(ord) time & attendance administrator Jobs in Chicago

(ord) time & attendance administrator

admissions & records coordinator Jobs in Chicago

admissions & records coordinator

appointment clerk

clincal supervisor - part-time Jobs in Chicago

clincal supervisor - part-time

clinical coordinator

or scheduling coordinator full time days

Invenergy

<div>Invenergy is North America&rsquo;s largest privately held developer, owner, and operator of power infrastructure. With 25 years of trusted execution, we deliver reliable, affordable energy through a diverse portfolio that includes natural gas, solar, land-based wind, energy storage, transmission, and domestic manufacturing. Headquartered in Chicago, we develop, own, and operate large scale projects that power communities and support the energy future.
This position will be open for application for at least 3 calendar days from the posting date. This position will remain open for application based on business need, which may be before or after the 3-day posting window.<div><div><div><div><div><div><div>
Job Description</div></div></div></div></div></div></div>
The Executive Assistant provides comprehensive, high-level support across professional, personal, and family priorities for the principal. This role requires strong organizational skills, discretion, and the ability to manage complex logistics across multiple workstreams while adapting to frequently changing priorities. The Executive Assistant serves a critical role for the principal, ensuring day-to-day operations run smoothly and that both professional and personal obligations are executed efficiently. The Executive Assistant owns end-to-end execution and outcome accountability.
This position requires a high degree of flexibility, responsiveness, and availability, including support during evenings and weekends as needed, to ensure seamless coordination. Success in this role requires strong judgment, proactive problem-solving and communication skills, and an ability to execute efficiently within a highly dynamic environment.
Key Responsibilities
Executive Support &amp; Scheduling<ul><li>
Manage the principal&rsquo;s complex personal and business calendar, strategically prioritizing professional, personal, family, and philanthropic commitments while proactively resolving conflicts, anticipating scheduling needs, and optimizing the principal&rsquo;s time and availability.</li><li>
Coordinate and execute logistics for professional and personal engagements, including meetings, appointments, conferences, speaking engagements, board meetings, leadership events, travel, and hospitality events involving internal and external people.</li><li>
Support executive effectiveness and preparation, including coordinating materials and schedules for speaking engagements, attending meetings and educational programs on behalf of leadership when needed, and providing organized notes, action items, and follow-up to ensure continuity and execution.</li></ul>
Travel Planning &amp; Logistics<ul><li>
Plan and coordinate complex, multi-destination travel for both professional and personal purposes. Anticipate travel needs, manage changes, and resolve issues to ensure smooth execution of trips.</li><li>
Prepare detailed itineraries and ensure all travelers have the information and resources needed.</li></ul>
Family &amp; Schedule Management<ul><li>
Lead coordination of dynamic schedules for family, including school, activities, appointments, and other commitments.</li><li>
Communicate schedule changes clearly and promptly with all appropriate stakeholders. Provide logistical oversight as needed.</li></ul>
Event Planning &amp; Project Coordination<ul><li>
Serve as the primary coordinator for successful family, social, professional, and philanthropic events ranging from intimate gatherings to large-scale events with 40&ndash;200+ attendees.</li><li>
Prepare materials, provide on-site support, when necessary, as part of managing event setup, execution, guest experience, and post-event follow-through.</li></ul>
Required Skills and Capabilities<ul><li>
Bachelor&rsquo;s degree</li><li>
Two years&rsquo; administrative experience supporting busy senior leader(s) required.</li><li>
Event planning experience preferred. Strong hospitality and relationship-management skills</li><li>
Computer proficiency with Microsoft Office software to include Outlook and Teams.</li><li>
Proactive &ndash; brings a solution-oriented mindset and the capability to organize day-to-day activities and communicate in advance to ensure alignment across stakeholders. Ability to anticipate needs and proactively address issues before they arise</li><li>
Professional - strong judgment, discretion, and high confidentiality. Reliable and trustworthy. Professional presence and ability to interact effectively with the principal and all stakeholders as a representative of the family.</li><li>
Detail-oriented - ability to manage complex logistics and adapt, when necessary, in a fast-paced, dynamic environment.</li></ul><div><div><div><div><div><div><div>
Base Pay</div></div></div></div></div></div></div>
$55,000 - $100,000 USD Annual
The base pay range reflects the minimum and maximum target salary for the position. Invenergy considers a number of factors when determining base pay offers such as the scope and responsibilities of the position and the candidate's experience, education and skills. 
 
In addition to base pay, the total annual compensation package may also include eligibility to participate in our bonus program(s) which are designed to reward individual and company performance. Your recruiter can share more about bonus eligibility for this position during the hiring process. 
 
Invenergy offers a variety of other benefits including medical, dental and vision insurance, 401k, paid time off, etc.
Invenergy LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.</div>

Executive Assistant

Incredible Health

<div>
 Hospitals on Incredible Health are actively hiring and accepting applications in the Chicago, IL area for the following position: Registered Nurse - Case Management Coordinator. Nurses with experience in any of the following areas are strongly encouraged to apply: Assistant Nurse Manager, CNO, Charge, Clinical Nurse Coordinator, Clinical pathway, Director, Manager, Navigator, Supervisor, Utilization Review, or VP.
 
 
 <ul>
 <li>
 Shift(s) available: day shift
 </li>
 <li>
 Job types available: full time, part time, and per diem
 </li>
 <li>
 Employer features: Level 2 trauma center, PTO, Retirement Plan, Teaching Hospital, Tuition Assistance, Union facility
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 BS/BSN degree or higher from an accredited school of nursing
 </li>
 <li>
 Active and unencumbered Registered Nurse license in the state of Illinois
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Healthcare coverage: Medical, Dental, Vision
 </li>
 <li>
 401K
 </li>
 <li>
 Paid Time Off
 </li>
 <li>
 Tuition Assistance
 
 
 </li>
 </ul>
 Salary: $61,300 to $100,980 /year
</div>

Registered Nurse - Case Management Coordinator

The IMA Group

<div>
 
 
 Clinical Research Coordinator
 
 
 
 
 
 
 
 Chicago, IL | Full-Time | $60,000 - $65,000 annually depending on experience
 
 
 
 
 
 
 IMA Clinical Research is seeking an experienced
 
 Clinical Research Coordinator
 
 for a new role in Chicago. Ideal candidates will have strong clinical trial coordination experience,
 
 phlebotomy proficiency
 
 , and exposure to
 
 CNS, psychiatry, psychology, or social work&ndash;related studies
 
 .
 
 
 
 
 
 Responsibilities include:
 
 
 <ul>
 <li>
 Coordinate clinical trials per protocol and SOPs
 </li>
 <li>
 Communicate with sponsors, CROs, CRAs, IRBs, and site staff
 </li>
 <li>
 Support investigators and ensure accurate documentation (ALCOA)
 </li>
 <li>
 Report adverse events and maintain study data integrity
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 2+ years of clinical research experience with phlebotomy
 </li>
 <li>
 Bachelor&rsquo;s degree required (Master&rsquo;s preferred)
 </li>
 <li>
 Ability to manage multiple studies independently
 </li>
 <li>
 CNS or behavioral health research experience required
 </li>
 <li>
 CCRC certification a plus
 </li>
 </ul>
 
 
 
 
 
 Benefits:
 
 
 <ul>
 <li>
 Medical, dental, vision insurance
 </li>
 <li>
 PTO, holidays, and floating holiday
 </li>
 <li>
 401(k) with employer match
 </li>
 <li>
 Tuition reimbursement &amp; student loan repayment assistance
 </li>
 <li>
 Paid parental leave
 </li>
 <li>
 No on-call responsibilities
 </li>
 </ul>
 
 
 
 
 
 The IMA Group is an Affirmative Action/Equal Opportunity Employer
 
 
 
 
 
 
 
 Our Government Services Division supports local, state, and federal agencies and delivers professional and objective medical and psychological examinations as well as ancillary services. Our Payer Services Division meets the evaluation and screening needs of Carriers, TPAs, Public Entities and Employers and includes behavioral health and physical medicine specialty services, working with a wide range of organizations within the workers' compensation, disability, liability, and auto markets. Our Clinical Research Division performs all types of Phase II-IV clinical trials in multiple therapeutic areas through a flexible nationwide network of site locations and virtual capabilities.
 
</div>

Clinical Research Coordinator- Chicago, IL

Rush University Medical Center

<div>Location: Chicago, Illinois
Business Unit: Rush Medical Center
Hospital: Rush University Medical Center
Department: Pharmacy
Work Type: Full Time (Total FTE between 0.9 and 1.0)
Shift: Shift 4
Work Schedule: 8 Hr (6:30:00 AM - 3:00:00 PM)
Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).
Pay Range: $21.61 - $34.04 per hour
 
Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush&rsquo;s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.
Summary: 
 
The coordinator is responsible for the oversight of activities required to maintain the daily operations of the Department of Pharmacy. The coordinator is also responsible for the review and follow-up of quality assurance assignments. The coordinator will exemplify the Rush mission, vision and values and act in accordance with Rush policies and procedures.
Other information:
 
Required Job Qualifications: 
 
<ul><li>Demonstrates outstanding competence in both written and verbal communication skills.
</li><li>Possesses excellent interpersonal skills.
</li><li>Demonstrates a high level of competency in troubleshooting and maintaining automated equipment.
</li><li>Demonstrates competency in generating and analyzing reports.
</li><li>Successfully reviews and improves the quality of service to be provided by maintaining automated equipment in its most efficient state.
</li><li>Certified Pharmacy Technician (PTCB).
</li><li>Familiarity with PC computer-windows based applications, spreadsheets (Excel), word processing (Word).
</li></ul>Preferred Job Qualifications:
 
<ul><li>Some college level coursework.
</li></ul>Responsibilities: 
 
<ul><li>Oversee operational workflows including improvement ideas, growth opportunities, and projects
</li><li>Serve as a point person for questions and ideas related to operational workflows and projects
</li><li>Review safety events and seek resolution with pharmacy personnel.
</li><li>Participate and present at meetings as applicable.
</li><li>Staff as needed to support departmental needs and maintain proficiency in operational workflows.
</li><li>Flexible staffing shifts when needed to assist in project rollouts or regulatory testing.
</li><li>Assist the operations leadership team with policy and procedure development.
</li><li>Troubleshoot equipment problems and seek resolution.
</li></ul>Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.</div>

Pharmacy Coord

Share Our Spare

Position SummaryThe DPIL Program Manager leads day-to-day operations of the Dolly Parton Imagination Library (DPIL) program at Share Our Spare (SOS), reporting to the Director of Strategic Partnerships. This role is responsible for enrollment growth, Community Ambassador coordination, partner stewardship, and funder-facing reporting with a direct line to SOS's goals of enrolling eligible children and families across Chicago.Key ResponsibilitiesEnrollment &amp; Program Operations<ul><li>Own all DPIL enrollment and registration processes; maintain accurate, audit-ready records in program tracking systems.</li><li>Manage implementation of enrollment methods, including digital forms, spreadsheets, and Community Ambassador support.</li><li>Monitor MOU status tracking&mdash;receipt, return, and signatures&mdash;and manage partner onboarding and follow-up workflows.</li><li>Ensure timely, accurate, and organized data entry across all enrollment, event, ambassador, and partner tracking systems; establish and maintain processes that support data integrity, enrollment reconciliation, and funder reporting requirements.</li><li>Flag operational issues or bottlenecks early and maintain program SOPs and onboarding materials.</li></ul>Community Ambassador Program<ul><li>Recruit, train, and manage Community Ambassadors, including territory assignments and performance tracking.</li><li>Coordinate DPIL volunteers and support Ambassador-led outreach across priority neighborhoods and wards.</li></ul>Community Outreach &amp; Events<ul><li>Lead enrollment push for the Bud Billiken Parade (target: 400&ndash;500 new enrollees) and other community events.</li><li>Manage hospital and clinic enrollment channel activation in Q3.</li><li>Participate in elected official engagement</li><li>Coordinate ward-specific Storytime events, and DPIL community outreach.</li></ul>Partner &amp; Stakeholder Coordination<ul><li>Serve as primary day-to-day contact for DWF statewide Local Program Partner touchpoints, DPIL partner agencies, enrolled families, and consultants during transition.</li><li>Coordinate partner onboarding, MOU execution, and ongoing enrollment workflows.</li><li>Collaborate with the Programs Coordinator and Auxiliary Program Coordinator on shared operational tasks.</li></ul>Reporting, Compliance &amp; Development Support<ul><li>Track program KPIs&mdash;enrollment figures, saturation trends, and distribution volume, &mdash;and prepare monthly reports for the Director of Strategic Partnerships.</li><li>Prepare DPIL strategic plan and funder reporting materials in collaboration with the Director of Strategic Partnerships.</li><li>Coordinate with the Development team on DPIL grant reporting and impact storytelling for funders.</li><li>Implement a newsletter for enrolled families and establish a process for gathering participant testimonials.</li></ul>First 90 Days &mdash; Success Metrics<ul><li>Partner onboarding, follow-up workflows &amp; marketing material dissemination.</li><li>Supplemental attendance at community events to support enrollment activities</li><li>Enrolled family newsletter launched and testimonial-gathering process established.</li><li>KPI reporting template submitted to the Director of Strategic Partnerships.</li><li>Transition overlap plan developed with current consultants.</li></ul>Qualifications<ul><li>Bachelor's degree in social work, education, nonprofit management, or a related field; equivalent experience considered.</li><li>2+ years of program coordination or nonprofit program management experience.</li><li>Strong organizational skills and ability to manage multiple priorities and deadlines simultaneously.</li><li>Experience with community outreach, ambassador-style programs, or enrollment-based initiatives strongly preferred.</li><li>Excellent written and verbal communication skills; comfortable engaging community partners, elected officials, and funders.</li><li>Availability for select evenings and weekends as needed.</li><li>Spanish language proficiency strongly preferred; bilingual candidates highly encouraged to apply.</li></ul>Share Our Spare is an equal opportunity employer committed to diversity, equity, and inclusion.Pay: $55,000.00 - $60,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Application Question(s):<ul><li>Are you able and willing to work occasional evenings and weekends as needed to fulfill the responsibilities of this role?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Work Location: In person

Program Manager - Dolly Parton's Imagination Library

R+L Carriers

<div>R+L Carriers has immediate need for an Appointment Clerk to work in our Chicago, IL Service Center office. Responsibilities will include answering calls on a multi-line system, data entry, scheduling delivery appointments, and assisting customers with pickups. Other duties may apply as requested by management
 Monday - Friday, Shift Start 10am (8-10 hours daily) $18.76 hr.
Earn 1 week of vacation after 90 days of employment and enjoy an excellent benefits package that includes our very own employee resorts
Come and experience the difference with R+L Carriers 
R+L Carriers has immediate need for an Appointment Clerk to work in our Chicago, IL Service Center office. Responsibilities will include answering calls on a multi-line system, data entry, scheduling delivery appointments, and assisting customers with pickups. Other duties may apply as requested by management
R+L Carriers - Women in Trucking
Company Culture
 Requirements:
<ul><li>Ability to multitask and have a sense of urgency
</li><li>Ability to type 30 WPM with accuracy
</li><li>Dependable and well organized
</li><li>Must be computer literate
</li><li>Possess strong office, telephone, and communication skills</li></ul> 
Benefits: R+L Carriers offers an excellent compensation and comprehensive benefits package that includes Medical/Dental/Vision Insurance, 401(k) Retirement Plan with company matching contributions, Paid Vacation &amp; Holidays, and vacation lodging at our exclusive employee resorts in Daytona Beach, FL, Big Bear Lake, CA, Pigeon Forge, TN, and Ocean Isle Beach, NC.
LPOTHER
ABOUT US : R+L Carriers is a family owned, privately held transportation company founded in 1965. Our business caters to the transportation and distribution industry and is designed to provide customers with superior service through efficient administration and innovative thinking. The Company prides itself in treating our employees and customers with respect and honesty. We believe each employee contributes directly to the Company&rsquo;s growth and success. There are many other transportation companies capable of picking up and delivering freight. However, we believed our customers select us because of the efforts of our employees.
R+L Carriers Shared Services, LLC (&ldquo;R+L Carriers&rdquo;) and its subsidiary companies will provide equal employment opportunities to all applicants without regard to an applicant&rsquo;s race, color, religion, sex, sexual orientation, gender, gender identity or expression, genetic information, national origin, age, veteran status, disability, or any other status protected by federal or state law. R+L Carriers will provide reasonable accommodations to allow an applicant to participate in the hiring process (e.g., accommodations for a test or job interview) if so requested. When completing this application, you may exclude information that would disclose or otherwise reference your race, religion, age, sex, genetic, veteran status, disability or any other status protected by federal or state law. This application is considered current for ninety (90) days only. At the end of this period, if you are still interested in employment, it will be necessary for you to reapply by completing a new application.</div>

Appointment Clerk

Home Chef

<div><div>Founded in 2013, Home Chef is the leading meal solutions company with both a retail and online presence. Available online at homechef.com and in retail at more than 2,100 Kroger grocery stores, Home Chef is committed to inspiring and enabling more people to cook simple, delicious meals, no matter how busy they are.

In 2023, Home Chef introduced a new brand, Tempo! Tempo features a rotating selection of ready-to-heat meals delivered directly to your door. These meals are better-for-you versions of familiar favorites, designed to save you time and reduce stress while maintaining a healthy lifestyle. Our Tempo menu includes options that are protein-packed, fiber-rich, calorie and carb conscious, keto-friendly, and dietitian-approved.

Similar to our recipes, we recognize that variety is the spice of life, and therefore, our employees also bring their uniqueness and color to our fantastic team. We're eager to work with humble team players and pragmatic next-level thinkers to innovate on Home Chef's offerings.</div>
The Logistics Coordinator is responsible for coordinating transportation activities, monitoring shipments, communicating with carriers and internal stakeholders, and resolving routine operational issues. The role supports logistics operations through execution of established processes, shipment tracking, reporting, and administrative activities.

Detailed Responsibilities

Manage Logistics day to day operations
<ul>
<li>Monitor and track all loads and troubleshoot issues with carriers when problems arise</li>
<li>Maintain accurate and timely shipment updates to ensure visibility and operational continuity</li>
<li>Monitor and respond promptly to internal and external communications, providing shipment status updates and pertinent information to carriers, plant teams, and key stakeholders</li>
<li>Serve as the primary point of contact for carriers to facilitate shipment execution and status updates while providing prompt, high-level customer service</li>
<li>Coordinate the resolution of routine shipment issues while maintaining the best customer experience and escalate non routine concerns to management, as needed.</li>
<li>Utilize approved carrier network and established routing guidelines to secure transportation capacity and tender freight assignments</li>
<li>Light weekend and after hours tracking</li>
<li>Utilize Home Chef's Transportation Management System (TMS) to conduct daily operational tasks</li>
<li>Use internal tools to communicate forecasted load requirements for truckload and LTL (less than truckload) shipments</li>
</ul>
Working cross functionally with plant teams
<ul>
<li>Develop strong relationships and operational understanding with warehouse and production teams to coordinate load scheduling, dock appointments, and support efficient shipment execution</li>
<li>Proactively communicate pertinent shipment details to/from carriers and internal teams</li>
<li>Serve as the primary point of contact for freight exceptions (late pick ups, rescheduling, vendor issues, etc.) coordinating resolution in accordance with established procedures to best avoid customer delays.</li>
</ul>
Reporting, Auditing, Claims Management
<ul>
<li>Audit and reconcile invoices prior to payment by accounts payable</li>
<li>Raise claims and other exception items as required</li>
<li>Maintain data within internal tools</li>
</ul>
This position requires &lt;10% travel.

Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability needed for this role. Reasonable accommodations may be made to enable individuals with disabilities.
<ul>
<li>Completion of a four-year degree program in a related field</li>
<li>Highly autonomous and proactive</li>
<li>Strong verbal and written communicator and negotiator</li>
<li>1+ year logistics and/or transportation experience required</li>
<li>Mastery of spreadsheet usage (Excel, Google Sheets)</li>
<li>Strong ability to multi-task and flexibly switch between tasks, detail orientation</li>
<li>Strong sense for numbers in a business context e.g., prices, spend</li>
<li>Capable of quickly assessing competing priorities and maintaining fast response times</li></ul> 


<h2 class="jobSectionHeader">More About Us</h2>
<div>
<div><div>Perks and benefits
<ul>
<li>Candidates can experience Home Chef as a customer - enter promo code PEOPLE30 for $30 off your first order!</li>
<li>Medical, dental, vision, life and disability insurance available</li>
<li>Paid holidays, sick time and vacation time</li>
<li>401k program</li>
<li>Flexible spending accounts for qualified medical, dependent care, parking, or transit expenses</li>
</ul><h3 class="jobSectionHeader">How We Work Together</h3>

We are humble team players. 
We are warm and gracious with team members and customers. We seek feedback to improve ourselves - and respectfully listen to and accept input.

We are pragmatic next-level thinkers. 
We come up with novel and unique ideas. We explore new strategies to avoid being constrained by conventional thinking.

We take ownership. 
We approach ambiguous problems, prepared to dive in, get curious, and learn more. We are results-driven, always challenging ourselves to exceed goals.
<h3 class="jobSectionHeader">
Be at Home at Home Chef</h3>

We all show up authentically at Home Chef. Our team includes individuals with a variety of identities, backgrounds, and perspectives. You can trust that you'll be able to bring your whole self to an inclusive and enjoyable workplace.

We welcome people of all races, colors, religions, national origin or ancestry, sex (including sexual identity), age, physical or mental disabilities, pregnancy, veteran or military status, unfavorable discharge from military service, genetic information, sexual orientation, marital status, order of protection status, citizenship status, arrest record or expunged/sealed convictions, or any other legally recognized protected basis under federal, state, or local law.

Home Chef is committed to the full inclusion of all qualified individuals. As part of this commitment, Home Chef will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, or to receive other benefits and privileges of employment, please contact our People team at hr@homechef.com.
</div>
</div></div><div>To view the California Applicant Notice click here</div></div>

Logistics Coordinator

Explore 274+ Or scheduling coordinator full time days in Chicago this July. Find roles across top companies and apply now to boost your career.