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cruise operations coordinator Jobs in New York

cruise operations coordinator

operations coordinator

Fora Travel

<div>
 
 About Fora
 
 
 
 
 Fora
 
 is the modern travel agency, redefining what it means to be a travel advisor in today&rsquo;s world. We&rsquo;re a next-generation platform that provides a comprehensive,
 
 business-in-a-box solution
 
 &mdash;combining
 
 cutting-edge technology
 
 ,
 
 personalized training
 
 ,
 
 a vibrant community
 
 , and exclusive
 
 industry partnerships
 
 &mdash;all designed to empower anyone with a passion for travel to turn that passion into a thriving business. Whether you're a travel enthusiast or an experienced professional, Fora equips you with everything needed to
 
 launch and scale a successful travel advisory business
 
 , making it the ultimate way to align work with your lifestyle.
 
 
 At the heart of Fora is our mission: to
 
 power the next generation of travel entrepreneurs
 
 to transform their love for travel into a fulfilling full-time or part-time career, offering unparalleled flexibility, autonomy, and support. We believe that everyone, from seasoned travel professionals to first-time entrepreneurs, can build a career that&rsquo;s both profitable and aligned with their passions.
 
 
 Our platform combines innovative technology with the human touch, offering:
 
 
 <ul>
 <li>
 
 Best-in-class training
 
 programs to help agents develop expert knowledge, no matter their starting point.
 </li>
 <li>
 A powerful suite of tools for booking, client management, and marketing, ensuring agents can focus on delivering exceptional travel experiences.
 </li>
 <li>
 Access to an engaged community of fellow advisors, fostering collaboration, support, and shared learning.
 </li>
 <li>
 
 Exclusive partnerships
 
 with top travel brands, providing access to competitive rates, perks, and experiences that elevate advisors&rsquo; offerings.
 
 
 </li>
 </ul>
 Since our founding in
 
 2021
 
 by experienced travel entrepreneurs
 
 Henley Vazquez
 
 ,
 
 Jake Peters
 
 , and
 
 Evan Frank
 
 , Fora has experienced rapid growth, expanding to a team of
 
 130
 
 
 + full-time employees
 
 based in downtown
 
 New York City
 
 .
 
 Earlier this year,
 
 we announced our
 
 $60 million Series B and C investment rounds
 
 , led by
 
 Thrive Capital
 
 and
 
 Insight Partners
 
 , with participation by previous investors including
 
 Forerunner
 
 and
 
 Heartcore Capital.
 
 This funding represents a vote of confidence in the enduring power of entrepreneurship, and secures our ability to build a category-defining travel brand. We have a vision for the future that leverages the best of humans and the best of technology to create the first truly unified platform for all travel needs - from staycation to the safari.
 
 
 We're proud of the recognition we've received, including:
 
 
 <ul>
 <li>
 LinkedIn&rsquo;s Top Startups List 2024
 </li>
 <li>
 Fast Company&rsquo;s Most Innovative Companies 2025 and 2023
 </li>
 <li>
 Built In 2025 Best Places to Work
 </li>
 <li>
 And several "top agency" awards from our fantastic partners including Virtuoso, IHG, Four Seasons, and more
 
 
 </li>
 </ul>
 
 Fora is a mission-driven company
 
 that believes in the power of entrepreneurship, community, and passion. As we continue to grow, we are looking for more talented and like-minded individuals to join our team - people who are excited about transforming the travel space and helping us scale our vision globally.
 
 
 
 About The Role
 
 
 
 The Cruise Operations Coordinator supports the growth of Fora&rsquo;s cruise category by coordinating marketing execution, partner collaboration, and internal resource management. This role focuses on ensuring cruise marketing campaigns are executed smoothly, partner assets and information are accurate and accessible, and advisors are equipped with compelling, up to date cruise content. As cruise becomes an increasingly strategic area for the business, this role helps bring consistency, organization, and momentum to how cruise is marketed and communicated across the platform.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate day to day cruise marketing initiatives across email, and advisor facing channels
 </li>
 <li>
 Gather, organize, and maintain cruise partner assets including offers, decks, imagery, and training materials
 </li>
 <li>
 Support execution of cruise marketing campaigns by managing timelines, approvals, and asset readiness
 </li>
 <li>
 Maintain and update internal cruise resource hubs, partner pages, and documentation to ensure accuracy and usability
 </li>
 <li>
 Assist with planning and coordination of cruise trainings, webinars, and partner events including logistics, materials, and follow up
 </li>
 <li>
 Communicate professionally with cruise partners to support promotions, campaigns, and content needs
 </li>
 <li>
 Collaborate cross functionally with marketing, partnerships, education, and supplier relations teams
 </li>
 <li>
 Track promotions, partner updates, and campaign inputs to ensure nothing falls through the cracks
 </li>
 <li>
 Support basic reporting and tracking related to cruise marketing performance and engagement
 </li>
 <li>
 Identify opportunities to improve processes, organization, and workflows as the cruise category scales
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor degree in Marketing, Business, Communications, or a related field
 </li>
 <li>
 1-2+ years of experience in marketing, communications, travel, hospitality, sales, or a related field
 </li>
 <li>
 Demonstrated experience supporting marketing or communications efforts such as email campaigns, social content, newsletters, or asset coordination
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple projects, partners, and deadlines simultaneously
 </li>
 <li>
 High attention to detail and accuracy when handling data, assets, and documentation
 </li>
 <li>
 Excellent written communication skills for emails, partner correspondence, and marketing support
 </li>
 <li>
 Comfort working with digital tools such as Google Workspace, CRM systems, project management tools, and email marketing platforms
 </li>
 <li>
 Ability to work independently, keep projects moving, and prioritize effectively in a fast paced environment
 </li>
 <li>
 Must be authorized to work in the US and based in NYC or willing to relocate
 
 
 </li>
 </ul>
 
 Strongly Preferred
 
 
 
 <ul>
 <li>
 Experience in travel, hospitality, or cruise
 </li>
 <li>
 Experience coordinating events, webinars, or trainings
 
 
 </li>
 </ul>
 
 Compensation
 
 
 
 Compensation for this role varies based on experience, with an indicative range of $60K&ndash;$90K + equity. Final compensation will depend on the level at which the candidate is hired, as we&rsquo;re considering multiple levels for this role.
 
 
 Additional benefits include:
 
 
 <ul>
 <li>
 Unlimited vacation
 </li>
 <li>
 Health Insurance (including an option completely covered by Fora HQ)
 </li>
 <li>
 Dental &amp; Vision Insurance
 </li>
 <li>
 Wellhub Memberships
 </li>
 <li>
 401k plan with company match
 </li>
 <li>
 Commuter Benefits
 </li>
 <li>
 Supplemental Life Insurance
 </li>
 <li>
 Stock Options
 
 
 </li>
 </ul>
 This role is based in our beautiful New York City office (Tribeca/Fidi) with lots of natural light and great views.
 
 
 
 Our Values
 
 
 
 
 We&rsquo;re forging our own path
 
 
 
 Fora has always been about driving change within the industry. We&rsquo;re not interested in maintaining the status quo.
 
 
 
 We&rsquo;re stronger together
 
 
 
 Community is our cornerstone and collective power is our strength. We believe we can all go further when we operate together, using our combined leverage to unlock better opportunities and outcomes for our advisors, partners, and travelers.
 
 
 
 We believe in technology
 
 
 
 We believe technology is an answer to some of the most fundamental challenges the travel industry faces. We believe advancements in AI, bold investments in our platforms, and a world-class data infrastructure will transform the work of our advisors and our partners, while creating better travel experiences for travelers.
 
 
 
 We&rsquo;re here to serve
 
 
 
 We operate in service of our community and believe that when they&rsquo;re empowered to focus on what they do best, we all win. It&rsquo;s why we relentlessly advocate for our advisors and prioritize their best interest every step of the way.
 
 
 
 We mean business
 
 
 
 Fora is equal parts fun, meaningful work and serious travel business. We&rsquo;re unlocking opportunities for thousands of travel entrepreneurs, delivering a stream of high-quality guests at scale for our partners, and providing a superior travel experience for our travelers. It&rsquo;s a better equation for the future of our industry.
 
 
 <li>
 
 
 </li>
 
 WORK AUTHORIZATION
 
 
 
 You must have authorization to work in the United States. Fora is unable to assist applicants with obtaining work authorization.
 
 
 
 EQUAL OPPORTUNITY
 
 
 
 Fora is committed to an equitable hiring process and an inclusive work environment. BIPOC and traditionally underrepresented candidates are strongly encouraged to apply. We will not discriminate and will take action to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the bases of race, color, gender, national origin, age, religion, creed, disability, veteran's status, sexual orientation, gender identity, gender expression or any other characteristic protected by law.
</div>

Cruise Operations Coordinator

Paramount

<div>
 
 #WeAreParamount on a mission to unleash the power of content&hellip; you in?
 
 
 
 We&rsquo;ve got the brands, we&rsquo;ve got the stars, we&rsquo;ve got the power to achieve our mission to entertain the planet &ndash; now all we&rsquo;re missing is&hellip; YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter &ndash; both for our audiences and our employees &ndash; and aim to leave a positive mark on culture.
 
 
 The Coordinator, Distribution Operations, will play a key role in supporting the operational responsibilities of Paramount&rsquo;s Distribution Operations team within US Networks Distribution. This role will focus primarily on the day-to-day execution of FAST channel distribution across Paramount&rsquo;s portfolio, ensuring operational readiness, compliance with partner requirements, and seamless collaboration with internal and external stakeholders. The Coordinator may also provide support across broader Distribution Operations functions as needed, including distribution of CBS broadcast and Paramount cable network content to MVPDs and vMVPDs.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Support the operational execution of FAST channel distribution.
 </li>
 <li>
 Act as a liaison between Distribution Operations and internal teams (e.g., Sales, Content Delivery, Ad Operations, Product/Tech, Legal) to ensure FAST operational needs are met.
 </li>
 <li>
 Assist in onboarding and supporting external distribution partners.
 </li>
 <li>
 Track and resolve operational issues related to FAST channels, escalating as appropriate.
 </li>
 <li>
 Maintain and update operational documentation and distribution trackers.
 </li>
 <li>
 Provide partner support on FAST-related inquiries, working closely with senior members of the team to troubleshoot and resolve issues.
 </li>
 <li>
 Collaborate with Ad Operations to ensure FAST ad inventory requirements and delivery standards are met.
 </li>
 <li>
 Assist with cross-functional projects tied to distribution renewals, content delivery requirements, or new partner launches.
 </li>
 <li>
 Contribute to continuous process improvement by identifying operational efficiencies and best practices.
 
 
 </li>
 </ul>
 
 Basic Qualifications
 
 
 
 <ul>
 <li>
 1&ndash;2 years of experience in media operations, distribution, or a related field (internships and entry-level experience considered).
 </li>
 <li>
 Strong organizational skills with attention to detail and the ability to manage multiple priorities.
 </li>
 <li>
 Excellent written and verbal communication skills, with the ability to interface effectively with both internal and external stakeholders.
 </li>
 <li>
 Well-versed in Microsoft Copilot and its application across Microsoft 365 tools.
 </li>
 <li>
 Proactive problem-solving skills and a collaborative approach to team projects.
 
 
 </li>
 </ul>
 
 Additional Qualifications
 
 
 
 <ul>
 <li>
 Familiarity with the television, streaming, and digital video ecosystem.
 </li>
 <li>
 Demonstrated interest in media distribution, operations, and the evolving streaming landscape.
 </li>
 <li>
 Ability to adapt quickly in a fast-paced, evolving environment.
 </li>
 <li>
 Proficiency in Excel, PowerPoint, and other productivity tools.
 
 
 </li>
 </ul>
 Paramount Skydance Corporation (NASDAQ: PSKY) is a leading global media and entertainment company that creates premium content and experiences for audiences worldwide. Driven by iconic studios, networks and streaming services, Paramount's portfolio of consumer brands includes CBS, Showtime Networks, Paramount Pictures, Nickelodeon, MTV, Comedy Central, BET, Paramount+, and Pluto TV, among others. Paramount delivers the largest share of the U.S. television audience and boasts one of the industry's most important and extensive libraries of TV and film titles. In addition to offering innovative streaming services and digital video products, the company provides powerful capabilities in production, distribution and advertising solutions.
 
 
 
 Additional Information
 
 
 
 Hiring Salary Range: $50,000.00 - 60,000.00.
 
 
 The hiring salary range for this position applies to New York City, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.
 
 
 
 What We Offer:
 
 
 
 <ul>
 <li>
 Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here: https://www.paramount.com/careers/benefits
 </li>
 <li>
 Generous paid time off.
 </li>
 <li>
 An exciting and fulfilling opportunity to be part of one of Paramount&rsquo;s most dynamic teams.
 </li>
 <li>
 Opportunities for both on-site and virtual engagement events.
 </li>
 <li>
 Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.
 </li>
 <li>
 Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount
 
 
 </li>
 </ul>
 Paramount is an equal opportunity employer (EOE) including disability/vet.
 
 
 At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.
 
 
 If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to paramountaccommodations@paramount.com. Only messages left for this purpose will be returned.
</div>

Coordinator, Distribution Operations

BrainStation

<div><h2 class="jobSectionHeader">About the Role</h2>

As the Coordinator, Growth Operations, you will play a key cross-functional role as part of BrainStation's Growth team which works to build brand awareness, generate high quality leads, manage external partnerships, and deliver world-class event experiences. Working with other members of the Growth, Marketing, and Sales teams you will help drive the business forward through dynamic growth projects and developing seamless processes.
<h2 class="jobSectionHeader">
Responsibilities</h2>
<ul><li>Identify and build long-standing, dynamic relationships with key community partners who align with BrainStation's mission and values</li>
<li>Work cross-functionally with our sales and experience teams to support our community through meaningful engagements</li>
<li>Plan, resource, and deliver high quality lead nurturing and acquisition events</li>
<li>Support growth operations process to ensure all customers, partners, and community members have a seamless experience</li>
<li>Identify opportunities where BrainStation can create scalable processes to support overall growth</li>
<li>Actively assist with content creation for a variety of communication channels</li>
</ul><h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor's degree</li>
<li>1-3 years of work experience in marketing, operations, or a related industry</li>
<li>Proven ability to work independently and under pressure</li>
<li>A willingness to learn and a coachable attitude</li>
<li>Ability to thrive in a dynamic, collaborative team environment</li>
<li>Desire to find creative solutions to challenges and problems</li>
<li>Proven work ethic with the utmost integrity and quality</li>
<li>Ability to juggle multiple projects and priorities</li>
<li>Self-awareness, with a desire for constant self-improvement</li>
<li>Aptitude for learning and using new software</li>
<li>Experience with event operations an asset</li>
</ul><h2 class="jobSectionHeader">Perks and Benefits</h2>
<ul><li>Mentorship Program</li>
<li>Comprehensive Health &amp; Wellness Benefits Package</li>
<li>Retirement Planning</li>
<li>Parental Leave Program</li>
<li>Flexible Working Hours</li>
<li>Work from Home Flexibility</li>
<li>Service Recognition Programs</li>
<li>Socials, Outings &amp; Retreats</li>
<li>Culture of Learning &amp; Development</li>
</ul><h2 class="jobSectionHeader">About BrainStation</h2>

BrainStation is a global leader in digital skills training and workforce transformation. Established in 2012, BrainStation works with instructors from the most innovative brands to develop and deliver cutting-edge, real-world digital education that has empowered professionals across the world.
<h3 class="jobSectionHeader">
Bonus:</h3>

Have you been to a campus or joined an online learning opportunity? We are actively seeking individuals that believe in lifelong learning and that have taken part in our On Campus or Online offerings

BrainStation is committed to maintaining a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants, regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status will receive consideration for employment. If you have any accessibility requirements or concerns regarding the hiring process or employment with us, please notify us so we can provide suitable accommodation.

The estimated compensation for this position is $55,000 to $65,000. This is an estimate and a compensation offer will vary based on applicant's education, experience, skills, abilities and alignment with market data. While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted.

#LI-Hybrid</div>

Coordinator, Growth Operations

<div>
 
 WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients, and communities.
 
 
 
 
 Working at WPP means being part of a global network of more than 100,000 talented people dedicated to doing extraordinary work for our clients. We operate in over 100 countries, with corporate headquarters in New York, London and Singapore.
 
 
 
 
 WPP is a world leader in marketing services, with deep AI, data and technology capabilities, global presence and unrivalled creative talent. Our clients include many of the biggest companies and advertisers in the world, including approximately 300 of the Fortune Global 500.
 
 
 
 
 Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.
 
 
 
 
 Why we're hiring:
 
 
 
 As a People Coordinator, you&rsquo;ll play a key role in supporting our employees and ensuring the smooth running of day-to-day HR operations. Based in NYC, you&rsquo;ll work closely with colleagues in both New York and Dallas, as well as our wider People team, reporting to a manager in London. You&rsquo;ll need to be confident working independently, managing priorities, and partnering across time zones.
 
 
 
 What you'll be doing:
 
 
 
 <ul>
 <li>
 Maintain accurate and up-to-date employee records in Workday, ensuring all joiners, movers, and leavers are correctly processed.
 </li>
 <li>
 Respond to employee queries received via the central mailbox in a timely and professional manner, escalating where appropriate.
 </li>
 <li>
 Coordinate with internal teams to deliver a best-in-class onboarding experience for new joiners, ensuring all federal forms and compliance requirements are met.
 </li>
 <li>
 Provide clear and accurate HR advice to employees, explaining policies and procedures and escalating to People Business Partners when necessary.
 </li>
 <li>
 Prepare and issue employment-related letters and documentation as required.
 </li>
 <li>
 Support ad-hoc HR projects as requested by the People team.
 </li>
 <li>
 Collaborate with HR Operations colleagues in both the US and UK, primarily supporting US teams.
 </li>
 <li>
 Identify and suggest improvements to existing processes to enhance efficiency and the employee experience.
 
 
 </li>
 </ul>
 
 What you'll need:
 
 
 
 <ul>
 <li>
 Previous HR administrative experience.
 </li>
 <li>
 Ability to handle confidential information with discretion.
 </li>
 <li>
 Experience using an HR system (Workday experience highly desirable).
 </li>
 <li>
 Basic understanding of payroll processes.
 </li>
 <li>
 General knowledge of employment law and HR compliance.
 </li>
 <li>
 Strong administrative and organizational skills, with great attention to detail.
 </li>
 <li>
 Proficiency in Microsoft Office Suite.
 </li>
 <li>
 Excellent communication skills, both written and verbal.
 </li>
 <li>
 Ability to prioritize effectively, work at pace, and meet tight deadlines.
 </li>
 <li>
 Collaborative mindset with strong relationship-building skills.
 </li>
 <li>
 Ability to take initiative and work independently.
 </li>
 <li>
 Adaptability and comfort working in a fast-paced, evolving environment.
 
 
 </li>
 </ul>
 
 Who you are:
 
 
 
 
 You're open
 
 :
 
 
 We are inclusive and collaborative; we encourage the free exchange of ideas; we respect and celebrate diverse views. We are open-minded: to new ideas, new partnerships, new ways of working.
 
 
 
 You're optimistic
 
 :
 
 
 We believe in the power of creativity, technology and talent to create brighter futures or our people, our clients and our communities. We approach all that we do with conviction: to try the new and to seek the unexpected.
 
 
 
 You're extraordinary:
 
 We are stronger together: through collaboration we achieve the amazing. We are creative leaders and pioneers of our industry; we provide extraordinary every day.
 
 
 
 What we'll give you:
 
 
 
 
 Passionate, inspired people
 
 &ndash; We aim to create a culture in which people can do extraordinary work
 
 
 
 Scale and opportunity
 
 &ndash; We offer the opportunity to create, influence and complete projects at a scale that is unparalleled in the industry.
 
 
 
 Challenging and stimulating work
 
 &ndash; Unique work and the opportunity to join a group of creative problem solvers. Are you up for the challenge?
 
 
 The base salary range for this position at the time of this posting is indicated below. Individual compensation varies based on job-related factors, including location, business needs, level of responsibility, experience, and qualifications. We offer a competitive benefits package, go to https://mybenefits.wpp.com/public/welcome for more details.
 
 
 $40,000&mdash;$85,000 USD
 
 
 
 We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we&rsquo;ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.
 
 
 
 
 WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.
 
 
 
 
 Please read our Privacy Notice (https://www.wpp.com/en/careers/wpp-privacy-policy-for-recruitment) for more information on how we process the information you provide.
 
 
 
</div>

People Coordinator

Kennison & Associates

<div>
 
 Get ready to jump into a red-hot hiring opportunity that can take your recruiting career to the next level. A prestigious
 
 international law firm
 
 is actively seeking a
 
 Legal HR Coordinator to join its New York office
 
 , and they're moving fast. This high-impact, hybrid role sits at the center of legal personnel and recruiting, giving you hands-on exposure to the full attorney lifecycle.
 
 
 
 
 
 You'll coordinate
 
 evaluation processes,
 
 prepare insightful reports from survey data,
 
 manage all aspects of attorney onboarding and departures
 
 , support the annual attorney compensation process, and play a key role in
 
 designing the Summer Associate Program and law school recruiting efforts.
 
 You'll also assist with annual budget preparation and collaborate across teams on a wide range of initiatives, making this an exceptional opportunity for growth and visibility.
 
 
 
 
 
 The firm is looking for someone with
 
 1 to 3 years of relevant experience
 
 , ideally within a law firm, along with strong communication and analytical skills, solid knowledge of
 
 legal recruiting processes,
 
 and
 
 advanced technical skills
 
 including MS Office, LawCruit, and talent management systems such as Oracle, PeopleSoft, or viDesktop.
 
 
 
 
 
 In return, they're offering a highly competitive
 
 salary range of $80,000 to $100,000
 
 plus an outstanding benefits package. This is a fantastic opportunity with a top-tier firm and it won't stay open long-apply now while they're actively hiring.
 
 
 
 
 
 
 Job Code: 18767
 
 
 
 *Please note that quoted salary ranges are not guarantees of what the final salary offers might be. Variables include years of work experience, industry-specific experience, education level, etc. to be considered!
 
</div>

Legal HR Coordinator

NBCUniversal

<div>Company Description 
NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations &amp; Experiences. NBCUniversal is a subsidiary of Comcast Corporation.
Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.
Comcast NBCUniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025. 
Job Description 
Role Purpose:
Reporting to the Senior Director, Global Legal Operations &amp; Innovation, the E-Billing Coordinator supports the day-to-day financial operations of the Legal Department with a focus on external legal spend, reporting, and analysis. The role serves as a primary liaison between outside counsel, Finance, and internal stakeholders across NBCU&rsquo;s US and international offices, combining strong interpersonal skills with quantitative expertise to manage, audit, and optimize legal billing processes.
Responsibilities:<ul><li>
Serve as system administrator for legal billing software (e.g., Tymetrix 360), reconciling and recording vendor invoices and maintaining billing portfolio reports for assigned legal teams</li><li>
Support onboarding of outside counsel and legal vendors; review time entries for proper matter coding, rate adherence, and compliance with Outside Counsel Guidelines</li><li>
Act as subject-matter expert for fee arrangements (hourly, flat, fixed, capped, and alternate fee structures)</li><li>
Research and resolve billing inquiries in collaboration with internal stakeholders and outside counsel</li><li>
Assist with creation and submission of billing reports across systems; deliver monthly and quarterly reporting for leadership</li><li>
Partner with Accounts Receivable and Accounts Payable to ensure timely payments, smooth billing processes, and coordinate cost corrections as needed</li><li>
Proactively identify billing/accounting issues and recommend solutions to Legal Operations leadership</li><li>
Conduct ad-hoc spot audits of legal matter bills and ensure billing rate compliance</li><li>
Identify and participate in process-improvement initiatives to build efficiencies into reporting and eBilling workflows</li><li>
Assist with ad-hoc projects as needed</li></ul> 

Qualifications 
Basic Qualifications:<ul><li>
Bachelor&rsquo;s degree in Accounting, Finance, Business, or related field (knowledge of basic accounting principles preferred)</li><li>
3+ years of experience handling domestic and international legal billing in a large corporate law department or law firm</li><li>
Expert proficiency with Microsoft Word, Excel, Outlook, PowerPoint and Windows-based software; advanced Excel skills for analysis and reporting</li><li>
Expert knowledge of LEDES file billing practices and eBilling standards</li><li>
Demonstrated experience with ebilling systems such as Tymetrix 360/Tymetrix Legal, Anaqua, LEDES, SAP, and SNAP</li><li>
Ability to explore and analyze datasets and visualize insights using tools such as Excel, Power BI, Power Automate, and Tableau</li></ul>
Desired Characteristics:<ul><li>
High attention to detail, demonstrated ability to communicate with various levels of legal and finance stakeholders, organizational skills, and effective time management</li><li>
Self-starter who can work independently with minimal supervision and strong drive to exceed expectations</li></ul>
Additional Requirements:<ul><li>
Must have unrestricted work authorization to work in the United States</li><li>
Flexibility to collaborate across time zones and support global teams as needed.</li></ul>
This position has been designated as fully remote, meaning that the position is expected to contribute from a non-NBCUniversal worksite, most commonly an employee&rsquo;s residence.
This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $50,000 - $70,000 
Additional Information 
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations by emailing AccessibilitySupport@nbcuni.com.
For LA County and City Residents Only: NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.</div>

E-Billing Coordinator, Global Legal Operations

Binding Minds

Job Title: Legal Practice Coordinator Location: New York, NY Work Type: HybridAbout the Role We are seeking a highly organized and detail-oriented Legal Practice Coordinator to support attorneys and timekeepers in a fast-paced law firm environment. This role provides comprehensive administrative, practice, and billing support while delivering exceptional internal and external client service.Key Responsibilities<ul><li>Manage attorney calendars, deadlines, meetings, travel, and communications</li><li>Serve as a primary point of contact for clients and internal stakeholders</li><li>Create, edit, and proofread legal and administrative documents</li><li>Open and close client matters, process conflicts, and prepare engagement letters</li><li>Coordinate billing, time entry, prebills, and invoicing in collaboration with attorneys and finance teams</li><li>Assist with budgeting, reports, and client billing inquiries</li><li>Organize meetings, events, and virtual conferences</li><li>Maintain electronic and paper files in compliance with firm policies</li><li>Partner with Billing, Marketing, IT, and other departments to support practice needs</li><li>Provide backup support, assist with training, and contribute to process improvements</li></ul>Qualifications<ul><li>Bachelor&rsquo;s or Associate&rsquo;s degree preferred</li><li>3+ years of experience supporting attorneys in a law firm or professional services environment</li><li>Strong knowledge of legal documents, billing processes, and law firm operations</li><li>Proficiency in Microsoft Office, Adobe Acrobat Pro, DocuSign, document management and billing systems (e.g., Aderant or 3E)</li></ul>Job Type: Full-timePay: $80,000.00 - $120,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Experience:<ul><li>Practice Coordinator /Legal Secretary: 3 years (Required)</li><li>Legal Billing: 3 years (Required)</li></ul>Work Location: On the road

Lead Practice Coordinator

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