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program coordinator

Mount Sinai Health System

<div>Description
The Program Coordinator II is responsible for providing administrative, operational and programmatic support services to an assigned program area. The Program Coordinator is knowledgeable about institutional and program policies and procedures and provides support to a large or complex program or to multiple smaller programs. (A Program provides a specific service or carries out specific activities as a separate entity or as a component program within a department, but is not a department itself.) 
Responsibilities
1.Ensures that adequate staffing, space utilization, equipment and other resources are available to best support the provisions of services and to meet the program goals and objectives.

2.May monitor the workflow and make adjustments to ensure the timely completion of program support activities. Provides and/or arranges staff training as needed, if applicable.

3.Maintains liaison with staff in other departments to coordinate program activities and training; to accomplish program objectives; and to ensure cooperative efforts are enhanced and available resources are utilized.

4.Assists in monitoring and evaluating program effectiveness; demonstrates continuous efforts to improve support operations and systems, to streamline work processes and to increase the effectiveness and efficiency of the program.

5.Provides assistance to staff in assigned areas to ensure program objectives are accomplished.

6.Coordinates and oversees grant related issues, reporting of program statistics and the implementation of data collection procedures.

7.Administers program procedures and systems. Ensures information is disseminated to staff regarding program and Mount Sinai Medical Centers policies and procedures.

8.Assists in the planning, coordination and implementation of seminars, conferences and workshops. Recommends new ideas and concepts for program themes, materials and resources to supplement, expand or replace existing program components.

9.Assists in the preparation of program budgets and grants. May Assists in monitors, verifies and reconciles budget expenditures.

10.May participate in hiring, performance appraisal, promotions, transfers and other personnel transactions as assigned.

11.Performs other related duties. 
Qualifications<ul>
<li>Bachelors Degree preferred; an equivalent combination of education and/or experience may substitute for the degree when the experiences are closely related to the duties of the job.</li>
<li>3+ years experience coordinating and administering program activities for assigned area</li>
</ul> 
Employer Description
Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $64526.74 - $74250 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Program Coordinator II

The New York Public Library

<div><h3 class="jobSectionHeader">Description</h3><div> 

Overview 
The New York Public Library (NYPL) is looking for a talented Program Coordinator to join our expanding technology training team and help New Yorkers improve their digital literacy. The Coordinator will work cross-functionally to support the design and implementation of new educational offerings, provide complex data analysis, assist with funding reports (grant, donor, project), and manage various projects. This position is for someone interested in community development through education.</div><div></div><div> 
NYPL offers technology classes, both online and in-person at more than 80 libraries across the Bronx, Manhattan, and Staten Island. Topics include MS Office, Internet basics, coding languages, graphic design, 3D printing, audio production, video production, podcasting, and more.</div><div></div><div> 
We are looking for someone we can count on to:</div><div></div><div> 

Own:</div><ul><li>
Project management, including developing processes for prioritization and enhancements to meet needs and strategic goals</li></ul><div>
Teach:</div><ul><li>
Best practices related to program evaluation and data analysis</li></ul><div>
Learn:</div><ul><li>
New and emerging technologies to be incorporated into the department initiatives and the classroom/computer lab setting</li></ul><div>
Improve:</div><ul><li>
Workflows for peak efficiency</li></ul><div>
Some expectations for this role are that within:</div><div></div><div> 

1 month, this person will:</div><ul><li>
Onboard, visit branches, interact with stakeholders including Library Managers, create goals with their manager</li></ul><div>
3 months, this person will:</div><ul><li>
Manage grant-based projects and liaise with internal and external stakeholders/partners</li></ul><div>
6 months and beyond, this person will:</div><ul><li>
Identify and provide solutions for gaps in service, and support NYPL initiatives</li></ul><div>
Responsibilities:</div><div>
As a Program Coordinator, you will:</div><ul>
<li>Provide support for the department by maintaining and analyzing data on program metrics including survey data, assessing impact, and compiling reports</li>
<li>Conduct and facilitate departmental risk assessments</li>
<li>Assist the Associate Director with the implementation of innovative tools for efficient project management</li>
<li>Manage correspondence with patrons</li>
<li>Initiate outreach with potential partners and/or organizations to create new opportunities while maintaining existing relationships</li>
<li>Support departmental events, outreach, and promotional activities</li>
<li>Growth mindset when receiving and incorporating feedback from leaders and peers</li>
<li>Perform other related duties as required</li></ul> 
<h3 class="jobSectionHeader">
Required Education, Experience &amp; Skills</h3><div> 
Required Education &amp; Certifications</div><ul><li>
Bachelor&rsquo;s degree or 4+ years of additional related experience required</li></ul><div>
Required Experience</div><ul><li>
2+ years of experience teaching, instructing and/or training adults technology or related programs</li></ul><div>
Required Skills</div><ul>
<li>Demonstrated knowledge of technology and technology trends</li>
<li>Ability to work well both independently and collaboratively across many different Library departments</li>
<li>Ability to shift gears in a fast-paced environment</li>
<li>Must be able to work sensitively and effectively with individuals of diverse educational, socioeconomic, and cultural backgrounds</li>
<li>Familiarity with communities being served, with knowledge and understanding of local needs and resources</li>
<li>Outstanding interpersonal and written skills, including listening and communicating authentically and effectively with stakeholders at all levels, including branch staff and external partners</li>
<li>Strong aptitude for learning new and emerging technologies quickly</li>
</ul><div>Managerial/Supervisory Responsibilities</div><ul><li>
N/A</li></ul><h3 class="jobSectionHeader"> 
More...</h3><div> 

Core Values 
All team members are expected and encouraged to embody the NYPL Core Values:
</div><ul><li>Be Helpful to patrons and colleagues</li>
<li>Be Resourceful in solving problems</li>
<li>Be Curious in all aspects of your work</li>
<li>Be Welcoming and Inclusive
</li></ul><div>Work Environment</div><ul>
<li>Office setting</li>
<li>Branch library setting</li>
<li>Computer lab</li>
</ul><div>Physical Duties</div><ul>
<li>Lifting/moving items up to 20 lbs may be required</li>
<li>May require travel within NYC</li>
</ul><div>Pre-Placement Physical Required?
</div><ul><li>No</li></ul><div>
Union/Non Union</div><ul><li>
Non-Union</li></ul><div>
FLSA Status</div><ul><li>
Non-Exempt</li></ul><div>
Schedule</div><ul>
<li>35 hours per week</li>
<li>Monday-Friday from 10:00 am to 6:00 pm; occasional evenings and weekend shifts required</li>
</ul><div>This job description represents the types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the specific duties and responsibilities for the role. Job duties may change if Library priorities change. Employees may be directed to perform job-related tasks other than those specifically presented in this description as needed. 
 
The New York Public Library Salary Statement
</div><div>At the Library, we believe that pay transparency and pay equity are important to ensuring we source the best candidates and keep the best employees. When making a determination as to the appropriate salary for a candidate, we consider a variety of factors such, including, but not limited to, the position requirements, the skills, prior experience, and educational background required or preferred for the job, the scope and impact of the role within the organization, internal peer equity, and the candidate's specific training, experience, education level, and skills. No single factor is conclusive; the Library reserves the right to consider any and all relevant factors and make a decision consistent with its policies.</div><h3 class="jobSectionHeader"> 
About The New York Public Library</h3><div>
The New York Public Library is a free provider of education and information for the people of New York and beyond. With 92 locations&mdash;including research and branch libraries&mdash;throughout the Bronx, Manhattan, and Staten Island, the Library offers free materials, computer access, classes, exhibitions, programming and more to everyone from toddlers to scholars, and has seen record numbers of attendance and circulation in recent years. The New York Public Library serves more than 18 million patrons who come through its doors annually and millions more around the globe who use its resources at www.nypl.org.</div></div>

Coordinator, Technology Training Programs

NYU Langone Health

<div>NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.
 
 
For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram. 


Position Summary: 
We have an exciting opening for a Research Coordinator position within the Ronald O. Perelman Department of Emergency Medicine's Research Division. In this role, the successful candidate will work under the direction of Principal Investigator and Medical Director for Geriatric Emergency Medicine, Dr. Ula Hwang and the incumbent Program Manager, to provide research-based and administrative support for all geriatric and dementia emergency medicine research initiatives.

The Research Coordinator will be responsible for assisting in a multitude of programmatic and administrative activities including assisting with the pre-award federal and non-federal grant application components, assisting with Institutional Review Board submissions, drafting sponsor reports, monitoring budgets, drafting presentations and monthly reports for leadership, communication and dissemination of programmatic materials, and providing analytic and scientific writing support.

The Research Coordinator will serve as liaison with internal and external funding agencies, and will ensure the accurate execution of research protocols in accordance with Good Clinical Practices, HIPAA, and required obligations to patient/subject, Principal Investigator, Research Team and sponsor. The ideal candidate will be highly organized to ensure deliverables are met effectively, on time, and are of high quality. A successful candidate will be resourceful, forward thinking, able to project team and program needs, and passionate and interested in improving geriatric and dementia emergency care. 


Job Responsibilities:

1.Demonstrates knowledge of the organization's Core Values and incorporates them into the performance of duties. 
2.Grants Assists in pre-award grant related activities such as developing and writing components of grants applications, letters of support, Other Support documentation, maintaining faculty biosketches and coordinating with subawards. Collects and organizes required paperwork for submission of the grant. Assists in drafting certain scientific components, such as the Human Subjects Research sections. Follows up and coordinates resolution of all issues. Assists in the planning of large multi-site research. Draft forms and questionnaires and manage the application of research techniques. 
3.Research Activities Assists in the institutional review board (IRB) process for all active grants, including preparing new IRBs, continuations, modifications, and close-outs. Assists in supervising research within the scope of established study protocol. Adheres to all human subjects' regulations as defined by the IRB and the federal government that pertain to research studies. 
4.Project/Program Coordination With a high degree of independence, assists the Program Manager with multiple federal and privately-funded research projects including planning, implementing, and organizing all related meetings (weekly, monthly, quarterly, and annually). Drafts and plans meeting agendas in a timely fashion, assists in releasing meeting minutes and assists with meeting outcomes. May travel to and present on study related projects within the U.S. as needed such as scheduled site visits, national program meetings, or national conferences. 
5.Reports Drafts sponsor-related annual and final progress reports and Interim, Annual and Final Research Performance Progress Reports. May review Subaward Agreements, service agreements, and data transfer use agreements in partnership with the Program Manager, Grant Manager and Contracts Manager. Monitors budgets for all funded projects including tracking expenditures and monitoring of multiple service agreements and subcontracts. Makes recommendations about budgetary adjustments that are needed to remain on or under budget for the funding year. 
6.Project/Program Support - Reviews workflow and recommends improvement if applicable to ensure appropriate cycle times and efficiency. Works closely with research and project teams and collaborators to identify quality and operational strategies and aspects the study or project needs to overcome. Cultivates and 
maintains strong working partnerships and effective communications with principal investigators, study sponsors, collaborators, pre- and post-award grant managers, contracts managers, study coordinators, and government officials to ensure the safe and timely progression of studies and adherence to all study/agency/government regulations. 
7.Analytic Support Assists with requesting, organizing, and analytic supports of data teams that may include basic programming, debugging and other tasks in support of data analyses. Assists in maintaining and preparing data from electronic health records (EHR) and other sources, including chart review. Ability to troubleshoot problems and propose solutions with information technology needs. 
8.Manuscript preparation conducts literature reviews, prepares outlines, formats manuscripts, organizes citations, supports manuscript submission and tracking. 
9.Participates in special projects and performs other duties as required. 


Minimum Qualifications: 
To qualify you must have a Bachelor's degree in life sciences, allied health or equivalent in a related discipline and 0-1 years experience or an equivalent combination of education and experience. Effective oral, written, communication, interpersonal skills. Must be able to work under the direction of supervision. Ability to operate research related equipment. Proficiency in using various Microsoft Office applications such as World, Excel, Access, Powerpoint and Outlook. Familiar with Internet applications. Ability to identify, analyze and solve problems. Time management skills and ability to work well under pressure.

Preferred Qualifications: 
1. Masters Degree 
2. Proficiency in Microsoft Office Suite, Word Press, Endnote, Adobe Acrobat 
3. Experience with EHR clinical data.

Qualified candidates must be able to effectively communicate with all levels of the organization.
 
 
NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.
 
 
NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.
 
 
View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,299.99 - $67,567.50 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here</div>

Research Coordinator

The Advertising Research Foundation

Overview The Research Project Coordinator provides support for ARF Councils and the Research Leadership Committee, while also assisting the Research team with research projects. ARF Councils are member-led and ARF-facilitated peer groups formed around broad industry topics. The role requires exceptional organizational, time management, and communication skills, and the ability to develop relationships and execute projects with both internal and external stakeholders. With some experience, this role will also contribute to the execution of research projects, data analysis, and the generation of insights.Primary Responsibilities <ul><li>Work closely with VP Research to ensure the Council and Research Leadership (RLC) Programs run smoothly.</li><li>To this end, this position will actively monitor program engagement and member participation in the Council and RLC programs.</li><li>Schedule meetings for and provide administrative support for these programs.</li><li>Record and transcribe meeting notes and use AI facility to summarize these meetings when needed or ensure meeting notes are completed by the Council&rsquo;s Young Pros Officers.</li><li>Update the CRM system to record changes in Council and RLC membership.</li><li>Consult regularly with the VP of Research on issues related to member engagement with the ARF Council Program and project tasks for the RLC.</li><li>Outreach to prospective new Council Committee members and communications with wavering Council Committee members.</li><li>Edit Council Community newsletters</li><li>Assist the Events Team in setting up ARF Council events, including setting up prep calls and obtaining speaker bios and photos.</li><li>Manage the development of Councils&rsquo; podcasts and maintain them on the public podcast platforms.</li><li>Become proficient in the use of LLMs and help to create a process that improves the efficiency of event reporting.</li><li>Coordinate research projects and presentations, assisting in the creation of reports.</li><li>Ensure research materials, reports, and presentations are well-organized and accessible to relevant stakeholders.</li><li>Maintain organized records of research participants, surveys, and data collection efforts.</li><li>Assist in the production of research presentations and slides for Council events.</li><li>Manage incentives for respondents in Research Dept. survey projects.</li><li>Track and update research project progress, maintaining documentation and ensuring timely follow-ups with stakeholders.</li></ul>Qualifications <ul><li>Excellent academic credentials; BA/BS min</li><li>1-3 years of project coordination experience; ideally in the research or media industry</li><li>A demonstrated ability to build and maintain professional relationships</li><li>Strong interpersonal and communication skills and ability to work well on a team</li><li>Excellent verbal &amp; written communication skills</li><li>Strong skills with Microsoft Office applications (Word, Excel, and PowerPoint) and Google Apps (Gmail, Google Docs and Drive)</li><li>Experience coordinating research projects</li><li>Familiarity with AI tools for research and insights is desirable</li></ul>Pay: $26.00 - $28.80 per hourExpected hours: 40.0 per weekBenefits:<ul><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in New York, NY 10016

Research Project Coordinator (Not Clinical)

The PromptCare Companies, Inc.

<div>Description:

PromptCare is looking for a Clinical Compliance Coordinator to support clinical review and regulatory compliance within the Intake &amp; Resupply department. This full-time hybrid role is responsible for evaluating medical documentation to determine eligibility, coverage, and medical necessity in accordance with Medicare, CMS guidelines, and payer policies. The ideal candidate will have experience in Medicare Advantage or managed care, strong knowledge of Medicare regulations, and the ability to interpret medical records, identify documentation gaps, and support appeals while ensuring full compliance.
Job Type: Full time/ Hybrid
Job Location: hybrid 2 days per week in King of Prussia, PA
Requirements:
<ul><li>The Clinical Compliance Coordinator is responsible for evaluating clinical information to determine member eligibility, coverage, and medical necessity in accordance with Medicare regulations, CMS guidelines, and organizational policies.</li><li>
This role ensures compliance with federal requirements while supporting high-quality, cost-effective patient care.</li><li>
Provide feedback and guidance for a written appeals process to overturn authorization denials.</li><li>
Effectively identify missing or non-complaint documentation required under CMS guidelines and published medical policies for governmental and commercial payers.</li></ul>
Qualifications:<ul><li>
Prior experience in Medicare Advantage or managed care organizations</li><li>
Certification in Case Management (CCM), Utilization Review (CPUR), or equivalent</li><li>
 Experience with audits, appeals, and regulatory compliance</li><li>
Administrative focus with Clinical background</li><li>
Minimum 2&ndash;5 years of experience (acute care, managed care, or Medicare populations preferred)</li><li>
Strong knowledge of Medicare Parts A, B, C, and/or D</li><li>
Experience with utilization management, case management, or clinical review</li><li>
Familiarity with CMS regulations, medical necessity criteria, and evidence-based guidelines (InterQual, MCG, or similar)</li><li>
Strong analytical, documentation, and communication skills</li><li>
Proficiency with electronic medical records and clinical review systems</li><li>
Ability to interpret medical records, particularly chart notes including test results, diagnosis, medical verbiage pertaining to CMS guidelines</li><li>
Must be able to interpret and comprehend published payer medical policies</li><li>
Determine Contraindicators within published medical policies for acceptance while maintaining compliance practices</li></ul>
Benefits &amp; Perks<ul><li>
Comprehensive Medical, Dental, and Vision Package</li><li>
401(k) Plan with Company Match</li><li>
Generous PTO: Vacation, Sick Time, Personal Days, and Paid Holidays</li><li>
Life Insurance: Standard coverage with optional enhancements</li><li>
Employee Assistance Program: Free counseling and coaching sessions</li><li>
Emotional Well-being and Work-Life Balance Resources</li><li>
Short &amp; Long-Term Disability: Company-paid with optional supplements</li><li>
Accidental Death and Dismemberment Insurance</li><li>
FSA and HSA: Manage healthcare expenses</li><li>
Commuter Spending Programs</li><li>
Volunteer and Engagement Opportunities</li><li>
Employee Referral Bonuses</li><li>
Exclusive Discounts on entertainment, travel, and various other supplemental and cellphone plans</li></ul>
Equal Employment Opportunity
The PromptCare Companies is committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination on the basis of race, color, age, national origin, religion, gender, gender identity, sexual orientation, pregnancy, marital status, genetic disposition, disability, veteran's status or any other characteristic or classification protected by State/Federal/Local laws. We foster a work environment in which diversity and inclusion are embraced, people are hired and advanced on their merits, and employees are treated with mutual respect and dignity.</div>

Clinical Compliance Coordinator

North Bridge Staffing Group

<div>
 
 The Executive Assistant/ Project Coordinator (PC) acts as a strategic partner to Consultant(s), managing and advancing all aspects of executive search and advisory engagements. This role serves as the central point of coordination&mdash;connecting internal team members while balancing the expectations and needs of both clients and candidates.
 
 
 
 
 
 The PC is closely involved in every phase of assignments and projects. Based on defined goals and timelines, the PC prioritizes tasks, adapts to changing needs, and ensures seamless execution of processes and communications.
 
 
 
 
 
 Often serving as the first point of contact for clients and candidates, the PC represents the Consultant(s) and the firm with professionalism and discretion. In a fast-paced environment, the PC must be highly adaptable, proactive, and capable of real-time problem-solving.
 
 
 
 
 
 
 
 Responsibilities for the Role Include, but Are Not Limited To:
 
 
 
 
 
 
 
 
 Project Management
 
 
 
 &bull; Manage and oversee the full lifecycle of assignments, ensuring milestones and deadlines remain on track
 
 
 &bull; Proactively coordinate team efforts to move projects forward efficiently
 
 
 &bull; Communicate key updates related to client expectations or candidate pipelines and adjust project plans as needed
 
 
 &bull; Schedule all business-related meetings, calls, and interviews
 
 
 
 
 
 
 Project Communication &amp; Documentation
 
 
 
 &bull; Manage and, when appropriate, own communications with clients and candidates
 
 
 &bull; Create, edit, and format client-facing documents such as status updates, role specifications, and proposals, ensuring accuracy and alignment with expectations
 
 
 
 
 
 
 Relationship Building &amp; Management
 
 
 
 &bull; Build and maintain strong relationships with internal team members, clients, prospects, and candidates to deliver exceptional service
 
 
 &bull; Act as the primary external liaison between Consultant(s) and their clients and extended client teams (e.g., executive assistants, hiring managers, HR partners)
 
 
 &bull; Serve as the internal point of contact with researchers, knowledge teams, office coordinators, and shared services
 
 
 &bull; Partner with office coordinators to host clients and candidates, ensuring a seamless and professional experience
 
 
 
 
 
 
 Managing Information, Data &amp; Financials
 
 
 
 &bull; Oversee financial aspects of engagements, including expense processing, client invoicing, and receivables tracking
 
 
 &bull; Maintain accurate and confidential records within proprietary databases, including data entry and updates
 
 
 &bull; Collaborate with shared services teams on data management and financial processes as needed
 
 
 Business Development
 
 
 &bull; Support Consultant(s) in business development efforts, including planning, content preparation, and outcome tracking
 
 
 &bull; Actively assist in identifying opportunities and executing business development strategies
 
 
 
 
 
 
 
 Candidate Profile
 
 
 
 
 The ideal Project Coordinator is a proactive problem solver with strong judgment, attention to detail, and interpersonal skills. This individual can manage competing priorities, multitask effectively, and make sound decisions in a dynamic environment with multiple internal and external stakeholders.
 
 
 
 
 
 
 
 Key Competencies and Experience Required:
 
 
 
 
 &bull;
 
 Project Management &amp; Attention to Detail
 
 
 
 Ability to prioritize, manage, and balance multiple responsibilities efficiently and accurately
 
 
 &bull;
 
 Problem Solving &amp; Business Acumen
 
 
 
 Ability to synthesize information quickly, anticipate challenges, and develop effective solutions
 
 
 &bull;
 
 Relationship Building
 
 
 
 Strong interpersonal skills with the ability to build rapport and engage individuals at all levels
 
 
 &bull;
 
 Communication &amp; Service Orientation
 
 
 
 Clear, adaptable communicator who delivers high-quality service and tailors messaging to varied audiences
 
 <ul>
 <li>
 A university degree from a respected institution is preferred. Strong proficiency in Microsoft Office, Excel, and PowerPoint is required.
 </li>
 </ul>
 
 
</div>

Executive Assistant

<div>Description
The Quality Administrative Coordinator is responsible for all administrative aspects of the system-wide quality program for the department of Surgery. This is accomplished through ensuring timely &amp; accurate meeting agendas, invites, minutes and follow up items, data entry, database administration, spreadsheet creation, case selection, deadline monitoring for case entry and practitioner scorecards, close coordination with the clinical and quality teams, and a variety of focused quality projects. The Quality Administrative Coordinator also works closely with the Director of Surgical Quality along with all other team members to identify opportunities for clinical quality improvement, analyze data, and other projects as needed. 
Responsibilities
Administrative Tasks<ul><li>
Responsible for sending memos to appropriate faculty as per request</li><li>
Provides backup administrative support for Quality Team members</li><li>
Organizes surgical quality cycle spreadsheets</li><li>
Participate with grievance process to crosscheck patients in EPIC</li><li>
Create reminders and manage OPPEs for physician assistants and NPs</li><li>
Management of CME approvals for weekly M&amp;M conference</li><li>
Contribute to quality newsletter</li><li>
Manage invoice processing and record keeping</li><li>
Create employee and patient facing educational materials</li></ul> 
Meetings &amp; Presentations<ul><li>
Analyzes various data sources to identify surgical outcomes and what is driving those outcomes.</li><li>
Preparation of Morbidity and Mortality PowerPoint slides for weekly conference</li><li>
Provide back up for support for creation of quality agenda for monthly meeting to be presented during weekly Morbidity &amp; Mortality (M&amp;M) Conference</li><li>
Schedules monthly quality committee meetings run by the Vice Chairman of Surgery</li><li>
Attend mandatory quality team meetings as per request.</li><li>
Responsible for sending reminders to all committee members for monthly meetings</li><li>
Attend annual national conference pertaining to the programs, where applicable</li><li>
Responsible for sending Outlook calendar invites for QA/PIC monthly meetings</li><li>
Attend team chart review meetings that are conducted on bi weekly basis.</li></ul> 
Data Management<ul><li>
Communicates with clinical and quality teams to ensure reliable data collection as needed</li><li>
Responsible for identifying areas for streamlining and improvement in the data collection process</li><li>
Demonstrates appropriate utilization of resources necessary to obtain valid, reliable data</li><li>
Identifies cases to be included in the bowel bundle protocol, and communicates eligibility with peri-operative staff at multiple hospitals</li><li>
Inputs audit data into Microsoft Access bowel bundle database based on EPIC reports</li><li>
Compiles and sorts data for numerous quality projects/research as per request</li><li>
Select cases to be included in NSQIP cycles via EPIC for abstraction by quality team members</li><li>
Responsible for monitoring, accessing, and compiling the data and quality/benchmark reports from the program websites for use in quality improvement projects</li><li>
Co-manages the M&amp;M database, monitoring and ensuring adequacy of submissions, querying and analyzing the database to support resident and departmental projects, trouble shooting and ensuring personnel access after adequate training</li><li>
Review and assign cases reported to Morbidity and Mortality database</li><li>
Approve all requests for appropriate employees to gain access to the M&amp;M database</li><li>
Enter standard of care adjudication and administrative notes in the M&amp;M database</li></ul> 
Working Effectively with Patients, Families, and Staff<ul><li>
Contact patients via telephone, Tavoca and/or MyChart , as applicable for the purpose of identifying surgical outcomes, and obtaining 30-day follow up</li></ul> 
Reporting<ul><li>
Run requested Redcap reports requested by residents and research coordinators</li><li>
Produce QITI resident reports upon request from residency program director</li></ul> 

Qualifications<ul><li>
Bachelors Degree or equivalent combination of experience and education., i.e. HS/GED diploma plus seven years of experience.</li><li>
Database data management &amp; analysis experience preferred.</li><li>
Quality improvement or patient safety knowledge preferred.</li><li>
5 years related administrative or business experience required.</li></ul> 
Non-Bargaining Unit, 862 - Surgery - ISM, Icahn School of Medicine 
Employer Description
Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66482.07 - $74250 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Administrative Coordinator, Quality (Spanish Bilingual Preferred) - Surgery

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