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payroll coordinator

rkelley@northeasternairquality.com

Job Overview Northeastern Air Quality is seeking a meticulous and experienced Payroll Clerk to join our dedicated team. This is a Full-Time position located in Alabama or New York, United States. The successful candidate will be responsible for managing all aspects of our company's payroll, ensuring our employees are compensated accurately and on schedule. This vital administrative role supports our mission to provide expert environmental consulting and solutions for healthier air standards. At Northeastern Air Quality, we provide essential services focused on improving air quality for both residential and commercial clients. As a key member of our team, you will contribute to a company that is making a real difference in community health and environmental standards. Salary: $50 - $60 USD per hour Responsibilities * Process and manage payroll for all employees in a timely and accurate manner. * Calculate wages, overtime, benefits, tax deductions, and any commissions or bonuses. * Ensure full compliance with all US federal, state, and local payroll regulations and tax laws. * Maintain precise and confidential payroll records and employee data. * Address and resolve any payroll-related discrepancies or employee queries promptly and professionally. * Prepare and submit payroll reports for management and accounting purposes. * Collaborate closely with the Human Resources and Finance departments to ensure seamless operations. Qualifications * Proven experience working as a Payroll Clerk or in a similar financial administration role. * A strong understanding of payroll processes, best practices, and US legislation. * Proficiency in using payroll software and MS Office, particularly Excel. * Exceptional numerical skills and a high level of attention to detail. * Excellent organisational and time-management skills, with the ability to meet strict deadlines. * Strong communication skills, both written and verbal. * The ability to handle confidential information with the utmost discretion and integrity. * A qualification in finance, accounting, or a related field is desirable but not essential.

Payroll Clerk

Empathy

<div>
 
 Empathy is transforming the way families navigate life&rsquo;s most difficult times - from the loss of a loved one to other major life transitions. By combining technology with compassionate human care, we bring clarity, comfort, and peace of mind when it matters most.
 
 
 We partner with leading employers, insurers, and financial institutions to deliver meaningful, human-centric support at scale. Today, Empathy supports over 50 million people across the US, Canada, and the UK.
 
 
 Backed by top-tier investors including General Catalyst, Index Ventures, Adams Street, Aleph and Entre&eacute; Capital. We've raised over $160 million to date, including a $72 million Series C, to expand our impact and scale our mission worldwide.
 
 
 
 About the Team
 
 
 
 The Finance team at Empathy ensures smooth financial operations while maintaining compliance with company policies and regulatory requirements. The team plays a crucial role in handling payroll, benefits, and all People Ops related financial processes.
 
 
 By supporting both employees and the business, the Finance team helps drive consistency, accuracy, and efficiency across operations.
 
 
 
 
 
 In this role you will:
 
 
 
 <ul>
 <li>
 Assist with monthly, quarterly, and year-end close processes, including journal entries, account reconciliations, and supporting schedules.
 </li>
 <li>
 Maintain the general ledger and ensure accuracy of financial data across departments.
 </li>
 <li>
 Support the preparation of internal financial reports, forecasting processes, and variance analyses.
 </li>
 <li>
 Lead US payroll processing, ensuring timely and accurate payroll runs, in coordination with our PEO and internal stakeholders.
 </li>
 <li>
 Work closely with our PEO on all finance-related matters, including benefits reporting, payroll adjustments, and compliance.
 </li>
 <li>
 Manage state and local tax filings and registrations where self-service is required.
 </li>
 <li>
 Act as a finance partner to our Employer of Record (EOR) and other external providers supporting our global workforce.
 </li>
 <li>
 Support the design, administration, and analysis of incentive compensation plans across multiple functions, including Sales, Customer Success, and other GTM teams.
 </li>
 <li>
 Partner closely with RevOps and business stakeholders on Salesforce-related processes, data quality, reporting, and operational workflows.
 </li>
 <li>
 Collaborate with Marketing to analyze performance metrics, campaign effectiveness, ROI, and key business KPIs.
 </li>
 <li>
 Collaborate cross-functionally with Finance, Operations, People, Revenue, RevOps, and Marketing teams to support data-driven decision making and operational excellence.
 </li>
 </ul>
 
 
 
 
 
 
 
 Requirements:
 
 
 
 <ul>
 <li>
 CPA or CPA-track candidate
 </li>
 <li>
 Experience in a startup, high-growth, or SaaS environment
 </li>
 <li>
 Familiarity with expense platforms or close software&nbsp;
 </li>
 <li>
 
 Experience with international payroll
 
 or working with global EOR/PEO partners
 </li>
 <li>
 Comfort with multi-state tax environments and evolving compliance needs
 </li>
 </ul>
 
 
 The salary for this position ranges between $140,000-$170,000. This is decided based on many factors, including but not limited to: skills, qualifications, and geographic location. In addition to base salary, we are proud to offer stock options in the company and a competitive benefits package.
 
 
 
 To support our employees, we offer comprehensive benefits both in and out of the office. These include premium healthcare, comprehensive paid time off, and flexible parental leave. Our bereavement care includes premium access to the Empathy platform and support for employees and their families. We support financial wellness with a company-sponsored 401(k) plan and up to a 4% employer match, along with competitive stock options. With annual retreats, team lunches for our NYC office, and a remote employee stipend, we prioritize spending time together and investing in our people. We hope you will want to join our exceptional team!
 
</div>

Financial Controller

Biologique Recherche

<div><div>OVERVIEW:</div>
<div></div><div>We are looking to grow our team with a Talent Coordinator based in NYC. This role will focus on the employee experience and human resources administration &ndash; optimizing each employee touchpoint to reinforce our culture of high performance, transparency, inclusion, and results. The Talent Coordinator will assist in all aspects of human resources, supporting the department in everything related to our people strategy, from recruitment &amp; talent acquisition, people operations, engagement &amp; relations, learning &amp; development, and KPIs/analytics. Working with every level and department within the organization, this role will report directly into the VP of HR to help support and partner with our teams across the organization.</div>
<div></div><div>RESPONSIBILITIES:</div>
<div></div><div>HR Administration</div>
<ul><li>Assist with all departmental administrative tasks and projects</li>
<li>Help with the regular maintenance and up-keep of all systems, portals, HRIS, and third-party platforms to ensure accurate and up-to-date data and records.</li>
<li>Assist with processing payroll and compliance, staying up-to-date on all labor updates, payroll tax considerations, and regulations</li>
<li>Assist management with coordination of all reporting, analysis and research</li>
<li>Help roll out and implement Open Enrollment and benefits administration</li>
<li>Support any internal and external audits, quarterly reporting, and end-of-year processing</li>
</ul>
<div></div><div>Talent Acquisition</div>
<ul><li>Help supervise the Onboarding of all New Hires, assisting with schedules &amp; coordination so that each New Hire is set up for success with the right resources, training and support</li>
<li>Support all talent acquisition initiatives, pro-actively helping execute recruitment strategies, utilizing social media, utilizing brand assets to attract and retain talent</li>
<li>Help Managers recruit, screen, interview candidates, and provide direction on candidate selection.</li>
<li>Support senior management in the strategic recruitment planning current and future hiring needs as the organization scales to grow</li>
<li>Support adherence to local HR recruiting processes and ensure compliance with local legislation &amp; guidelines</li>
<li>Support Company branding initiatives &ndash; including growing the talent network, assisting with maintaining brand-right collateral, and creating a seamless candidate experience.</li>
</ul>
<div></div><div>Talent Development</div>
<ul><li>You&rsquo;ll help coordinate and track learning &amp; development seminars, workshops, and training</li>
<li>Help management engage, coach, mentor, and support our top talent and employees; helping reinforce and build Company culture &amp; values</li>
<li>Assist support of all performance management programs and succession planning</li>
<li>Assist with planning, coordination &amp; execution of all HR programs including counseling, personal development plans, performance reviews, and mentorship.</li>
</ul>
<div></div><div>Employee Engagement</div>
<ul><li>Serve as a first point of contact for employees across the organization, answering questions and resolve issues.</li>
<li>Help foster the development of a culture where employees feel cared for, valued, and engaged so they are set up for success and aligned with Company goals &amp; values.</li>
<li>Assist with the implementation &amp; coordination of regular employee engagement initiatives to help motivate the team &amp; build relationships.</li>
<li>Assist with Company and departmental projects</li>
<li>Help create Company communications, guidelines, collateral, swag, etc.</li>
</ul>
<div></div><div>Employee &amp; Labor Relations</div>
<ul><li>Help proactively monitor compliance and adherence to all local, state, and federal guidelines for labor.</li>
<li>Help review and update company policies, procedures, and Handbook &ndash; ensuring comprehension and adoption.</li>
<li>Assist with any employee issues and legal considerations.</li>
</ul>
<div></div><div>QUALIFICATIONS:</div>
<ul><li>1-3 years HR experience in a generalist setting</li>
<li>College degree or equivalent work experience preferred</li>
<li>High EQ and experience working with sensitive matters and data with comportment and care</li>
<li>Excellent written and verbal skills with a proven track record in effective communication with prior experience presenting</li>
<li>Strong attention to detail with the ability to work on multiple projects at a time</li>
<li>Ability to work with multiple team members, stakeholders and leaders comfortably</li>
<li>Proven track record of working in fast-paced and dynamic environments</li>
<li>Proficient in various computer programs, software, and applications, particularly different ATS and HRIS systems</li>
<li>Proficient in Office Suite, particularly excel, powerpoint/canva, publisher and Teams</li></ul></div>

Talent Coordinator

hr skills maroc

Job Opportunity: Human Capital Manager (M/F) - New YorkAs part of our business growth, we are seeking an experienced Human Capital Manager with a strong foundation in HR management and a modern approach to people development practices.Key Responsibilities:<ul><li>Manage HR administration and payroll processes (employee records, contracts, absences, payroll inputs).</li><li>Ensure compliance of HR practices with applicable labor laws and regulations.</li><li>Oversee recruitment and onboarding activities.</li><li>Develop, implement, and monitor training and talent development programs.</li><li>Support managers in the day-to-day management of human resources matters.</li><li>Lead and coordinate strategic and innovative HR projects.</li><li>Contribute to the optimization of HR processes and tools.</li></ul>Profile Required:<ul><li>Bachelor's or Master's degree (Bac+3/5) in Human Resources or a related field.</li><li>Proven experience in both HR administration and HR development.</li><li>Structured, detail-oriented, and hands-on professional.</li><li>Strong organizational skills and a high level of confidentiality.</li></ul>Pay: $26.04 - $31.36 per hourWork Location: In person

Human Capital Manager

Hotwire

<div>Company Description 
We are the global communications and marketing consultancy that powers the world's most innovative tech brands. We are a group of expert communicators who are fanatical about tech and are here to help businesses ignite their possibilities. Our local experience and global scale allow us to deliver bold but pragmatic comms guidance to tech companies all over the world.
When you work with us, we connect and support you in a way that allows you to achieve limitless success and career growth. We are curious, ambitious and connected, but most of all we are one team working together to be the global alternative.
It's all about tech
We're fanatical about technology. Our tech understanding, experience, and network help spark audience curiosity across all aspects of communications, branding and digital marketing. At Hotwire, we aim to be the best consultancy our clients and our people will ever work with. At the heart of this ambition is our belief that you can achieve limitless success when working with Hotwire. We build this belief on three core pillars:<ul><li>
We build our business with you 
Together, we work with you to ignite possibility. We do so by creating an environment that drives careers, provides the best employee experiences and builds expertise to shape the world we live in. It's our mission to be the most inspiring consultancy you'll ever work with.</li><li>
We are connected in every sense 
Our global network brings together different cultures from our global offices, top minds, ideas, and expertise worldwide. Our teams deliver bold but pragmatic integrated comms guidance as one consistent team.</li><li>
We offer a different sort of consultancy experience 
Our campaigns are data-driven and created for impact. Our insight-led thinking and strategic know-how allows us to create work that makes people sit up and take action. And we have fun doing it.</li></ul> 

Job Description 
We're looking for a proactive and highly organised People &amp; Culture Coordinator to join our People &amp; Culture team. This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys bringing structure to busy workloads, and takes pride in delivering exceptional work.
As a key member of the team, you'll support a broad range of People &amp; Culture initiatives and day-to-day operations, helping to create a seamless employee experience across the business. You'll be someone who loves staying organised, has exceptional attention to detail, and enjoys seeing projects through from start to finish.
You'll be confident working autonomously while collaborating with stakeholders across the business. Trusted with sensitive information, you'll demonstrate professionalism, discretion and integrity at all times. You're a natural relationship builder who communicates well, takes initiative, and is always looking for ways to improve processes and contribute to the team's success.
Most importantly, you're curious, eager to learn, and excited to take on new challenges. You enjoy being part of a collaborative, people-focused culture where no two days are the same.
If you're passionate about people, thrive on organisation, and are looking to build your career within a supportive and energetic team, we'd love to hear from you. 
Responsibilities include supporting the full employee lifecycle from day-to-day P&amp;C Operations:
<ul><li>Support the recruitment process by posting roles, scheduling interviews, preparing offers</li><li>
Own weekly recruiting progress and system updates in Smartrecruiters</li><li>
Assist in the creation of various forms, documents, spreadsheets and presentations</li><li>
Help implement P&amp;C initiatives and projects</li><li>
Identify and provide recommendations to improve culture and business operations</li><li>
Coordinate new hires and contractors pre-boarding activities and onboarding schedule</li><li>
Manage the learning and development schedule and P&amp;C calendar as needed</li><li>
Assist with policy updates and regular handbook updates</li><li>
Maintain employee personnel files in company HRIS</li><li>
Assist in all employee lifecycle processes from new hire documentation and onboarding through to termination</li><li>
Communicate employee changes to the US Finance team and support with various crossover items such as payroll updates, contract addendums, new hires, exits etc.</li><li>
Collaborate with the global P&amp;C team on various initiatives including monthly reporting, events, etc.</li><li>
Utilize people admin systems (Rippling, Salesforce, Adobe Sign, Smartrecruiters, Egnyte), and pull data for reporting as needed</li><li>
Communicate with outside vendors such as Checkr, HireRight, etc. as needed</li><li>
Ensure all Company Holidays and PTO requests are up to date in Strategic Time Planner weekly</li><li>
Own all background checks and audit requests</li><li>
Own all 401k administration and transfers through Fidelity</li><li>
Manage the P&amp;C alias inbox, ensuring quick response times and escalate problems as needed</li><li>
Communicate various employee issues to P&amp;C Business Partners</li></ul> 

Qualifications 
<ul><li>
Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>
1+ years of experience in a Human Resources, People Operations, or HR Coordinator role.</li><li>
Strong HR administration and employee lifecycle support experience.</li><li>
Experience working with HRIS platforms and a genuine interest in HR technology and systems.</li><li>
Interest or exposure to Learning &amp; Development programs and initiatives.</li><li>
Experience preparing reports and analyzing HR data is a plus.</li><li>
Proficient in Microsoft Office Suite, with strong skills in Excel and PowerPoint.</li></ul>
Skills &amp; Attributes<ul><li>
Exceptional attention to detail and strong organizational skills.</li><li>
Positive, proactive, and solutions-oriented mindset.</li><li>
Excellent interpersonal, verbal, and written communication skills.</li><li>
Ability to build strong relationships and communicate effectively with employees and stakeholders at all levels.</li><li>
Confident adapting communication and influencing style to suit different audiences.</li><li>
Passion for creating a positive employee experience and supporting professional growth and development.</li><li>
Energetic, collaborative, and eager to contribute to a high-performing team.</li><li>
Comfortable managing multiple priorities in a fast-paced, dynamic environment.</li><li>
Strong sense of accountability, integrity, and commitment to delivering high-quality work and HR best practices</li></ul> 

Additional Information 
You&rsquo;ll Bring:<ul><li>
At least one prior internship experience.</li><li>
Outstanding organizational and time management skills.</li><li>
Exceptional attention to detail.</li><li>
Strong verbal and written communication skills &ndash; having an opinion is a must!</li><li>
Proficiency with general office tools and platforms such as the Microsoft Suite, Slack, and media tools.</li><li>
Ability to adapt quickly to new technologies and industry trends.</li><li>
Proactive problem-solving skills and a creative mindset.</li><li>
Strong teamwork and collaboration abilities.</li><li>
A passion for continuous learning and professional development.</li><li>
Skills in managing competing priorities and knowing how to execute and prioritize tasks effectively.</li></ul>
Comensation range $60-78k
The range listed is just one component of Hotwire&rsquo;s total compensation package for employees, which includes bonus opportunities and a variety of benefits mentioned above. Hotwire takes into consideration a candidate&rsquo;s education, training, and experience, as well as the position&rsquo;s work location, expected work to be performed, required travel (if any), external market and internal value, and internal pay alignment when determining the salary level for potential new employees. A potential new employee&rsquo;s salary history will not be used in compensation decisions.<div></div>
Hotwire is an equal opportunity employer. We are committed to fostering an inclusive, equitable, and respectful workplace where everyone can be limitless. We welcome applications from all backgrounds and do not discriminate on the basis of race, gender, disability, age, sexual orientation, religion, or any other protected characteristic. In line with UK employment law and our global DEIB values, we actively promote fair treatment and equal access to opportunities for all.</div>

Copy of People & Culture Coordinator

Hawksmoor

<div><div>Food &amp; Beverage Coordinator
Hawksmoor New York opened to rave reviews in 2021 and welcomed guests into our beautiful restaurant, based in a National Historic Landmark, The United Charities Building. We are now excited to commence the search for a Food &amp; Beverage Coordinator who will have an array of responsibilities covering guest emails, event bookings, responding to guest feedback, working with department leads on admin, onboarding and will be a recruitment support to the restaurant.
 We believe people do their best work when they are comfortable, supported and have fair treatment. The key thing to know is that the people at Hawksmoor get to come to work and fully be themselves.
 This role will report directly to the General Manager and support the full management team.
Primary Duties include but are not limited to: 
<ul><li>
Posting recruitment adverts, screening candidates and booking in trail shifts and interviews</li><li>
New starter onboarding</li><li>
Supporting Managers on admin, paperwork, inventory, scheduling and reporting</li><li>
Invoice processing</li></ul>
Desired Experience:<ul><li>
2 years&rsquo; work experience in restaurants working with recruiting or as an admin assistant</li><li>
Communicates information effectively and efficiently</li><li>
Able to work variable schedule, per the needs of the business</li><li>
Ability to perform essential job functions under pressure, maintain professionalism when working under stress</li></ul></div>
INDHEADOFFICE</div>

Food & Beverage Coordinator

Block By Block

<div><div>Job Summary:

The Administrative Assistant provides essential support for various functions and completes a variety of tasks. This includes, but is not limited to: providing administrative support for multiple individuals, payroll, supply management, recruiting, and smartphone setup.

Pay Rate: $30.00/hourly

3+ years of administrative experience in an airport REQUIRED

Essential Functions:
<ul>
<li>Provides communication support between management and front-line employees</li>
<li>Manages coding of invoices</li>
<li>Performs data entry and spreadsheet maintenance for the balancing of billing and payroll reporting</li>
<li>Updates various reports and spreadsheets</li>
<li>Maintains and updates the training manual with current processes</li>
<li>Manages training reminder notices and updates learner access</li>
<li>Tracks employee statuses &amp; supplies monthly inactive reports</li>
<li>Manages SharePoint document updates</li>
<li>Sets up smartphones
</li><li>Other HPS administrative duties as assigned</li>
</ul>
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We are proud to offer the following benefits:
<ul><li>Insurance: Medical with available FSA and/or HSA, Dental, Vision, Short-Term and Long-Term Disability, Life, and Accidental Death and Dismemberment, Critical Illness, and Accident.</li>
<li>Paid time off: Vacation, Sick Time and/or PTO (Only where required by local requirements and contract agreements), Paid Leave (only where required by law), Holidays (only where required by contract agreement), Floating Holidays (only where required by contract agreement), Birthday Pay (eligible after one year of service at most locations unless otherwise stated in CBA), Jury Duty (only where required by law).</li>
<li>Other: 401K Retirement Savings Plan</li>
</ul>
Block by Block is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
</div>Requirements:
<div>Requirements:
<ul>
<li>Must be 18 years or older.
</li><li>Must have a High School Diploma or GED.
</li><li>Associate Degree in a related field, such as Business Administration, is preferred but is not required</li>
<li>Minimum of three (3) years of experience providing administrative-related functions</li>
<li>Minimum of one (1) year of accounting and bookkeeping experience is required</li>
<li>Minimum of two (2) years of data entry experience is required</li>
<li>Minimum of two (2) years of experience using MS Word, Outlook, and EXCEL</li>
<li>Must have excellent communication skills. The ability to read, write and speak proficiently in the English language is required.</li>
<li>Excellent written and verbal communication skills</li>
<li>Analytical &amp; multitasking capabilities</li>
<li>Flexible and adaptable in performing duties and responsibilities</li>
<li>Ability to exercise sound judgment and make decisions in relation to essential job functions</li>
<li>Ability to interact professionally with all levels</li>
<li>Ability to build and maintain positive relationships</li>
<li>Self-starter with excellent dependability and integrity</li>
</ul>
Physical Demands and Work Environment:
<ul>
<li>Must have the physical capacity to sit at a desk using a computer for long periods of time during an eight-hour shift, with normal breaks and rest periods.
</li><li>Requires substantial movements (motions) of the wrists, hands, and/or fingers.</li>
<li>Requires close visual acuity to perform an activity such as: preparing reports; viewing a computer terminal; reading.
</li><li>Ability to stand or walk for long periods of time</li>
<li>The noise level in the work environment is usually moderate.</li>
</ul>
</div> 
Shift: 1st Shift
 
Req Benefits:
<div>We are proud to offer the following benefits:
<ul>
<li>Insurance: Medical with available FSA and/or HSA, Dental, Vision, Short-Term and Long-Term Disability, Life, and Accidental Death and Dismemberment, Critical Illness, and Accident.</li>
<li>Paid time off: Vacation, Sick Time and/or PTO (Only where required by local requirements and contract agreements), Paid Leave (only where required by law), Holidays (only where required by contract agreement), Floating Holidays (only where required by contract agreement), Birthday Pay (eligible after one year of service at most locations unless otherwise stated in CBA), Jury Duty (only where required by law).</li>
<li>Bonuses: Availability of bonuses varies and is dependent on multiple factors including but not limited to: location, position and contract agreements. Employee Recognition Awards, Employee Referral Bonus Program (select positions only), Bonus Program (Operations Manager, RVP, and executive positions only).</li>
<li>Other: 401K Retirement Savings Plan, Vehicle Allowance (only available for specific corporate positions, based on location and position).</li>
</ul>
</div> 
Compensation: $30.00-$30.00</div>

Administrative Assistant- LaGuardia Airport ACES Program

Explore 35+ Payroll coordinator in New York this July. Find roles across top companies and apply now to boost your career.