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accounts payable staff accountant Jobs in Indianapolis

accounts payable staff accountant

assistant project manager Jobs in Indianapolis

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Patterson Horth

<p><b>Position Purpose</b></p><p>The Staff Accountant is responsible for maintaining financial procedures and ensuring accurate and timely financial reporting. This role supports the accounting department with day-to-day operations, reconciliations, and compliance with company policies and accounting standards.</p><p><b>Position Essential Functions and Responsibilities</b></p><p><i>To be successful in this role, an individual must be able to perform in a satisfactory manner the functions listed below.</i></p><p><b>Essential Functions</b></p><p><i>Essential functions include the following. Other duties may be assigned.</i></p><p>&middot; Assist with month-end and year-end closing processes</p><p>&middot; Process subcontractor pay applications and vendor invoices</p><p>&middot; Track and maintain lien waivers and related documentation</p><p>&middot; Perform weekly check runs, including check preparation and review</p><p>&middot; Record payments accurately in accounting software</p><p>&middot; Mail checks and handle related correspondence</p><p>&middot; Maintain and track credit card receipts, including managing company cards such as Capital</p><p>One credit card</p><p>&middot; Assist with owner billings and customer invoicing</p><p>&middot; Update and maintain owner billing spreadsheets</p><p>&middot; Work with invoices to ensure accuracy, completeness, and proper coding</p><p><b>Qualification Requirements</b></p><p><b>Education and/or Experience</b></p><p>&middot; Bachelor&rsquo;s degree in Accounting, Finance, or related field preferred</p><p>&middot; 1&ndash;3 years of accounting experience</p><p>&middot; Strong understanding of accounting principles and financial reporting</p><p>&middot; Proficiency in accounting software (e.g., Sage, AIA preferred)</p><p>&middot; Strong attention to detail and organizational skills</p><p>&middot; Ability to meet deadlines and work independently</p><p>Pay: $60,000.00 - $75,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Accounting Assistant

The Children's Museum of Indianapolis

<div>
 Job Details
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  Description
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  OVERVIEW
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 The Accounts Payable (AP) Staff Accountant is a member of the finance team of The Children&rsquo;s Museum of Indianapolis and is responsible for managing the organization&rsquo;s full-cycle accounts payable activities while supporting general accounting operations. The accountant performs daily transaction processing, purchase order and invoice review, weekly payment administration, month-end and year-end close support, audit preparation, and financial records management in a fast-paced, high-volume, multifaceted nonprofit environment. The incumbent applies sound accounting judgment, maintains accurate general ledger and vendor data, and helps strengthen internal controls, data governance, and process efficiency across the accounts payable function.
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  The Children&rsquo;s Museum is building and sustaining an inclusive culture that encourages, supports, and celebrates differences. We believe that collaboration and open dialogue among people with diverse backgrounds, experiences, and perspectives best support our vision and mission.
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  Essential Responsibilities
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   Owns the end-to-end AP process, including invoice receipt, purchase order (PO) matching, coding review, data entry, payment preparation, and distribution in accordance with established policies and procedures. Reconciles receipts against open purchase orders, closes purchase orders upon full receipt, and ensures open encumbrances are accurate and current.
  </li>
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   Maintains accurate and up-to-date AP records, including vendor master data in the accounting system, and supports sound general ledger (GL) data governance practices. Maintains accurate supporting files for contractual POs and those prepared by centralized purchasing.
  </li>
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   Reviews invoices, POs, and requisitions for accuracy, completeness, appropriate coding, and authorization before posting. Reconciles AP activity to supporting records and resolves discrepancies promptly. Works closely with internal constituents and external vendors to resolve payment issues or discrepancies in a timely manner.
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   Reviews invoice allocation reports for accuracy to make adjustments before processing weekly AP payments inclusive of ACH, wire, check, and other forms of payment. Matches supporting documentation and authorization with payment requests and distributes in accordance with museum policy and procedure.
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   Adheres to organizational data governance processes and practices through effective AP records and database system management. Assists Accounting Manager with ongoing maintenance of standard operating procedures for AP system functions and internal controls.
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   Prepares AP analyses and reports to support business needs, budget monitoring, open purchase order review, encumbrance tracking, and GL reconciliation as requested by the Accounting Manager. Notifies the Accounting Manager if significant discrepancies are detected and investigates the cause. Assists in the preparation of audit work papers by providing supporting documentation.
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   Assists with month-end and year-end close activities, including accruals, prepaid expense recognition, adjusting journal entries, reconciliations, and related workpapers for accounts payable transactions. Supports audit requests and regulatory reporting related to payables, including preparation of annual 1099 and 1096 reporting for applicable vendors and annuitants.
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   Identifies opportunities to streamline department workflows, strengthen internal controls, and improve the efficiency and accuracy of AP processes through the optimization of systems and technology usage.
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   Provides guidance and training to staff on AP policies and procedures and helps ensure compliance with internal controls.
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  Requirements
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   Three (3) years of experience with comparable accounts payable functions; bachelor&rsquo;s degree in accounting, business, or finance preferred.
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   Experience in a not-for-profit environment utilizing grants preferred.
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   Demonstrated diligence and thorough knowledge of GL data entry and accounting software.
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   Effective communication skills both verbal and written to effectively communicate with internal constituents and external vendors.
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   Critical thinking skills to prioritize work and problem solve AP issues.
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   Demonstrates understanding and proficiency with Microsoft Excel. Working knowledge of other Microsoft Office and Financial Edge NXT accounting software or equivalent accounting software.
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   Demands appreciation and respect for confidentiality of highly personal information.
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  Ada Requirements
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   Required to engage in detailed verbal and email communications with staff and vendors. Must be able to engage in face-to-face, virtual and telephonic communications.
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   Dexterity for efficient and high-capacity keyboard input as well as high volume of paperwork processing.
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   Must be able to sit or stand for extended periods of time. Must be able to negotiate museum facility and campus.
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   Must be able to lift up to 25lbs and tolerate dust in the environment.
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</div>


Accounts Payable Staff Accountant

MSD OF WAYNE TOWNSHIP

<div><p>Area 31 Career Center is seeking a dedicated and experienced HVAC Instructor to join our Career and Technical Education team. This full-time position involves teaching dual credit courses through Ivy Tech Community College, including Heating Fundamentals, Refrigeration I, and Duct Fabrication &amp; Installation, to high school students preparing for careers in the heating, ventilation, air conditioning, and refrigeration industry.</p><p></p><p><br>
In addition to dual-credit instruction, the instructor will prepare students to earn their EPA Section 608 Technician Certification, equipping them with the knowledge and skills needed for entry into the HVAC workforce or for continued postsecondary education.</p><p>
This is an excellent opportunity for an HVAC professional who is passionate about education and committed to preparing the next generation of skilled trades professionals.</p><h2 class="jobSectionHeader"><b>
Key Responsibilities</b></h2><ul><li>
Teach Ivy Tech dual credit courses:</li><li>
HVAC 101 &ndash; Heating Fundamentals</li><li>
HVAC 103 &ndash; Refrigeration I</li><li>
HVAC 107 &ndash; Duct Fabrication &amp; Installation</li><li>
Prepare students for the EPA Section 608 Technician Certification examination.</li><li>
Develop engaging, relevant lessons aligned with Ivy Tech curriculum, Indiana Career and Technical Education standards, and industry expectations.</li><li>
Provide hands-on laboratory instruction that emphasizes safe work practices, proper tool use, equipment operation, troubleshooting, and installation techniques.</li><li>
Create a classroom and laboratory environment that promotes learning, technical skill development, professionalism, and career readiness.</li><li>
Assess student performance and provide meaningful feedback to support academic and technical growth.</li><li>
Collaborate with colleagues, business and industry partners, and Ivy Tech Community College to strengthen Area 31's Skilled Trades programs.</li><li>
Serve as a role model for professionalism, safety, and ethical conduct within the HVAC industry.</li><li>
Support students in preparing for postsecondary education, apprenticeships, and employment in the HVAC field.</li></ul><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2><ul><li>
A minimum of five years of directly related work experience in the HVAC industry.</li><li>
Possess the knowledge and experience necessary to teach HVAC systems, refrigeration, heating fundamentals, and duct fabrication.</li><li>
Hold or be eligible to obtain the credentials necessary to teach Ivy Tech dual credit HVAC courses.</li><li>
Possess or be eligible to obtain EPA Section 608 Technician Certification.</li><li>
Willingness and eligibility to complete the Indiana Workplace Specialist License during the first year of employment (support provided).</li></ul><h2 class="jobSectionHeader"><b>
Preferred Qualifications</b></h2><ul><li>
Prior experience teaching, training, mentoring apprentices, or supervising employees.</li><li>
Strong communication, organizational, and interpersonal skills.</li><li>
Experience with residential and commercial HVAC systems.</li><li>
A passion for career and technical education and helping students develop the technical and employability skills necessary for success in the skilled trades.</li></ul></div>

Area 31 - HVAC Instructor - High School

Indiana University Health

<div><div><div><div><h1 class="jobSectionHeader"><b>LifeLine Communication Specialist Transport I</b></h1>
</div></div><div></div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
<div><p><b>Overview</b>
</p><p><b>Full Time, 3-12 hour shifts (scheduled), Indianapolis, IN</b></p><p>
Works to help triage patients to the correct level of medical transport care, communicates with ground and flight crews in our dispatch center, provides flight/ground following and communications, and assists with a variety of short and long-term projects. Works collaboratively with others to deliver the safest and highest quality patient and family centered care possible during transport.</p><p></p><div>
May require Certified Flight Communicator certification or equivalent training within 18 months of hire; Must maintain current certification by completing required continuing education courses.<br>
<ul><li>Requires successful completion of a dispatch orientation program upon hire.</li><li>Requires a minimum of 0-3 years of relevant industry experience; EMT certification preferred.</li><li>Dispatch experience preferred.</li><li>Requires excellent communication skills; in-depth knowledge of communication equipment and technology; and knowledge of transport responsibilities in order to give and receive critical information accurately.</li><li>Remains current and active in the profession and the medical transport industry.</li><li>Completes clinical rotations or operational experiences as assigned and by the completion due date.</li><li>Ability to type a minimum of 20-30 words per minute.</li><li>Ability to work with computer programs such as MS Word, MS Excel, and our CAD system.</li></ul><p></p><p><b>
Watch the Realistic Job Preview Video: iuhealth.org/lifeline</b></p><br>
</div><p></p><div><p>We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.</p>
</div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Qualifications for the LifeLine Communication Specialist Transport I Role</b></h2>
<div><div><p><b>Overview</b>
</p><p><b>Full Time, 3-12 hour shifts (scheduled), Indianapolis, IN</b></p><p>
Works to help triage patients to the correct level of medical transport care, communicates with ground and flight crews in our dispatch center, provides flight/ground following and communications, and assists with a variety of short and long-term projects. Works collaboratively with others to deliver the safest and highest quality patient and family centered care possible during transport.</p></div><p></p><ul><li>
qualifications__list May require Certified Flight Communicator certification or equivalent training within 18 months of hire; Must maintain current certification by completing required continuing education courses.<br>
</li>
 <li>Requires successful completion of a dispatch orientation program upon hire.<br>
</li>
 <li>Requires a minimum of 0-3 years of relevant industry experience; EMT certification preferred.<br>
</li>
 <li>Dispatch experience preferred.<br>
</li>
 <li>Requires excellent communication skills; in-depth knowledge of communication equipment and technology; and knowledge of transport responsibilities in order to give and receive critical information accurately.<br>
</li>
 <li>Remains current and active in the profession and the medical transport industry.<br>
</li>
 <li>Completes clinical rotations or operational experiences as assigned and by the completion due date.<br>
</li>
 <li>Ability to type a minimum of 20-30 words per minute.<br>
</li>
 <li>Ability to work with computer programs such as MS Word, MS Excel, and our CAD system.<p></p><p><b>
Watch the Realistic Job Preview Video: iuhealth.org/lifeline</b></p>
</li></ul></div></div></div></div><div></div><div><div><div><p>Indiana University Health is Indiana&rsquo;s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We&rsquo;re looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.</p></div></div></div></div>

LifeLine Communication Specialist Transport I

Applied Composites

<div><p>Applied Composites (AC) is seeking a <b>Human Resources Intern</b> to provide administrative and operational support to the Human<b> </b>Resources team while gaining hands-on experience in various HR functions. This internship offers exposure to recruitment, onboarding, employee engagement, HR compliance, personnel records management, and general office administration. The ideal candidate is organized, eager to learn, maintains confidentiality, and enjoys working with people.</p><p></p><p><b><br>
 About AC:</b> Come and join the Applied Composites team. We are a leading provider of complex composite components, assemblies, engineering, and tooling to the aerospace, defense, and space system markets. Our employees are treated with respect and given the support, knowledge, and resources they need to thrive. If you are looking for a company that values and develops its employees while offering engaging work, Applied Composites may be the place for you.</p><p><b>
Job Accountabilities:</b></p><ul><li>
Assist with recruiting activities, including scheduling interviews and communicating with candidates.</li><li>
Prepare new hire paperwork and support the onboarding process.</li><li>
Maintain and organize employee personnel files, both electronic and paper.</li><li>
Assist with HR data entry and record maintenance within the Human Resources Information System (HRIS).</li><li>
Support employee engagement initiatives, recognition programs, and company events.</li><li>
Assist with benefit enrollment materials and other employee communications.</li><li>
Help prepare HR reports, spreadsheets, presentations, and correspondence.</li><li>
Perform document filing, scanning, copying, and other administrative duties.</li><li>
Support compliance efforts by assisting with I-9 documentation, personnel file audits, and record retention.</li><li>
Respond to routine employee questions and direct more complex inquiries to appropriate HR staff.</li><li>
Assist with special HR projects as assigned.</li><li>
Maintain strict confidentiality of employee information.</li></ul><p></p><p><b><br>
Job Specifications:</b></p><p><b>
Education: </b>A Secondary Certificate/High School Diploma/GED and at least two years of schooling pursuing a Bachelor's or Master's degree in Human Resources, Business Administration, Psychology, or a related field.</p><p><b>
Years&rsquo; Experience: </b>0-2 years of relevant work experience that will allow successful performance of job expectations.</p><p><b>
Skills:</b></p><ul><li>
Possesses knowledge in human resources processes and the ability to coordinate activities for a team</li><li>
Excellent internal and external customer service skills</li><li>
Strong attention to detail, good organizational skills and the ability to prioritize changing situations</li><li>
Ability to recognize and solve typical problems and select solutions from established options</li><li>
Possesses strong interpersonal, verbal and written communication skills to drive tasks to completion</li></ul><p></p><p><i><br>
AC is an Equal Opportunity Employer Veterans/Disabled - Affirmative Action Employer.</i></p><p><i>
This position requires the use of information which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR. ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, or Refugee.</i></p></div>

Human Resources Intern

Pepper Construction

With offices in Illinois, Wisconsin, Indiana, and Ohio, Pepper Construction is a national general contracting and construction management firm that primarily serves the private sector. Pepper Construction provides clients the experience and resources of a national company, combined with the hands-on approach of a local company.
<br><br>
<b>POSITION SUMMARY:</b><br>
This role is responsible for preparing owner billings in accordance with contractual terms. You will ensure job costs are processed in accordance with company internal control procedures. Managing relationships with third party subcontractors and project management team, to ensure superb levels of customer service and prompt payments, is also a key responsibility of this position.
<br><br>
<b>MAJOR RESPONSIBILITIES:</b><br>
<ul>
<li>Review owner contracts and identify contractual terms for billing purposes</li>
<li>Analyze and process job related costs in accordance with internal control procedures</li>
<li>Coordinate the billing process with the project team. Prepare accurate billings on a timely basis. Reconcile job costs to monthly billings. Identify and communicate unbilled/late billed costs.</li>
<li>Provide subcontractors with timely payments in exchange for waivers</li>
<li>Review and coordinate waiver packages</li>
<li>Facilitate job closeout. Prepare closed job accrual and reconcile profit (loss)</li>
<li>Understand subcontractor insurance compliance</li>
<li>Understand impact of cash flow on projects billed</li>
<li>Compile monthly subcontractor certified payroll reports as needed.</li>
</ul>
<b>POSITION REQUIREMENTS:</b><br>
<ul>
<li>Bachelor of Science degree in Accounting, preferred</li>
<li>3 years of accounting related experience, preferred</li>
<li>Detail oriented</li>
<li>Ability to multi-task and achieve results in a dynamic and ever-changing environment</li>
<li>Good communication skills, both verbal and written</li>
<li>Strong interpersonal skills</li>
<li>Ability to work independently or collaboratively, as part of a team</li>
<li>Construction or property management experience, preferred</li>
</ul>
Why Pepper?
<br><br>
<ul>
<li>Great benefits (medical, dental, vision) and 401(k) match—your future is in good hands!</li>
<li>Vacation time, PTO, holidays, floating holidays and more!</li>
<li>Student loan repayment program</li>
<li>Opportunities to network and grow professionally</li>
<li>A supportive team environment that celebrates success</li>
<li>Engaging and fun company-wide events</li>
<li>Volunteer opportunities</li>
<li>Meaningful work bringing a positive impact to communities</li>
</ul>
Pepper Construction is an Equal Employment Opportunity employer.
<br><b>Please note:</b> Pepper does not sponsor work visas.

Project Accountant

aFit Staffing

<div>This role requires a solid understanding of business analysis best practices, with the ability to analyze, document, and communicate requirements effectively. The ideal candidate will bring strong analytical skills and a proactive mindset to support the success of key initiatives.<p><br>
This role is ON-SITE/REMOTE Indianapolis, Indiana residents only.</p><br>
Key Responsibilities :<br>
<ul>
<li>Conduct in-depth analysis of business needs and processes.</li>
<li>Gather and document detailed business and technical requirements.</li>
<li>Facilitate meetings with stakeholders to clarify objectives and align on deliverables.</li>
<li>Collaborate with cross-functional teams to ensure requirements are well-understood and implemented.</li>
<li>Support project planning, risk identification, and status reporting.</li>
<li>Assist in process mapping and solution recommendations.</li>
<li>Communicate clearly with both technical and non-technical stakeholders.</li>
</ul>
<p>Desired Skills and Experience :</p><br>
<ul>
<li>Proven experience as a Business Analyst.</li>
<li>Skilled in Microsoft PowerApps and PowerPages (preferred).</li>
<li>Strong analytical and problem-solving skills.</li>
<li>Excellent documentation and communication abilities.</li>
<li>Ability to work independently and manage time effectively across a variable schedule.</li>
<li>Comfortable working in a flexible, fast-paced environment.</li>
<li>Able to perform more varied and difficult tasks.
</li><li>Able to work in a collaborative team environment to obtain the best results.</li>
<li>Work as a topmost trusted partner with aFit and the client.</li>
<li>Provide attention to details.</li>
<li>Approaches challenges with a positive, consultative mindset</li>
<li>Self-starter with the desire to achieve and work with integrity.</li>
<li>Willingness to grow and change through ambiguity.</li>
<li>Learning agility, or the ability to develop new skills.</li>
<li>Open and receptive to feedback to continuously grow.</li></ul></div>

Business Analyst - Indianapolis

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