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operations coordinator

LVMH

<div>
 
 
 
 
 
 
 
 
 OVERVIEW
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 Marc Jacobs&nbsp;International, powered by&nbsp;the creative genius of Marc Jacobs, seeks a&nbsp;
 
 Human Resources Operations Coordinator
 
 &nbsp;to join the
 
 Human Resources
 
 team.
 
 This role is hybrid, but you must be able to report into the New York City (SoHo) headquarters.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 Reporting to the Global Director of Compensation, Benefits and HR Operations, the HR Resources Operations Coordinator will support the Human Resources team with all reporting and analysis to assist with tracking to team KPI&rsquo;s, monitoring the state of the employee population on a local, national and global level and assist with maintaining compliance within the HR Operations function.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 RESPONSIBILITIES
 
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 Coordinate the monthly headcount reporting process across the regions, compiling data, checking for inconsistencies and submitting timely to group level C&amp;B for the Marc Jacobs global organization
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Manage the annual reporting process for the North American region
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Coordinate quarterly and monthly internal KPI reporting for the HR team and cross functional business partners (Finance, Retail Operations, etc)
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Manage annual participation in group lead salary surveys
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Support the Director of Compensation, Benefits and HR Operations with compensation benchmarking for the Retail population
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Administer the monthly and annual sales incentive calculation process for North American retail teams
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Support the administration of North American LVMH health and welfare and retirement benefits plans
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Assist in other HR operations projects as necessary
 
 
 
 
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 QUALIFICATIONS
 
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Bachelor&rsquo;s degree in Human Resources, Business Administration, Finance, a related field or equivalent experience
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 1-3 years experience in HR Operations, Compensation &amp; Benefits or a related field
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Strong proficiency in data analytics, reporting and Microsoft Excel
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Knowledge of federal and state employment laws and regulations
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Experience with HR systems such as UKG, SAP Success Factors, ADP
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Excellent communication and presentation skills
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Ability to multi-task and handle multiple priorities at once
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Excellent attention to detail and focus on data accuracy and integrity
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Ability to apply discretion to sensitive situations and maintaining a high level of confidentiality
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Self-starter with natural curiosity and motivated to problem solve and troubleshoot
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Proficiency in the Microsoft Office suite
 
 
 
 
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 ABOUT MARC
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 M
 
 
 
 
 
 
 arc Jacobs is a leading force in fashion, known for pioneering designs and an irreverent spirit that celebrates the everyday and the extraordinary. The brand continues to make its Marc: staying rebellious, unpredictable, and original. The core brand pillars are unexpected, utilitarian, urban, unisex, and unique. New York City in design and spirit, the teams thrive on relentless authenticity, a commitment to standing out, and inclusivity for all.
 
 
 
 
 
 
 
 
 
 
 
 
 
 Founded on the vision of celebrating uniqueness and being Perfect as You Are, Marc Jacobs International is committed to building an equitable and inclusive culture. We value diversity of thought, background, and experience, recognizing these as essential to the spirit of innovation and creativity. We believe that the best candidate may come from a less traditional background or meet the qualifications in different ways.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 SALARY &amp; BENEFITS
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 The compensation for this position ranges from $31 - $33 hourly. The rate of pay offered will be dependent upon candidate&rsquo;s relevant skills and experience. Marc Jacobs uses the published salary range as a guideline to provide our employees with market competitive pay while allowing for flexibility to recognize and reward all levels of expertise, performance, and tenure.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 Marc Jacobs in partnership with LVMH, offers a comprehensive and generous employee benefits package featuring medical, dental, vision insurance, short and long-term disability coverage, employee discounts, a 401k plan with employer match and automatic employee contributions.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 ADDITIONAL INFORMATION
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 This job description is intended to cover the core accountabilities of the position and is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 EEO STATEMENT
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 Marc Jacobs International is committed to providing equal employment opportunities to all employees and applicants for employment regardless of race, color, sex, sexual orientation, gender identity, gender expression, age, veteran status, national origin, religion, disability, or any other characteristic protected by federal, state, or local law.
 
 
 
 
 
 
 
 
 
 
 &nbsp;
</div>

Human Resources Operations Coordinator

Mount Sinai Health System

<div>Description
The Operations Coordinator develops, implements, and supervises the business and support functions of a specific department. This may be inclusive of programmatic and/or financial oversight for the department, or a specific process. 
Responsibilities<ul><li>
Oversees the day-to-day functions of the department, or particular specialized function within a department, and ensures that operations run smoothly according to institutional policies and departmental procedures.</li><li>
Ensures that the department follows appropriate policies and procedures as mandated by the hospital, and/or regulatory agencies if applicable.</li><li>
Develops and monitors departmental process improvement plans as appropriate.</li><li>
Maintains records of daily operations, as well as departmental documentation as required to fulfill operations of the area or department.</li><li>
May provide input on the development and implementation of departmental policies, practices, procedures, and attainment of operating goals.</li><li>
May work with outside vendors, consultants, agencies or resources as required to maintain departmental objectives.</li><li>
May submit revenue and financial reports to the appropriate parties if applicable.</li><li>
May updates and maintain financial records of the department.</li><li>
May act as a liaison to support services for the department, i.e. Facilities, I.T. etc.</li><li>
May maintain appropriate supply inventory levels. May engage in materials and/or supply chain processes for assigned area.</li><li>
May oversee support of administrative staff and coordinate activities of staff.</li><li>
May be required to train or mentor other staff members.</li><li>
Performs other duties as required.</li></ul> 

Qualifications<ul><li>
Associates degree, or equivalent work experience. Bachelors degree preferred.</li><li>
3 years related experience required.</li></ul> 
Employer Description
Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66482.07 - $74250 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Operations Coordinator - Genetics / Genomics

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $65,850-$70,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div>

Position Summary

The Office of Institutional Equity (OIE) serves as a centralized resource for addressing all reports of discrimination and discriminatory harassment, including reports that involve alleged violations of Title VI and Title VII, reports that involve alleged violations of Title IX and the University&rsquo;s Gender-Based Misconduct Policy, as well as reports that relate to violations of the Protection of Minors Policy. The Office is responsible for reviewing, investigating and managing all incidents from inception through resolution whether the Respondent is a student, faculty, staff member or affiliate.

The Administrative Coordinator will provide administrative and operational support for complaints of protected class discrimination and harassment, retaliation, sex-based harassment, sexual misconduct, stalking, and domestic and dating violence, filed by and against students, employees, faculty, administrators, and third-party affiliates. Triage and respond to sensitive inquiries and reports received in person, online, or by phone from students, faculty, administrators, and family members regarding OIE resources, investigation processes, and university policies in accordance with Family Educational Rights and Privacy Act (FERPA) and departmental guidelines. The Administrative Coordinator reports to the Assistant Director of Operations.

Responsibilities

Administrative
<ul>
<li>Coordinates office software and technology, including case database, Zoom, and Adobe.</li>
<li>Resolves facilities and technology issues.</li>
<li>Creates, edits, and maintains applicable website(s), intranet, policies, and procedures.</li>
<li>Manages, tracks, and updates incident reports and cases. Supports compliance with the Clery Act and NYS 129.</li>
<li>Maintains and regularly audits multiple complex spreadsheets and database records to ensure the highest level of data accuracy and integrity for OIE case tracking and reporting.</li>
<li>Responds to students, faculty, administrators and family members regarding inquiries or other correspondence.</li>
<li>Responsible for compiling files and documents upon request. Prepares correspondence and other case-related materials and conducts file reviews.</li>
<li>Manages all technology for hearings, including submission of hearing transcription.</li>
<li>Assist the Assistant Director of Operations with finance and budget duties, including processing of invoices, expenditures, reimbursements, etc.</li>
</ul>
Operations
<ul>
<li>Facilitates daily incident review meetings including preparing and presenting high-level summaries and other relevant information required to inform incident response.</li>
<li>Communicates with staff across OIE divisions and other stakeholders at a preliminary level to provide case updates, triages, and ensures follow up of reports.</li>
<li>Manages and distributes Access Restriction, Persona Non-Grata, and revocation of alumni privileges notifications to partner offices.</li>
<li>Responds to employee disciplinary record requests and completes background checks while staying in compliance with FERPA and departmental guidelines.</li>
<li>Pulls data and routinely generates and analyzes various reports, including incident reports, case records and other sensitive data.</li>
<li>Manages timely progress and assists in the implementation of projects or initiatives, including staff onboarding, programs, staff training and development, systems implementation, and community events programming.</li>
<li>Additional duties as assigned.</li>
</ul>
Minimum Qualifications
<ul>
<li>A bachelor's degree and/or its equivalent and a minimum of two years in related administrative experience in a university or other complex organization is required.</li>
<li>The incumbent must possess excellent verbal and written communication skills and should have experience and knowledge in drafting legal documents, interpersonal communications, customer service, dealing with ambiguity, program planning, and other organizational skills.</li>
<li>The incumbent must display resourcefulness, discretion, attention to detail, flexibility and the ability to prioritize and manage multiple tasks.</li>
<li>Proficiency in Microsoft Office, Google for Education, Adobe Creative Cloud (Acrobat, Dreamweaver, Illustrator, etc), and other publishing or database software is preferred.</li>
</ul>
Preferred Qualifications
<ul>
<li>Excellent verbal and written communication and organizational skills, good judgment, an appreciation of confidentiality and discretion, and attention to detail.</li>
<li>Candidate must be well organized and able to manage a demanding workload and complex cases in an accurate and timely fashion</li>
<li>Able to communicate effectively in both oral and written form. This position requires the ability to interact positively, constructively, and effectively with professional staff, students, faculty, and organizational stakeholders.</li>
<li>Strong interpersonal, customer service, program planning, and organizational skills required.
 
Resourcefulness, discretion, attention to detail, flexibility, and the ability to prioritize and manage multiple tasks are essential.</li>
<li>Ability to work independently and follow through and handle multiple tasks simultaneously.</li>
<li>Proficiency with MS Office Suite, Google Suite, Maxient, Adobe Acrobat Pro, and other desktop publishing and database software.</li></ul> 


Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Administrative Coordinator, Operations Division - Faculty and Staff ADDH

Women of the Vine & Spirits

<div>
 
 Company
 
 
 
 Pernod Ricard USA
 
 
 Location
 
 
 New York, NY
 
 
 
 Other
 
 
 
 Operations
 
 
 Apply
 
 
 Where Conviviality is at work.
 
 
 Pernod Ricard is a global premium spirits and wine company. We're the team behind leading brands such as ABSOLUT&reg; Vodka, Jameson&reg; Irish Whiskey, Malibu&reg;, Kahl&uacute;a&reg; Liqueur, The Glenlivet&reg; Gin, and Skrewball&trade; whiskey, as well as many more superior wines and exquisite champagnes!
 
 
 Working at Pernod Ricard is all about igniting conviviality in all that we do. Derived from the French word, convivialit&eacute;...it means human connection, authenticity, friendly, and jovial. Conviviality is energy and spirit with a splash of je ne sais quoi and is a core philosophy around how we live and work at Pernod Ricard.
 
 
 Guided by our 4 core values: (1) grounded in the real; (2) fiercely authentic; (3) passion for challenge; and (4) connected beyond borders; we are team players, dream makers, trailblazers, movers and (cocktail) shakers. We have a passion for living life to the fullest, making new friends every day, and realizing our potential as people and as a business!
 
 
 The salary range for this role, based in New York, is $53,040.00 to $66,300.00. The range may vary if the role outside of this location. Base salaries are determined during our interview process, by assessing a candidate'sexperience, skills against internal peers and against the scope and responsibilities of the position.
 
 
 
 Position Summary
 
 
 
 The Coordinator, Market Supply Services is responsible for managing all logistics, documentation, and compliance activities related to the international shipment of finished goods and bulk spirits. This role ensures on time, accurate, and compliant exports through close coordination with internal teams, freight forwarders, carriers, customs brokers, and international customers. The Market Supply Services Coordinator supports the company's global supply chain strategy by delivering world-class service and flawless execution in all export-related processes.
 
 
 
 Key Responsibilities
 
 
 
 Export Operations &amp; Coordination
 
 
 <ul>
 <li>
 Manage end‑to‑end export shipment processes for finished goods and bulk spirits, including booking, documentation, scheduling, and track‑and‑trace.
 </li>
 <li>
 Coordinate with production, warehousing, quality, customer service, and freight partners to ensure on-time shipping readiness.
 </li>
 <li>
 Arrange transportation via ocean, air, truck, or multimodal freight, ensuring cost‑effective and timely delivery.
 
 
 </li>
 </ul>
 Documentation &amp; Compliance
 
 
 
 Prepare And Validate All Export Documentation, Such As
 
 
 
 <ul>
 <li>
 Commercial Invoices
 </li>
 <li>
 Packing Lists
 </li>
 <li>
 Bills of Lading
 </li>
 <li>
 Certificates of Origin
 </li>
 <li>
 TTB-required documents (e.g., CBMA, DSP-to-DSP transfers, Export Declarations)
 </li>
 <li>
 Dangerous Goods declarations (if applicable)
 
 
 </li>
 </ul>
 
 Ensure Compliance With
 
 
 
 <ul>
 <li>
 TTB (Alcohol &amp; Tobacco Tax and Trade Bureau)
 </li>
 <li>
 U.S. Customs &amp; Border Protection (CBP)
 </li>
 <li>
 International trade regulations (Incoterms, HTS codes)
 </li>
 <li>
 Country‑specific import requirements
 
 
 </li>
 </ul>
 Maintain accurate export files for audit readiness.
 
 
 Customer &amp; Partner Communication
 
 
 <ul>
 <li>
 Serve as primary point-of-contact for customers, freight forwarders, 3PLs, and brokers regarding export shipments
 </li>
 <li>
 Provide timely updates on freight status and resolve issues proactively
 </li>
 <li>
 Support international customers with documentation and shipping inquiries
 
 
 </li>
 </ul>
 Logistics Optimization
 
 
 <ul>
 <li>
 Assist in developing standard operating procedures (SOPs) for export workflows
 </li>
 <li>
 Identify opportunities to streamline documentation and automate workflows
 
 
 </li>
 </ul>
 Data Management &amp; Reporting
 
 
 <ul>
 <li>
 Maintain shipment and export records in ERP or TMS systems
 </li>
 <li>
 Track key KPIs such as on-time shipment performance and Case Fill Rate
 </li>
 <li>
 Provide monthly/quarterly reporting to supply chain leadership
 
 
 </li>
 </ul>
 
 Required
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor's degree in Supply Chain, Business, International Trade, or related field preferred
 </li>
 <li>
 2- 5 years of experience in export logistics, preferably in beverage alcohol, CPG, or manufacturing
 </li>
 <li>
 Strong understanding of:
 </li>
 <li>
 Export documentation
 </li>
 <li>
 Incoterms
 </li>
 <li>
 HTS classification
 </li>
 <li>
 TTB regulations for beverage alcohol
 </li>
 <li>
 Experience working with freight forwarders and customs brokers
 </li>
 <li>
 Proficiency in ERP and logistics systems; Excel strong skills required
 
 
 </li>
 </ul>
 
 Key Competencies
 
 
 
 <ul>
 <li>
 Excellent communication and customer facing skills
 </li>
 <li>
 High attention to detail and strong documentation accuracy
 </li>
 <li>
 Ability to manage multiple shipments and deadlines simultaneously.
 </li>
 <li>
 Strong problem-solving skills; proactive and organized
 </li>
 <li>
 Knowledge of bulk alcohol movement regulations (e.g., DSP transfers) highly preferred
 
 
 </li>
 </ul>
 
 Financial Responsibility
 
 
 
 <ul>
 <li>
 May track or report data and handle administrative tasks
 
 
 </li>
 </ul>
 When you join Pernod Ricard, you'll experience a workplace that is rich in heritage, driven by our iconic brands and a long-standing commitment to sustainability, safety, and giving back to the people and communities where we work. We know that happiness at work starts with that feeling of belonging you get from an inclusive culture where being uniquely you is celebrated. Our values are lived, they drive our behaviors, and it's what brings our culture to life .
 
 
 Our work philosophy celebrates the magic of human connection with the flexibility needed to provide one's most meaningful contribution. We offer a flexible work policy, with most of our positions offering a a hybrid option with flexibility to work remotely 2 days a week. As a global employer, we understand that not everyone's working hours are the same, and we empower our employees to work the hours that make the most sense for them and their team's schedules.
 
 
 We offer employees great benefits and perks to toast to a life filled with support. Check out PRUSABenefits.com for details.
 
 
 This recruitment process uses artificial intelligence (AI) tools to match applicant skills with role requirements and qualifications.
 
 
 Pernod Ricard USA is an Equal Opportunity Employer. It employs qualified individuals based solely on ability, training, and experience, and does not and will not, discriminate for or against any employee or applicant for employment or promotion based upon actual or perceived race, color, religion, sex, age, disability, national origin, citizenship, marital status, sexual orientation, gender identity, genetic information, military service or any other classification protected by law. Offers will be subject to United States local terms.
 
 
 Pernod Ricard USA is committed to the full inclusion of all qualified individuals. As part of this commitment, Pernod Ricard USA will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. To request reasonable accommodation during the application process, contact us at PR_NA_TalentAcquisition@pernod-ricard.com .
 
 
 
 Job Posting End Date
 
 
 
 Target Hire Date :
 
 
 2026-04-20
 
 
 
 Target End Date
 
 
 
 Apply
</div>

Coordinator, Market Supply Services

Christie's

<div>Art Transport Coordinator - Operations (Temp)
The Company
Christie&rsquo;s, the world&rsquo;s largest Art Business, is an incredibly exciting &amp; enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments or in our more Operational focused teams we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing constant innovation while not forgetting our age old values; Passionate Expertise, Exceptional Client Service, Teamwork, Integrity, Business Judgement &amp; Innovation. Colleagues across all departments are truly passionate about what they do and it is constantly inspiring to work with industry leaders across all segments of the business.
What you&rsquo;ll be doing
The successful candidate will join the Christie&rsquo;s Art Transport team and be responsible for processing and organizing incoming invoices related to Art Transport and arranging transport of pre-sale property.
What your day might look like
<ul><li>Organizing all incoming invoices related to Art Transport to ensure timely payment.</li><li>
Management of invoice processing systems shared between Accounts Payable and Art Transport.</li><li>
Work with department Admins and Shipping Coordinators to resolve invoice issues.</li><li>
Verify vendor accounts by reconciling monthly statements and related transactions.</li><li>
Daily communication with Accounts Payable.</li><li>
Procure packing and transportation services from our partner vendors and present transport options and cost for internal and external clients as needed.</li><li>
Build and maintain relationships with Specialist Art Departments to best understand property requirements, sales volumes and issue resolution.</li><li>
Work closely with the Pre-Sale Team to deliver an integrated, consistent and exceptional client experience.</li><li>
Monitor and execute quote requests in a timely manner in line with established service levels.</li><li>
Monitor the progress of shipments, working with vendors to troubleshoot and rectify problems in a timely manner and ensuring that interested parties are apprised of the status of the shipment.</li><li>
Liaise with the Shipping Managers to provide input on shippers&rsquo; performance and maintenance of service level requirements and KPIs.</li><li>
Ship in compliance with all applicable laws and regulations.</li><li>
Ensure the timely collection of invoices and payment to appropriate shipping and external services vendors.</li><li>
Execution of Ad Hoc projects based on department needs.</li></ul>
What you&rsquo;ll bring to the team
<ul><li>Bachelor&rsquo;s degree preferred or relevant work experience</li><li>
A minimum one years&rsquo; experience in an Accounts Payable or assistant role in high-paced environment</li><li>
Excellent interpersonal skills, including superior written and spoken communication.</li><li>
Ability to remain composed and professional in stressful situations.</li><li>
Demonstrated ability to multi-task and prioritize.</li><li>
Strong follow-up skills with attention to detail.</li><li>
Proficient in Microsoft Excel and strong knowledge of Microsoft Outlook, Word and PowerPoint.</li></ul>
Christie&rsquo;s, Inc. is committed to principles of equal employment opportunity, affirmative action, and to compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, Christie&rsquo;s Inc. ensures equal opportunity to all employees and applicants, regardless of race, color, age, sex, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status or liability status for service in the United States Armed Forces.
Closing Date: April 24th, 2026<ul><li>Posted salary range does not include discretionary bonus compensation and overtime pay.</li></ul></div>

Art Transport Coordinator - Operations (Temp)

Savvy Wealth

<div>
 
 About Savvy Wealth
 
 
 
 Wealth management is a $545 billion industry in the US, yet remains archaic and inefficient with low technology penetration. 75% of financial advisors don&rsquo;t offer digital communication beyond email, and 62% still build financial plans manually in Excel. This leads to a poor client experience and results in financial advisors spending over 70% of their time on non-client facing, manual work.
 
 
 Savvy is changing that. We&rsquo;re building the most advisor-centric platform in wealth management: a digital-first solution that modernizes human financial advice. Advisors who partner with Savvy tap into AI-powered software, automated sales and marketing, and seamless back office workflows to scale faster and spend more time with clients.
 
 
 We&rsquo;ve raised over $105M to date from Thrive Capital, Index Ventures, Canvas Ventures, Mark Casady (former LPL Financial CEO), and other top-tier investors. Our team is made up of repeat founders and operators who&rsquo;ve helped build Airbnb, Square, Brex, Carta, Facebook, $200B+ RIAs, and more.
 
 
 Savvy is at a pivotal point in its growth trajectory, having established strong product-market fit in providing a modern platform to financial advisors. We&rsquo;ve surpassed $5.1 billion in AUM in less than three years, grown 600%+ in the last 18 months, and are entering the next phase of the company which involves rapid expansion of our product offering and continued revenue growth. Come help us scale!
 
 
 
 The Role
 
 
 
 This is an opportunity to join Savvy during a period of growth and play a hands-on role in supporting our in-office employee experience. As
 
 Office Manager
 
 , you&rsquo;ll focus on executing day-to-day office operations and supporting onsite logistics as we continue to scale our hybrid model.
 
 
 This role is ideal for an organized, detail-oriented operator early in their People or Workplace Operations career who enjoys being hands-on, responsive, and execution-focused. You&rsquo;ll work closely with members of the People, IT, and Finance teams to ensure the office runs smoothly and employees have a positive in-office experience.
 
 
 Your work will directly impact how employees experience Savvy on a daily basis &mdash; from arriving at the office to participating in onsite onboarding and events.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Support day-to-day office operations, including office opening and closing routines, front desk and guest experience, supplies and inventory tracking, cleanliness and maintenance coordination, and handling day-to-day office issues as they arise
 </li>
 <li>
 Lead office-related projects end-to-end, including vendor management, space planning support, coordination of future office needs, office inventory management and ordering for supplies, food, and beverages, and mail receipt, sorting, and distribution."
 </li>
 <li>
 Coordinate facilities and space logistics, such as desk assignments, conference room scheduling, AV and IT coordination, and supporting hybrid work schedules; assist with office reconfigurations or moves under guidance from senior team members
 </li>
 <li>
 Assist with vendor coordination, including communicating with office-related vendors, tracking contracts and invoices, and escalating issues or questions as needed
 </li>
 <li>
 Execute office programs and events, including in-office events, team gatherings, onsite onboarding logistics, and employee celebrations, with guidance and direction from the People team
 </li>
 <li>
 Help maintain office safety and security processes, including badge access coordination, emergency preparedness documentation, and reporting issues or incidents to the appropriate teams
 </li>
 <li>
 Support equipment and asset logistics, such as laptop and equipment coordination, asset tracking, basic office technology troubleshooting, and coordinating repairs or replacements with IT
 </li>
 <li>
 Provide logistical support for visitors, interviews, meetings, catering, and conference room scheduling as needed
 </li>
 <li>
 Work cross-functionally with IT, Finance, and People teams to execute shared operational tasks and ensure smooth handoffs related to onboarding, offboarding, and office access
 </li>
 <li>
 Maintain office documentation, including playbooks, SOPs, vendor contacts, emergency procedures, and internal office guidelines
 </li>
 <li>
 Support the physical employee experience, helping keep the office organized, welcoming, and functional, and sharing employee feedback with the People team
 </li>
 <li>
 Assist with employee lifecycle logistics, including onboarding setup, offboarding coordination related to access and equipment, and supporting transitions in partnership with the People team
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 You have 2&ndash;4 years of experience in office management, workplace operations, People Ops coordination, or a similar operational role
 </li>
 <li>
 You enjoy hands-on, execution-focused work and are comfortable responding to day-to-day needs
 </li>
 <li>
 You&rsquo;re highly organized, detail-oriented, and reliable with follow-through
 </li>
 <li>
 You&rsquo;re comfortable asking questions and escalating issues when needed
 </li>
 <li>
 You bring a service-oriented mindset and care deeply about employee experience
 </li>
 <li>
 You&rsquo;re adaptable and enjoy working in fast-paced, evolving environments
 
 
 </li>
 </ul>
 
 Nice To Have
 
 
 
 <ul>
 <li>
 Experience supporting hybrid or in-office teams
 </li>
 <li>
 Familiarity with basic workplace or People tools (e.g., Google Workspace, Slack, HRIS tools)
 </li>
 <li>
 Interest in growing into People Ops or Workplace Operations over time
 </li>
 <li>
 Comfort using tools or automation to improve operational efficiency
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive salary and equity package
 </li>
 <li>
 Unlimited PTO + paid company holidays
 </li>
 <li>
 Access to holistic medical, dental, and vision plans
 </li>
 <li>
 Company 401(k), Commuter, and HSA/FSA plans
 </li>
 <li>
 NYC office in the heart of Manhattan
 </li>
 <li>
 Lunch and snacks provided in the office
 </li>
 <li>
 Access to virtual mental health care (Spring Health), vision related benefits (XP Health), and health concierge (Rightway) to help you find the right care
 </li>
 <li>
 Access to counseling for stress management, dependent care, nutrition, fitness, legal, and financial issues (Guardian WorkLifeMatters EAP)
 
 
 </li>
 </ul>
 Compensation Range: $91K - $111K
</div>

Office Manager

Marc Jacobs

<div>
 Marc Jacobs International, powered by the creative genius of Marc Jacobs, seeks a
 
 Human Resources Coordinator
 
 to join the
 
 Human Resources team
 
 based in its New York City (SoHo) headquarters.
 
 
 Reporting to the Human Resources Director, the
 
 Coordinator
 
 is responsible for providing HR support to the Marc Jacobs corporate population. This position will be a partner and driver for the People Lifecyle moments which include Employee Engagement, Onboarding, Recruitment, Internal Communication, and HR Administration. The ideal candidate will understand Marc Jacobs&rsquo; business, be proactive and support managers and employees (including temporary employees and consultants) throughout all lifecycle events.
 
 
 
 Responsibilities
 
 
 
 
 Communication:
 
 
 
 <ul>
 <li>
 Facilitate effective internal communications by drafting and distributing company-wide announcements, policy updates, and other HR-related information.
 </li>
 <li>
 Respond to internal and external HR-related inquiries, directing employees to appropriate resources when necessary.
 </li>
 <li>
 Support the development and dissemination of content for employee communication channels.
 </li>
 <li>
 Provide Human Resources policy guidance and interpretation with the business.
 
 
 </li>
 </ul>
 
 Onboarding, Offboarding, and Other Projects:
 
 
 
 <ul>
 <li>
 Lead the onboarding process by conducting new hire orientation for corporate new hires, managing associated paperwork, and conducting check-in meetings.
 </li>
 <li>
 Continue to upgrade the onboarding program with an eye on Employer Branding.
 </li>
 <li>
 Facilitate the offboarding processes, including exit interviews, final paperwork, and coordination with relevant departments.
 </li>
 <li>
 Collaborate on ad-hoc projects with specialized HR functions (e.g., talent acquisition, learning and development, etc..) to enhance the impact of HR initiatives.
 
 
 </li>
 </ul>
 
 HR Administration:
 
 
 
 <ul>
 <li>
 Act as the primary contact for all HR administrative aspects across all organizational levels.
 </li>
 <li>
 Maintain organizational charts, HR trackers, etc and ensure they are always up to date which will result in better KPI metric tracking and employee data collection.
 </li>
 <li>
 Consistently review, interpret, and recommend process and/or program improvements, based on analytics and data insights, as well as employee feedback.
 
 
 </li>
 </ul>
 
 Recruitment
 
 
 
 <ul>
 <li>
 Assist in the full recruitment lifecycle for employees (Temporary, Consultants, and Full Time) including creating associated paperwork and screening resumes
 </li>
 <li>
 Coordinate background checks and reference checks.
 </li>
 <li>
 Prepare offer letters and new hire documentation.
 </li>
 <li>
 Ensure compliance with all temporary employment regulations.
 
 
 </li>
 </ul>
 
 Employee Engagement:
 
 
 
 <ul>
 <li>
 Organize and execute company events, celebrations, and team-building activities on a monthly basis.
 </li>
 <li>
 Facilitate key HR programs including but not limited to onboarding, performance management, engagement, and retention on a regular basis
 </li>
 <li>
 Support development and maintenance of internal programs focused on workforce retention, recognition and engagement.
 
 
 </li>
 </ul>
 
 QUALIFICATIONS:
 
 
 
 <ul>
 <li>
 1-3 years&rsquo; experience in Human Resources.
 </li>
 <li>
 Passion for People.
 </li>
 <li>
 Highly organized with attention to detail and ability to multitask
 </li>
 <li>
 Excellent time management and follow-through skills.
 </li>
 <li>
 Maturity and discretion to handle confidential matters.
 </li>
 <li>
 Ability to handle multiple priorities in a fast-paced environment.
 </li>
 <li>
 Team player and proactive personality.
 </li>
 <li>
 Excellent communication, and interpersonal skills &ndash; ability to communicate with all levels of employees.
 </li>
 <li>
 Strong Human Resources sensibility and critical thinking.
 </li>
 <li>
 Must be available to work onsite in the office multiple days per week.
 </li>
 <li>
 Advanced computer skills (Outlook, Word, Excel, PowerPoint).
 
 
 </li>
 </ul>
 
 SALARY &amp; BENEFITS/WHAT WE OFFER:
 
 
 
 The compensation for this position ranges from $31-$33 (annually). The rate of pay offered will be dependent upon candidate&rsquo;s relevant skills and experience. In addition, we offer our employees a comprehensive benefits package including paid holidays, vacation time, sick and personal time, medical, dental and vision insurance, and 401k matching. We also offer discounts on travel, entertainment, and more through our partnership with PerkSpot. MJ employees also receive discounts on MJ products throughout the year, as well as access to discounts on other LVMH brands.
 
 
 
 About Marc Jacobs
 
 
 
 For nearly 40 years, Marc Jacobs has been a driving force in fashion with his philosophy: pioneering designs, an irreverent spirit, the everyday and the extraordinary. Today, the brand continues to make its Marc as rebellious, unpredictable, and original.
 
 
 Our work is founded on our core brand pillars: unexpected, utilitarian, urban, unisex, and unique. NYC in design and spirit, our teams thrive off relentless authenticity, an openness to standing out, and inclusivity for all.
 
 
 
 EEO STATEMENT
 
 
 
 Marc Jacobs International was founded on Marc&rsquo;s vision of celebrating uniqueness and being Perfect as You Are. We are committed to building an equitable and inclusive culture that values diversity of thought, background, and experience &ndash; all essential to our spirit of innovation and creativity. In line with this commitment, we believe that the best candidate may be one who comes from a less traditional background or may meet the qualifications in different ways. We encourage you to apply even if you don&rsquo;t meet all of the listed qualifications.
 
 
 Marc Jacobs International is committed to providing equal employment opportunities to all employees and applicants for employment regardless of race, color, sex, sexual orientation, gender identity or expression, age, veteran status, national origin, religion, disability, or any other characteristic protected by federal, state or local law.
</div>

Human Resources Coordinator

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