems (Windows 10/11) and Microsoft 365 web and desktop apps.</li><li>
Knowledge of basic networking concepts (TCP/IP, DNS, DHCP).</li><li>
Skilled in incident reporting, troubleshooting, and problem-solving skills - including clearly communicating the technical nature and resolution of trouble tickets with colleagues in the IT support group. When required to meet our customer SLAs, the timely escalation of complex tickets to other members in the IT department is expected.
</li><li>Skilled in assessing, analyzing, responding to, and satisfying end-user requests - including clearly and professionally communicating with end users (in-person, over the phone, and in writing), walking them through the troubleshooting process, following up on issue resolution, confirming ticket resolution, and courteously handing off or escalating tickets when needed.</li><li>
Skilled in effective verbal and written communication - required to always be conscientious of the constituent group (student, staff, faculty, alumni) with whom they are interacting. Each group has a different level of technical expertise and expectations of IT support. End-user retail computer support for the public is an example of the diverse range of individual personalities and ages that the technician will interact with.</li><li>
Skilled in planning, organizing, and providing close attention to detail in daily tasks.</li><li>
Ability to work independently, multitask, prioritize, delegate, and manage several open issues at one time.</li><li>
Ability to research, identify, learn, analyze, and maintain knowledge of trends, new technologies, and adapt to changing environments in specialized areas.</li><li>
Ability to work with frequent interruptions and changes in priorities.</li><li>
Ability to resolve/define problems or situations, collect data, establish facts, and draw valid conclusions requiring the exercise of good judgment.</li><li>
Ability to write routine documentation, reports, and other correspondence.</li><li>
Ability to work independently, proactively, and collaboratively within a fast-paced and agile team environment.</li><li>
Ability to establish and maintain good working relationships with other employees, students and stakeholders.
</li></ul>PHYSICAL REQUIREMENTS OR WORKING CONDITIONS:
<ul><li>Schedule: Full-time schedule (35 hrs per week), Monday-Friday, 9 am-5 pm EST. May be required to work additional hours outside of the regular work schedule. Willingness to work outside designated office hours as needed for special events.</li><li>
136 W. 21st Street, NYC, NY 10010. The employee's desk will be in one of the IT department's three primary office spaces on campus.</li><li>
Travel: SVA operates 8 primary buildings, 4 residence halls, and 3 ancillary sites. The employee will be expected to move among all 15 facilities, with a focus on the 8 primary buildings located in an east&ndash;west cluster along the 23rd Street corridor in Manhattan. Transportation via ride-share services is available for moving equipment and urgent situations. The team mainly walks between the Manhattan sites</li><li>
Flexible hybrid schedule, typically three days in the office and two days remotely; alternate shifts may include 11 am&ndash;7 pm to cover later academic support hours</li><li>
While working remotely, you will be required to maintain the same hours of work as would be performed in the office; follow the department's procedures in completing assigned job tasks; and be available during the employee's working hours via the department's established communication methods (i.e. Google chat, Slack, phone, etc.)
</li><li>Able to lift a minimum of 25 lbs. This is the typical boxed weight of a 24-inch iMac 2024 computer or a typical desktop printer, both of which are required to be moved around in an office space.</li><li>
Must have manual dexterity to operate a computer keyboard.</li><li>
Ability to work in an office environment on a college campus.</li><li>
Ability to use team communications tools, including Gmail, Google Chat, WhatsApp, Zoom, and Slack. The technician is expected to communicate effectively through these standard channels, both when in the office and working remotely.
</li></ul>APPLICATION INSTRUCTIONS
To be considered for this position, candidates must submit the following:
<ul><li>Cover Letter - Describe your interest in the position and how your qualifications meet the stated requirements.</li></ul>
<ul><li>Resume or CV - Include relevant experience and key responsibilities.</li></ul>
WORKING AT SVA
The School of Visual Arts has been a leader in the education of artists, designers, and creative professionals for more than seven decades. With a faculty of distinguished working professionals, a dynamic curriculum, and an emphasis on critical thinking, SVA is a catalyst for innovation and social responsibility. Comprising over 7,000 students at its Manhattan campus and over 41,000 alumni from 128 countries, SVA also represents one of the most influential artistic communities in the world. For more information about the College's 30 undergraduate and graduate degree programs.
Click here (https://sva.edu/about/about-sva/working-at-sva) to learn what it's like to work at SVA.
The School of Visual Arts is an equal-opportunity employer. Diversity and inclusion is a core principles of the College. SVA enjoys a community that represents a significant number of historically underrepresented groups, including diverse ethnic and religious backgrounds, gender identities, and abilities, as well as individuals from foreign countries. All are encouraged to apply.</div>

Technical Support Specialist

Baseten

<div>
 
 About Baseten
 
 
 
 Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $300M Series E, backed by investors including BOND, IVP, Spark Capital, Greylock, and Conviction. Join us and help build the platform engineers turn to to ship AI products.
 
 
 
 THE ROLE
 
 
 
 
 Note: This is an in-person role based in New York, and we&rsquo;d like you in the office five days a week.
 
 
 
 As our Office Manager, you&rsquo;ll own the rhythms and details that make the New York office work: facilities coordination, vendor management, supplies and pantry programs, visitor and onboarding readiness, and a high bar for cleanliness and functionality.
 
 
 This role is hands-on and highly collaborative. Baseten moves
 
 fast
 
 , and you should be ready to hit the ground running. You&rsquo;ll report to the Workplace Experience Manager, be a founding member of our Workplace Experience Team (WPX) and partner with IT, People Ops, and EA&rsquo;s to proactively solve problems before they impact employees.
 
 
 This role is based in hospitality with employees as the customers. You&rsquo;ll create an exceptional workplace experience by pairing high-touch hospitality with high-precision execution. Employees will know you as the calm, friendly point of contact, while you quietly orchestrate vendors, access workflows, and last-mile details behind the scenes so the office runs smoothly every day.
 
 
 
 OUR NEW YORK OFFICE
 
 
 
 <ul>
 <li>
 Union Square
 </li>
 <li>
 Up to 100 people onsite per day
 </li>
 <li>
 Rapidly growing, with frequent visitors
 </li>
 <li>
 ~9k sq ft
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 
 Events and culture
 
 
 
 <ul>
 <li>
 Plan and execute a thoughtful calendar of employee-facing events.
 </li>
 <li>
 Own NY-based event production end-to-end: vendor sourcing, catering and rentals, contracts, run-of-show, onsite setup, and day-of execution.
 </li>
 <li>
 Support logistics for team onsites hosted in NY, including space setup, catering coordination, and on-the-ground execution.
 </li>
 <li>
 Track budgets, contracts, and feedback to continuously improve quality and efficiency.
 </li>
 <li>
 Partner with the Workplace Experience team to support planning and execution of bi-annual company off-sites (logistics, vendor coordination, onsite support as needed).
 
 
 </li>
 </ul>
 
 Office operations and facilities
 
 
 
 <ul>
 <li>
 Serve as the first point of contact for employees and guests, creating a welcoming, professional experience.
 </li>
 <li>
 Own daily office operations: shared space upkeep, inventory management, and lunch/pantry/coffee programs.
 </li>
 <li>
 Manage relationships with building management and service vendors (janitorial, maintenance, repairs, security), including contracts and COIs.
 </li>
 <li>
 Oversee physical security and access processes (badge coordination, visitor workflows, vendor access, and compliance with building requirements).
 </li>
 <li>
 Partner with the IT team to ensure office-facing systems (A/V, conference rooms, access workflows) function reliably.
 </li>
 <li>
 Identify and implement process improvements that reduce friction and increase reliability.
 </li>
 <li>
 Support employee travel between offices including making sure they have access, lunch and a desk.
 
 
 </li>
 </ul>
 
 Space and workplace logistics
 
 
 
 <ul>
 <li>
 Support new hire onboarding logistics, including workspace setup.
 </li>
 <li>
 Maintain seating plans and manage desk moves, team reconfigurations, and workspace assignments.
 </li>
 <li>
 Anticipate workspace and supply needs (desks, chairs, monitors, meeting rooms, shared supplies) and coordinate procurement.
 </li>
 <li>
 Partner with the Workplace Experience Manager to support office buildouts, expansions, and moves as needed.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 3&ndash;5+ years of experience in office management, workplace operations, facilities coordination.
 </li>
 <li>
 Ability to work autonomously as you&rsquo;ll be the only WPX member in NY
 </li>
 <li>
 Strong vendor management skills, including working through issues quickly and professionally.
 </li>
 <li>
 Excellent organizational habits and follow-through, with comfort juggling multiple requests at once.
 </li>
 <li>
 Experience bringing people together and creating space for culture in a rapidly changing environment (e.g., local programming, office moments, team rituals).
 </li>
 <li>
 High attention to detail and pride in running a tight, welcoming office.
 </li>
 <li>
 Clear written and verbal communication skills.
 </li>
 <li>
 Calm under pressure, adaptable, and proactive about solving problems before they escalate.
 </li>
 <li>
 Availability and interest in being onsite in our New York office five days a week.
 </li>
 <li>
 Availability to accommodate early or late hours as needed for event production and onsite coordination.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive compensation, including meaningful equity.
 </li>
 <li>
 100% coverage of medical, dental, and vision insurance for employee and dependents
 </li>
 <li>
 Generous PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!)
 </li>
 <li>
 Paid parental leave
 </li>
 <li>
 Company-facilitated 401(k)
 </li>
 <li>
 Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities.
 
 
 </li>
 </ul>
 
 Apply now
 
 to embark on a rewarding journey in shaping the future of AI! If you are a motivated individual with a passion for machine learning and a desire to be part of a collaborative and forward-thinking team, we would love to hear from you.
 
 
 
 At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
 
 
 
 Compensation Range: $110K - $135K
 
 
</div>

Office Manager (New York)

<div>Description
The Offsite Medical Secretary II provides secretarial support to the supervising physician in an offsite practice setting. Responsibilities include telephones, reception, patient scheduling, obtain auth/precertification and maintenance of medical records, as assigned. Prepare stat reports and maintain up to date logs and provide follow up. Work directly with Supervisor and Administration to maintain physician schedule up to date on daily basis. 
Responsibilities
1. Clerical, reception and telephone support for the supervising physician.

2. May schedule appointments for patients.

3. Acquires insurance authorizations for procedures and tests ordered by physician.

4. May enter orders into the electronic medical record (EMR) system or prepare prescription refill requests on behalf of the physician, subject to review and approval.

5. Maintains logging system as required for tracking test results.

6. Assists in the maintenance of medical charts and/or electronic medical record (filing, Op Reports, test results, home care forms).

7. Prepares charts, pre-admissions and consent forms as necessary.

8. Retrieves physician correspondence from dictation service.

9. Prepares physicians mail correspondence.

10. Compiles documents for surgical billing packages if appropriate to practice.

11. Helps direct patient flow during practice hours.

12. Discuss payment arrangements with patients prior to office procedures/visits

13. Collect patients copayment/account balance

14. Assist with credentialing

15. Payment posting and record keeping

16. Open and close physicians schedules

17. Assist supervisor/manager with staff schedules and coverage

18. Assist with front desk duties training

19. Performs other duties as assigned 
Qualifications<ul>
<li>High School Diploma/GED.</li>
<li>2-4 years of administrative experience, preferably in a health care/practice environment</li>
<li>(Medical Assistant certificate program completion is required if performing Medical Assistant duties)</li>
</ul>
Collective bargaining unit: SEIU 1199-SLW-Ambulatory
SEIU 1199 Ambulatory Agreement at MS St. Luke's and MS West (Offsites), R41 - Neurology R41 - WST, Mount Sinai West 
Employer Description
Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $24.9373 - $25.4706 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Offsite Medical Secretary II-MSW-FT Days

Career Group

<div>
 
 
 Executive Support Specialist
 
 
 
 
 
 A boutique, mission-driven litigation law firm is hiring for an Executive Support Specialist to support the C-Suite in their NYC office. They are seeking a motivated and talented administrative professional to join their team.
 
 
 
 
 
 Salary
 
 commensurate with experience
 
 :
 
 $120,000 - $150,000 + paid overtime + discretionary bonus + excellent benefits package + free lunch onsite a few days/week
 
 
 
 
 
 Location:
 
 This role is based in office Monday &ndash; Friday in Midtown
 
 
 
 
 
 
 Hours:
 
 9:00 a.m. &ndash; 6:00 p.m. daily with flexibility as needed
 
 
 
 
 
 Responsibilities include
 
 :
 
 <ul>
 <li>
 Provides administrative support to firm leadership
 </li>
 <li>
 Manages meeting agendas and leadership schedules
 </li>
 <li>
 Schedules meetings and calls
 </li>
 <li>
 Screens phone calls and emails
 </li>
 <li>
 Prepares expense reports and billing statements
 </li>
 <li>
 Manages complex calendars
 </li>
 <li>
 Supports ad hoc projects as needed
 </li>
 <li>
 Maintains and updates data trackers and reports
 </li>
 <li>
 Sends mail and packages for the office
 </li>
 <li>
 Arranges travel and manages travel plan changes as needed
 </li>
 <li>
 Maintains appropriate records for files, insurance claims, and internal records
 </li>
 <li>
 Assists with new client intake processes
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 :
 
 <ul>
 <li>
 5-7 years of administrative support; experience within a law firm is a plus
 </li>
 <li>
 Must have longevity on resume &ndash; no job hoppers!
 </li>
 <li>
 Bachelor&rsquo;s degree is preferred
 </li>
 <li>
 Proficiency in
 
 
 Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
 </li>
 <li>
 Strong communication and organizations skills with exceptional attention to detail and ability to prioritize
 </li>
 <li>
 Ability to work flexible hours and handle sensitive documentation with discretion
 </li>
 </ul>
 
 
 
 
 
 Please submit your resume to apply!
 
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
</div>

Executive Assistant

Explore 1019+ Offsite medical office specialist msw ft days in New York this March. Find roles across top companies and apply now to boost your career.