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administrative assistant (entry-level) Jobs in Houston

administrative assistant (entry-level)

business immigration analyst (paralegal) Jobs in Houston

business immigration analyst (paralegal)

paralegal assistant

Lodhi Law Firm PLLC

<p><b>Job Overview</b><br/>We are seeking a highly motivated and detail-oriented Paralegal Assistant to join our dynamic legal team. In this role, you will provide essential support across a broad spectrum of legal practice areas, including estate planning, environmental law, UCC law, immigration law, family law, securities law, tribal law &amp; regulations, patent law, workers' compensation law, personal injury law, and litigation. Your energetic approach and organizational skills will help ensure the smooth operation of our law office while assisting attorneys with legal research, document management, and case preparation. This paid position offers an exciting opportunity to develop your legal administrative experience in a fast-paced environment committed to excellence.</p><p><b>Duties</b></p><ul><li>Assist attorneys with legal research using Westlaw, LexisNexis, and iManage to support case development and strategy.</li><li>Manage legal documents through document review, proofreading, transcription, and drafting contracts or pleadings with precision and clarity.</li><li>Organize and maintain case files using document management systems and PCLaw for efficient retrieval and tracking of case information.</li><li>Conduct client interviews and gather pertinent information for estate planning, family law cases, or immigration matters with professionalism and sensitivity.</li><li>Support litigation activities by preparing discovery documents, managing case calendars, and tracking deadlines.</li><li>Perform data entry tasks related to legal case management systems while ensuring accuracy and confidentiality.</li><li>Provide executive administrative support including scheduling appointments, managing phone etiquette, organizing meetings, and coordinating communication among team members.</li></ul><p><b>Qualifications</b></p><ul><li>Proven paralegal experience with a strong background in legal administrative tasks across multiple practice areas such as estate planning, environmental law, UCC law, or tribal regulations.</li><li>Proficiency with legal research tools including Westlaw and LexisNexis; familiarity with iManage is a plus.</li><li>Experience with legal case management software like PCLaw; knowledge of document management systems is highly desirable.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a busy law office environment.</li><li>Strong writing skills for drafting legal documents and correspondence; keen proofreading abilities to ensure accuracy.</li><li>Demonstrated ability to conduct interviews professionally with clients from diverse backgrounds.</li><li>Knowledge of clerical procedures such as filing, data entry, transcription, and phone etiquette.</li><li>Ability to handle sensitive information discreetly while maintaining high levels of confidentiality. Join us in a role where your proactive approach and meticulous attention to detail will make a meaningful impact! We value energetic individuals eager to grow their legal administrative expertise while supporting our dedicated team in delivering exceptional client service across multiple practice areas.</li></ul><p>Pay: $15.00 - $18.00 per hour</p><p>Work Location: In person</p>

Paralegal Assistant

<p><b>Part-Time Estate Law Paralegal (retired) </b></p><p>We are seeking someone in Houston<b>, TX (prefer &quot;inside the loop&quot;) </b>to provide business and clerical administrative support for a growing startup serving senior clients.</p><p>You'll work closely with a busy female president in a dynamic, flexible environment &mdash; primarily remote with occasional local travel to client and supervisor meetings.</p><p><b>This role is a great fit for someone who:</b></p><ul><li>Has built a strong professional career as a paralegal in the estate law area and isn't done contributing but does not need or want full-time work.</li><li>Brings seasoned judgment, life experience, and a steady professional presence</li><li>Communicates with polish and writes with clarity</li><li>Is proficient in MS Office, especially Excel; QuickBooks Online familiarity a plus</li><li>Has reliable transportation</li></ul><p>Prior estate law paralegal experience is important and administrative, executive assistant, or personal assistant experience welcomed. Banking or legal industry experience is helpful. Primarily: we deeply value the perspective and reliability that comes with real-world experience.</p><p>Hours are variable and flexible &mdash; designed to fit around the life you've built.</p><p>Pay: $15.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Application Question(s):</p><ul><li>Do you prefer a part-time job ongoing?  Why is this a fit for you?</li><li>Do you have strong MS Office and Excel skills?</li><li>WHY do you feel that this job is a fit for you?</li><li>Do you have paralegal experience in the area of estate law?</li><li> Do you own a reliable, safe vehicle?</li></ul><p>Location:</p><ul><li>Houston, TX (Preferred)</li></ul><p>Work Location: Remote</p>

Part-Time Paralegal

Lewis & Williams

<p><b>Job Overview</b></p><p>We are a fast-paced insurance defense law firm looking for a sharp, motivated Legal Assistant/Paralegal to join our team. If you&rsquo;re someone who thrives in a fast-paced environment, takes pride in being organized and proactive, and enjoys being an essential part of the litigation process, we&rsquo;d love to meet you.</p><p>In this role, you&rsquo;ll work closely with our attorneys through every stage of case preparation and litigation &mdash; drafting pleadings, handling discovery, and communicating directly with clients. Strong drafting skills, confidence in client interaction, and hands-on experience with discovery are essential. Fluency in Spanish (spoken and written) is REQUIRED.</p><p>Our office is located near NASA, and candidates must live within 20 miles of the 77058 area.</p><p>We pride ourselves on maintaining a relaxed, team-oriented atmosphere with a casual dress code. While our environment is comfortable and supportive, we hold ourselves to high standards of professionalism and quality in our work product.</p><p>Key Responsibilities</p><ul><li>Draft legal documents including pleadings, motions, notices, and correspondence</li><li>Prepare and respond to discovery requests (interrogatories, requests for production, requests for admissions)</li><li>Assist attorneys with trial preparation, including exhibit organization and witness files</li><li>Communicate directly with clients in English and Spanish</li><li>Conduct client intake interviews and gather relevant case information</li><li>Maintain case files and manage deadlines</li><li>File documents electronically in state and federal courts</li></ul><p>Qualifications</p><ul><li>Minimum of 2+ years of paralegal experience (litigation experience preferred)</li><li>Fluency in Spanish (spoken and written) REQUIRED</li><li>Strong drafting and proofreading skills</li><li>Experience preparing and responding to discovery</li><li>Familiarity with court filing systems (state and federal)</li><li>Excellent communication and organizational skills</li><li>Ability to manage multiple deadlines in a fast-paced environment without supervision</li><li>Paralegal certificate or equivalent experience preferred</li></ul><p>Skills &amp; Competencies</p><ul><li>High attention to detail</li><li>Strong time management skills</li><li>Professional client interaction</li><li>Ability to work independently and collaboratively</li><li>Confidentiality and discretion</li></ul><p>Benefits</p><ul><li>Competitive salary</li><li>Health insurance offered after probationary period</li><li>Paid time</li></ul><p>Pay: $40,000.00 - $50,000.00 per year</p><p>Work Location: In person</p>

Legal Assistant/Paralegal

Houston Forensic Science Center

<div><b>Job Description:</b><br>
<br>
Shift: First Shift<p><br>
Under the direction of the General Counsel and Director of Government Affairs (GC DGA), the primary job duty of the Paralegal is to provide support to the Legal Division, and as requested, to forensic sections and business departments, in furtherance of their compliance with legal obligations. Primary support will be in assisting HFSC attorneys and the Public Information and Records Management Officer in complex administrative tasks related to legal research, writing, review, analysis, and compliance. Specific duties may include, but are not limited to, the following:</p><div><b>
Legal Division Support</b>&bull; As directed by the GC DGA, assist legal department with tasks in support of legal projects and duties, including but not limited to, contract review and drafting, legal research, editing and drafting legal documents and presentations.<br>
<ul><li>Utilizes a variety of sources such as statutes, recorded judicial decisions, and legal articles to research and analyze legal topics.</li><li>Drafts and edits legal documents such as briefs, pleadings, memorandums, presentations and motions.</li><li>Assists attorneys with depositions, witness interviews, discovery, and investigations in preparation for court appearances and administrative hearings.</li><li>Serve as contracts administrator for the Contracts Lifecycle Management System (CLMS), screening requests, managing user accounts, tracking review turnaround times through monthly and annual reports, responding to, and fixing system errors or referring errors to designated technical support resources. Provide assistance to the HFSC Public Information Officer in fulfilling records requests subject to the Public Information Act, including, but not limited to redacting records, drafting letters to the Texas Attorney General, and researching previous Open Records letter rulings and decisions from the Texas Attorney General's Office.</li><li>As requested, assist with compilation and review of complex discovery and records requests.</li><li>Assist with the post-conviction review team and workflow, serving as the post-conviction monitor when requested, researching cases, and providing updates to the team as needed.</li><li>Process expunctions and ensure appropriate documents are filed with the court and/or submitted to the parties, including, but not limited to logging, researching, and drafting and filing signature pages and waivers.</li><li>Assist in processing requests for HFSC forensic services and drafting outsourcing agreements under the guidance of the GC DGA.</li><li>Assist with Board meeting materials including drafting action item summaries, conducting research for agenda items, and serving as Board Secretary in the absence of the appointed Board Secretary.</li><li>Provide significant assistance to the HFSC Records Management Officer in administrative tasks related to records management projects.</li><li>Perform tasks in support of HFSC's overall records management processes, including but not limited to records audits, tracking, filing, cataloging, scanning, inventorying, and other related tasks.</li><li>Provide support to the Government and Public Affairs team, including but not limited to preparing documents and compiling data for meetings with elected and appointed officials as well as stakeholder leadership teams.</li><li>Recommends innovative new processes that will benefit the division.</li><li>Serve as s notary public for the organization.</li></ul><br>
<b>
Forensic Section Support</b><br>
<br>
&bull; As assigned or approved by the GC DGA, provide support and assistance to HFSC's seven (7) forensic sections, in furtherance of each section's compliance with legal obligations, including fulfilment of discovery request and subpoenas for records.&bull; Provide requested updates on court status and case disposition to sections to assist in resolution of pending records, subpoenas, and casework requests. &bull; Analyze and report subpoena tracking data, as requested.</div><b><br>
Experience and Skills:</b><b>MINIMUM EDUCATIONAL REQUIREMENTS</b>Bachelor's degree in a related field is required. Paralegal certification is required, or ability to obtain certification within 12 months of hire from approved certification program. Failure to obtain certification will result in demotion, reassignment, or termination if no position exists for which the individual is qualified.<br>
<b>MINIMUM EXPERIENCE REQUIREMENTS</b>&bull; Minimum of 2 years previous experience in a similar industry is required. Similar industries include experience in a legal department or law office, government, forensic laboratory (records department), court, or a county or district clerk's office. Experience need not be as a paralegal.&bull; Experience in Harris County Criminal Justice System and/or a forensic laboratory environment is a plus.<br>
<b>KNOWLEDGE AND SKILL REQUIREMENTS</b>&bull; Demonstrated skill in oral and written communication.&bull; Ability to manage multiple projects with quick turnaround times simultaneously.&bull; Excellent attention to detail, laser focus on quality, and ability to consider the big picture.&bull; Excellent stakeholder management and interpersonal skills, including the confidence to interact with and influence personnel at all levels.&bull; Demonstrated ability to use complex analytical skills to select and execute duties. &bull; Demonstrated skills in listening, responsiveness, flexibility, initiative, decision-making, and conflict resolution.&bull; Demonstrated proficiency in Office Suite products; specifically, Microsoft TEAMS and Office 365.&bull; Motivated self-starter requiring minimal guidance yet possessing ability to know when to ask for help&bull; Strong initiative as well as excellent teamwork, creative thinking and problem-solving skills&bull; Demonstrated ability to develop innovative solutions to problems&bull; Excellent organization skills&bull; Desire to learn the organization operations as well as the culture of HFSC; ability to quickly assess risk and provide meaningful mission focused guidance.<br>
<br>
<b>Job Benefits:</b><p>
Houston Forensic Science Center offers a competitive benefit and salary package.<br>
<br>
From: Houston Forensic Science Center</p></div>

Paralegal

Equivity

<div><div><b>We're accepting applications from any U.S. location - this is a remote position.</b></div><div></div><div><br>
Equivity is seeking a detail-driven Remote Legal Assistant to support electronic filing operations. This is a full-time position working Monday&ndash;Friday, 9:00 AM&ndash;6:00 PM Eastern Time with a 30-minute lunch.</div><div>
Live, real-time availability during scheduled hours is required.</div><div>
This role is ideal for someone who enjoys structured, high-volume workflows and takes pride in precision and efficiency.</div><div>
Experience e-filing in at least two jurisdictions is strongly preferred.</div><div></div><h3 class="jobSectionHeader"><b><br>
What You&rsquo;ll Do:</b></h3><ul><li>
Prepare and submit electronic filings following established procedures</li><li>
Monitor submission status and confirm successful filings</li><li>
Coordinate corrections and resubmissions when needed</li><li>
Track deadlines and ensure timely processing</li><li>
Maintain organized filing records and confirmations</li><li>
Communicate filing updates clearly to internal team members</li></ul><div></div><h3 class="jobSectionHeader"><b><br>
What We&rsquo;re Looking For:</b></h3><ul><li>
Minimum 1 year experience in a legal assistant or legal administrative role</li><li>
Minimum 1 year experience e-filing in state court</li><li>
Strongly preferred: experience e-filing in at least two jurisdictions</li><li>
Strong attention to detail and commitment to accuracy</li><li>
Ability to follow defined processes and maintain consistency in high-volume work</li><li>
Comfortable working within structured workflows and managing deadline-driven tasks</li><li>
Comfortable quickly learning and working within new filing systems and platforms</li><li>
Clear written and verbal communication skills</li><li>
Ability to work independently in a remote setting</li></ul><div></div><h3 class="jobSectionHeader"><b><br>
Compensation &amp; Benefits:</b></h3><ul><li>
$20 per hour
</li><li>Medical, dental, and vision coverage</li><li>
Training will be provided</li><li>
Paid sick time</li><li>
Eight paid holidays</li><li>
Employee discounts and expense reimbursements</li><li>
Ongoing professional support</li></ul><div></div><h3 class="jobSectionHeader"><b><br>
Why Join Equivity:</b></h3><div>
Equivity was founded by an attorney and is led by legal professionals who understand the importance of precision and timeliness in legal operations. Our team works remotely within a structured, process-driven environment with clearly defined expectations. This role offers the opportunity to build specialized expertise in legal filing coordination while working within a consistent and well-supported workflow.</div><div></div><h3 class="jobSectionHeader"><b><br>
About Equivity:</b></h3><div>
Equivity provides virtual paralegal, administrative, reception, staffing, and marketing services to attorneys and businesses nationwide. Our team works remotely while maintaining a collaborative, professional environment built on long-term support, consistency, and client success.</div><div></div><div><br>
Learn more at www.equivityva.com.</div><div></div><div><br>
Equivity is an Equal Opportunity Employer committed to a diverse and inclusive workplace.</div><p>
E04JI802msqh4094yk8</p></div>

Remote Legal Assistant

Gallagher

<div><b>Introduction</b><br>
<div>
At Gallagher Bassett, we're there when it matters most because helping people through challenging moments is more than just our job, it&rsquo;s our purpose. Every day, we help clients navigate complexity, support recovery, and deliver outcomes that make a real difference in people&rsquo;s lives. It takes empathy, precision, and a strong sense of partnership&mdash;and that&rsquo;s exactly what you&rsquo;ll find here. We&rsquo;re a team of fast-paced fixers, empathetic experts, and outcomes drivers &mdash; people who care deeply about doing the right thing and doing it well. Whether you're managing claims, supporting clients, or improving processes, you&rsquo;ll play a vital role in helping businesses and individuals move forward with confidence. Here, you&rsquo;ll be supported by a culture that values teamwork, encourages curiosity, and celebrates the impact of your work. Because when you&rsquo;re here, you&rsquo;re part of something bigger. You&rsquo;re part of a team that shows up, stands together, and leads with purpose.
</div><br>
<b>Overview</b><br>
<div><b>
Salary:</b> Salary can be up to $120,000 per year, dependent upon experience</div><div><b>
Claims Background:</b> Professional Liability Claims, Paralegal experience, or related insurance support role<br>
<b>Jurisdictional Experience:</b> Open to any<br>
<b>Active Adjuster Licenses:</b> Must be willing to obtain all licenses as required by the manager within a specified timeframe</div><div>
</div><div>
The Claims Specialist within GB Specialty is responsible for managing moderately complex <b>Healthcare Professional Liability</b> claims. This role manages the full claim life cycle, including coverage analysis, investigation, evaluation, and resolution, while ensuring claims are handled in accordance with client expectations, policy obligations, and regulatory requirements.</div>
<br>
<b>How you'll make an impact</b><br>
<ul><li>
Analyzes coverage and settles moderately complex claims in Healthcare Professional Liability.</li><li>
Generally, incumbent does not work on workers&rsquo; compensation claims.</li><li>
Able to manage the full-life cycle of all assigned claims files.</li><li>
Analyzes coverage and determines defense obligations.</li><li>
Under minimal supervision, conducts thorough analysis and investigations necessary to determine claims exposure and recommend appropriate settlement strategies and action plans.</li><li>
Creates reservation of rights and coverage denial letters.</li><li>
Negotiates settlements with clients, client attorneys, and Public Adjusters.</li><li>
Interacts extensively with various parties involved in the claims process, and may recommend retaining the advice of outside experts as necessary.</li><li>
Prepares reserve and settlement authority requests for client and carrier approval.</li><li>
May act as a client advocate with carriers to ensure proper claims handling, including any necessary scoping, estimating, and addressing of coverage.</li><li>
Has a solid understanding of claims processing and the insurance brokerage business.</li><li>
Has a basic understanding of the terminology and case law associated with correctional medicine professional liability claims.</li><li>
Handles claims consistent with clients&rsquo; and corporate policies, procedures and best practices and in accordance with statutory, regulatory, and ethical requirements.</li><li>
Incumbents at this level should be able to work at full caseload capacity.</li></ul>
<br>
<b>About You</b><br>
<div><b>
Claims Background:</b> Paralegal experience, junior professional liability claims experience, or insurance claims support background, preferably within healthcare or medical professional liability</div><div><b>
Jurisdictional Experience:</b> Open to any<br>
<b>Active Adjusters&rsquo; Licenses:</b> Not required initially; must be willing to obtain licenses as directed</div><div></div><div><b><br>
Required:</b></div><br>
<div></div><ul><li>
Bachelor's Degree Required</li><li>
Minimum 2 years of experience in claims, insurance, paralegal, legal support, or a related environment.</li><li>
Strong insurance fundamentals and understanding of claims processes.</li><li>
Ability to analyze documentation, summarize facts, and support coverage and liability determinations.</li><li>
Computer proficiency with claims systems and standard business software.</li><li>
Must be able to obtain required adjuster licenses within designated timeframes.</li></ul><div><b><br>
Preferred:</b></div><ul><li>
Prior experience within healthcare (medical malpractice) claims is a plus</li></ul><div><b>
Behaviors:</b><ul><li>
Ability to think critically, solve problems, plan and organize activities, serve clients, negotiate, and communicate effectively in writing and verbally.</li><li>
Strong analytical skills to support claims decisions and issue resolution.</li><li>
Ability to interpret policies, records, and related documentation.</li></ul><div>
#LI-TJ1</div><div>
#GBSpecialtyCareers</div></div></div><div></div>

Claim Specialist - Healthcare Professional Liability

Washington & Associates, PLLC

<p><b>LEGAL ASSISTANT QUALIFICATIONS FOR CIVIL LITIGATION FIRM</b></p><p><i>Qualified Candidates must possess the following qualifications</i><b>:</b></p><p>&middot; superior organizational skills;</p><p>&middot; strong work ethic;</p><p>&middot; courteous and professional;</p><p>&middot; the ability to work independently;</p><p>&middot; the ability to work efficiently and thrive under pressure;</p><p>&middot; detailed oriented;</p><p>&middot; positive attitude; and</p><p>&middot;. the ability to multi-task; prioritization skills.</p><p><i>Qualified Candidates MUST also have the following experience:</i></p><p>&middot; minimum of 2 years experience working in the civil law industry as a legal assistant or paralegal</p><p>&middot; Excellence in writing and oral communications;</p><p>&middot; Scheduling and calendaring appointments, travel, deadlines, meetings, depositions and other pretrial and trial deadlines;</p><p>&middot; Ordering medical records in admissible format from hospitals, doctors, and other health care providers, including Medicare/Medicaid;</p><p>&middot; Drafting requests for reduction of medical bills;</p><p>ability to be analytical, problem solving and decision-making skills;</p><p>&middot; Familiar with preparing and answering discovery and pretrial motions with assistance of attorney;</p><p>&middot; Create internal files and/or organizing exhibits, medical records, discovery, and other documents for mediation and trial;</p><p>&middot; Knowledgeable of E-filing in Texas state and federal courts;</p><p>&middot; Interact professionally with clients on a daily basis concerning status or progress of their cases;</p><p>&middot; Communicating and coordinating with court staff, expert witnesses, and medical providers in connection with cases filed in state and federal court;</p><p>&middot; Outstanding computer and technology skills;</p><p>&middot; Experienced with meeting deadlines; and</p><p>&middot; Preferable, but not required knowledge and competence in working with Quickbooks.</p><p><i>The position in-person and full time only. Please respond with your resume and 3 references(mandatory). Salary and bonuses will be commensurate with experience level and other related factors. </i></p><p><b>Responsibilities</b></p><ul><li>Manage communication channels by answering phones with professional etiquette and scheduling appointments or meetings for attorneys.</li><li>Must have excellent organizational skills with the ability to manage multiple priorities simultaneously in a fast-paced environment.</li><li>Must have exceptional writing skills for drafting clear legal documents along with proofreading and transcription capabilities.</li><li>Effective communication skills with professional phone etiquette to interact confidently with clients and colleagues. This role is perfect for motivated individuals eager to deepen their expertise in civil litigation while providing vital support that drives the success of our legal team. We value detail-oriented professionals who thrive on organization and accuracy&mdash;ready to make an impact in a thriving legal environment!</li><li>Organize and maintain files, both physical and electronic, while managing document management systems.</li><li>Prepare and review legal documents, make edits, ensuring accuracy on all outgoing materials;</li><li>Support administrative functions, including data entry and maintaining schedules, while utilizing software like QuickBooks, MyCase, etc.</li><li>Assist attorneys with legal research and case management tasks, utilizing tools such as Lexis-Nexis and Westlaw.</li></ul><p><b>Summary</b></p><p>As a Legal Assistant, you will support attorneys in managing legal matters and handling key administrative functions within the firm. This role requires consistent client interaction throughout all phases of a case, making professionalism and exceptional customer service essential. Your responsibilities will include conducting legal research, reviewing documents, and assisting with case management to ensure accurate and timely preparation of legal materials. Strong organizational skills and proficiency with computer applications are critical to maintaining efficient office operations. With experience in areas such as personal injury and employment law, you will play a vital role in delivering comprehensive legal support and ensuring clients receive high-quality representation and service.</p><p>Pay: $16.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Work Location: In person</p>

Civil Law Firm Legal Assistant

Explore 139+ Paralegal assistant in Houston this May. Find roles across top companies and apply now to boost your career.