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operations support manager

ESFM

<div>Position Title: OPERATIONS SUPPORT MANAGER
Salary: $90,000 - $95,000
Pay Grade: 15
Other Forms of Compensation: BONUS 
ESFM is the corporate facilities management (FM) division of Compass Group USA, a Gold-level Corporate Sustaining Partner of the International Facility Management Association (IFMA), and a Platinum Corporate Member of the Association of Energy Engineers (AEE). 
ESFM self-performs 80% of all FM services provided to clients. Our portfolio of solution categories includes Facilities Maintenance &amp; Engineering, ESG Programming, Laboratory Support Services, Janitorial &amp; Industrial Cleaning, Landscaping &amp; Grounds Management, Workplace Solutions and Managed Services. 
This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees. ESFM&rsquo;s clients include many household names from the life sciences, technology, oil &amp; gas and manufacturing markets. 
This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the &lsquo;job search&rsquo; in PeopleHub to refer your referral and email them a link to apply. Your referral will be able to apply by clicking the link in the email. You can check the status through your profile, accessible via Careers in PeopleHub, by clicking on &lsquo;referral tracking.&rsquo; For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, email MyReferral@compass-usa.com.
<div><div><div><h2 class="jobSectionHeader">Job Summary</h2>
</div><div>
The Operations Support Manager is responsible for providing hands-on facility support, overseeing light maintenance activities, managing vendors, and handling financial obligations. This role contributes to the overall success of on-site ESFM operations by demonstrating professionalism and effective communication with clients, vendors, and internal stakeholders. 
Essential Duties and Responsibilities 
Maintenance and Supervision 
<ul><li>
Perform and oversee light maintenance duties across the facility.</li><li>
Supervise and coordinate maintenance services, repairs, and janitorial operations.</li><li>
Manage subcontractor procurement and ensure timely, safe completion of repairs.</li><li>
Develop, maintain, and track the annual Preventive Maintenance (PM) schedule.</li><li>
Prioritize and oversee all facility-related work as needed.</li></ul> 
Budget and Logistics 
<ul><li>
Manage operational budgets and monitor expenditures.</li><li>
Implement corrective actions when variances occur.</li><li>
Maintain an out-of-scope work log and manage approval processes for additional expenditures.</li></ul> 
Team Management and Development 
<ul><li>
Supervise assigned staff, including hiring, payroll administration, work assignments, scheduling, and performance evaluations.</li><li>
Provide technical guidance and assist with troubleshooting utilities-related issues.</li><li>
Lead team meetings and maintain clear communication with the ESFM team and Client.</li><li>
Manage employee overtime and leave in compliance with company policies.</li></ul> 
Safety and Compliance 
<ul><li>
Conduct monthly safety audits and ensure corrective actions are completed.</li><li>
Ensure compliance with all safety regulations, training requirements, and company standards.</li></ul> 
Reporting and Communication 
<ul><li>
Compile information for weekly and quarterly Client presentations.</li><li>
Manage the CMMS portal by assigning, tracking, and closing work orders.</li><li>
Approve site invoices and submit monthly expense reports.</li><li>
Keep Client teams informed of all safety matters, repairs, and work progress.</li></ul> 
Meetings and Audits 
<ul><li>
Develop and maintain daily activity logs and conduct regular meetings to review work status.</li><li>
Manage Client audits, ensure documentation is prepared, and communicate requirements to cleaning staff.</li><li>
Attend all required Client and site meetings on time.</li></ul> 
Policies and Regulations 
<ul><li>
Adhere to all ESFM policies and procedures.</li><li>
Avoid personal gain from client interactions and comply with management directives.</li><li>
Ensure ESFM rules and regulations are consistently followed on site.</li></ul> 
Additional Responsibilities<ul><li>
Duties are not limited to those listed and may change based on Client needs or business requirements.</li></ul> 
Qualifications 
<ul><li>
Minimum of 5 years of related experience as a hands-on facility or light maintenance coordinator in an office or similar environment.</li><li>
Plumbing, electrical, or HVAC certification preferred.</li></ul></div></div></div>
Apply to ESFM Services today!
ESFM is a member of Compass Group USA
Click here to Learn More about the Compass Story 
Associates at ESFM are offered many fantastic benefits.<ul><li>
Medical</li><li>
Dental</li><li>
Vision</li><li>
Life Insurance/ AD</li><li>
Disability Insurance</li><li>
Retirement Plan</li><li>
Paid Time Off</li><li>
Holiday Time Off (varies by site/state)</li><li>
Associate Shopping Program</li><li>
Health and Wellness Programs</li><li>
Discount Marketplace</li><li>
Identity Theft Protection</li><li>
Pet Insurance</li><li>
Commuter Benefits</li><li>
Employee Assistance Program</li><li>
Flexible Spending Accounts (FSAs)</li><li>
Paid Parental Leave</li><li>
Personal Leave</li></ul> 
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.
https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_ESFM.pdf 
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.
Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/ 
Applications are accepted on an ongoing basis. 
Eurest Services maintains a drug-free workplace. 
Req ID:1526386
ESFM
Julia Lari</div>

OPERATIONS SUPPORT MANAGER

Associated Veterinary Partners

<div>Inventory Manager (part-time or full-time) 
Location: Sheepshead Bay Veterinary Hospital - Brooklyn, New York
About The Role:
Sheepshead Bay Veterinary Group, part of Associated Veterinary Partners (AVP), is seeking a highly organized and experienced Inventory Manager to support our fast-paced, high-volume hospital. Our hospital operates 7 days a week and requires a strong inventory system to support continuous patient care and weekend demand. This is a hands-on, in-hospital role that works closely with doctors, technicians, and leadership to ensure inventory supports the flow of the hospital without disruption.
When not performing inventory-related responsibilities, this role functions as a lead team member on the hospital floor, working alongside the Practice Manager to support daily operations. Hours outside of inventory responsibilities will be scheduled based on hospital needs and performed in the capacity of a CSR, Veterinary Assistant, or Veterinary Technician.
What You'll Do<ul><li>
Perform weekly inventory counts and manage stock levels</li><li>
Place and track inventory orders aligned with hospital demand</li><li>
Receive, unpack, and verify deliveries against packing slips</li><li>
Stock inventory using FIFO and maintain organization of pharmacy and storage areas</li><li>
Monitor expiration dates, reduce waste, and identify trends</li><li>
Track back ordered items and communicate alternatives to doctors</li><li>
Maintain controlled substance logs and ensure compliance</li><li>
Complete quarterly inventory counts and assist with additional inventory counts as needed to support hospital and company operations</li><li>
Assist with special orders, including prescriptions and vendor communication</li><li>
Act as a lead team member on the hospital floor, supporting daily operations alongside the Practice Manager when not performing inventory responsibilities</li></ul>
What We're Looking For<ul><li>
Previous inventory management experience required</li><li>
Veterinary hospital experience strongly preferred
</li><li>Strong organizational and time management skills
</li><li>High attention to detail and accountability
</li><li>Ability to multitask in a fast-paced environment
</li><li>Strong communication and teamwork skills
</li></ul>Compensation, Benefits &amp; Other Details<ul><li>
Pay range: $28&ndash;$31 hour depending on experience</li><li>
Part-time or full-time opportunity
</li><li>Part-time minimum: 25 hours per week
</li><li>Hospital-based position (not remote)
</li><li>Comprehensive Benefits: Health, vision, and dental insurance</li><li>
401(k), and PTO</li></ul></div>

Inventory Manager

Goodwin Recruiting

<div>
 
 To Apply for this Job Click Here
 
 
 
 Office Manager &ndash; City, State
 
 
 Join a respected food production organization as the office manager at a key facility, where you&rsquo;ll play a vital role in driving efficiency, organization, and collaboration every day. This is an opportunity to make an immediate impact and enjoy a supportive, inclusive environment with excellent benefits.
 
 
 
 Office Manager Benefits &amp; Compensation
 
 
 
 <ul>
 <li>
 $68,000 per year salary
 </li>
 <li>
 401(k) matching program
 </li>
 <li>
 Healthcare program with up to 84% employer coverage
 </li>
 <li>
 Generous paid vacation and sick time
 </li>
 <li>
 Commuter benefits
 </li>
 <li>
 Gym benefits
 </li>
 <li>
 Free meal provided during shifts
 
 
 </li>
 </ul>
 
 Office Manager Requirements &amp; Qualifications
 
 
 
 <ul>
 <li>
 High school diploma or equivalent required; Associate&rsquo;s degree in office administration or related field preferred
 </li>
 <li>
 Minimum 3 years of administrative and clerical experience
 </li>
 <li>
 Strong organizational and communication skills
 
 
 </li>
 </ul>
 
 Office Manager Preferred Background &amp; Skills
 
 
 
 <ul>
 <li>
 Proficiency in Spanish a plus
 </li>
 <li>
 Experience in food production or food industry a plus
 
 
 </li>
 </ul>
 
 Office Manager Day-to-Day Responsibilities
 
 
 
 <ul>
 <li>
 Oversee general administrative functions and daily office operations
 </li>
 <li>
 Provide clerical support, including managing correspondence, mail, and document preparation
 </li>
 <li>
 Maintain inventory of office and kitchen supplies
 </li>
 <li>
 Manage insurance and documentation for company vehicles
 </li>
 <li>
 Handle vendor invoicing, quote requests, and coordinate facility maintenance visits
 </li>
 <li>
 Liaise with general managers and wholesale partners to resolve invoice and delivery issues
 </li>
 <li>
 Maintain up-to-date knowledge of emergency procedures and execute necessary documentation
 </li>
 <li>
 Support operational compliance and ensure accurate recordkeeping
 
 
 </li>
 </ul>
 This is your chance to thrive in a dynamic environment and ensure smooth operations at a leading facility. If you&rsquo;re organized, proactive, and ready to take ownership, we&rsquo;d love to hear from you!
 
 
 
 JOB ID
 
 : 172400 #post
 
 
 Emily Lauro
 
 
 
 To Apply for this Job Click Here
 
 
 
 , $67,500 - $68,500,
 
 
</div>

Office Manager JN -032026-172400

Xcede

<div>
 
 Leading Privately Held Financial Services Firm - Office &amp; Reception Manager &ndash; NYC
 
 
 
 
 
 We are seeking a highly polished &amp; organized Office &amp; Reception Manager to oversee day-to-day office operations and front desk management for a Leading Privately Held Financial Services Firm in their New York location.
 
 
 
 
 
 You would be supporting their Professional Services and Capital Solutions groups across two floors, ensuring a client-ready office environment, seamless visitor experience, and strong operational execution. You would lead office remodeling projects, furniture procurement, and vendor management to maintain a premium workplace experience.
 
 
 
 
 
 Overview:
 
 
 &bull; Manage front desk operations including visitor experience, guest registration, mail/package handling, and phone/email routing.
 
 
 &bull; Own daily facilities operations across two floors, maintaining a professional, clean, and fully functional office environment.
 
 
 &bull; Serve as primary liaison with building management and coordinate service requests, repairs, and maintenance.
 
 
 &bull; Oversee conference room readiness, meeting setup, catering coordination, and hospitality support for client-facing meetings.
 
 
 &bull; Manage office vendors (cleaning, pantry, catering, maintenance, security, supplies) and monitor service quality.
 
 
 &bull; Lead office remodeling, refresh, and improvement projects including planning, vendor sourcing, project coordination &amp; execution.
 
 
 &bull; Manage office furniture purchasing, including vendor selection, ordering, delivery coordination, and workspace setup.
 
 
 &bull; Support space planning, seating assignments, office moves, onboarding desk setup, and badge/access coordination.
 
 
 &bull; Partner with Finance/AP to manage invoices, purchase requests, and budget tracking for facilities and office operations.
 
 
 
 
 
 It is an established organization which is experiencing significant growth which offer competitive benefits &amp; growth potential.
 
 
 
</div>

Office Manager

New Fortress Energy

<div>
 
 Job Description
 
 
 
 Who we are
 
 
 New Fortress Energy Inc. (NASDAQ: NFE) is one of the world&rsquo;s leading downstream natural gas-to-power companies. We are a publicly traded, global energy infrastructure company, and a recognized leader in accelerating the world's transition to cleaner energy.
 
 
 We develop, finance, and operate natural gas facilities, power plants and logistics solutions to rapidly deliver fully integrated, turnkey energy solutions to our customers. Our energy solutions spur economic growth, enhance environmental stewardship, and transform local industries and communities.
 
 
 Our world-class team has expertise across power, infrastructure, transportation, logistics and LNG, and we have developed a proven track record building and operating liquefaction facilities, onshore and offshore regasification terminals, pipelines, power plants, and innovative LNG delivery solutions.
 
 
 As part of our efforts to accelerate the transition to clean energy, we have also launched a cutting-edge initiative &ndash; which we call Zero &ndash; to replace natural gas with green hydrogen so that our energy solutions produce no carbon emissions.
 
 
 We believe that everyone should have access to affordable, cleaner energy. However, billions of people around the planet still lack this critical element for quality of life and economic growth. We are driven by our vision of a world in which electricity is no longer a luxury good, and we are looking for talented, driven individuals to help us light the world with cleaner, more affordable energy solutions.
 
 
 
 Responsibilities
 
 
 
 The role
 
 
 This role will support day-to-day Accounts Payable operations, ensuring timely and accurate processing of invoices and vendor payments. The Accounts Payable Manager will help supervise the AP team and will work closely with Procurement, Treasury, Accounting, and internal business partners to ensure a smooth procure-to-pay process. This position reports to the Senior Manager of Accounts Payable.
 
 
 
 What you will do:
 
 
 
 <ul>
 <li>
 Oversee day-to-day Accounts Payable operations, including invoice processing, approvals, and vendor payments
 </li>
 <li>
 Supervise and support the AP team, ensuring workloads are prioritized and deadlines are met
 </li>
 <li>
 Manage recurring invoices and payments related to rent, utilities, leases, consultants, and other corporate costs
 </li>
 <li>
 Serve as a primary point of contact for vendor inquiries and internal stakeholder questions
 </li>
 <li>
 Investigate and resolve invoice discrepancies, payment issues, and vendor account concerns
 </li>
 <li>
 Perform vendor statement reconciliations and resolve differences between vendor records and company records
 </li>
 <li>
 Assist with month-end close activities, including AP-related journal entries
 </li>
 <li>
 Support the annual IRS 1099 reporting process
 </li>
 <li>
 Maintain organized documentation, imaging, and record retention for AP files
 </li>
 <li>
 Assist with internal and external audit requests by gathering and providing invoice and payment support
 </li>
 <li>
 Help improve AP processes, procedures, and internal controls to increase efficiency and accuracy
 </li>
 <li>
 Support additional projects assigned by the Senior Manager of Accounts Payable
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 What you bring:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in accounting, finance, or related field
 </li>
 <li>
 7+ years of Accounts Payable experience, including experience managing or supervising staff
 </li>
 <li>
 Strong knowledge of procure-to-pay processes and vendor payment operations
 </li>
 <li>
 Strong attention to detail and ability to manage multiple deadlines in a fast-paced environment
 </li>
 <li>
 Strong communication skills and ability to work effectively with internal stakeholders and external vendors
 </li>
 <li>
 Experience working in a mid-sized to large organization
 </li>
 <li>
 ERP experience required (Oracle preferred)
 </li>
 <li>
 Strong Excel skills
 </li>
 </ul>
</div>

Accounts Payable Manager

Lincoln Center

<div>Position: Workplace Operations Manager
Department: Campus Relations
Role Overview: The Workplace Operations Manager is a critical member of the Campus Relations (CR) team. Under the supervision of the Director of Campus Relations and the Senior Director of Design and Construction, this role centers around creating a productive and supportive workspace for employees across a variety of workplace requirements, hours, shifts, working conditions, and needs. Their duties will include providing support to onsite, hybrid, and remote workers utilizing a range of environments from traditional office spaces to production support areas and coordinating with the People Team and IT to form an efficient and supportive onboarding process for new employees. 
What you&rsquo;ll get to do here:<div><ul><li>
Support daily operation of the mixed-use Samuel B. &amp; David Rose Building and all Performance and Campus Operations Office Spaces including administrative offices, studios, performance spaces and active workspaces (conference rooms, etc.)</li><li>
Oversee functions related to administrative office management including management of mailroom operations, tracking inventory, ordering and distributing supplies, and communicating with vendors.</li><li>
Handle the day-to-day operations for work orders as they impact all LCPA owned and operated spaces.</li><li>
Manage all internal communications and, alongside the People Team, develop messaging that would be distributed all LCPA employees.</li><li>
Collaborate with the Design and Construction team and internal stakeholders to ensure seamless coordination of projects scheduled around performances and events, while effectively communicating any potential impacts.</li><li>
Partner with the Design and Construction team on administrative office space planning and small-scale interior projects, including office layouts, configurations, and furniture specifications. This includes contracting and managing in house trades and contractors.</li><li>
With our service provider, maintain medical boxes across LCPA office areas, certify all AED supplies are up to date, and outline all service cycles.</li><li>
Assist in the development of maintenance and inspection programs for operational equipment and schedules.</li><li>
Facilitate cost containment through RFP along with vendor management and procurement of MWBE vendors and suppliers.</li><li>
Strategize and support the implementation of sustainable practices across campus.</li><li>
Other duties as assigned, including supporting campus event operations, on site event support, and other campus wide projects as needed.</li></ul></div>
You&rsquo;ll be a fit if you bring:
<div><ul><li>3-5 years of supervisory experience in office/event management &amp; facilities/operations</li><li>
Demonstrated strength as a manager and hands-on leader; prior experience supervising, coaching, and mentoring contract and unionized labor</li><li>
Excellent attention to detail</li><li>
Strong written, oral and presentation skills, and excellent mathematical, reasoning and problem-solving abilities</li><li>
Demonstrated leadership, responsiveness, and accountability as well as a service-oriented, hands-on approach to facilities management</li><li>
Proficient computer skills including Microsoft office suite, ADP Time and Attendance, FreshService or other work order systems</li><li>
Flexibility with work hours</li><li>
Valid Driver&rsquo;s License</li><li>
Experience using AutoCad is a plus, but not required</li></ul>
Physical Requirements:<ul><li>
Ability to frequently move throughout the workplace to support daily operations and employee needs</li><li>
Ability to bend, reach, and use stairs or step stools as needed</li><li>
Comfortable performing light setup of meeting materials and ensuring spaces are ready for use</li><li>
Ability to operate standard office equipment, including computers and phones, for extended periods</li><li>
Visual ability to identify workplace, safety, or maintenance concerns</li><li>
Ability to respond promptly to on-site needs, which may require moving between different areas of the workplace</li></ul> 
What is Lincoln Center for the Performing Arts?
Lincoln Center for the Performing Arts, Inc. (LCPA) is a cultural and civic cornerstone of New York City. We believe the arts play an important role in our lives: they nourish our hearts and minds, teach us valuable lessons and critical skills, and help us create community. We invite you to consider joining our talented, multi-faceted team.
We are:
1. The manager of the 16-acre Lincoln Center campus<ul><li>We are one of eleven amazing resident arts organizations
</li></ul>2. A leading Arts Presenter.<ul><li>We curate numerous programs and performances, showcasing music, dance, and more</li></ul>
3. An Education Hub.<ul><li>We have reached 20 million students, educators, principals, and community members
</li></ul>Who are our people?
LCPA is a team of dreamers, collaborators, and entrepreneurs who use unique platforms in the heart of New York City and beyond to advocate for the transformative impact of artistic experiences.
Lincoln Center People imagine and create in concert with this mission by founding President John D. Rockefeller III - &quot;The arts are not for the privileged few, but for the many. Their place is not on the periphery of daily life, but at its center.&quot;
We welcome applicants from all sectors who agilely solve problems, show up as they are, and can't stop innovating.
What&rsquo;s the news?
Recent and Upcoming Programming<ul><li>
Lincoln Center Reveals 25/26 Season Featuring Jeanine Tesori as Visionary Artist</li><li>
Kyle Abraham's 20 Years of Urgency at Lincoln Center Rose Theatre</li></ul>
Campus Happenings<ul><li>
Lincoln Center Gets $50 Million Gift to Promote Contemporary Dance</li><li>
The new JFK terminal will show iconic artworks from MoMA, the Met and Lincoln Center</li></ul>
 Legacies of San Juan Hill<ul><li>
WNYC: Lincoln Center Celebrates 'Legacies of San Juan Hill</li><li>
Lincoln Center Launches San Juan Hill Project Digital Hub To Remember the Lost Urban Neighborhood</li></ul>
Who is our President and CEO?
Dr. Mariko Silver
Join us!
It is the policy of Lincoln Center for the Performing Arts, Inc., to ensure equal employment opportunity without discrimination or harassment on the basis of race, creed, color, national origin, sex, age, religion, disability, marital or civil partnership/union status, familial or caregiver status, alienage or citizenship status, sexual orientation, gender identity or expression, pregnancy, military or veteran status, genetic information, predisposition, or carrier status, unemployment status, domestic violence, sexual violence, or stalking victim status, or any other characteristic protected by federal, state, or local law. LCPA is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.
If you require reasonable accommodation in locating open positions, completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Abigail Worsnip at (212) 875&ndash;5324.</div></div>

Workplace Operations Manager

Confidential Company

<div>
 
 
 Confidential Opportunity | EA / Office Manager | Boutique Hedge Fund (NYC)
 
 
 
 
 
 
 A boutique hedge fund with an incredible, family-oriented culture&mdash;collaborative, down-to-earth, and genuinely supportive. This is a team that works hard but also enjoys each other and operates with zero ego.
 
 
 
 
 
 Schedule: 5 days onsite
 
 
 Hours: 9:00 AM &ndash; 5:30 PM (flexibility as needed)
 
 
 Compensation: $90&ndash;120K base + discretionary bonus + fully covered healthcare
 
 
 
 
 
 This is a unique EA / Office Manager role offering broad exposure across the firm. Ideal for someone who thrives in a dynamic environment and is excited to wear multiple hats while acting as a true brand ambassador.
 
 
 
 
 
 What You&rsquo;ll Be Doing:
 
 
 
 Executive/Personal Assistant
 
 
 
 &bull; Heavy calendar management across senior team
 
 
 &bull; Travel coordination, expenses, and scheduling
 
 
 &bull; Roadshow and meeting coordination
 
 
 &bull; Direct support to Managing Partner (family logistics, travel, events)
 
 
 &bull; Liaising with household/vendors and handling ad hoc needs
 
 
 
 Office Management
 
 
 
 &bull; Overseeing day-to-day office operations and aesthetics
 
 
 &bull; Managing vendors, supplies, and IT coordination
 
 
 &bull; Planning team events and assisting with upcoming office move
 
 
 Finance Operations (25%)
 
 
 &bull; Supporting COO with wires, QuickBooks, and marketing materials
 
 
 
 
 
 Who They&rsquo;re Looking For:
 
 
 A proactive, positive, and highly organized individual who is excited to be part of a tight-knit team. Someone with a &ldquo;no task too big or small&rdquo; mindset who takes pride in being a go-to resource across the organization.
 
 
 
</div>

EA / Office Manager

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