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operations coordinator

Royal Beauty Lounge

Job Description &ndash; Operations &amp; Marketing CoordinatorPosition OverviewThe Operations &amp; Marketing Coordinator will be responsible for ensuring smooth operational execution, customer satisfaction, marketing growth, staff performance monitoring, product control, inventory management, resource utilization, and coordination across salons.This role requires a highly responsible, flexible, and people-oriented individual who can work closely with management, Salon Incharges, receptionists, and salon teams. The candidate must act as a strong representative of management by maintaining professional relationships with staff while ensuring company standards, policies, procedures, and management instructions are properly implemented.The role requires regular monitoring of all three branches through scheduled and surprise visits, identifying operational gaps, investigating concerns, implementing corrective actions, preparing detailed reports, managing salon resources effectively, supporting business growth activities, and ensuring continuous improvement across all departments.Key Responsibilities1. Operations &amp; Branch Monitoring<ul><li>Manage and monitor operations across all three salons through planned and surprise visits.</li><li>Support Salon Incharges and ensure proper execution of daily responsibilities.</li><li>Identify operational gaps and implement corrective actions.</li><li>Ensure cleanliness, hygiene, and compliance standards are maintained.</li><li>Coordinate with accountant, driver, maintenance technician, and designer for smooth operations.</li></ul>2. Accommodation &amp; Facility Checks<ul><li>Inspect staff accommodation whenever required.</li><li>Ensure hygiene, living conditions, and facility standards are maintained.</li><li>Report issues and coordinate corrective actions with management.</li></ul>3. Customer Service &amp; Complaints<ul><li>Handle and investigate customer complaints.</li><li>Contact customers when needed for feedback and resolution.</li><li>Monitor WhatsApp and social media communications.</li><li>Ensure service quality consistency across all branches.</li></ul>4. Inventory, Products &amp; Store Management<ul><li>Monitor stock levels, usage, and purchase requirements across all salons.</li><li>Ensure proper receiving, storage, and usage of all products.</li><li>Control wastage and monitor consumption against service volume.</li><li>Track salon-wise inventory responsibilities of Incharges.</li></ul>5. Tools, Equipment &amp; Maintenance<ul><li>Ensure proper use and maintenance of salon tools and equipment.</li><li>Conduct regular checks for repairs and maintenance needs.</li><li>Coordinate with maintenance technician and driver for timely resolution.</li><li>Maintain records of issues and corrective actions.</li></ul>6. Resource Management<ul><li>Ensure efficient utilization of all salon resources:</li></ul>o Driver &amp; maintenance teamo Designer and marketing supporto Staff time and operational assets<ul><li>Identify misuse or inefficiencies and report improvements.</li></ul>7. Marketing &amp; Business Development<ul><li>Help Salon in charges in Executing marketing campaigns (online and offline).</li><li>Handle corporate outreach, partnerships, and promotions.</li><li>Support brand visibility and customer acquisition activities.</li><li>Attend meetings and external business discussions when required.</li></ul>8. Staff Performance Management<ul><li>Monitor staff performance and behavior across all branches.</li><li>Maintain individual staff performance records.</li><li>Identify training needs and improvement areas.</li><li>Support staff development, motivation, and team coordination.</li></ul>9. Reporting &amp; Management Coordination<ul><li>Prepare daily operational reports with key observations and actions.</li><li>Conduct weekly management meetings with agenda and minutes.</li><li>Track issues, decisions, and follow-up actions until completion.</li></ul>The role serves as a key management support function ensuring operational control, service quality, cost efficiency, staff discipline, and business growth across all branches.Application Question(s):<ul><li>Do you have previous experience in beauty industry?</li><li>Are you currently in Qatar?</li></ul>Work Location: In person

Operations and Marketing Cordinator-Female

Acciona- Qatar

We are seeking an experienced Facility Coordinator – Operations to oversee the delivery of Facilities Management services within a school environment in Qatar. The successful candidate will be responsible for coordinating hard and soft FM services, ensuring operational efficiency, compliance, client satisfaction, and effective contractor management. Key Requirements:🔹 Minimum 6 years of Facilities Management experience, including at least 3 years in the GCC.🔹 Bachelor's Degree in any related field🔹 Strong technical knowledge of HVAC, MEP, Electrical Systems, Building Maintenance, and Asset Management.🔹 Experience managing Hard and Soft FM Services, including maintenance, housekeeping, security, pest control, landscaping, and waste management.🔹 Proven experience in client relationship management, contractor supervision, budgeting, cost control, and contract management.<h2> </h2>Skills:🔹 Ability to coordinate preventive and corrective maintenance activities while ensuring compliance with health, safety, and quality standards.🔹 Experience preparing operational reports, service performance reviews, and maintenance documentation.🔹 Previous experience in educational facilities or similar environments is an advantage.🔹 Valid Qatar Driving License (Required).🔹 Professional certifications such as IFMA, RICS, IWFM/BIFM, IMechE, IET, CIBSE, ICE, or equivalent are preferred.

Facility Coordinator – Operations

Venture Gulf Engineering W.L.L

MAJOR DUTIES:Plan, supervise, and coordinate daily activities of Heavy Duty Drivers, Forklift Operators, and supporting.1.) personnel to ensure uninterrupted operational flow across raw material, finished product, and container movements.2.)Prepare, review, and submit all required reports in a timely and accurate manner, including operational status reports, technical reports, and performance summaries to the Internal Transport Coordinator.3.)Monitor vehicle and equipment condition, ensuring timely follow-up of preventive and corrective maintenance with workshops, and provide regular status updates to stakeholders.4.)Utilize Qatalum IT systems (e.g., SAP, Intranet, and other digital tools) to manage inventory, track container movements, and raise notifications for equipment breakdowns or operational issues.5.)Supervise personnel performance, conduct regular evaluations, and provide coaching, guidance, and corrective actions where necessary to maintain high performance standards.6.)Ensure effective coordination with all relevant departments.7.)Maintain accurate and up-to-date operational and personnel records, including route logs, inspection reports, fuel usage, timesheets, and attendance records, ensuring compliance with regulatory and contractual requirements.8.)Enforce strict adherence to Qatalum HSE, security policies, and SOPs, promoting a strong safety culture across all activities.9.)Lead incident reporting, preliminary investigations, and corrective action follow-ups in coordination with relevant departments. 10.)Provide operational support when required, including assisting in container.10.)Ensure effective communication across shifts and maintain proper handover practices to guarantee continuity of operations.11.)Perform any additional duties assigned by the Company to support the efficient and effective execution of operations.QUALIFICATIONS:1. Bachelor's degree in Engineering, Logistics, Supply Chain, or a related discipline, or a Diploma with relevant experience.2.)Minimum of five (5) years of experience in logistics, transport operations, or warehouse management within heavy industries such as aluminium smelting, oil &amp; gas, steel, or manufacturing, including at least two (2) years in a supervisory role inspections, documentation, and verification activities.Work Location: In person

Shift Supervisor (Logistics Department)

Job Title: Permit to Work (PTW) CoordinatorIndustry: Oil &amp; Gas / Pipeline / Construction Employment Type: Full-TimeJob SummaryFourth Dimension Group is seeking an experienced Permit to Work (PTW) Coordinator for a major Oil &amp; Gas project in Qatar. The successful candidate will be responsible for coordinating, monitoring, and controlling the Permit to Work system to ensure all work activities are carried out safely and in compliance with project and client requirements.Key Responsibilities<ul><li>Coordinate and administer the Permit to Work (PTW) system on site.</li><li>Review, issue, and monitor work permits for various construction and maintenance activities.</li><li>Ensure all permits comply with company, client, and HSE requirements.</li><li>Verify that risk assessments, method statements, and supporting documents are in place before permit issuance.</li><li>Coordinate with Operations, Construction, HSE, and Client representatives regarding permit requirements.</li><li>Conduct site inspections to ensure compliance with permit conditions.</li><li>Maintain accurate records of all issued, suspended, and closed permits.</li><li>Monitor simultaneous operations (SIMOPS) and identify potential conflicts.</li><li>Participate in safety meetings, toolbox talks, and permit audits.</li><li>Ensure adherence to project safety procedures and Oil &amp; Gas industry standards.</li></ul>Requirements<ul><li>Diploma or Bachelor's Degree in Engineering or a related technical field.</li><li>Minimum 5 years of experience as a PTW Coordinator/Permit Receiver/Permit Controller in Oil &amp; Gas projects.</li><li>Minimum 3 years GCC experience is mandatory.</li><li>Strong knowledge of Permit to Work systems, Risk Assessment, JSA, and SIMOPS.</li><li>Familiarity with refinery, petrochemical, LNG, or Oil &amp; Gas construction projects.</li><li>Excellent communication and coordination skills.</li><li>Proficient in Microsoft Office applications.</li><li>Valid passport with at least 1 year validity.</li><li>Immediate joiners are preferred.</li></ul>Preferred Qualifications<ul><li>HSE certifications such as NEBOSH, IOSH, or equivalent.</li><li>Experience working with major Oil &amp; Gas clients in the GCC region.</li><li>Knowledge of confined space entry, hot work, lifting operations, and isolation procedures.</li></ul>Benefits<ul><li>Competitive salary package</li><li>Company-provided accommodation and transportation</li><li>Medical insurance</li><li>Annual leave and air ticket as per company policy</li></ul>How to ApplyInterested candidates may apply through Indeed with:<ul><li>Updated CV</li><li>Educational Certificates</li><li>Experience Certificates</li><li>Passport Copy</li></ul>Only shortlisted candidates meeting the above requirements will be contacted.Pay: QAR2,500.00 - QAR3,500.00 per hourWork Location: In person

PTW Coordinator

The Tint Xperts

We are looking for a Junior Engineer to become part of our team in Doha, Qatar.Responsibilities:<ul><li>Support daily operational activities and ensure smooth workflow execution across departments.</li><li>Coordinate with procurement, logistics, sales and service teams to maintain efficient operations.</li><li>Maintain accurate operational records, databases and documentation.</li><li>Assist in developing, implementing, and updating Standard Operating Procedures (SOPs).</li><li>Prepare and verify operational reports, invoices, delivery notes and shipping documents.</li><li>Ensure compliance with company policies, safety standards and regulatory requirements.</li><li>Monitor equipment, machinery and inventory records to ensure data accuracy.</li><li>Liaise with vendors, suppliers and service providers to support operational requirements.</li><li>Identify operational issues and assist in implementing timely corrective actions.</li><li>Provide administrative support for meetings, reports and operational follow-ups.</li><li>Assist in preparing technical documentation, specifications and operational manuals.</li><li>Track maintenance schedules, inspections and service records to ensure equipment reliability.</li><li>Generate periodic reports and provide operational updates to management.</li><li>Contribute to process improvement initiatives to enhance productivity and efficiency.</li></ul>Qualifications and Skills:- Bachelor&rsquo;s Degree in Engineering is mandatory.- Prior experience in operations or planning within a related field, ideally in Heavy Equipment, Machinery or Construction.- 1&ndash;2 years of mandatory experience in operations, logistics or office-based engineering.- Advanced proficiency in MS Office, especially Excel functions (VLOOKUP, HLOOKUP, Pivot Tables) and data handling.- Strong organizational and time management abilities.- Excellent written and verbal communication skills.- Capable of handling multiple tasks and setting priorities effectively.- Candidates must be currently available in Qatar and able to provide a valid NOC, which is mandatory for joining.Pay: QAR2,500.00 - QAR3,500.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Operations, Logistics, Spare Parts: 1 year (Preferred)</li></ul>License/Certification:<ul><li>Bachelor&rsquo;s Degree in Engineering (Required)</li></ul>Location:<ul><li>Doha (Preferred)</li></ul>Work Location: In person

Junior Engineer

Ernest Talent

Executive Assistant Responsibilities:<ul><li>Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and handling correspondence.</li><li>Arrange travel plans, including booking flights, accommodation, and transportation.</li><li>Conduct research and compile relevant data to aid executive decision-making.</li><li>Serve as a liaison between executives and internal/external stakeholders, responding to emails and inquiries promptly and professionally.</li><li>Prepare expense reports and oversee executive budgeting.</li></ul>Office Manager Responsibilities:<ul><li>Oversee daily office operations to ensure a smooth and efficient working environment.</li><li>Manage office equipment and coordinate repairs or replacements as needed.</li><li>Develop and implement office policies and procedures to enhance efficiency and productivity.</li><li>Support the Operations Team as required to ensure compliance across all areas.</li><li>Provide administrative assistance to the wider team.</li><li>Liaise with service providers and negotiate contracts for office-related services.</li><li>Assist the executive team with various HR functions.</li></ul>Qualifications:<ul><li>Fluency in English is essential.</li><li>Proven experience as an Executive Assistant, Office Manager, or a similar role.</li><li>Excellent organisational and time-management skills.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.</li><li>Ability to multitask, prioritise tasks effectively, and perform well under pressure.</li><li>High level of discretion and confidentiality.</li><li>Strong attention to detail and problem-solving skills.</li></ul>Job Type: Full-timeWork Location: In person

Office Manager

Qatar Chemical Company

<div>
 
 
 Job Purpose
 
 
 
 Provide high level Operational support to CCO including preparing statistical reports, handling information requests, and manage executives' schedules, calendars, and appointments including preparation of correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
 
 
 Assist Lead Commercial Governance &amp; Support in continuous improvement initiatives, coordinating and compiling updates on value initiatives, key performance indicators and adherence to Commercial Governance standards/processes.
 
 
 In addition, work as a focal point to Commercial Team and serve internal customers by answering their queries and processing their requests on a timely manner. Arrange, create, edit and proofread correspondence and reports and prepare a range of documents.
 
 
 
 
 
 
 
 
 
 Accountabilities
 
 
 
 
 High Level Operational Support
 
 
 <ul>
 <li>
 Organize, maintain CCO files of correspondence, records, forms, applications etc., following up on pending matters
 </li>
 <li>
 Prepare documents, forms, applications etc. based on requests received from Departments
 </li>
 <li>
 Read and analyse incoming e-mails, faxes, memos, submissions, and reports in order to determine their significance and plan their distribution and action
 </li>
 <li>
 Produce a variety of correspondence, reports and presentations using the appropriate software for word processing, graphics, and spread sheets
 </li>
 <li>
 Screen telephone calls, letters, and/or visitors, answers routine questions, and furnishes information, when possible
 </li>
 <li>
 Route or answers routine correspondence not requiring CCO&rsquo;s attention
 </li>
 <li>
 Make travel arrangements and process expense claims for CCO, Strategic Procurement Manager and Procurement Operations Manager
 </li>
 <li>
 Organize and publish the Group messages on behalf of the CCO
 </li>
 <li>
 Receive and respond to incoming inquiries for the CCO and the Group when required
 </li>
 <li>
 Screen and proofread incoming correspondence and communication to determine the urgency/importance
 </li>
 <li>
 Provide full support to Procurement Operations Manager and Strategic Procurement Manager on their day-to-day requirements
 </li>
 <li>
 Support all employees in Strategic Department &amp; Procurement Operations Department, Material Warehouse and Business services for gate passes, Developee trainings, IT support, schedule meetings, document approval, stationary, handle business card requests, follow up on completing their trainings, camera permits for Material Warehouse, coordinate for reallocation of offices, submit furniture requests and name plates
 </li>
 <li>
 Create SES &amp; PRs, upload SOW for Commercial, Strategic Procurement department, Procurement Operations Department Dept PR allocations for Procurement section
 </li>
 <li>
 Respond to queries from external parties both inside and outside Qatar related to Q-Chem products and provide them the contact details for sales/purchasing
 </li>
 <li>
 Handle DHL AWB to courier documents/Materials from Amwal tower
 </li>
 <li>
 Extend support to mobilize Contractors for Procurement Operations department and Strategic Procurement department
 </li>
 <li>
 Coordinate with Woqod monthly for Diesel and Petrol prices
 </li>
 </ul>
 
 
 Commercial Governance &amp; Support
 
 
 <ul>
 <li>
 Coordinate with the value initiative owners to update the progress on each initiative for presentation to Commercial Leadership
 </li>
 <li>
 Regularly update value initiative Master record for each of the Category teams
 </li>
 <li>
 Maintain central record of End Use Certificates signed by Q-Chem Commercial
 </li>
 <li>
 Assist Lead Commercial Governance &amp; Support on Sanctions Screening of suppliers, ERM, CRM, ESG initiatives, digitalization journey in Commercial and tracking progress on Corporate Objectives related to Commercial Group
 </li>
 <li>
 Assist Lead Commercial Governance &amp; Support on Category Performance monitoring and reporting
 </li>
 <li>
 Liaise with RIM Group for periodic reporting of the relevant Strategic Procurement and Procurement Operations Departments&rsquo; KBDs
 </li>
 <li>
 Assist Lead Commercial Governance &amp; Support in the relevant coordination and correspondences with shareholders, sister companies, and QatarEnergy Tawteen leadership
 </li>
 <li>
 Assist Lead Commercial Governance &amp; Support and liaise with L&amp;D team for Commercial Group required trainings programs
 </li>
 </ul>
 
 
 Meetings and Calendar
 
 
 <ul>
 <li>
 Organise and schedule meetings, appointments, and bookings
 </li>
 <li>
 Remind attendees of forth-coming meetings and prepare meeting agenda
 </li>
 <li>
 Arrange meeting facilities, take minutes of meeting, assuring secretarial follow through
 </li>
 <li>
 Prepare management weekly meetings, KPI&rsquo;s scorecards and others as requested
 </li>
 </ul>
 
 
 Record Keeping
 
 
 <ul>
 <li>
 Maintain office files and records in accordance with internal procedures
 </li>
 <li>
 Maintain CCO filling of highly confidential documents for Chief reference
 </li>
 <li>
 Maintain a record keeping matrix and keep it updated to meet Group&rsquo;s criteria
 </li>
 </ul>
 
 
 Customer Service
 
 
 <ul>
 <li>
 Organize and expedite flow of work through CCO office and initiate follow-up action
 </li>
 <li>
 Receive and screen internal customers and their calls
 </li>
 <li>
 Answer employees' queries in a timely and professional manner
 </li>
 </ul>
 
 
 Policies, Systems, Processes &amp; Procedures
 
 
 <ul>
 <li>
 Contribute to the identification of opportunities for the continuous improvement of systems, processes and practices in order to increase productivity and operational efficiency
 </li>
 <li>
 Implement all relevant Section&rsquo;s policies, processes, procedures and instructions so that work is carried out in a controlled and consistent manner
 </li>
 </ul>
 
 
 Quality, Health, Security, Safety and Environment
 
 
 <ul>
 <li>
 Ensure compliance with regulatory requirements and relevant quality, health, safety, security and environmental procedures and controls across the Section to guarantee employee safety and delivery of high-quality products/services
 </li>
 </ul>
 
 
 Reporting
 
 
 <ul>
 <li>
 Contribute to the preparation of timely and accurate reports to meet departmental requirements, policies and standards
 </li>
 </ul>
 
 
 Qatarization
 
 
 <ul>
 <li>
 Contribute to the development of Qatari employees. This accountability is applicable to expatriate employees only
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 
 
 Education
 
 
 
 
 Require
 
 d : Bachelor's Degree in any discipline
 
 
 
 
 
 
 Experience
 
 
 
 
 Requi
 
 red: 3-5 years of experience in Oil and Gas/Petrochemical Industry
 
 
 
 Prefer
 
 red : 2 years at a professional level in Procurement
 
 
 
 
 
 
 Other Job Specific Requirements and/or Vocational Accreditations
 
 
 <ul>
 <li>
 MS Office
 </li>
 <li>
 Good communication skills
 </li>
 <li>
 Knowledge on SAP (Esp. Reporting and Analytics)
 </li>
 <li>
 Internet applications (e.g. online travel bookings, airplane ticketing and other means of transportation)
 </li>
 <li>
 Fax, Copier, and other office machines
 </li>
 </ul>
</div>

Senior Commercial Coordinator

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