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operations coordinator security

Highland Park Community Development Corporation

<div><div><div>DUTIES AND RESPONSIBILITIES:</div> 
<div></div><ul><li>
Plans, directs, and organizes the operation of a twenty-four-hour security program.</li><li>
Recruits, hires, and trains all new security staff.</li><li>
Prepares staff schedules to ensure adequate coverage of each shift.</li><li>
Develops and implements plans for ongoing staff training and skill development.</li><li>
Serves as fire and safety director overseeing all safety related matters including:<ul><li>
Evacuation procedures</li><li>
Enforcement of rules and regulations</li><li>
Correcting violations</li><li>
Liaison with police, fire department, and other enforcement agencies</li><li>
Schedule, conduct, and document fire drills</li></ul></li><li>
Reviews and advises on safety related policies and procedures.</li><li>
Ensures preparation and timely delivery of monthly reports, incident reports and all required documentation.</li><li>
Holds regular staff meetings, ensures ongoing accurate communication, and attends scheduled staff and supervisory meetings.</li><li>
May be required to work weekends and night hours.</li><li>
May advice personnel at other HPCDC sites on security related matters.</li></ul><div></div><div> 
Employee may be required to carry out additional duties as assigned by Supervisor.</div><div></div><div> 
Qualifications:</div> 
<div></div><ul><li>
Associates Degree preferred.</li><li>
Minimum five years of experience in law enforcement or related field; and two years of supervisory experience.</li><li>
NYS Security Guard License</li><li>
LL124</li><li>
Fire Safety Director Certificate</li><li>
Demonstrated knowledge, experience, or capacity to work with homeless families/individuals and/or disadvantaged populations.</li><li>
Computer literate specifically in Microsoft applications required.</li><li>
Has previous experience supervising a staff of 35 or more.</li><li>
Available for weekends and overnights (4pm- 12am and 12am- 8am)</li><li>
Available for on call emergencies.</li></ul></div></div>

Operations Coordinator - Security

The Century Foundation

New York, New York | Hybrid (Minimum 2 days a week in office) Minimum Salary: $75,000, Maximum Salary: $85,000(Please apply on BambooHR, not Indeed)The Century Foundation (TCF), a progressive, independent think tank, seeks an Executive and Development Coordinator that plays a critical dual role in supporting strategic coordination while advancing the organization&rsquo;s fundraising and development efforts.This position is a member of the Operations team. This role is a full-time, hybrid position based out of our New York City office. All hybrid employees are required to be in-office a minimum of two days per week. We offer a competitive salary and excellent benefits package, as outlined below.ResponsibilitiesExecutive Coordinator (50%)<ul><li>Manage executive team calendars, including scheduling meetings, appointments, travel arrangements, and assist in expense reporting.</li><li>Prepare correspondence, reports, presentations, and meeting materials.</li><li>Coordinate entry of executive team activities into development and finance systems, as appropriate.</li><li>Handle confidential information with a high level of professionalism and discretion.</li><li>Support organizational operations, board activities, and special projects, as needed.</li></ul>Development and Finance (50%)<ul><li>Complete administrative and logistical tasks that support all fundraising and development initiatives including data entry, moves management tracking, grants management data entry, and gift processing.</li><li>Review day-to-day donor entries in organizational databases up to date to ensure timely management of revenue, grant budgets, and grant reporting.</li><li>Assist in identifying prospective donors and opportunities for increased engagement and philanthropic support and prepare donor profile briefings.</li><li>Assist with organizing meetings and distributing agendas and related materials.</li><li>Serve as the data manager for development operations, including generating accurate call lists, creating and running reports, documenting development operations processes, and tracking donor outreach and call notes.</li><li>Other duties, as assigned.</li></ul>Qualifications<ul><li>2&ndash;4 years of experience in administrative support, development, or nonprofit operations.</li><li>Experience with CRM systems (such as Salesforce) is a plus.</li><li>Experience with meeting scheduling and calendar planning is a plus.</li><li>Strong analytical, verbal, written, organizational, and communication skills.</li><li>Keen attention to detail and willingness to learn new skills or techniques.</li><li>Dedication to building a stronger, more equitable, and more inclusive society.</li><li>A commitment to progressive values and interest in TCF&rsquo;s research agenda.</li></ul>Compensation and BenefitsTCF offers a competitive compensation package, with a salary range determined by years of experience, skills, and abilities. Each candidate&rsquo;s placement within the range will be based on these factors while ensuring alignment with our commitment to equitable internal pay practices. TCF is a unionized workplace and is represented by the Communications Workers of America (CWA1180). This position is not in the bargaining unit.TCF benefits include health, dental. vision, and life insurance, and an employer-funded health reimbursement account (HRA). This benefit package is in addition to generous vacation, sick and personal days, an employer matching 403(b) plan, and up to fourteen weeks parental leave.The salary range for this position is $75,000&mdash;$85,000.ApplyPlease apply with a resume and cover letter via BambooHR. No inquiries by third-party vendors or phone calls please. If you have any issues accessing the hiring portal, please reach out with questions to hr@tcf.org. The deadline for submission of application materials is May 1, 2026.Please apply at https://thecenturyfoundation.bamboohr.com/careers/131. We will not take applications submitted via email or through Indeed.About The Century FoundationThe Century Foundation is a progressive, independent think tank that conducts research, develops solutions, and drives policy change to make people&rsquo;s lives better. We pursue economic, racial, gender, and disability equity in education, health care, and work, and promote U.S. foreign policy that fosters international cooperation, peace, and security. TCF has offices in New York City and Washington, D.C. You can learn more at tcf.org.The Century Foundation is committed to diversity and building an inclusive environment for people of all backgrounds. Everyone is encouraged to apply, including women, LGBTQIA people, people of color, and people with disabilities. Applicants must be eligible to work in the United States.Pay: $75,000.00 - $85,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in New York, NY 10004

Executive and Development Coordinator

Robert Half

<div>
 
 We are seeking a polished and adaptable Workplace Coordinator to support day-to-day office operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys being the face of the office, and can seamlessly pivot between responsibilities. The position is a contract role for 2 weeks and blends front desk, office coordination, and light Executive Assistant support.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage front desk operations and serve as the first point of contact for visitors and clients
 </li>
 <li>
 Greet guests, handle incoming calls, and maintain a professional and welcoming environment
 </li>
 <li>
 Maintain pantry and common areas, including restocking supplies and ensuring overall office presentation
 </li>
 <li>
 Enter and manage visitors in the building security system and coordinate guest access
 </li>
 <li>
 Book conference rooms and handle meeting logistics, including setup and breakdown
 </li>
 <li>
 Coordinate conference room scheduling and ensure spaces are properly prepared
 </li>
 <li>
 Provide light Executive Assistant support as needed
 </li>
 <li>
 Assist with travel arrangements, including booking flights, hotels, and itineraries
 </li>
 <li>
 Support expense reporting and tracking, ensuring timely and accurate submissions
 </li>
 <li>
 Assist with general office operations and administrative tasks as required
 </li>
 </ul>
 
 
 
 
 <ul>
 <li>
 Exposure to or experience supporting an Executive / C-suite leadership
 </li>
 <li>
 Strong organizational skills with the ability to multitask and prioritize effectively
 </li>
 <li>
 Professional demeanor with excellent communication skills
 </li>
 <li>
 Ability to pivot quickly and handle changing priorities with ease
 </li>
 <li>
 Detail-oriented and proactive mindset
 </li>
 <li>
 Hands-on experience with calendar management, travel coordination, and expense reports
 
 </li>
 </ul>
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Administrative Assistant

COMME des GARÇONS

<div>
 
 Description
 
 
 
 
 Role Overview:
 
 
 
 We are seeking a highly motivated and organized Office Coordinator &amp; Executive Assistant to support the day-to-day operations of our New York office. This position is primarily focused on office management, maintaining an organized and productive workspace, and supporting overall business operations, helping to create a professional, welcoming, and well-functioning workplace.
 
 
 In addition, this individual will provide executive and administrative support. The ideal candidate is resourceful, detail-oriented, and takes ownership of improving processes and keeping the office running seamlessly.
 
 
 
 Key Responsibilities
 
 
 
 Office Management &amp; Operations:
 
 
 <ul>
 <li>
 Own and manage all day-to-day office operations, including reception duties, guest experience, and general office upkeep
 </li>
 <li>
 Maintain an organized, fully stocked, and functional workspace (supplies, kitchen, equipment, storage, etc.)
 </li>
 <li>
 Responsible for managing budget and ordering supplies across our office and N.Y. and LA stores
 </li>
 <li>
 Coordinate and manage logistics for all employee engagement events ? weekly happy hours, catering for companywide meetings and catering planning and budget management during bi-annual store turnover
 </li>
 <li>
 Managing mailroom operations: organization, incoming and outgoing mail and pick-ups
 </li>
 <li>
 Serve as the primary point of contact for office related needs across teams
 </li>
 <li>
 Organization of office including, storage spaces, filing cabinets, etc.; ensure office standards and expectations are being followed by office employees
 </li>
 <li>
 Manage company travel ? execute all bookings and logistics, own relationships with travel vendors, hotels, etc., ensuring adherence to budget and Company travel polices
 </li>
 <li>
 Manage and track company reimbursables
 </li>
 <li>
 Manage and track company clothing allowance
 
 
 </li>
 </ul>
 
 Executive &amp; Administrative Support
 
 
 
 <ul>
 <li>
 Provide comprehensive executive assistant support as needed, including travel bookings, transportation booking, expenses, reservations, errands, etc.
 </li>
 <li>
 Coordinate buying schedule for buying team market visits
 </li>
 <li>
 Support the merchandising team with seasonal brand books
 </li>
 <li>
 AD Hoc Project support to leaders as needed during peak periods
 </li>
 <li>
 Handle confidential information with professionalism and discretion
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 1-2 years experience as an Office Coordinator/Manager or Executive Assistant (preferred)
 </li>
 <li>
 Excellent written and verbal communication and interpersonal skills
 </li>
 <li>
 Strong organizational and time management skills with the ability to prioritize and meet deadlines
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Detail-oriented with a high degree of accuracy and a proactive approach to problem-solving
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 <li>
 Positive and professional demeanor with a strong work ethic
 </li>
 <li>
 Ability to handle confidential information with discretion
 </li>
 <li>
 A genuine desire to contribute to a positive and productive work environment
 </li>
 </ul>
</div>

Office Coordinator/Executive Assistant

Patient Care Coordinator

Disney Parks, Experiences and Products

<div>About the Role &amp; Team
Through innovative storytelling and a culture of collaboration, Disney Live Entertainment creates, produces, and delivers remarkable and engaging entertainment experiences. From the intimate to the spectacular, our work can be seen at Disney theme parks, resort hotels, cruise ships, and other locations the world over. This diverse team &ndash; representing a wide variety of disciplines and talents from technical directors, writers and lighting designers to choreographers, cosmetologists, and music producers &ndash; brings magical worlds to life through technical expertise, performance excellence, incomparable ingenuity, unparalleled spectacle&hellip; and a dash of pixie dust!
This Talent Casting Coordinator position is an hourly administrative role supporting the Disney Live Entertainment Talent Casting, Booking and Contracts team. Some of the areas that this position could support are auditioning, booking talent, contacting, scheduling and tracking interactions with talent.
You will report to Senior Manager &ndash; Talent Casting Operations.
This is a Casual Temporary or Seasonal role with no guarantee of weekly working hours, as hours will fluctuate based on business needs.
What You Will Do
The Talent Casting Coordinator provides great client service and strong administrative support for Casting and Booking Directors, and for the Talent Casting leadership team. Through close collaboration with the entertainment operating areas, as well as with event and convention production teams, and creative partners, the Talent Casting Coordinator communicates with all talent and with multiple work teams. Responsibilities include receiving, previewing and logging promotional material, organizing and processing documentation with focus on the convention/special event business, and generating ongoing reporting as it related to Talent Casting, Booking and Contracts metrics.
Required Qualifications &amp; Skills<ul><li>
Proofreading and professional telephone skills while communicating with talent agents, managers and talent</li><li>
Proficient in Microsoft Excel, Word, and Outlook</li><li>
Open to learning new software applications specific to the Casting &amp; Booking Department</li><li>
Complete assigned tasks while keeping team current/informed of progress/status</li><li>
Experience providing great Guest Service</li><li>
Ability to travel domestically and/or internationally required</li></ul>
Preferred Qualifications<ul><li>
3+ years experience in Entertainment</li><li>
Experience with the terms and conditions of various labor contracts as applicable</li><li>
Experience creating reports from raw data</li><li>
Proficiency with Smartsheet computer application</li><li>
Understanding of contractual language and processing</li><li>
Proficient in SAP</li></ul>
Education<ul><li>
Bachelor's degree in an Arts/Entertainment field or equivalent is preferred</li></ul>
Additional Information
Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.
#DLEJobs 

The pay rate for this role in New York, NY is $23.10 to $28.90 per hour. The base pay actually offered may vary depending on the candidate&rsquo;s geographic region, job-related knowledge, skills, and experience, among other factors. Select benefits may be provided as part of the compensation package, such as medical, financial, and/or other benefits, dependent on the level and position offered. To learn more about our benefits visit: https://jobs.disneycareers.com/benefits.</div>

Talent Casting Coordinator (Casual Temporary/Seasonal)

Tiffany & Co.

<div>
 
 Job Description
 
 
 
 Tiffany and Company has an opening for an
 
 Office Operations Specialist
 
 at our Jewelry Design and Innovation Workshop (JDIW). Centrally located on East 23rd Street in New York City, this position offers a dynamic work environment and the opportunity to support a team leveraging cutting edge technology to inspire the creation of meticulously crafted products that encompass the exceptional beauty of Tiffany jewelry.
 
 
 The Office Operations Specialist will manage facility operations for the 60-70-person innovation workshop. This role requires a highly organized, proactive professional with strong administrative, operational, and coordination skills, capable of supporting executive leadership, managing facility operations, and navigating multiple priorities within a fast-paced creative environment. The Office Specialist ensures that the facility and its personnel are fully equipped with the tools, resources, and environment necessary to perform at the highest level. This includes ownership of all aspects of facility upkeep, supply management, and employee resource needs.
 
 
 In addition, this role serves as the JDIW lead for PR photoshoots, tours, employee setup and onboarding, as well as intern and contractor logistics. The Office Specialist also manages all JDIW-wide meetings and oversees the day-to-day meeting calendar for Vice Presidents and Directors, ensuring seamless coordination across leadership and teams.
 
 
 Administrative Support to Senior Leaders
 
 
 <ul>
 <li>
 Manage complex calendar coordination for 1 Vice President and 1 Senior Director, ensuring alignment across cross-functional executives, directors, and managers
 </li>
 <li>
 Coordinate all domestic and international travel arrangements for the senior leaders including flights, hotel accommodations, detailed itineraries, and associated logistics
 </li>
 <li>
 Oversee post-travel expense organization and submission, ensuring accuracy, compliance, and timely processing
 </li>
 <li>
 Prepare and submit expense reports for the Vice President and Senior Director
 </li>
 <li>
 Coordinate trade show appointments and manage entry logistics as required
 </li>
 <li>
 Partner with the Vice President, Directors, and Managers to develop and deliver JDIW communications, including presentations, SOPs, surveys, emails, and other materials as needed
 </li>
 <li>
 Maintain organized filing systems with strict adherence to data integrity, security, and confidentiality standards
 </li>
 <li>
 Manage and maintain the JDIW inventory for the Vice President, Directors, and Managers
 </li>
 <li>
 Provide general administrative support as needed, including coordination of messengers, mailings, copying, printing, and ordering of supplies and catering
 </li>
 <li>
 Identify, assess, and resolve potential scheduling conflicts, operational risks, and preparation gaps to support seamless execution and continuity
 
 
 </li>
 </ul>
 Facility Management
 
 
 <ul>
 <li>
 Lead the Health and Safety Committee and MERT team, executing all SOP creation and training, and compliance initiatives; ensure all safety equipment, including AEDs and related tools, are fully operational, maintained, and up to date
 </li>
 <li>
 Oversee equipment maintenance programs and coordinate with contractors and service providers, including scheduling and payment processing, in coordination with Health &amp; Safety and Facilities department
 </li>
 <li>
 Maintain accurate and up-to-date hazardous materials data (MSDS) and departmental SOPs, ensuring compliance with applicable regulations and internal standards
 </li>
 <li>
 Coordinate and support onsite inspections with regulatory agencies, including NYFD and DEP, ensuring readiness and adherence to required protocols
 </li>
 <li>
 Supervise and direct cleaning personnel to ensure consistent standards of cleanliness, organization, and facility presentation
 </li>
 <li>
 Coordinate waste management and disposal processes, including chemicals, hazardous materials, paper products, lab coats, and other shop-related materials, ensuring proper handling and compliance
 </li>
 <li>
 Coordinate departmental moves and physical relocations in partnership with external services, including planning, execution, and logistics management
 </li>
 <li>
 Maintain vendor relationships, including contracts, contact information, and billing for external suppliers and research and development resources
 </li>
 <li>
 Coordinate deliveries and appointment scheduling in alignment with building management and Facilities teams
 </li>
 <li>
 Manage conference room approvals, scheduling, and ongoing upkeep to ensure availability and readiness
 </li>
 <li>
 Oversee the general upkeep and presentation of shared spaces, including pantry areas, cleaning standards, and overall workspace organization
 
 
 </li>
 </ul>
 Jewelry Design and Innovation Workshop (JDIW) Lead Contact
 
 
 <ul>
 <li>
 Serve as the primary point of contact for the Tiffany Security team, ensuring all security requirements (codes, keys, video, access permissions) are accurately maintained and updated.
 </li>
 <li>
 Act as the primary point of contact for PR, Creative and HR-related film and photography productions, project managing all collateral needed based on timelines and partnering with building management and external vendors to secure certificates of insurance
 </li>
 <li>
 Lead the planning and coordination of all JDIW tours, including scheduling, logistics, NDA execution, and preparation of supporting materials
 </li>
 <li>
 Serve as the primary IT coordinator for JDIW, managing system upgrades, service disruptions, moves, and equipment installations in partnership with internal and external stakeholders
 </li>
 <li>
 Coordinate all supplier on-site engagements, including scheduling, reservations, invitations, collateral preparation, and catering/food setup
 
 
 </li>
 </ul>
 Personnel and System Management
 
 
 <ul>
 <li>
 Develop, maintain, and oversee content for the JDIW intranet page
 </li>
 <li>
 Serve as system administrator for SharePoint and intranet platforms, ensuring accuracy, accessibility, and functionality
 </li>
 <li>
 Maintain the accuracy and integrity of departmental records, including organizational charts, contact lists, birthdays and anniversaries, SOP list, and other JDIW operational documentation
 </li>
 <li>
 Plan and execute JDIW engagement initiatives, including seasonal events, family activities, team-building programs, and recognition events, coordinate holiday gifting for the team
 
 
 </li>
 </ul>
 Innovation Documentation
 
 
 <ul>
 <li>
 Support the creation and ongoing maintenance of physical and digital research and development libraries
 </li>
 <li>
 Maintain a comprehensive digital catalog of materials, including coatings, gemstones, finishes, textures, and clasps
 </li>
 <li>
 Ensure all materials, documentation, and supporting collateral are organized, up to date, and readily accessible to both internal and external stakeholders
 </li>
 <li>
 Support leadership with special projects and strategic initiatives as assigned
 </li>
 <li>
 Handle sensitive and confidential information with the highest level of discretion, professionalism, and integrity
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 At least 6+ years of administrative and office support experience supporting large teams and senior-level executives in a fast-paced corporate or creative environment
 </li>
 <li>
 Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines simultaneously
 </li>
 <li>
 Demonstrated ability to prioritize and execute in environments where competing and time-sensitive demands are present
 </li>
 <li>
 Excellent written and verbal communication skills, with the ability to engage effectively with senior leadership and cross-functional teams
 </li>
 <li>
 Ability to work independently with minimal supervision while maintaining alignment with executive direction and organizational priorities
 </li>
 <li>
 Strong attention to detail with a consistent commitment to accuracy and operational excellence
 </li>
 <li>
 Flexibility to adjust to evolving responsibilities and shifting priorities in a dynamic environment
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite, with strong expertise in Outlook (calendar management), PowerPoint, and Excel
 
 
 </li>
 </ul>
 
 Preferred Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree
 </li>
 <li>
 Prior experience supporting leadership within luxury, design, fashion, or other creative industries
 
 
 </li>
 </ul>
 The hiring range for this position ranges from $37.00 - $45.00 per hour. The rate of pay offered will be dependent upon candidates' relevant skills and experience.
 
 
 
 About Us
 
 
 
 Tiffany &amp; Co. is formed from many facets - talented people who make our community stronger with their creativity, perspective, and lived experience. Creating an inclusive workplace and workforce where everyone belongs is at the core of our values. We&rsquo;re committed to creating a more inclusive jewelry industry that empowers people of all backgrounds to shine and evolve to new heights.
 
 
 We believe reaching your full potential requires a solid foundation, and your well-being is a central pillar. Eligible Tiffany employees are offered comprehensive benefits, including global benefits like adoption and surrogacy assistance, and parental leave, as well as programs that support mental, emotional, physical, and financial well-being. We also offer competitive pay, medical, dental, and vision insurance, 401(k) plans with company match, paid time off, alongside other meaningful employee offerings.
 
 
 The Company provides equal employment opportunities to all employees and candidates for employment without regard to age, race, religion, color, national or ethnic origin, alien or citizenship status, sex, marital status, sexual orientation, gender identity, gender expression, pregnancy, disability, or military/veteran status. Tiffany is committed to working with and providing reasonable accommodation to applicants with disabilities.
</div>

Assistant - Office Operations Specialist

Explore 1021+ Operations coordinator security in New York this April. Find roles across top companies and apply now to boost your career.