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operations coordinator

Natural Resources Defense Council (NRDC)

<div>
 NRDC (the Natural Resources Defense Council) works to safeguard the Earth, its people, its plants and animals, and the natural systems on which all life depends. NRDC combines the power of more than 3 million members and online activists with the expertise of some 800 policy advocates, lawyers, scientists, and communication experts to confront the climate crisis, protect nature, ensure the rights of all people to clean air, clean water, and healthy communities. As an international nonprofit environmental organization, NRDC is working to address the world&rsquo;s most urgent environmental challenges, and advance innovative, science-based, and enforceable solutions.
 
 
 Since our founding in 1970, NRDC has helped craft and deliver many of America&rsquo;s foundational environmental laws, including the Clean Air Act, Clean Water Act and Safe Drinking Water Act. Today, we continue to lead in advancing and defending strong environmental protections at the local, state, federal and international levels, as well as through the marketplace. Our team works across the United States and around the world, from offices in Chicago, Los Angeles, New York City, San Francisco, and Washington, D.C., as well as in Beijing, and New Delhi (a subsidiary of NRDC India Pvt. Ltd.).
 
 
 Supported by our members and online activists, NRDC is driving impactful solutions that confront the climate crisis, defend nature and safeguard public health across Asia, Africa, and the Americas. At NRDC, we believe lasting change happens when people bring their talent, passion, and expertise together for a common purpose: to build a cleaner, healthier, and more resilient world. Learn more at nrdc.org
 
 
 
 NRDC is seeking an Operations Coordinator to work with our Development team in one of our U.S.-based offices
 
 .
 
 
 
 Position Summary
 
 
 
 The Operations Coordinator will work with the Principal and Institutional Giving Operations (IPG ops) team, which supports Foundations and Principal Gifts fundraising efforts. Reporting to the Director of Grants Management and Operations, the coordinator will provide critical administrative support to the IPG Ops team and the Principal Gifts (PG) fundraising team.
 
 
 The position you are applying for is part of the bargaining unit represented by The Washington Baltimore News Guild (WBNG / The Newsguild-CWA Local 32035 ).
 
 
 
 Responsibilities
 
 
 
 To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the following essential functions:
 
 
 <ul>
 <li>
 Support management of calendars, expenses, and travel arrangements for the IPG Ops team.
 </li>
 <li>
 Coordinate closely with the President&rsquo;s Office and departments across the organization to manage meeting logistics for the IPG Ops team.
 </li>
 <li>
 Update donor records and files in Salesforce and SharePoint for IPG Ops, and support the IPG Ops team lead coordinator in data entry, integrity, and organization in Salesforce and SharePoint across teams.
 </li>
 <li>
 Using tools like Asana, collaborate closely with the IPG Ops team lead coordinator to ensure best practices and consistent, efficient project management across teams.
 </li>
 <li>
 Support PG Team fundraisers as needed with record keeping, data entry, and information gathering for meeting briefs, and provide backup support for scheduling needs.
 </li>
 <li>
 Assist with drafting and proofing short correspondence, budget reports, and financial material; provide copy editing support to IPG Ops writers as needed.
 </li>
 <li>
 Document operational best practices and standard operating procedures.
 </li>
 <li>
 Lead on notetaking for internal team meetings.
 </li>
 <li>
 Prepare expense reports and process invoices/reimbursements.
 </li>
 <li>
 Handle general administrative tasks such as filing, mailing, printing, copying, and distributing documents.
 
 
 </li>
 </ul>
 The above list of duties is not comprehensive but generally demonstrates the types of matters under this position&rsquo;s responsibility. Other duties may be assigned.
 
 
 
 Qualifications
 
 
 
 Minimum Education &amp; Experience
 
 
 <ul>
 <li>
 High school diploma required.
 </li>
 <li>
 Bachelor&rsquo;s or equivalent relevant work experience is strongly preferred.
 </li>
 <li>
 1-3 years of experience working in an administrative/coordination role, preferably in the fundraising field.
 
 
 </li>
 </ul>
 
 Skills, Abilities, Competencies
 
 
 
 <ul>
 <li>
 Strong written, oral, and interpersonal skills.
 </li>
 <li>
 Proficiency in Microsoft Office suite (especially Word and Excel), Adobe Acrobat, and SharePoint.
 </li>
 <li>
 Proficiency with Asana or other project management software preferred.
 </li>
 <li>
 Nonprofit database (CRM) experience, Salesforce preferred.
 </li>
 <li>
 Ability to perform work independently with meticulous attention to detail while working at speed and scale.
 </li>
 <li>
 Strong organizational skills to prioritize and carry out multiple tasks requiring rapid turnaround time, and ability to follow institutional procedures.
 </li>
 <li>
 Ability to maintain composure under stress and adhere to high standards of confidentiality.
 </li>
 <li>
 A collaborative, cooperative spirit; ability to be a team player.
 </li>
 <li>
 Works well in a fast-paced environment.
 </li>
 <li>
 Ability to travel to NRDC U.S. based offices, approximately 5% annually.
 </li>
 <li>
 Commitment to NRDC&rsquo;s mission, values, and DEI principles.
 
 
 </li>
 </ul>
 NRDC is committed to advancing diversity, equity, and inclusion, both in our work and in our workplace. We believe that celebrating and actively welcoming diverse voices and perspectives is essential to solving the planet's most pressing environmental problems, and we encourage applications from candidates whose identities have been historically under-represented in the environmental movement.
 
 
 We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, citizenship, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
 
 
 We offer competitive salaries, excellent benefits , and a supportive working environment. Salary is based on a nonprofit scale and is commensurate with skills and experience. Internal equity will be reviewed and considered to determine a final offer.
 
 For this position, the salary range is $55,000 to $61,000.
 
 
 
 
 NRDC operates under a hybrid work model. Employees are required to come to the office 8 days per month.
 
 
 
 As a science-based organization, NRDC aims to do our part to help contain the COVID-19 public health crisis. For the sake of health, safety, and equity, we ask that people be vaccinated unless they have an approved medical or religious accommodation or other exemption in accordance with state and local law. We consider a person to be vaccinated two weeks after receiving one full course of a CDC-approved vaccine. In accordance with state or local law, new hires will be asked to attest to vaccination, those wishing to do so may request medical or religious accommodations or other exemptions via NRDC Employee Relations. NRDC treats all vaccine-related data confidentially, in keeping with local, state, and federal laws.
 
 
 To apply, visit www.nrdc.org/careers and upload your r&eacute;sum&eacute; and cover letter. Please mention where you saw this posting and upload any additional materials that showcase your abilities. Due to the high volume of applications, we will contact only those candidates we would like to interview. Please no phone calls, emails, or in-person r&eacute;sum&eacute; drop-offs.
 
 
 If you experience technical problems while applying or if you are a person with a disability and need assistance applying online, please reach out to iCIMS Customer Care at 1-800-889-4422.
 
 
 For more about NRDC, visit www.nrdc.org .
</div>

Operations Coordinator

Lyv health

<div>About Us
Lyv is the infrastructure powering the next generation of wellness businesses.
We&rsquo;re building a platform that enables wellness providers, such as medspas, health coaches, and wellness centers, to offer clinical services they currently can&rsquo;t provide on their own, including blood testing, prescriptions, and peptides, all supported by a clinical team.
Founded by Harvard Business School MBAs with prior experience across startups, technology, and clinical operations, Lyv is backed by top venture capital firms and is building at a rapid pace.
We&rsquo;re still early, which means every hire matters. This is a chance to join at the ground floor, work directly with the founders, and accelerate your career by being part of a fast-growing startup.
The Role
We're looking for a Clinical Operations Coordinator to monitor and scale the way we connect our customers to clinical services. You will work directly with the founders to manage our growing pipeline of orders and products to ensure high-quality, efficient, and personalized clinical support is delivered.
We already have early traction with wellness businesses and their clients delivering services like blood testing, prescriptions, peptides, and more. Now we need someone who can manage and monitor how orders move from request to fulfillment to follow-up, shape how Lyv shows up clinically, and push reliability to the next level.
This is a role for a highly organized and motivated person &mdash; someone who wants to roll up their sleeves, work the queue, experiment, and figure out what the best process looks like.
This role is based in NYC (Midtown) with 3 days in office and the rest remotely. 
Requirements 
 
What You&rsquo;ll Do<ul><li>
Manage the end-to-end clinical operations function from order intake through fulfillment and follow-up</li><li>
Work the queue by processing orders, managing exceptions, and staying close to providers and patients</li><li>
Review and refine scripts, patient instructions, and education materials and help establish the Lyv clinical voice</li><li>
Triage inbound patient messages and develop the Lyv voice in customer service</li><li>
Support care coordination across patients, providers, and the wellness businesses</li><li>
Manage relationships with clinical and fulfillment partners that power our service</li></ul>
Who You Are<ul><li>
Clinically fluent &mdash; Medical Assistant, Licensed Vocational Nurse, clinical coordinator, or similar experience in office management, reviewing scripts, handling patient comms, and knowing when to escalate</li><li>
Healthcare and/or startup background &mdash; you've worn multiple hats, love being hands-on, and are comfortable with ambiguity</li><li>
Detail-oriented systems thinker &mdash; you catch issues early and enjoy turning manual processes into scalable ones</li><li>
Patient-first and high-service instincts &mdash; a high bar for service and clinical care, or similar experience at a concierge clinic</li><li>
Strong communicator &mdash; you build trust with patients, clinicians, and coworkers quickly</li></ul> 

Benefits 
<ul><li>
Competitive compensation</li><li>
Health benefits: Medical, dental, and vision coverage</li><li>
Unlimited PTO</li><li>
Commuter benefits, learning budget, product stipend</li><li>
Mentorship: Work directly with experienced founders who are invested in your growth</li>
Career growth: Opportunity to take on more responsibility and evolve into new roles over time <li>- we expect you to grow and move up with the organization quickly</li><li>
Early-stage exposure: Be part of building a company from the ground up</li><li>
Collaborative culture: Small, low-ego team that values ownership and doing great work</li></ul>
Why This Role Is Special<ul><li>
Founding team role: You'll be one of the first few employees</li><li>
Direct access to founders: Work side-by-side with the CEO and COO</li><li>
Real ownership: You will help define clinical operations is executed</li><li>
Massive impact: Your work will directly drive care quality and company growth</li><li>
Room to grow: Opportunity to expand scope and scale with the ops team as Lyv grows</li><li>
Meaningful mission: Help bring better health and wellness services to more people</li></ul></div>

Clinical Operations Coordinator

Mount Sinai Health System

<div>Description
The Operations Coordinator develops, implements, and supervises the business and support functions of a specific department. This may be inclusive of programmatic and/or financial oversight for the department, or a specific process. 
Responsibilities<ul><li>
Oversees the day-to-day functions of the department, or particular specialized function within a department, and ensures that operations run smoothly according to institutional policies and departmental procedures.</li><li>
Ensures that the department follows appropriate policies and procedures as mandated by the hospital, and/or regulatory agencies if applicable.</li><li>
Develops and monitors departmental process improvement plans as appropriate.</li><li>
Maintains records of daily operations, as well as departmental documentation as required to fulfill operations of the area or department.</li><li>
May provide input on the development and implementation of departmental policies, practices, procedures, and attainment of operating goals.</li><li>
May work with outside vendors, consultants, agencies or resources as required to maintain departmental objectives.</li><li>
May submit revenue and financial reports to the appropriate parties if applicable.</li><li>
May updates and maintain financial records of the department.</li><li>
May act as a liaison to support services for the department, i.e. Facilities, I.T. etc.</li><li>
May maintain appropriate supply inventory levels. May engage in materials and/or supply chain processes for assigned area.</li><li>
May oversee support of administrative staff and coordinate activities of staff.</li><li>
May be required to train or mentor other staff members.</li><li>
Performs other duties as required.</li></ul> 

Qualifications<ul><li>
Associates degree, or equivalent work experience. Bachelors degree preferred.</li><li>
3 years related experience required.</li></ul> 
Employer Description
Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66482.07 - $74250 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Operations Coordinator - Genetics / Genomics

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $65,850-$70,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div>

Position Summary

The Office of Institutional Equity (OIE) serves as a centralized resource for addressing all reports of discrimination and discriminatory harassment, including reports that involve alleged violations of Title VI and Title VII, reports that involve alleged violations of Title IX and the University&rsquo;s Gender-Based Misconduct Policy, as well as reports that relate to violations of the Protection of Minors Policy. The Office is responsible for reviewing, investigating and managing all incidents from inception through resolution whether the Respondent is a student, faculty, staff member or affiliate.

The Administrative Coordinator will provide administrative and operational support for complaints of protected class discrimination and harassment, retaliation, sex-based harassment, sexual misconduct, stalking, and domestic and dating violence, filed by and against students, employees, faculty, administrators, and third-party affiliates. Triage and respond to sensitive inquiries and reports received in person, online, or by phone from students, faculty, administrators, and family members regarding OIE resources, investigation processes, and university policies in accordance with Family Educational Rights and Privacy Act (FERPA) and departmental guidelines. The Administrative Coordinator reports to the Assistant Director of Operations.

Responsibilities

Administrative
<ul>
<li>Coordinates office software and technology, including case database, Zoom, and Adobe.</li>
<li>Resolves facilities and technology issues.</li>
<li>Creates, edits, and maintains applicable website(s), intranet, policies, and procedures.</li>
<li>Manages, tracks, and updates incident reports and cases. Supports compliance with the Clery Act and NYS 129.</li>
<li>Maintains and regularly audits multiple complex spreadsheets and database records to ensure the highest level of data accuracy and integrity for OIE case tracking and reporting.</li>
<li>Responds to students, faculty, administrators and family members regarding inquiries or other correspondence.</li>
<li>Responsible for compiling files and documents upon request. Prepares correspondence and other case-related materials and conducts file reviews.</li>
<li>Manages all technology for hearings, including submission of hearing transcription.</li>
<li>Assist the Assistant Director of Operations with finance and budget duties, including processing of invoices, expenditures, reimbursements, etc.</li>
</ul>
Operations
<ul>
<li>Facilitates daily incident review meetings including preparing and presenting high-level summaries and other relevant information required to inform incident response.</li>
<li>Communicates with staff across OIE divisions and other stakeholders at a preliminary level to provide case updates, triages, and ensures follow up of reports.</li>
<li>Manages and distributes Access Restriction, Persona Non-Grata, and revocation of alumni privileges notifications to partner offices.</li>
<li>Responds to employee disciplinary record requests and completes background checks while staying in compliance with FERPA and departmental guidelines.</li>
<li>Pulls data and routinely generates and analyzes various reports, including incident reports, case records and other sensitive data.</li>
<li>Manages timely progress and assists in the implementation of projects or initiatives, including staff onboarding, programs, staff training and development, systems implementation, and community events programming.</li>
<li>Additional duties as assigned.</li>
</ul>
Minimum Qualifications
<ul>
<li>A bachelor's degree and/or its equivalent and a minimum of two years in related administrative experience in a university or other complex organization is required.</li>
<li>The incumbent must possess excellent verbal and written communication skills and should have experience and knowledge in drafting legal documents, interpersonal communications, customer service, dealing with ambiguity, program planning, and other organizational skills.</li>
<li>The incumbent must display resourcefulness, discretion, attention to detail, flexibility and the ability to prioritize and manage multiple tasks.</li>
<li>Proficiency in Microsoft Office, Google for Education, Adobe Creative Cloud (Acrobat, Dreamweaver, Illustrator, etc), and other publishing or database software is preferred.</li>
</ul>
Preferred Qualifications
<ul>
<li>Excellent verbal and written communication and organizational skills, good judgment, an appreciation of confidentiality and discretion, and attention to detail.</li>
<li>Candidate must be well organized and able to manage a demanding workload and complex cases in an accurate and timely fashion</li>
<li>Able to communicate effectively in both oral and written form. This position requires the ability to interact positively, constructively, and effectively with professional staff, students, faculty, and organizational stakeholders.</li>
<li>Strong interpersonal, customer service, program planning, and organizational skills required.
 
Resourcefulness, discretion, attention to detail, flexibility, and the ability to prioritize and manage multiple tasks are essential.</li>
<li>Ability to work independently and follow through and handle multiple tasks simultaneously.</li>
<li>Proficiency with MS Office Suite, Google Suite, Maxient, Adobe Acrobat Pro, and other desktop publishing and database software.</li></ul> 


Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Administrative Coordinator, Operations Division - Faculty and Staff ADDH

Atria Physician Practice New York PC

<div>About Atria:
The Atria Health Institute is a membership-based primary and specialty health care practice with a focus on prevention and longevity. We bring together a multidisciplinary team of renowned physicians to provide proactive, preventive, and precision-based care for Atria members and their families. All care, including primary care, advanced screening and diagnostics, urgent care, specialty care, 24/7 home visits, and imaging is included in members&rsquo; annual fee.
Our mission is to make healthspan and lifespan equal for all by translating science into medicine in real-time, all while bringing humanity back into health care. Delivering such robust, personalized, and preventive health care is complex and requires a team-wide dedication to excellence.
Atria successfully opened our flagship Institute in New York in 2022, expanded to South Florida in 2024, and will be bringing the Atria experience to the West Coast with the launch of our Los Angeles Institute in late spring 2026.
Overview
We are seeking a Clinical Operations Inventory &amp; Lab Kit Coordinator to support clinical operations project, diagnostic kit logistics and clinical supply inventory. This role is focused on hands-on operational support, helping maintain organized, well-stocked environments and ensuring day-to-day workflows run smoothly. This is a non-patient facing, support role.
Key ResponsibilitiesKit Logistics Support<ul><li>
Register, activate, ship, courier, and track diagnostic kits</li><li>
Monitor Slack channels and assist with incoming requests across multiple teams (Integrative Health, Women&rsquo;s Health, Genomics, and ad hoc requests)</li><li>
Support a range of diagnostic kits (e.g., DUTCH, Genova, Evvy, genomics kits)</li><li>
Assist with coordinating kit distribution across multiple Atria locations</li><li>
Check order sets in Athena to confirm correct ordering provider</li><li>
Work with couriers to ensure our satellite sites have the necessary kits</li></ul>
Inventory Support<ul><li>
Assist with inventory including tracking and monitoring clinical, laboratory and lab kit supplies</li><li>
Perform cycle counts and check PAR levels</li><li>
Stock shelves and maintain organized supply areas for adult clinical areas within the institute</li><li>
Receive and unpack deliveries, confirming items are accurate and complete</li></ul>
Workflow Support<ul><li>
Work with the lab and clinical teams teams to support smooth, low-effort sample collection workflows for members</li><li>
Assist with coordination and processing of kit-related workflows (e.g., Metabolomix+)</li></ul>
Results Processing<ul><li>
Monitor lab portals for incoming results</li><li>
Download and upload results into Athena</li><li>
Help ensure results are available to clinical teams as quickly as possible</li></ul>
Clinical Operations Special Projects<ul><li>
Lead/facilitate/project manage special request projects</li><li>
Examples include project managing a vaccine management system, integrating technology with our EMR, and other projects that arise at a local and enterprise level</li></ul> 

Requirements 
<ul><li>
Bachelor&rsquo;s degree in healthcare field</li><li><ul><li>
Master&rsquo;s Degree preferred</li></ul></li><li>
Strong attention to detail and organization</li><li>
Comfortable with hands-on, task-based work</li><li>
Able to follow processes consistently and reliably</li><li>
3+ years of experience in a clinic, healthcare, inventory, or operations setting</li><li>
Comfortable using tools like Slack and EMRs (Athena preferred)</li><li>
Proven ability to lead interdisciplinary teams and projects as this role intersects with internal and external customers (staff and patients)</li><li>
Experience with independently leading project management (PMP) and performance improvement initiatives for an interdisciplinary team</li></ul>
Salary range: $80,000 - $90,000 
Benefits 
At Atria, we are proud to offer every member of the Atria team:<ul><li>
Excellent health and wellness benefits, fully covered by Atria, effective date of hire</li><li>
OneMedical membership for employees &amp; dependents, giving access to 24/7 virtual care</li><li>
Fertility &amp; family planning</li><li>
Company-covered preventive health screenings through partner hospitals (calcium score)</li><li>
Fitness Perks, including Wellhub +</li><li>
401k contributions and 4% match starting after 6 months</li><li>
Flexible Time Off</li><li>
Continuing medical education (CME) and CEU support for professional licensure</li><li>
Time to give back and make an impact in underserved communities</li></ul></div>

Clinical Operations Project, Inventory & Lab Kit Coordinator

Pillsbury Winthrop Shaw Pittman

<div>New York, New York<h2 class="jobSectionHeader">
Job Description</h2>
Pillsbury Winthrop Shaw Pittman has an immediate opening for a Business Development Coordinator, who will be part of the global marketing and business development team. The position will be based in New York.
The Business Development Coordinator will have responsibility for a variety of tasks in support of the overall business development efforts for its respective practices and/or business units.
Essential duties and responsibilities include:<ul><li>
Preparing client presentation and pitch materials.</li><li>
Facilitating and coordinating award and league table submissions.</li><li>
Ensuring updates to attorney biographical information and practice descriptions maintained on our website.</li><li>
Maintaining content used in our experience management database, deal lists and proposal generator tool; managing operations related to client events and webinars, such as mailing and RSVP lists, invitation preparation, event postings, sponsorship advertisements, social media postings, booths and collateral material, webinar arrangements and post-event follow up.</li><li>
Providing research support as assigned to conduct and/or review research on competitors, prospects and clients.</li><li>
Providing event support on-site as needed, including guest registration</li><li>
Other requests or projects on an as-needed basis and as assigned.</li></ul>
Desired Skills and Qualifications:<ul><li>
Ability to work effectively in a team-oriented service environment.</li><li>
Customer service-oriented with excellent communications skills.</li><li>
Strong attention to detail.</li><li>
Self-directed, takes initiative and works independently.</li><li>
Strong grammar, punctuation and proofreading skills.</li><li>
Capable of staying productive and accurate under pressure.</li><li>
Excellent organizational skills and ability to manage numerous projects and tasks on fast and tight timetables.</li><li>
Demonstrated ability to exercise discretion and judgment in handling sensitive and confidential information.</li><li>
Proficiency in Microsoft Office Suite, web conferencing software tools and knowledge of other applications specific to the legal field.</li></ul>
Successful candidates should have a bachelor&rsquo;s degree in marketing or communications (or an equivalent combination of education and experience) with at least three years of relevant experience in business development or marketing, preferably in a law firm or other professional services environment. Overtime may be necessary, sometimes on short notice.
New York Pay range for this role, with final offer amount dependent on skillset and experience, is $70,000-$80,000.
Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.
If you require an accommodation in order to apply for a position, please contact us at PillsburyWorkday@pillsburylaw.com.</div>

Business Development Coordinator

Women of the Vine & Spirits

<div>
 
 Company
 
 
 
 Pernod Ricard USA
 
 
 Location
 
 
 New York, NY
 
 
 
 Other
 
 
 
 Operations
 
 
 Apply
 
 
 Where Conviviality is at work.
 
 
 Pernod Ricard is a global premium spirits and wine company. We're the team behind leading brands such as ABSOLUT&reg; Vodka, Jameson&reg; Irish Whiskey, Malibu&reg;, Kahl&uacute;a&reg; Liqueur, The Glenlivet&reg; Gin, and Skrewball&trade; whiskey, as well as many more superior wines and exquisite champagnes!
 
 
 Working at Pernod Ricard is all about igniting conviviality in all that we do. Derived from the French word, convivialit&eacute;...it means human connection, authenticity, friendly, and jovial. Conviviality is energy and spirit with a splash of je ne sais quoi and is a core philosophy around how we live and work at Pernod Ricard.
 
 
 Guided by our 4 core values: (1) grounded in the real; (2) fiercely authentic; (3) passion for challenge; and (4) connected beyond borders; we are team players, dream makers, trailblazers, movers and (cocktail) shakers. We have a passion for living life to the fullest, making new friends every day, and realizing our potential as people and as a business!
 
 
 The salary range for this role, based in New York, is $53,040.00 to $66,300.00. The range may vary if the role outside of this location. Base salaries are determined during our interview process, by assessing a candidate'sexperience, skills against internal peers and against the scope and responsibilities of the position.
 
 
 
 Position Summary
 
 
 
 The Coordinator, Market Supply Services is responsible for managing all logistics, documentation, and compliance activities related to the international shipment of finished goods and bulk spirits. This role ensures on time, accurate, and compliant exports through close coordination with internal teams, freight forwarders, carriers, customs brokers, and international customers. The Market Supply Services Coordinator supports the company's global supply chain strategy by delivering world-class service and flawless execution in all export-related processes.
 
 
 
 Key Responsibilities
 
 
 
 Export Operations &amp; Coordination
 
 
 <ul>
 <li>
 Manage end‑to‑end export shipment processes for finished goods and bulk spirits, including booking, documentation, scheduling, and track‑and‑trace.
 </li>
 <li>
 Coordinate with production, warehousing, quality, customer service, and freight partners to ensure on-time shipping readiness.
 </li>
 <li>
 Arrange transportation via ocean, air, truck, or multimodal freight, ensuring cost‑effective and timely delivery.
 
 
 </li>
 </ul>
 Documentation &amp; Compliance
 
 
 
 Prepare And Validate All Export Documentation, Such As
 
 
 
 <ul>
 <li>
 Commercial Invoices
 </li>
 <li>
 Packing Lists
 </li>
 <li>
 Bills of Lading
 </li>
 <li>
 Certificates of Origin
 </li>
 <li>
 TTB-required documents (e.g., CBMA, DSP-to-DSP transfers, Export Declarations)
 </li>
 <li>
 Dangerous Goods declarations (if applicable)
 
 
 </li>
 </ul>
 
 Ensure Compliance With
 
 
 
 <ul>
 <li>
 TTB (Alcohol &amp; Tobacco Tax and Trade Bureau)
 </li>
 <li>
 U.S. Customs &amp; Border Protection (CBP)
 </li>
 <li>
 International trade regulations (Incoterms, HTS codes)
 </li>
 <li>
 Country‑specific import requirements
 
 
 </li>
 </ul>
 Maintain accurate export files for audit readiness.
 
 
 Customer &amp; Partner Communication
 
 
 <ul>
 <li>
 Serve as primary point-of-contact for customers, freight forwarders, 3PLs, and brokers regarding export shipments
 </li>
 <li>
 Provide timely updates on freight status and resolve issues proactively
 </li>
 <li>
 Support international customers with documentation and shipping inquiries
 
 
 </li>
 </ul>
 Logistics Optimization
 
 
 <ul>
 <li>
 Assist in developing standard operating procedures (SOPs) for export workflows
 </li>
 <li>
 Identify opportunities to streamline documentation and automate workflows
 
 
 </li>
 </ul>
 Data Management &amp; Reporting
 
 
 <ul>
 <li>
 Maintain shipment and export records in ERP or TMS systems
 </li>
 <li>
 Track key KPIs such as on-time shipment performance and Case Fill Rate
 </li>
 <li>
 Provide monthly/quarterly reporting to supply chain leadership
 
 
 </li>
 </ul>
 
 Required
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor's degree in Supply Chain, Business, International Trade, or related field preferred
 </li>
 <li>
 2- 5 years of experience in export logistics, preferably in beverage alcohol, CPG, or manufacturing
 </li>
 <li>
 Strong understanding of:
 </li>
 <li>
 Export documentation
 </li>
 <li>
 Incoterms
 </li>
 <li>
 HTS classification
 </li>
 <li>
 TTB regulations for beverage alcohol
 </li>
 <li>
 Experience working with freight forwarders and customs brokers
 </li>
 <li>
 Proficiency in ERP and logistics systems; Excel strong skills required
 
 
 </li>
 </ul>
 
 Key Competencies
 
 
 
 <ul>
 <li>
 Excellent communication and customer facing skills
 </li>
 <li>
 High attention to detail and strong documentation accuracy
 </li>
 <li>
 Ability to manage multiple shipments and deadlines simultaneously.
 </li>
 <li>
 Strong problem-solving skills; proactive and organized
 </li>
 <li>
 Knowledge of bulk alcohol movement regulations (e.g., DSP transfers) highly preferred
 
 
 </li>
 </ul>
 
 Financial Responsibility
 
 
 
 <ul>
 <li>
 May track or report data and handle administrative tasks
 
 
 </li>
 </ul>
 When you join Pernod Ricard, you'll experience a workplace that is rich in heritage, driven by our iconic brands and a long-standing commitment to sustainability, safety, and giving back to the people and communities where we work. We know that happiness at work starts with that feeling of belonging you get from an inclusive culture where being uniquely you is celebrated. Our values are lived, they drive our behaviors, and it's what brings our culture to life .
 
 
 Our work philosophy celebrates the magic of human connection with the flexibility needed to provide one's most meaningful contribution. We offer a flexible work policy, with most of our positions offering a a hybrid option with flexibility to work remotely 2 days a week. As a global employer, we understand that not everyone's working hours are the same, and we empower our employees to work the hours that make the most sense for them and their team's schedules.
 
 
 We offer employees great benefits and perks to toast to a life filled with support. Check out PRUSABenefits.com for details.
 
 
 This recruitment process uses artificial intelligence (AI) tools to match applicant skills with role requirements and qualifications.
 
 
 Pernod Ricard USA is an Equal Opportunity Employer. It employs qualified individuals based solely on ability, training, and experience, and does not and will not, discriminate for or against any employee or applicant for employment or promotion based upon actual or perceived race, color, religion, sex, age, disability, national origin, citizenship, marital status, sexual orientation, gender identity, genetic information, military service or any other classification protected by law. Offers will be subject to United States local terms.
 
 
 Pernod Ricard USA is committed to the full inclusion of all qualified individuals. As part of this commitment, Pernod Ricard USA will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. To request reasonable accommodation during the application process, contact us at PR_NA_TalentAcquisition@pernod-ricard.com .
 
 
 
 Job Posting End Date
 
 
 
 Target Hire Date :
 
 
 2026-04-20
 
 
 
 Target End Date
 
 
 
 Apply
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Coordinator, Market Supply Services

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