2027 cooperative education program (co-op) – human intelligence– national capitol region

2027 cooperative education program (co-op) – information technology– national capitol region

2027 cooperative education program (co-op) – mission management– national capitol region

2027 cooperative education program (co-op) – office of inspector general – national capitol region

senior program manager Jobs in Washington

senior program manager

2027 cooperative education program (co-op) – human intelligence– national capitol region Jobs in Washington

2027 cooperative education program (co-op) – information technology– national capitol region Jobs in Washington

2027 cooperative education program (co-op) – mission management– national capitol region Jobs in Washington

2027 cooperative education program (co-op) – office of inspector general – national capitol region Jobs in Washington

program support specialist

The Clearing Inc

<div>Description:
<p>
The Clearing is seeking a highly organized, proactive Program Support Specialist to provide day-to-day operational and coordination support to a high-visibility client front office. This role includes managing office workflow, processes, and procedures, drafting documents, and preparing briefs for senior officials. This role is oriented toward hands-on execution, operational follow-through, process improvement and daily office/program management.</p><p>
In this position, you will ensure the front office runs smoothly, key priorities and deadlines are met, stakeholders are aligned, and information flows appropriately across the team. You will be embedded with the client on-site, partnering with leaders, staff, and project teams to advance mission priorities through strong operations, planning, and communication.</p><p>
This is an excellent opportunity for someone who thrives in dynamic environments, takes initiative, and enjoys bringing order, clarity, and coordination to fast-moving programs.</p><p><b>
What You&rsquo;ll Do</b></p><h3 class="jobSectionHeader"><b>
Program &amp; Project Coordination</b></h3><ul><li>
Track milestones, deliverables, and action items for ongoing initiatives; ensure status updates and progress are communicated appropriately</li><li>
Support program planning activities, including quarterly, monthly, and weekly coordination rhythms</li><li>
Assist with the development of project documentation, briefings, reports, and related materials</li></ul><h3 class="jobSectionHeader"><b>
Communication &amp; Stakeholder Engagement</b></h3><ul><li>
Serve as a central coordination point across the front office, helping ensure clear communication and alignment across internal and external stakeholders</li><li>
Draft, edit, and route official correspondence, briefings, memos, action items, and information papers</li><li>
Ensure communications are in DoW/DON formats</li><li>
Maintain situational awareness of priorities, deadlines, and upcoming events to keep leadership informed</li></ul><h3 class="jobSectionHeader"><b>
Operational Process Improvement</b></h3><ul><li>
Identify opportunities to streamline workflows, strengthen organization, and reduce administrative friction across the front office</li><li>
Implement and maintain processes, templates, and systems to support effective day-to-day operations</li></ul><h3 class="jobSectionHeader"><b>
Front Office Operations</b></h3><ul><li>
Manage daily front office operations to ensure seamless workflows, including scheduling, task tracking, documentation, and correspondence</li><li>
Maintain calendars, coordinate meetings, support senior leaders, and prepare agendas, read ahead materials, meeting minutes, and follow-up actions</li><li>
Coordinate travel, logistics, visitor management, and conference room scheduling</li></ul>
Requirements:
<h3 class="jobSectionHeader"><b>Required</b></h3><ul><li><b>
Bachelor&rsquo;s degree</b></li><li><b>
Active DoD Secret clearance</b></li><li><b>
3&ndash;6+ years of experience</b> in program support, executive support, front office operations, or related roles</li><li><b>
Willingness and ability to be on-site 4&ndash;5 days per week at the client location in Alexandria, VA (occasional on-site needs in Arlington, VA)</b></li><li>
Experience supporting government clients or federal programs, preferably within defense or national security environments</li><li>
Ability to manage competing priorities and take initiative with limited direction</li><li>
Ability to manage sensitive information with discretion and sound judgment</li><li>
Excellent verbal and written communication skills</li><li>
Proficiency in spreadsheet, presentation creation tools, and internet research tools; familiarity with Google Suite</li><li>
Critical thinking/problem-solving skills, attention to detail, organizational and time-management skills, and effective written and verbal communication skills</li><li>
Flexible and adaptable mindset to operate effectively in ambiguous, fast-paced, high-stakes client environments</li><li>
Must be legally eligible to work in the United States, now and in the future, without the need for visa sponsorship</li></ul><h3 class="jobSectionHeader"><b>
Preferred</b></h3><ul><li>
DoD Top Secret clearance</li><li>
Experience in a customer-facing consulting environment</li><li>
Familiarity with government front office or Chief of Staff&ndash;style operational rhythms</li><li>
Ability to anticipate needs, problem-solve, and create structure in ambiguous environments</li></ul><p><b>
Compensation</b></p><p>
The projected salary range for this position is between $73,667 and $103,133 annually. Actual compensation and starting salaries are determined based on various factors, including the education, experience, knowledge, skills, certifications, and clearance level of the candidate and internal equity. Once at The Clearing, movement through pay bands is based on performance. Base-annual salary is just one component of The Clearing&rsquo;s total compensation philosophy and approach. Employees are eligible to participate in The Clearing's robust benefits programs, including our incentive compensation (bonus) programs. Please refer to our Careers Page online for a complete list of benefits.</p><p><b>
Physical and Mental Requirements</b></p><p>
While performing duties of this job, an employee may be required to perform any, or all of the following: attend meetings in and out of the office, travel (sometimes extensively); occasional evening and weekend work may be required as job duties demand; communicate effectively (both orally and in writing); ability to effectively use computers and other electronic and standard office equipment; and occasionally exerting up to 10 pounds to lift, carry, push, pull, or otherwise move objects, including the human body. Work is primarily sedentary and involves sitting for several hours at a time. Occasionally walking, climbing stairs, and standing occur in this role. Additionally, this job requires certain mental demands, including the ability to use judgment, withstand moderate amounts of stress, and maintain attention to detail. The Clearing is committed to partnering with all candidates and employees to ensure reasonable accommodations are made to meet these requirements.</p><p><b>
EEO</b></p><p>
The Clearing is committed to providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors. In addition to federal legal requirements, The Clearing complies with applicable state and local laws governing nondiscrimination in employment. These protections extend to all terms and conditions of employment, including recruiting and hiring practices, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training and career development programs.</p></div>

Program Support Specialist

Ford Agency

<div></div><div><div><div><h4 class="jobSectionHeader"><b>Job Details</b></h4>
</div><div><div><div>Posted March 04, 2026
</div><div>Compensation $60,000 - $65,000 annually
</div><div>LocationWashington D.C.</div>
<div>Job Type Direct Hire
</div><div>Industry Technology
</div></div></div><div><h4 class="jobSectionHeader"><b>Job Description</b></h4>
<div>The Ford Agency is seeking a sharp and highly organized Coordinator for one of DC&rsquo;s leading technology associations. This role offers a wide range of responsibilities, including program support, communication with organizational leadership and members, and preparing agendas and detailed notes to support board and committee discussions. If you have at least two years of administrative or program support experience and are eager to contribute across a variety of projects, this could be a great opportunity for you!<br>
<br>
Responsibilities Include:
<ul><li>Track progress, provide updates, and prepare presentations for leadership</li>
<li>Serve as point of contact and subject matter expert for member inquiries</li>
<li>Coordinate meeting and event logistics and track registration and attendance</li>
<li>Create, edit and manage documentation for meetings and publication</li>
<li>Take detailed meeting notes and distill into key points</li>
<li>Maintain strong knowledge of the industry and standards</li>
</ul>Qualifications Include:
<ul><li>Bachelor's degree</li>
<li>2+ years of professional administrative experience</li>
<li>Strong attention to detail and proofreading skills</li>
<li>Superb organization skills</li>
<li>Highly proficient in MS Office (Word, Outlook, PowerPoint, SharePoint)</li>
<li>Proficient in Adobe Acrobat, GoToMeeting, and WordPress</li>
</ul>
<br>
<b>Candidates for this position must be based in DC, MD, or VA area or have independent plans for relocation.</b><br>
<br>
<i>The Ford Agency is a recruiting firm based in Washington, DC. We represent a broad range of organizations including: non-profits, associations, legal, consulting, and government relations firms. This position is an opening with one of our clients.</i></div></div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>We </b><b>listen, ask </b><b>key questions, and </b><b>refine</b><b> the process</b></h2><p><br>
Our refined process has led our team to consistent success in recruiting for the area&rsquo;s discerning business market.</p><p>
We ensure our clients&rsquo; priorities, role requirements, company culture, and objectives are taken into consideration for every search. We have an extensive pool of talent to quickly identify strong candidates for your open positions, taking the burden of time and energy off your shoulders.
</p><p>We do the same for candidates, actively listening to career desires and goals during each interview, and presenting realistic options and timelines for employment.</p><p>
Clients and candidates alike find our recruiting services refreshing and reliable.</p></div></div></div>

Coordinator

Koniag Government Services

Koniag Professional Services LLC, a Koniag Government Services company, is seeking a Program Support Analyst II with a Secret security clearance to support KPS and our government customer in Washington, DC. This position is for a Future New Business Opportunity.
<br><br>
We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
<br><br>
The Program Support Analyst Level II serves as a senior-level project and management analyst providing high-level executive support combined with advanced business process evaluation. The ideal candidate will work under the guidance of onsite Government management to identify trends and synthesize data into actionable information for senior decision-makers. This position requires the ability to obtain and maintain a SECRET security clearance.
<br><br>
Principal responsibilities will include but are not limited to:
<br><ul>
<li>Maintain executive calendars and coordinate large volumes of information for the Executive Office</li>
<li>Ensure deadlines for memoranda and briefing papers are consistently met</li>
<li>Evaluate business workflows and make practical recommendations for process improvements</li>
<li>Assist management in implementing and validating process changes</li>
<li>Identify relevant trends through data analysis and perform follow-up investigations</li>
<li>Develop dashboards to track the remediation of issues and monitor key performance indicators</li>
<li>Provide formal management briefings, findings, and detailed project reporting to senior management</li>
<li>Conduct comparative process assessments across locations to identify standardization opportunities</li>
<li>Facilitate knowledge transfer of best practices across the organization</li>
<li>Track the status of taskers and inform personnel of overdue items or upcoming deadlines per Department procedures</li>
<li>Draft white papers and analytical reports for high-level executive review</li>
<li>Design and execute business process studies and perform data mining activities</li>
<li>Support change management initiatives and facilitate the adoption of new or revised work processes</li>
<li>Manage elite projects or special taskers with accuracy and attention to detail</li>
</ul>
<b>Education and Experience:</b><b>Required:</b><br>
<ul>
<li>Bachelor's Degree from an accredited college or university</li>
<li>Minimum of six (6) years of experience as a Management Consultant, Project Manager, or Business Analyst</li>
<li>Four (4) years of experience supporting executive-level personnel</li>
<li>Four (4) years of experience in business process reengineering</li>
<li>Six (6) years of experience utilizing MS Word, Excel, PowerPoint, Outlook, Visio, and Publisher</li>
<li>Two (2) years of experience using and managing MS SharePoint sites</li>
<li>Advanced level experience using MS Access, including setting up pivot charts, scripting, and advanced functions</li>
</ul>
<b>Required Skills and Competencies:</b><br>
<ul>
<li>Excellent analytical skills with the ability to design and execute business process studies, extract and analyze data patterns, and perform data mining</li>
<li>Strong communication skills with the ability to effectively and confidently interact with high-level executives</li>
<li>Exceptional written communication skills, including the ability to draft white papers, analytical reports, and executive-level memoranda</li>
<li>Superior organizational skills with demonstrated ability to prioritize and manage simultaneous workflows</li>
<li>Experience with change management techniques that facilitate the adoption of new or revised work processes</li>
<li>Ability to work independently and manage projects at a headquarters level</li>
<li>Proven ability to manage high-priority projects or special taskers with accuracy and attention to detail</li>
<li>Strong problem-solving skills with the capacity to identify trends and synthesize complex information into actionable recommendations</li>
<li>Proficiency in creating data visualizations and dashboards to communicate findings</li>
<li>Demonstrated ability to conduct comparative assessments and identify standardization opportunities</li>
<li>Excellent attention to detail with strong quality assurance capabilities</li>
<li>Ability to meet strict deadlines in a fast-paced environment</li>
</ul>
<b>Desired Skills and Competencies:</b><br>
<ul>
<li>Experience working in a federal government IT or program management environment</li>
<li>Previous experience supporting Department of Defense or Intelligence Community clients</li>
<li>Advanced certifications in Project Management (PMP, CAPM) or Business Analysis (CBAP, PMI-PBA)</li>
<li>Experience with additional data analysis tools such as Tableau, Power BI, or similar platforms</li>
<li>Knowledge of Lean Six Sigma or other continuous process improvement methodologies</li>
<li>Familiarity with Agile Development Methodology</li>
<li>Experience facilitating workshops and training sessions</li>
<li>Knowledge of federal acquisition regulations and government contracting processes</li>
</ul>
<b>Clearance Requirement:</b><br>
<ul>
<li>Secret clearance</li>
</ul>
Our Equal Employment Opportunity Policy
<br>The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.
<br>The company is dedicated to seeking all qualified applicants.
<br>If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at accommodations@koniag-gs.com or by calling 703-488-9377 to request accommodations.
<br><br>
Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.
<br><br>
Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352

Program Support Analyst II

Katten

<div><div><div><div><div>Requisition ID:
</div><div><b>7314</b></div>
</div>
</div></div><div><p>Katten is a full-service law firm with nearly 650 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm&rsquo;s core areas of practice include corporate, financial markets and funds, insolvency and restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals.</p><p><b>
Pitch and Proposal Specialist</b></p><p>
Under the direction of the Senior Pitch and Proposal Manager and in close coordination with the Director of Client Intelligence, the Pitch and Proposal Specialist (Specialist) supports the firm&rsquo;s business development and growth initiatives by contributing to the development of timely, high-quality and competitive pitches and proposals. This role works closely with attorneys and members of the Business Development and Practice Support teams to develop customized client-facing materials, including pitch books and presentations, responses to requests for proposals (RFPs), highly targeted pitch documents, and representative matter lists.</p><p>
The Specialist also supports experience management and client intelligence efforts by maintaining accurate matter data, drafting compelling experience descriptions, and assisting in the preparation of research and reporting related to prospective and existing clients. The position requires strong writing and organizational skills, attention to detail, sound judgment, and the ability to manage multiple deadlines in a fast-paced environment while maintaining strict confidentiality.</p><p>
Katten offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis (KattenFlex).</p><p><b>
Essential Duties and Responsibilities </b>include, but may not be limited to, the following. Other duties may be requested and/or assigned. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><div><div><div><p>
Pitch and Proposal Support</p><ul><li><p>
Support the development of pitches and proposals from intake through submission.</p></li><li><p>
Assist in preparing responses to RFPs, RFQs, RFIs, and client compliance surveys.</p></li><li><p>
Draft and edit proposal content, including executive summaries, cover letters, tailored capability descriptions, standardized responses and attorney biographies.</p></li><li><p>
Prepare customized pitch books and qualification statements in Word, PowerPoint and digital formats.</p></li><li><p>
Serve as project manager for assigned pitches and proposals, developing timelines, tracking deliverables, proactively following up with contributors, and ensuring on-time, complete submissions.</p></li><li><p>
Ensure adherence to brand standards and document quality across client-facing materials.</p></li><li><p>
Track active proposals and update status information in the firm&rsquo;s project management system.</p></li><li><p>
Coordinate production and formatting of materials, including electronic and print deliverables.</p></li><li><p>
Coordinate the design and production of specialty pitch materials with the Creative Services team.</p></li><li><p>
Maintain and update proposal content libraries, including standardized RFP responses and archived pitch materials.</p></li><li><p>
Track and update pitch and proposal outcomes within internal systems to support reporting and performance analysis.</p></li><li><p>
Prepare and lead the monthly reporting process summarizing pitch and proposal activity, outcomes, and related metrics.</p></li><li><p>
Contribute to ad hoc proposal and content initiatives as needed.</p></li><li><p>
Ensure that all proposal materials are handled securely and in compliance with firm policies and confidentiality standards.</p></li><li><p>
Communicate proposal progress and potential issues to the Senior Pitch and Proposal Manager.</p></li></ul><p>
Experience Management</p><ul><li><p>
Collaborate with the Senior Marketing Technology &amp; Experience Specialist to support the capture, maintenance, and accuracy of the firm&rsquo;s experience data.</p></li><li><p>
Draft and revise clear, compelling matter descriptions for use in proposals and other client-facing materials.</p></li><li><p>
Work with attorneys and Practice Support team members to gather and verify matter information.</p></li><li><p>
Support maintenance of client permissions lists and outside general counsel requirements.</p></li><li><p>
Enter and update proposal content within firm systems, coordinating with the Senior Marketing Technology &amp; Experience Specialist to ensure accuracy and consistency.</p></li></ul><p>
Client Intelligence</p><ul><li><p>
Conduct research on prospective clients and contacts to support pitches, proposals, and business development initiatives.</p></li><li><p>
Prepare client intelligence summaries and background materials for attorneys and Marketing &amp; Business Development team members in advance of meetings and pursuits.</p></li><li><p>
Generate and distribute ERM/CRM reports, including client relationship data and contact information, to support business development efforts.</p></li><li><p>
Support additional marketing and business development initiatives as assigned by the Director of Client Intelligence.</p></li><li><p>
Serve as project manager for the bi-monthly internal business development newsletter, coordinating content collection, managing production timelines, and overseeing distribution to support internal education.</p></li></ul></div></div></div><p><b>
Knowledge, Skills and Abilities</b></p><ul><li><div>
Bachelor&rsquo;s degree in Marketing, Communications, Business, or a related field required; three to five years of marketing and/or business development experience, ideally within a legal or professional services firm.</div></li><li><p>
Demonstrated experience supporting and drafting responses to RFPs and other competitive proposals.</p></li><li><div>
Strong writing, editing, and proofreading skills, with the ability to synthesize complex information into clear, client-focused messaging.</div></li><li><p>
Strong project management skills and ability to drive multiple concurrent workstreams to meet firm deadlines.</p></li><li><p>
Ability to analyze proposal requirements and identify required content and contributors.</p></li><li><div>
Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint); experience working with ERM/CRM and content management systems preferred.</div></li><li><p>
High level of attention to detail and commitment to accuracy.</p></li><li><div>
Ability to communicate effectively and diplomatically with attorneys and other business professionals.</div></li><li><div>
Demonstrated analytical skills and ability to gather, organize, and synthesize information from multiple sources.</div></li><li><p>
Ability to work independently while collaborating effectively within a team environment.</p></li><li><p>
Sound judgment and discretion in handling confidential and sensitive information.</p></li><li><div>
Flexibility to work additional hours as needed to meet proposal deadlines.</div></li></ul><p>
In our Washington D.C. office, the annualized salary range for this position is $80,000 to $105,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.</p><p>
We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution, parental leave, transportation fringe benefit program, back-up care option, generous paid time off policy and long-term and short-term disability policies.</p><p>
Katten Muchin Rosenman LLP in an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.</p><p>
#LI-DNI</p></div></div><p></p>

Pitch and Proposal Specialist

US Federal Solutions

<div><p>USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor&rsquo;s degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments.
</p><p><b>Secretariat Support Specialist (TS/SCI Required)</b><br>
<b>US Federal Solutions supporting the U.S. Space Force</b></p><p>
US Federal Solutions is seeking a highly organized, detail-driven <b>Secretariat Support Specialist</b> to support the <b>Headquarters U.S. Space Force (HQSF) S3/4/7</b>. This is a high-visibility opportunity supporting a mission critical organization responsible for essential operational and administrative functions that help ensure Space Force mission effectiveness.</p><p>
In this role, you will provide executive-level secretariat, administrative, records, correspondence, and task management support in a dynamic headquarters environment. The ideal candidate brings strong experience supporting senior leaders, managing action items and taskers, preparing polished communications, and ensuring accurate, timely handling of records, reports, and official correspondence. This position requires the ability to work across multiple stakeholders, maintain strict attention to detail, and operate effectively in a fast-paced, high-security environment.</p><p><b>
An active TS/SCI clearance is REQUIRED</b></p><b><br>
Requirements</b><br>
<br>
Key Responsibilities<ul><li>
Prepare, develop, review, and staff correspondence, memorandums, reports, presentations, ready-to-send emails, and other official communications for distribution across the organization
</li><li>Review documents requiring leadership signature for accuracy, completeness, grammar, formatting, procedural compliance, and required attachments
</li><li>Monitor, track, and manage correspondence and suspense actions to ensure all deadlines are met
</li><li>Support development and maintenance of administrative management tools, templates, governance materials, training resources, and reporting mechanisms
</li><li>Prepare agendas, coordinate meetings, record minutes, distribute meeting materials, and track closure of key initiatives and action items
</li><li>Manage organizational taskers within <b>TMT</b> or similar task management systems, ensuring new tasks are assigned within required timelines and stakeholders are informed of due dates and status updates
</li><li>Maintain 2-Letter workflow mailbox activity and prepare weekly status emails and staff meeting slides for leadership review
</li><li>Track and staff officer and enlisted evaluations, promotion recommendation forms, and military and civilian decorations requiring senior leader signature
</li><li>Manage commander and by-law program tracking and prepare status updates for recurring staff meetings
</li><li>Maintain assigned files and records systems in accordance with approved guidance and records disposition requirements
</li><li>Coordinate records searches, disposition requests, lost records reports, and records management activities, including submissions to NARA as needed
</li><li>Support Information Access Program inquiries, logging, tracking, and reporting within required timelines
</li><li>Provide <b>FOIA support</b>, including reviewing, processing, redacting, tracking, and forwarding routine and significant FOIA requests, complaints, appeals, and related case files
</li><li>Assist with FOIA backlog reduction efforts, audit tracking, litigation support documentation, reading room/library records, and annual FOIA log reporting
</li><li>Support enterprise services requirements coordination, including documentation associated with planning, submission, and funding processes
</li><li>Maintain and update VTC support materials, SharePoint pages, and Air Force Portal pages, including periodic reviews to ensure content remains current
</li><li>Review HQSF regulations, instructions, manuals, and pamphlets at least annually and update materials as needed</li></ul>
Why Join US Federal Solutions<p>
At US Federal Solutions, you will play a direct role in supporting the U.S. Space Force mission by helping leadership stay organized, informed, and responsive. This is an opportunity to contribute meaningful support in a secure, mission-focused environment where precision, responsiveness, and professionalism matter every day.</p><p><b>
Office Hours:</b></p><br>
<ul><li>
0800 to 1700 Monday through Friday</li><li>
Onsite at the Pentagon</li></ul><p></p>
Required Qualifications<ul><li>
Active <b>TS/SCI clearance</b>
</li><li>A minimum of 2 years experience providing executive or secretariat-level administrative support in a federal government, Department of Defense, or headquarters environment
</li><li>Strong experience drafting, editing, reviewing, and coordinating high-quality official correspondence and reports
</li><li>Experience tracking taskers, suspense items, workflow actions, and leadership communications in a fast-paced environment
</li><li>Knowledge of records management principles, document control, and administrative processes
</li><li>Experience supporting meetings, preparing minutes, and maintaining action item accountability
</li><li>Strong proficiency with Microsoft Office Suite, especially Word, PowerPoint, Outlook, and Excel
</li><li>Experience using <b>TMT</b> or similar task management/workflow systems
</li><li>Excellent written and verbal communication skills
</li><li>Strong proofreading, quality control, and organizational skills
</li><li>Ability to work collaboratively with multiple stakeholders while maintaining professionalism, discretion, and accuracy
</li></ul>Preferred Qualifications<ul><li>
Experience supporting the U.S. Space Force, U.S. Air Force, DoD headquarters, or other senior-level federal organizations
</li><li>Familiarity with <b>FOIA</b> processes, records disposition, and information access programs
</li><li>Experience with SharePoint, portal content management, and official records systems
</li><li>Knowledge of applicable government statutes, policies, regulations, and administrative guidance related to correspondence, records, and governance support
</li></ul>What You&rsquo;ll Bring<ul><li>
Exceptional attention to detail and follow-through
</li><li>The ability to balance multiple priorities and meet strict deadlines
</li><li>Sound judgment in handling sensitive information and high-visibility taskings
</li><li>A customer-service mindset and the professionalism needed to support senior leadership and cross-functional teams</li></ul><br>
<b>
Benefits</b><br>
<ul>
<li>Employer-provided paid Medical / Dental / Vision insurance.</li>
<li>Employer matching 401K plan.</li>
<li>PTO</li>
<li>11 Federal Holidays</li>
<li>Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&amp;D Insurance.</li></ul></div>

Mid-Level Executive Assistant

<div><p>USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor&rsquo;s degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments.
</p><p><b>Secretariat Support Specialist (TS/SCI Required)</b><br>
<b>US Federal Solutions supporting the U.S. Space Force</b></p><p>
US Federal Solutions is seeking a highly organized, detail-driven <b>Secretariat Support Specialist</b> to support the <b>Headquarters U.S. Space Force (HQSF) S3/4/7</b>. This is a high-visibility opportunity supporting a mission critical organization responsible for essential operational and administrative functions that help ensure Space Force mission effectiveness.</p><p>
In this role, you will provide executive-level secretariat, administrative, records, correspondence, and task management support in a dynamic headquarters environment. The ideal candidate brings strong experience supporting senior leaders, managing action items and taskers, preparing polished communications, and ensuring accurate, timely handling of records, reports, and official correspondence. This position requires the ability to work across multiple stakeholders, maintain strict attention to detail, and operate effectively in a fast-paced, high-security environment.</p><p><b>
An active TS/SCI clearance is REQUIRED</b></p><b><br>
Requirements</b><br>
<br>
Key Responsibilities<ul><li>
Prepare, develop, review, and staff correspondence, memorandums, reports, presentations, ready-to-send emails, and other official communications for distribution across the organization
</li><li>Review documents requiring leadership signature for accuracy, completeness, grammar, formatting, procedural compliance, and required attachments
</li><li>Monitor, track, and manage correspondence and suspense actions to ensure all deadlines are met
</li><li>Support development and maintenance of administrative management tools, templates, governance materials, training resources, and reporting mechanisms
</li><li>Prepare agendas, coordinate meetings, record minutes, distribute meeting materials, and track closure of key initiatives and action items
</li><li>Manage organizational taskers within <b>TMT</b> or similar task management systems, ensuring new tasks are assigned within required timelines and stakeholders are informed of due dates and status updates
</li><li>Maintain 2-Letter workflow mailbox activity and prepare weekly status emails and staff meeting slides for leadership review
</li><li>Track and staff officer and enlisted evaluations, promotion recommendation forms, and military and civilian decorations requiring senior leader signature
</li><li>Manage commander and by-law program tracking and prepare status updates for recurring staff meetings
</li><li>Maintain assigned files and records systems in accordance with approved guidance and records disposition requirements
</li><li>Coordinate records searches, disposition requests, lost records reports, and records management activities, including submissions to NARA as needed
</li><li>Support Information Access Program inquiries, logging, tracking, and reporting within required timelines
</li><li>Provide <b>FOIA support</b>, including reviewing, processing, redacting, tracking, and forwarding routine and significant FOIA requests, complaints, appeals, and related case files
</li><li>Assist with FOIA backlog reduction efforts, audit tracking, litigation support documentation, reading room/library records, and annual FOIA log reporting
</li><li>Support enterprise services requirements coordination, including documentation associated with planning, submission, and funding processes
</li><li>Maintain and update VTC support materials, SharePoint pages, and Air Force Portal pages, including periodic reviews to ensure content remains current
</li><li>Review HQSF regulations, instructions, manuals, and pamphlets at least annually and update materials as needed</li></ul>
Why Join US Federal Solutions<p>
At US Federal Solutions, you will play a direct role in supporting the U.S. Space Force mission by helping leadership stay organized, informed, and responsive. This is an opportunity to contribute meaningful support in a secure, mission-focused environment where precision, responsiveness, and professionalism matter every day.</p><p><b>
Office Hours:</b></p><br>
<ul><li>
0800 to 1700 Monday through Friday</li><li>
Onsite at the Pentagon</li></ul><p></p>
Required Qualifications<ul><li>
Active <b>TS/SCI clearance</b>
</li><li>Minimum 4 years experience providing executive or secretariat-level administrative support in a federal government, Department of Defense, or headquarters environment
</li><li>Strong experience drafting, editing, reviewing, and coordinating high-quality official correspondence and reports
</li><li>Experience tracking taskers, suspense items, workflow actions, and leadership communications in a fast-paced environment
</li><li>Knowledge of records management principles, document control, and administrative processes
</li><li>Experience supporting meetings, preparing minutes, and maintaining action item accountability
</li><li>Strong proficiency with Microsoft Office Suite, especially Word, PowerPoint, Outlook, and Excel
</li><li>Experience using <b>TMT</b> or similar task management/workflow systems
</li><li>Excellent written and verbal communication skills
</li><li>Strong proofreading, quality control, and organizational skills
</li><li>Ability to work collaboratively with multiple stakeholders while maintaining professionalism, discretion, and accuracy
</li></ul>Preferred Qualifications<ul><li>
Experience supporting the U.S. Space Force, U.S. Air Force, DoD headquarters, or other senior-level federal organizations
</li><li>Familiarity with <b>FOIA</b> processes, records disposition, and information access programs
</li><li>Experience with SharePoint, portal content management, and official records systems
</li><li>Knowledge of applicable government statutes, policies, regulations, and administrative guidance related to correspondence, records, and governance support
</li></ul>What You&rsquo;ll Bring<ul><li>
Exceptional attention to detail and follow-through
</li><li>The ability to balance multiple priorities and meet strict deadlines
</li><li>Sound judgment in handling sensitive information and high-visibility taskings
</li><li>A customer-service mindset and the professionalism needed to support senior leadership and cross-functional teams</li></ul><br>
<b>
Benefits</b><br>
<ul>
<li>Employer-provided paid Medical / Dental / Vision insurance.</li>
<li>Employer matching 401K plan.</li>
<li>PTO</li>
<li>11 Federal Holidays</li>
<li>Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&amp;D Insurance.</li></ul></div>

Executive Assistant

National Association of Wholesaler-Distributors

<p><b>Organization &amp; Job Summary</b></p><p>The National Association of Wholesaler-Distributors (NAW), the Washington, DC-based trade association representing the 35,000 company, $8.2 trillion revenue distribution industry, is seeking a highly organized, proactive professional, who can manage sensitive information with discretion.</p><p>The Executive Assistant &amp; Government Relations Specialist will have two primary areas of responsibility. The first is to provide executive-level support to NAW&rsquo;s CEO, ensuring seamless day-to-day operations and optimizing efficiency. The second is to support NAW&rsquo;s government relations efforts by assisting with events, member communications, reporting, and compliance. This role reports directly to the CEO, with an indirect reporting line to the Chief Government Officer.</p><p>This dual-role position is critical to ensuring NAW&rsquo;s leadership operates effectively while also advancing the association&rsquo;s advocacy priorities. The Executive Assistant &amp; Government Relations Specialist will act as a trusted point of contact internally and externally, helping the CEO to effectively lead the association and the government relations team to achieve its advocacy objectives.</p><p><b>Essential Job Responsibilities</b></p><ul><li>Support the CEO: Effectively manage the CEO&rsquo;s time by handling all scheduling, travel, technology, and expense related duties. Organize and manage daily tasks, provide managerial direction to key staff members in alignment with the CEO&rsquo;s objectives, and optimize the operations related to the CEO to maximize efficiency.</li><li>Coordinate and manage the working relationship between the Board of Directors and the CEO, including scheduling monthly meetings with the chair, and coordinating reports, schedules, and logistics for each of the Board meetings.</li><li>Serve as a liaison to philanthropic partners, supporting fundraising and engagement efforts for nonprofit organizations on which the CEO serves as a board member.</li><li>Coordinate and manage the Summer Internship Program, including candidate screening, interviewing, hiring, onboarding, and ongoing intern supervision.</li><li>Draft, track, and support management of the Executive Department budget, including forecasting and coordination with Finance as needed.</li><li>Facilitate communication between the CEO and NAW members, helping the CEO to maximize time spent engaging with members and key stakeholders.</li><li>Assist the communications team in all things related to CEO communication, including organizing speaking events, monitoring and updating social media, gathering data and research to inform speeches and interviews.</li><li>Support the government relations team in the areas of events, compliance, member communication and more.</li></ul><p><b>Requirements: </b></p><p>Knowledge, Skills and Abilities:</p><ul><li>Strong organizational skills with attention to detail</li><li>Ability to follow schedules and prioritize to meet deadlines and manage multiple initiatives simultaneously</li><li>Strong interpersonal skills, exhibits a positive attitude and a professional demeanor</li><li>Strong written and oral communication skills; ability to articulate and demonstrate the unique value proposition that NAW provides to distribution industry leaders</li><li>Exceptional customer service skills, a focused listener</li><li>Ability to work with creativity and flexibility in a fast-paced environment</li><li>Ability to work independently as well as collaboratively with internal and external stakeholders</li><li>Ability to create new processes and demonstrate sound judgment</li><li>Exhibits a high degree of personal initiative</li></ul><p>Education and Experience:</p><ul><li>Bachelor&rsquo;s degree or equivalent combination of education and experience considered</li><li>3+ years of executive assistant, or in a similar administrative role supporting senior leadership, required</li></ul><p>Other Requirements:</p><ul><li>Experience presenting to and interacting with senior level executive, required</li><li>Proficient in Microsoft Office Suite; knowledge of SalesForce, and NetForum, and/or Pardot, desirable</li><li>Knowledge of the distribution industry, desirable</li></ul><p>Work Environment: The position is based at NAW&rsquo;s headquarters office in Washington, DC, near Metro Center. NAW is currently offering a hybrid work model. Employees are required to be in the office Tuesday, Wednesday, Thursday, and upon request for mandatory meetings or events. Employees are provided the opportunity to work remotely on Monday and Friday. The hybrid work model is subject to change</p><p>Travel: up to 10%</p><p>Experience level and other factors will determine the final salary level, with a starting base salary range of $70,000&ndash;$78,000/year.</p><p>The position also offers competitive benefits, including health and wellness coverage, a 401(k) plan, and other benefits for eligible employees.</p><p>Job Type: Full-time</p><p>Pay: $70,000.00 - $78,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Schedule:</p><ul><li>8 hour shift</li><li>Monday to Friday</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>executive assistant: 3 years (Required)</li></ul><p>Ability to Commute:</p><ul><li>Washington, DC 20005 (Required)</li></ul><p>Ability to Relocate:</p><ul><li>Washington, DC 20005: Relocate before starting work (Required)</li></ul><p>Work Location: Hybrid remote in Washington, DC 20005</p>

Executive Assistant and Government Relations Specialist

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