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operations coordinator

Success Academy Charter Schools

<div>
 Thanks for your interest in Success Academy! Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporters alike. We are growing fast in New York and expanding to Florida, and we would love to welcome you to our community! We work tirelessly every day to ensure children have access to a fun, rigorous, whole-child education regardless of zip code or economic status. When you join SA, you play a part in giving every student who walks through our doors a fair shot at reaching his or her potential.
 
 
 
 Job Description
 
 
 
 Reporting directly to the School Business Operations Manager (BOM), The
 
 Operations Coordinator (Hourly)
 
 plays a crucial role in providing essential support to the School Business Operations Manager (BOM) and contributing to a positive and well-organized school environment. The Operations Coordinator will be based within one of our schools and will be responsible for a variety of tasks that support the daily operations, ensuring our scholars and staff have the resources and environment they need to succeed. This is an excellent opportunity for a detail-oriented and proactive individual to contribute to a mission-driven organization on an hourly basis.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Basic Office Support:
 </li>
 <li>
 Greet and check-in visitors following school security protocols, ensuring all guests are properly signed in and receive visitor badges.
 </li>
 <li>
 Coordinate with teachers and staff to deliver requested supplies from the main office to classrooms or workrooms as needed.
 </li>
 <li>
 Monitor and restock frequently used office supplies, such as paper, pens, and forms (i.e. MAFs), to maintain a functional work environment.
 </li>
 <li>
 Assist with digital filing and organizing important documents, ensuring that records are easily accessible and kept in the proper locations.
 </li>
 <li>
 Supporting Attendance Tracking:
 </li>
 <li>
 Assist with daily attendance processes, ensuring accurate record-keeping and reporting as directed by the BOM.
 </li>
 <li>
 Ensure arrival is set up each day (i.e.: stanchions, CAASS machines in place).
 </li>
 <li>
 Support at arrival by monitoring our CAASS scholar attendance scan-in system and escalating issues as needed.
 </li>
 <li>
 Assisting with Technology, Supply, and Inventory Management:
 </li>
 <li>
 Check supply levels in the Teacher Work Room (TWR) daily and restock essential items (e.g., paper, pens, markers, snacks) to ensure teachers have the materials needed.
 </li>
 <li>
 Carry and deliver scholar snacks throughout the school building as scheduled.
 </li>
 <li>
 Monitor and document inventory levels regularly, noting when supplies are running low and informing the BOM to reorder as needed.
 </li>
 <li>
 Respond promptly to teacher requests for specific supplies
 </li>
 <li>
 Troubleshoot basic scholar Chromebook issues and understand the system for distributing new technology, escalating more complex issues to the BOM or IT support.
 </li>
 <li>
 Facilities Support:
 </li>
 <li>
 Conduct routine facility checks of the school building as directed by the BOM.
 </li>
 <li>
 Ensure rapid acknowledgment of facilities slackbot issues and escalate them to the appropriate personnel (BOM or facilities team) according to established protocols.
 </li>
 <li>
 Walk through hallways, classrooms, restrooms, and common areas, ensuring they are clean, safe, and free of hazards.
 </li>
 <li>
 General Support During Arrival &amp; Dismissal:
 </li>
 <li>
 Serve as extra support by being present and observant during arrival and dismissal times, while adhering to the guideline of not assuming any leadership and/or scholar management responsibilities.
 </li>
 <li>
 Aid in recording tardy arrivals or early dismissals, ensuring that accurate records are kept and communicating any issues to the BOM.
 </li>
 <li>
 Direct students, families, and staff to designated areas, helping manage foot traffic to keep arrival and dismissal processes efficient.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 0-2 years of professional experience in an administrative or support role preferred.
 </li>
 <li>
 High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
 </li>
 <li>
 Adaptable and flexible to a fast-paced environment.
 </li>
 <li>
 Positive and proactive attitude with a strong work ethic.
 </li>
 <li>
 Strong organizational skills and attention to detail.
 </li>
 <li>
 Ability to follow instructions and complete tasks efficiently.
 </li>
 <li>
 Basic computer skills and comfort with technology.
 </li>
 <li>
 Good verbal communication skills.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Eagerness to learn and contribute to the smooth operation of the school.
 
 
 </li>
 </ul>
 
 Exact Compensation May Vary Based On Skills And Experience.
 
 
 
 Compensation Range
 
 
 $20&mdash;$20 USD
 
 
 Success Academy Charter Schools is an equal opportunity employer and actively encourages applications from people of all backgrounds. Compensation is competitive and commensurate with experience. Success Academy offers a full benefits program and opportunities for professional growth.
 
 
 
 Privacy Policy
 
 
 
 By providing your phone number, you consent to receive text message updates from Success Academy regarding your application. Reply STOP to unsubscribe. View our Privacy Policy.
 
 
 
 Current Success Academies Employees
 
 
 
 Please apply through the Internal Job Board via Greenhouse.
 
 
 You will be asked to log in through your Okta Profile.
 
 
 We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We actively seek applications from people of all backgrounds to strengthen our community and the perspectives needed to flourish in a multicultural world. Success Academy offers a full benefits program and opportunities for professional growth.
 
 
 
 Success Academy Charter Schools does not offer employment-based immigration sponsorship.
 
</div>

Operations Coordinator

Mount Sinai Health System

<div>Description
The Operations Coordinator develops, implements, and supervises the business and support functions of a specific department. This may be inclusive of programmatic and/or financial oversight for the department, or a specific process. 
Responsibilities<ul><li>
Oversees the day-to-day functions of the department, or particular specialized function within a department, and ensures that operations run smoothly according to institutional policies and departmental procedures.</li><li>
Ensures that the department follows appropriate policies and procedures as mandated by the hospital, and/or regulatory agencies if applicable.</li><li>
Develops and monitors departmental process improvement plans as appropriate.</li><li>
Maintains records of daily operations, as well as departmental documentation as required to fulfill operations of the area or department.</li><li>
May provide input on the development and implementation of departmental policies, practices, procedures, and attainment of operating goals.</li><li>
May work with outside vendors, consultants, agencies or resources as required to maintain departmental objectives.</li><li>
May submit revenue and financial reports to the appropriate parties if applicable.</li><li>
May updates and maintain financial records of the department.</li><li>
May act as a liaison to support services for the department, i.e. Facilities, I.T. etc.</li><li>
May maintain appropriate supply inventory levels. May engage in materials and/or supply chain processes for assigned area.</li><li>
May oversee support of administrative staff and coordinate activities of staff.</li><li>
May be required to train or mentor other staff members.</li><li>
Performs other duties as required.</li></ul> 

Qualifications<ul><li>
Associates degree, or equivalent work experience. Bachelors degree preferred.</li><li>
3 years related experience required.</li></ul> 
Employer Description
Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66482.07 - $74250 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Operations Coordinator - Genetics / Genomics

Jobot

<div>
 Want to learn more about this role and Jobot Consulting? Click our Jobot Consulting logo and follow
 
 our LinkedIn page!
 
 
 
 Job details:
 
 
 Temporary | 10-20 hrs/week | Immediate Start!
 
 
 
 This Jobot Consulting Job is hosted by: Kristin Lederer
 
 Are you a fit? Easy Apply now by clicking the "Easy Apply" button
 
 and sending us your resume.
 
 Salary: $22 - $25 per hour
 
 
 
 
 
 A bit about us:
 
 
 
 
 Join a leading wealth management and advisory firm in downtown Chicago that values professionalism, collaboration, and client excellence. This is a unique opportunity to work in a dynamic office environment and gain hands-on experience supporting a skilled team.
 
 
 
 
 
 Why join us?
 
 
 
 
 Full-time work in a professional, fast-paced Chicago office.
 
 Collaborate with supportive and talented colleagues.
 
 Temporary assignment through June, perfect for short-term experience.
 
 Competitive pay through Jobot, plus additional benefits, medical, dental, etc.
 
 Build administrative, organizational, and office management skills in a real-world setting.
 
 
 
 
 
 Job Details
 
 
 
 
 We are seeking a reliable, detail-oriented Temporary Marketing Operations Coordinator to join the team on a part-time REMOTE basis. This role provides essential support to our marketing merger process.
 
 
 Hours: 10-20 hours per week, with at least half of these hours during normal business hours (ET)
 
 
 
 Key Responsibilities:
 
 <ul>
 <li>
 Monitor and audit shared files in Box.com to track incoming assets
 </li>
 <li>
 Flag missing or incomplete information and inform team members
 </li>
 <li>
 Coordinate task management across Box.com, Asana and Smartsheet
 </li>
 <li>
 Review headshot photos in Adobe Photoshop to verify quality standards
 </li>
 <li>
 Maintain digital asset libraries
 </li>
 <li>
 Collaborate with internal teams
 
 </li>
 </ul>
 Qualifications:
 
 <ul>
 <li>
 Experience navigating and managing files within Box.com
 </li>
 <li>
 Experience with project management tools such as Asana or Smartsheet
 </li>
 <li>
 Proficient in Adobe Photoshop
 </li>
 <li>
 Basic WordPress skills to edit pages
 </li>
 <li>
 Experience in corporate or professional services industries
 </li>
 <li>
 Experience with mergers, rebranding initiatives or marketing transitions in a PLUS
 </li>
 <li>
 Prior experience supporting a marketing, communications or branding team is highly preferred
 
 </li>
 </ul>
 This is a fantastic opportunity to contribute to a thriving office, gain valuable experience, and work remotely for a growing organization.
 
 
 Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
 
 
 
 
 Want to learn more about this role
 
 and Jobot Consulting?
 
 
 Click our Jobot Consulting logo and follow our LinkedIn page!\n
</div>

Marketing Operations Coordinator - Part time REMOTE

Solomon Page

<div>
 Our client is seeking a Talent Acquisition Coordinator to join the Enterprise Talent Acquisition Operations team on a contract basis. This highly visible team supports key hiring initiatives across the organization. The coordinator will support day-to-day recruiting operations including high-volume interview scheduling, candidate travel coordination, background check facilitation, onboarding logistics, and maintaining HR systems (Workday).
 
 
 This is a fast-paced, detail-driven role requiring strong communication, organization, and customer service skills.
 
 
 <ul>
 <li>
 NYC: $32.70/hr
 </li>
 <li>
 Start Date: 3/9/2026
 </li>
 <li>
 End Date: 10/8/2026
 </li>
 <li>
 Duration: 0&ndash;7 months
 </li>
 <li>
 Schedule: Monday&ndash;Thursday Onsite | Friday Remote
 </li>
 <li>
 Hours: 8:00 AM &ndash; 5:00 PM
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Schedule a high volume of interviews (approx. 35&ndash;70 per week) including phone screens and onsite interviews
 </li>
 <li>
 Coordinate candidate travel as needed
 </li>
 <li>
 Partner with hiring managers and interview teams to align schedules
 </li>
 <li>
 Book conference rooms and distribute candidate logistics/directions
 </li>
 <li>
 Maintain and update HR data systems (Workday)
 </li>
 <li>
 Ensure completion of onboarding processes including background checks and orientation logistics
 </li>
 <li>
 Manage online applicant tracking system and resume database
 </li>
 <li>
 Ensure candidate applications and documentation are complete and accurate
 </li>
 <li>
 Support recruiters with special projects as needed
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 High School Diploma or equivalent experience
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Excellent customer service orientation
 </li>
 <li>
 Proficiency with Microsoft Office (especially meeting scheduling)
 </li>
 <li>
 Professional phone etiquette
 </li>
 <li>
 Ability to interact with multiple leadership levels
 </li>
 <li>
 Strong attention to detail and ability to proactively identify errors
 </li>
 <li>
 Proven ability to handle confidential information
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Ability to multitask and prioritize in a fast-paced environment
 </li>
 <li>
 Team-oriented with strong collaboration skills
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Talent Acquisition Coordinator

<div>JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you&rsquo;ve got deep experience in commercial real estate, skilled trades or technology, or you&rsquo;re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Job Title: Sales Coordinator
Location: New York - 330 Madison Avenue Office (onsite)
What this job involves: As a Sales Coordinator, you'll play a versatile role combining administrative support, operational assistance, and basic analytical tasks. Working in a fast-paced environment, you manage administrative tasks, assist with client deliverables, and support both brokerage transactions and team operations. You must be organized, flexible, and maintain a positive, energetic attitude. You'll interact with all levels of personnel, maintaining professionalism and confidentiality while providing crucial support to drive sales performance and team success. This position offers growth opportunities into an Analyst role or other positions within the team.
Key responsibilities include:<ul><li>
Prepare and update market surveys, tour books, summaries, stacking plans, and related documents for brokerage activities.</li><li>
Maintain accurate client data in Aero, including monitoring opportunities and resolving duplicates.</li><li>
Draft and distribute team communications, meeting decks, and regularly update Team SharePoint page.</li><li>
Process expense reports, track budgets vs. actuals, and support deal close-outs.</li><li>
Assist with market research and data compilation for client deliverables and pursuit materials.</li><li>
Develop and manage organized filing and information retrieval system.</li><li>
Provide comprehensive support to the team, including coordinating schedules, meetings, events, calendar management, travel logistics and answering phone calls for the team lead as needed.</li><li>
Support interview coordination and employee onboarding/offboarding processes.</li><li>
Proactively develop analytical skills and take on increasingly complex analytical tasks to support team objectives and prepare for growth into an Analyst role.</li><li>
Perform other duties as assigned.</li></ul>
Interested? An ideal candidate would need to have the following qualifications:<ul><li>
Bachelor&rsquo;s degree in business administration, finance, real estate, or related field preferred.</li><li>
Strong analytical skills and eagerness to expand financial and operational expertise.</li><li>
Excellent organizational, project management, and communication skills.</li><li>
High proficiency in Microsoft Office, especially Excel and PowerPoint.</li><li>
Able to work flexibly, independently, and efficiently&mdash;task-oriented and driven to closure in a fast-paced environment.</li><li>
Ability to work with and interpret basic data sets.</li></ul>
Career growth:<ul><li>
Opportunity to advance into Analyst or other roles within the platform based on performance and skills development.</li></ul>
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Estimated compensation for this position:
70,000.00 &ndash; 75,000.00 USD per year
This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location:
On-site &ndash;New York, NY
If this job description resonates with you, we encourage you to apply, even if you don&rsquo;t meet all the requirements. We&rsquo;re interested in getting to know you and what you bring to the table! 
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:<ul><li>
401(k) plan with matching company contributions</li><li>
Comprehensive Medical, Dental &amp; Vision Care</li><li>
Paid parental leave at 100% of salary</li><li>
Paid Time Off and Company Holidays</li><li>
Early access to earned wages through Daily Pay</li></ul>
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL&rsquo;s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (&ldquo;JLL&rdquo;) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process &ndash; including the online application and/or overall selection process &ndash; you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page &gt; I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.</div>

Sales Coordinator

Frank Darling

<div><h4 class="jobSectionHeader">Job Description</h4>
Frank Darling is a female-founded fine jewelry brand making custom engagement rings feel exciting, personal, and refreshingly human. Our modern, sustainability-minded designs have been featured in Vogue, WSJ, Bloomberg, Glossy, and more.
We're looking for a Creative Production Coordinator to join our marketing team at an exciting moment of growth. This is a unique role that sits at the intersection of creative execution and operational excellence &mdash; supporting the day-to-day output of a marketing team that moves fast and holds itself to a high creative standard. From retouching product imagery and building social assets to managing stone inventory and coordinating jewelry orders, you'll be the connective tissue that keeps our creative engine running smoothly.<h4 class="jobSectionHeader">
Key Duties and Responsibilities:</h4><ul><li>
Retouch and edit product and campaign imagery to a publish-ready standard across ecommerce, social, and digital marketing channels</li><li>
Support the creation and production of social media assets</li><li>
Develop and maintain a library of brand icons and graphic elements for use across social, the website, and marketing materials</li><li>
Assist the graphic designer in producing on-brand visual content and collateral across channels</li><li>
Manage stone inventory, including tracking and logging in coordination with relevant teams</li><li>
Support the jewelry ordering process for photoshoots, maintaining accurate records and ensuring smooth coordination between creative and operational stakeholders</li><li>
Maintain organised asset libraries and filing systems so the wider team can access and deploy creative efficiently</li><li>
Collaborate closely with the photography, social, and graphic design leads to support shoots, content planning, and campaign execution</li><li>
Contribute to the templatization of recurring content formats to improve team efficiency without compromising creative quality</li><li>
Stay attuned to social media trends, platform updates, and visual culture to help keep Frank Darling's content feeling current and considered</li><li>
Provide general marketing support across the team as needed &mdash; whether that's pulling together assets, or rolling up your sleeves on whatever the moment calls for</li></ul><h4 class="jobSectionHeader">
Requirements and Experience:</h4><ul><li>
2&ndash;4 years of experience in a creative, production, or marketing operations role &mdash; ideally within a DTC, luxury, fashion, or fine jewelry context</li><li>
Proficiency in Adobe Creative Suite (Photoshop, InDesign and Figma essential; Illustrator a strong plus) and familiarity with design tools such as Canva</li><li>
A portfolio demonstrating retouching and compositing work, social content design, and iconography or graphic elements</li><li>
Strong organizational skills and a natural inclination toward systems, processes, and keeping things running smoothly</li><li>
An eye for detail and a genuine sensitivity to brand aesthetics &mdash; you know when something is off and you know how to fix it</li><li>
Comfortable managing multiple workstreams simultaneously in a fast-paced, collaborative environment</li><li>
Experience with inventory management or operational admin in a creative or retail setting is a plus</li><li>
A team-first attitude &mdash; you're as happy supporting a shoot as you are building a spreadsheet</li></ul><h4 class="jobSectionHeader">
Job Details:</h4><ul><li>
Full-time on-site role located in New York City</li><li>
Sits within the Marketing team, reporting to the Director of Marketing</li><li>
Salary: $50-70K</li></ul><h4 class="jobSectionHeader">
Benefits:</h4><ul><li>
Equity Compensation. Every Frank Darling team member receives a stock option package to share in the company's upside.</li><li>
Insurance. Medical and dental insurance kicks in on the first day of your first full month!</li><li>
401k. Optional 401k program.</li><li>
Paid Time Off. Flexible, unlimited paid time off policy enables motivated, goal-oriented team members to recharge</li><li>
Disability and Life Insurance.</li><li>
Pre-Tax Commuter Benefits.</li><li>
Employee Discounts. A generous discount program for you, your friends, and your family to make it easy to wear and gift Frank Darling.</li></ul></div>

Creative Production Coordinator

Tiffany & Co.

<div><div><div><div><h3 class="jobSectionHeader">Position
</h3>Tiffany and Company has an opening for an Office Operations Specialist at our Jewelry Design and Innovation Workshop (JDIW). Centrally located on East 23rd Street in New York City, this position offers a dynamic work environment and the opportunity to support a team leveraging cutting edge technology to inspire the creation of meticulously crafted products that encompass the exceptional beauty of Tiffany jewelry.
The Office Operations Specialist will manage facility operations for the 60-70-person innovation workshop. This role requires a highly organized, proactive professional with strong administrative, operational, and coordination skills, capable of supporting executive leadership, managing facility operations, and navigating multiple priorities within a fast-paced creative environment. The Office Specialist ensures that the facility and its personnel are fully equipped with the tools, resources, and environment necessary to perform at the highest level. This includes ownership of all aspects of facility upkeep, supply management, and employee resource needs.
In addition, this role serves as the JDIW lead for PR photoshoots, tours, employee setup and onboarding, as well as intern and contractor logistics. The Office Specialist also manages all JDIW-wide meetings and oversees the day-to-day meeting calendar for Vice Presidents and Directors, ensuring seamless coordination across leadership and teams.
Facility Management
<ul><li>Determine budget and execute indirect procurement across the JDIW office and the shop, overseeing the full lifecycle of purchase orders, tracking, and reconciliation. This includes tools, components, Argon and Oxygen tanks, and all facility-related services such as suppliers, equipment maintenance and repairs, and external support services
</li><li>Lead the Health and Safety Committee and MERT team, executing all SOP creation and training, and compliance initiatives; ensure all safety equipment, including AEDs and related tools, are fully operational, maintained, and up to date
</li><li>Oversee equipment maintenance programs and coordinate with contractors and service providers, including scheduling and payment processing, in coordination with Health &amp; Safety and Facilities department
</li><li>Maintain accurate and up-to-date hazardous materials data (MSDS) and departmental SOPs, ensuring compliance with applicable regulations and internal standards
</li><li>Coordinate and support onsite inspections with regulatory agencies, including NYFD and DEP, ensuring readiness and adherence to required protocols
</li><li>Supervise and direct cleaning personnel to ensure consistent standards of cleanliness, organization, and facility presentation
</li><li>Coordinate waste management and disposal processes, including chemicals, hazardous materials, paper products, lab coats, and other shop-related materials, ensuring proper handling and compliance
</li><li>Coordinate departmental moves and physical relocations in partnership with external services, including planning, execution, and logistics management
</li><li>Maintain vendor relationships, including contracts, contact information, and billing for external suppliers and research and development resources
</li><li>Coordinate deliveries and appointment scheduling in alignment with building management and Facilities teams
</li><li>Manage conference room approvals, scheduling, and ongoing upkeep to ensure availability and readiness
</li><li>Oversee the general upkeep and presentation of shared spaces, including pantry areas, cleaning standards, and overall workspace organization
</li></ul>Administrative Support to Senior Leaders
<ul><li>Manage complex calendar coordination for 1 Vice President and 1 Senior Director, ensuring alignment across cross-functional executives, directors, and managers
</li><li>Coordinate all domestic and international travel arrangements for the senior leaders including flights, hotel accommodations, detailed itineraries, and associated logistics
</li><li>Oversee post-travel expense organization and submission, ensuring accuracy, compliance, and timely processing
</li><li>Prepare and submit expense reports for the Vice President and Senior Director
</li><li>Coordinate trade show appointments and manage entry logistics as required
</li><li>Partner with the Vice President, Directors, and Managers to develop and deliver JDIW communications, including presentations, SOPs, surveys, emails, and other materials as needed
</li><li>Maintain organized filing systems with strict adherence to data integrity, security, and confidentiality standards
</li><li>Manage and maintain the JDIW inventory for the Vice President, Directors, and Managers
</li><li>Provide general administrative support as needed, including coordination of messengers, mailings, copying, printing, and ordering of supplies and catering
</li><li>Identify, assess, and resolve potential scheduling conflicts, operational risks, and preparation gaps to support seamless execution and continuity
</li></ul>Jewelry Design and Innovation Workshop (JDIW) Lead Contact
<ul><li>Serve as the primary point of contact for the Tiffany Security team, ensuring all security requirements (codes, keys, video, access permissions) are accurately maintained and updated.
</li><li>Act as the primary point of contact for PR, Creative and HR-related film and photography productions, project managing all collateral needed based on timelines and partnering with building management and external vendors to secure certificates of insurance
</li><li>Lead the planning and coordination of all JDIW tours, including scheduling, logistics, NDA execution, and preparation of supporting materials
</li><li>Serve as the primary IT coordinator for JDIW, managing system upgrades, service disruptions, moves, and equipment installations in partnership with internal and external stakeholders
</li><li>Coordinate all supplier on-site engagements, including scheduling, reservations, invitations, collateral preparation, and catering/food setup
</li></ul>Personnel and System Management
<ul><li>Provide day-to-day IT support for the Model Making team, ensuring timely resolution of technical needs and continuity of operations
</li><li>Develop, maintain, and oversee content for the JDIW intranet page
</li><li>Serve as system administrator for SharePoint and intranet platforms, ensuring accuracy, accessibility, and functionality
</li><li>Track, update, and approve shop employee attendance in Kronos and SharePoint, supporting Monthly MBR reporting for a team of 11 Model Makers
</li><li>Maintain the accuracy and integrity of departmental records, including organizational charts, contact lists, birthdays and anniversaries, SOP list, and other JDIW operational documentation
</li><li>Plan and execute JDIW engagement initiatives, including seasonal events, family activities, team-building programs, and recognition events, coordinate holiday gifting for the team
</li></ul>Innovation Documentation
<ul><li>Support the creation and ongoing maintenance of physical and digital research and development libraries
</li><li>Maintain a comprehensive digital catalog of materials, including coatings, gemstones, finishes, textures, and clasps
</li><li>Ensure all materials, documentation, and supporting collateral are organized, up to date, and readily accessible to both internal and external stakeholders
</li><li>Support leadership with special projects and strategic initiatives as assigned
</li><li>Handle sensitive and confidential information with the highest level of discretion, professionalism, and integrity
</li></ul>Required Qualifications
<ul><li>At least 6+ years of administrative and office support experience supporting large teams and senior-level executives in a fast-paced corporate or creative environment
</li><li>Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines simultaneously
</li><li>Demonstrated ability to prioritize and execute in environments where competing and time-sensitive demands are present
</li><li>Excellent written and verbal communication skills, with the ability to engage effectively with senior leadership and cross-functional teams
</li><li>Ability to work independently with minimal supervision while maintaining alignment with executive direction and organizational priorities
</li><li>Strong attention to detail with a consistent commitment to accuracy and operational excellence
</li><li>Flexibility to adjust to evolving responsibilities and shifting priorities in a dynamic environment
</li><li>Advanced proficiency in Microsoft Office Suite, with strong expertise in Outlook (calendar management), PowerPoint, and Excel
</li></ul>Preferred Requirements
<ul><li>Bachelor's degree
</li><li>Prior experience supporting leadership within luxury, design, fashion, or other creative industries
</li></ul>The hiring range for this position ranges from $33.66 - $45.54 per hour. The rate of pay offered will be dependent upon candidates' relevant skills and experience.
</div></div></div><div><div><div><div><div><h2 class="jobSectionHeader">TIFFANY &amp; CO.
 
MAISON
 
</h2><div>Founded in 1837 by Charles Lewis Tiffany in New York City, Tiffany &amp; Co. is one of the world&rsquo;s most prestigious houses for jewelry and accessories. Love has been the driving force of Tiffany &amp; Co. since its inception, uniting the jeweler&rsquo;s core values of inventiveness, craft and joy in designs that endure across generations.
 
As a global pioneer in the art of fine jewelry, Tiffany has spent almost two centuries perfecting its craft and setting benchmarks within the industry. It is through this unwavering vow to excellence and expertise, to heritage and innovation, to optimism and possibility that Tiffany continues its legacy, creating designs that inspire people to express and celebrate the many facets of love.</div></div></div></div></div></div></div>

Assistant - Office Operations Specialist

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