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project assistant

GAS GLOBAL SERVICES

<div></div><div><div><p><b>Project Assistant</b></p><p></p><p><b>
JOB-10046167</b></p><p></p><p><b><br>
Anticipated Start Date</b></p><p>
4/13/2026</p><p></p><p><b><br>
Location</b></p><p>
Chicago, IL</p><p></p><p><b><br>
Type of Employment</b></p><p>
Contract-to-Hire</p><p></p><p><b><br>
Employer Info</b></p><p>
Our client is a full-service engineering, architecture, construction, environmental and consulting solutions firm, based in Kansas City, Missouri, focused on planning, designing, permitting, constructing, and managing facilities all over the world.</p><p></p><p><b><br>
Job Summary</b></p><p>
This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested. The role focuses on general administrative support, project tracking, and maintaining accurate project documentation.</p><p></p><p><b><br>
Job Description</b></p><ul><li>
Provide general administrative support for company projects</li><li>
Organize and maintain project files, filing system and project communications.</li><li>
Provide data entry for projects.</li><li>
Track status of projects and produce monthly progress reports. Maintain tracking system for projects.</li><li>
Update record copies, engineering project documentation and changes.</li><li>
Provide information to facilitate questions regarding projects and prepare research information.</li><li>
Record minutes from Project Manager/team meetings.</li><li>
Answer phones and direct calls.</li><li>
Sort incoming mail.</li><li>
Collect and distribute client bills and invoices.</li><li>
Type memos, correspondence, reports and other documents as requested.</li><li>
Coordinate travel arrangements and any other internal services for various project needs.</li><li>
Prepare outgoing mailings and labels, including e-mail and fax.</li><li>
Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.</li><li>
Schedule and set-up client interviews, presentations and other meetings as requested.</li><li>
Order and maintain supplies.</li><li>
Update the project calendar and roster.</li><li>
Assist in clericals needs on projects.</li><li>
Maintain data entry of project contact list and project execution plans.</li><li>
Performs other duties as assigned</li><li>
Complies with all policies and standards</li></ul><p></p><p><b><br>
Skills Required</b></p><ul><li>
Proficiency in Microsoft Office Suite (Word, Excel, Access, PowerPoint)</li><li>
Strong organizational skills and attention to detail</li><li>
Effective verbal and written communication skills</li><li>
Ability to work independently and take initiative (self-starter)</li><li>
Ability to manage multiple priorities in a fast-paced environment</li><li>
Strong time management and ability to stay organized under pressure</li><li>
Administrative and clerical support skills</li><li>
Coordination and logistics support experience preferred</li><li>
Customer service or customer-facing experience preferred</li><li>
Professional maturity and reliability
</li><li>Prior office or clerical experience preferred</li></ul><p></p><p><b><br>
Education/Training/Certifications</b></p><ul><li>
High School Diploma or GED required or applicable experience in field</li></ul><p></p><p><b>
Pay Rate/Salary</b></p><ul><li>
Pay Rate $33-$40/ hr (Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location)</li></ul></div><p></p><div><div><p><br>
GAS Global Services LLC is an Equal Opportunity Employer. Employment Decision are made without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factors protected by applicable federal, state or local laws.</p></div></div></div><p></p>

Project Assistant

Evans General Contractors

<div><p>Assistant Project Manager</p><p><b><br>
Assistant Project Manager</b></p><p><b><br>
Position Name</b></p><br>
Evans General Contractors<br>
<p>
Evans General Contractors</p><p><b><br>
Company</b></p><p><b><br>
At a Glance</b></p><p><b><br>
Position Location</b></p><p><br>
Chicago, IL</p><p><b><br>
Job Type</b></p><br>
Full Time<br>
<p><b>
Remote Type</b></p><p><br>
Onsite</p><p><b><br>
Job Description</b></p><p></p><p><b><br>
Summary/Objective</b></p>
<p>
The <b>Assistant Project Manager (APM)</b> contributes and supports the planning and execution of Projects. The APM supports Project Managers in the planning, management, project completion and financial outcome of assigned Projects. The APM should be able to manage day-to-day Project activities, identify and ensure prompt resolution of issues, and work together with the Project Team to ensure the Work is proceeding on schedule, within budget and according to contract requirements and specifications. Evans General Contractors, LLC is looking to hire a traveling APM that will report to the Alpharetta, GA office. <b>The initial assignment is based in Chicago, IL.</b></p>
<p></p>
<p><b>Duties and Responsibilities</b></p>
<ul>
<li>Manage day-to-day Project activities under supervision of the Project Manager</li>
<li>Perform tasks such as preparing invoices, estimates, scheduling meetings, etc.</li>
<li>Keep track of and report on project progress</li>
<li>Assists in the preparation of daily, weekly and monthly reports detailing the status of the Project</li>
<li>Assist in the development of cost estimates of assigned Projects</li>
<li>Solicit and obtain bids from subcontractors and material suppliers</li>
<li>Support efforts to expedite prompt processing of invoices and prompt payment through to subcontractor for amounts due</li>
<li>Assist in the preparation of change proposals, negotiate, execute and/or issue change orders to subcontractors and prepare revisions to the master cost breakdown as a result of change orders and management revisions</li>
<li>Assistant Project Managers may be assigned to work on-site at the Project(s)</li>
<li>Assist Project Manager and Superintendent with the supervision and managing of field activities</li>
<li>Communicate with Superintendent and Project Manager about delays and other issues that must be communicated to Owner</li>
<li>Maintain good relationships with the Owner, Architect, Engineers, Subcontractors and Suppliers involved with the project</li>
<li>Assist with preparing the job start-up and close-out checklists</li>
<li>Other duties as assigned</li>
</ul>
<p></p><p>-</p><p><i>
Evans General Contractors, LLC is an Equal Employment Opportunity Employer, including disability and protected veteran status.</i></p><p><i>
-</i></p><p><i>
Recruitment Firms/ Staffing Agencies: Evans General Contractors, LLC (Evans) does not accept unsolicited resumes from Recruitment Firms/Staffing Agencies. All unsolicited resumes submitted to any Evans employee, including Hiring Managers, will be treated as the property of Evans and no referral fee will be paid unless there is a previously executed agreement between the Recruitment Firm/Staffing Agency and Evans. Recruitment Firms/Staffing Agencies interested in submitting a candidate for review should contact Evans&rsquo; Human Resources Department.</i></p><p><b><br>
Requirements</b></p><br>
<p></p><ul><li>
Bachelor&rsquo;s degree in Construction Management, Construction Science or Civil Engineering</li>
<li>Minimum of 1-3 years of experience in commercial construction industry</li>
<li>Strong written and verbal communication skills</li>
<li>Ability to build and maintain strong working relationships</li>
<li>Self-starter with a high degree of personal responsibility and integrity</li>
<li>Must be able to work in a field construction environment which includes walking in rough terrain</li>
<li>Ability to work in adverse weather conditions</li>
<li>Ability to travel long distances, depending on assigned project(s) location</li>
<li>Ability to work more than 40 hours a week and weekend assignments</li>
<li>Detail oriented</li></ul><br>
<p></p>
<p><b>
Benefits</b></p><br>
<p></p><ul><li>
401k Profit Sharing</li><li>
Health Insurance</li><li>
Paid Time Off (PTO)</li><li>
Dental Insurance</li><li>
Vision Insurance</li><li>
Life Insurance</li><li>
Mental Health Benefits</li><li>
Disability Insurance</li></ul><p></p><p><b><br>
Join the Evans team now!</b></p></div>

Assistant Project Manager

Northlake Construction

<p>Northlake Construction is a premier, union-affiliated Minority Business Enterprise (MBE) specializing in exterior site work throughout the Chicagoland area. Our team partners with leading General Contractors to deliver precision grading, asphalt milling and paving, and ADA-compliant concrete installations. We pride ourselves on technical excellence, responsiveness, and building high-quality infrastructure that strengthens our communities.</p><p>Position Overview</p><p>Northlake Construction is seeking a <b>Assistant Project Manager </b>to join our growing team. This position is ideal for <b>recent Construction Management graduates or experienced laborers looking to move into a management or operations role</b> within the construction industry.</p><p>You will work closely with project managers, estimators, and field crews to support day-to-day operations and learn how site work projects are coordinated from bid through completion.</p><p>Responsibilities</p><ul><li>Assist with scheduling crews, equipment, and material deliveries</li><li>Support project managers and estimators with project coordination</li><li>Track job progress and help maintain project documentation</li><li>Communicate with suppliers and subcontractors regarding materials and pricing</li><li>Assist with bid preparation and estimating support</li><li>Organize project files, contracts, and change orders</li><li>Perform occasional job site visits and assist with field coordination</li></ul><p>Qualifications</p><ul><li>Background in <b>Construction Management, Civil Engineering, or related field</b>, OR relevant construction field experience</li><li>Strong communication and organizational skills</li><li>Basic computer skills (Excel, email, project tracking, procore, bluebeam)</li><li>Ability to multitask in a fast-paced environment</li><li>Valid driver&rsquo;s license required</li></ul><p>What We Offer</p><ul><li><b>Starting pay: $25&ndash;$30 per hour depending on experience</b></li><li>Opportunity to grow into <b>project management or estimating roles</b></li><li>Exposure to large commercial and municipal site work projects</li><li>Work alongside experienced union crews and industry professionals</li><li>Stable, growing company with long-term career potential</li></ul><p>Pay: $25.00 - $30.00 per hour</p><p>Work Location: Hybrid remote in Chicago, IL 60609</p>

Assistant Project Manager / Estimator

UChicago Medicine

<div>Job Description:
<div>
Join the <b>University of Chicago Medicine</b> as an<b> Executive Assistant </b>to support our CAPO and Center for Advanced Care.</div><div></div><div><br>
The Executive Assistant may work on various tasks and projects concurrently with the need to prioritize as dictated by management needs. They may work independently or as part of the administrative support team. The Executive Assistant will help to support management of the budget, and development of communications on behalf of this executive leader and administer all office functions related to the day-to-day operations. This position is a 100% onsite opportunity. You will need to be based in the greater Chicagoland area.</div><div></div><div><b><br>
Essential Job Functions
</b></div><ul><li>Preserve confidentiality of reports, documents, and records including personnel files, staffing and position control records, financial reports, project/proposal reports, financial plans, and operating strategies.</li><li>
Maintain regular contact with all levels of management and staff within the Medical Center, University, and Biological Sciences Division by gathering data, relaying messages, obtaining information, etc.</li><li>
Complete a wide range/variety of word processing/spreadsheet/power point/outlook scheduling tasks in final form, which are often confidential in nature and may require detailed proofreading and/or grammatical changes for accuracy.</li><li>
Work with all levels of UCMC and BSD leadership, as well as all levels of staff within the Medical Center to research issues and work on various project and committee assignments, as directed.</li><li>
Oversee daily operations, organize multiple tasks, and identify and implement methods of improving daily operations.</li><li>
Suggest functional or operational changes needed as part of service improvement; draft written policy/procedures for management review of these suggested changes.</li><li>
Complete and oversee specially assigned projects with minimal supervision in a timely and efficient manner.</li><li>
Coordinate with department team members in the regular ordering of supplies and the completion of work orders as needed.</li></ul><div><br>
 </div><div><b>Required Qualifications</b></div><ul><li>
High school diploma required; Bachelor&rsquo;s degree strongly preferred.</li><li>
Minimum seven years of increasingly responsible administrative or secretarial experience, preferably in a complex health care or professional office setting.</li><li>
Proven track record managing a complex calendar for a busy executive.</li><li>
Exceptional project management skills with efficient triage/problem solving skills along with strong proficiency in meeting/events coordination and management.</li><li>
Documented proficiency and advanced skills in a variety of computer software applications (including word processing, spread sheets, presentation applications); advanced skills in relation to Microsoft Office Suite products strongly preferred.</li><li>
A strong sense of patient engagement/customer service orientation in responding to the needs of internal and external customers. Must be able to independently and professionally interact with both internal and external customers to the healthcare system.</li><li>
Outstanding written and verbal and interpersonal communication skills.</li><li>
Must be able to plan, organize, and work on various tasks concurrently; must be able to independently prioritize multiple tasks in a professional manner.</li><li>
Analytical ability required to track revenue/expenses and to effectively manage multiple projects at one time.</li><li>
An individual of unquestioned integrity and moral character who represents the values of the organization.</li></ul><div></div><div><br>
 <b>Position Details</b></div><ul><li>
Job Type/FTE: Full-Time (1.0 FTE)</li><li>
Shift: Days</li><li>
Work Location: Onsite - Hyde Park</li><li>
Unit/Department:</li><li>
CBA Code: Non-Union</li></ul><div>
In this role, we anticipate that you will generally work approximately 40 hours per week. We anticipate that you will generally be scheduled to work the day shift, and will not be scheduled for on-call shifts. We anticipate you will be scheduled to work 100% at the Hyde Park campus</div>
Why Join Us:
<div><i>
We&rsquo;ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment&hellip; with patients and with each other. We&rsquo;re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you&rsquo;d like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we&rsquo;re doing work that really matters. Join us. Bring your passion.</i></div><div></div><div><i><br>
UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: </i><i>UChicago Medicine Career Opportunities</i></div><div></div><div><i><br>
UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.</i></div><div></div><div><i><br>
As a condition of employment, all employees are required to complete a pre-employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law.</i></div><div></div><div><b><i><br>
Compensation &amp; Benefits Overview</i></b></div><div></div><div><i><br>
UChicago Medicine is committed to transparency in compensation and benefits. The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.</i></div><div></div><div><i><br>
The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.</i></div><div></div><div><i><br>
Review the full complement of benefit options for eligible roles at </i><i>Benefits - UChicago Medicine</i><i>.</i></div></div>

Executive Assistant, CAPO and Center for Advanced Practice - Full - Time , Days

Beacon Hill

<div>
 <p>
  A growing finance focused firm in Chicago is seeking an Executive Assistant / Operations Associate to serve as a trusted right hand to the firm's Partners while supporting the day‑to‑day operations of the business. This is a high‑impact role for a proactive, detail‑oriented professional who thrives in a lean environment and enjoys partnering closely with senior leaders to keep priorities moving and the firm running smoothly.
 </p>
 <p>
  <strong>
   THE ROLE:
  </strong>
 </p>
 <ul>
  <li>
   Act as a right‑hand to the Managing Partners and COO, tracking priorities, follow‑ups, and firmwide initiatives.
  </li>
  <li>
   Provide direct executive assistant support to senior leadership, including calendaring, meeting coordination, and preparation, and travel.
  </li>
  <li>
   Manage recruiting logistics, onboarding/offboarding, and employee records.
  </li>
  <li>
   Coordinate internal culture initiatives, team events, and key milestones.
  </li>
  <li>
   Oversee office operations, vendor relationships, subscriptions, and facilities needs.
  </li>
  <li>
   Support operational projects such as office changes, system implementations, and process improvements.
  </li>
  <li>
   Partner with IT and external vendors to ensure seamless office functionality.
  </li>
 </ul>
 <p>
  <strong>
   YOU:
  </strong>
 </p>
 <ul>
  <li>
   3+ years of experience in executive support, office management, or operations, ideally in professional services or finance.
  </li>
  <li>
   Highly organized with strong follow‑through and the ability to manage competing priorities.
  </li>
  <li>
   Polished communicator with sound judgment and discretion.
  </li>
  <li>
   Proactive, detail‑driven, and comfortable anticipating leadership needs.
  </li>
  <li>
   Proficient in Microsoft Office, Outlook, and Zoom; recruiting or project tools a plus.
  </li>
 </ul>
 <p>
  <strong>
   DETAILS:
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Hours:
   </strong>
   8:30am - 5:00pm CT
  </li>
  <li>
   <strong>
    Hybrid:
   </strong>
   3-4 days per week in office
  </li>
 </ul>
 <p>
  <em>
   This firm offers a competitive compensation and benefits package and the opportunity to work closely with senior leadership in a collaborative, high‑performing environment.
   <br/>
  </em>
 </p>
 <p>
  Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
 </p>
 <br/>
 <p>
  <strong>
   California residents:
  </strong>
  Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 </p>
 <br/>
 <p>
  If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
 </p>
 <br/>
 <p>
  Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
  <br/>
  <br/>
  Company Profile:
  <br/>
  <br/>
  Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
  <br/>
  <br/>
  Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.  Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
  <br/>
  <br/>
  Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
 </p>
 <br/>
 <p>
  Benefits Information:
 </p>
 <br/>
 <p>
  Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
 </p>
 <br/>
 <p>
  <br/>
  <br/>
  We look forward to working with you.
  <br/>
  <br/>
  Beacon Hill. Employing the Future (TM)
 </p>
</div>


Executive Assistant/Operations Associate

MIDWAY DODGE RAM

<p><b>Job Overview</b><br/>We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive administrative support to our executive leadership team. This vital role ensures smooth daily operations, manages complex schedules, and facilitates effective communication across departments. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive problem-solving, and a positive attitude. Your energetic approach will help drive efficiency and contribute to the overall success of our organization. Restaurant and/or Hospitality experience preferred.</p><p><b>Duties</b></p><ul><li>Manage and maintain detailed calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.</li><li>Provide executive administrative support by preparing reports, correspondence, and presentations with accuracy through proofreading, transcription, and data entry.</li><li>Coordinate projects and events from inception to completion, including planning logistics, booking venues, managing vendor relationships, and ensuring deadlines are met.</li><li>Handle office management tasks such as filing, organizing documents, maintaining office supplies, and overseeing front desk operations to ensure a welcoming environment.</li><li>Utilize QuickBooks for bookkeeping tasks like invoicing, expense tracking, and financial record keeping to support the organization&rsquo;s fiscal health.</li><li>Demonstrate excellent phone etiquette while managing multi-line phone systems and responding promptly to inquiries from clients, vendors, and team members.</li><li>Support personal assistant duties as needed by managing confidential information, handling personal appointments, and assisting with special projects.</li><li>Use Microsoft Office Suite (Word, Excel, PowerPoint) for document creation and editing; ensure all materials are professional and error-free.</li><li>Assist with transcription services for meetings or dictations; ensure timely delivery of accurate records for internal use.</li></ul><p><b>Experience</b></p><ul><li>Proven experience as an Executive Assistant or in a similar administrative role supporting senior leadership.</li><li>Demonstrated proficiency in office management tools including Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs), and data entry systems.</li><li>Strong organizational skills with the ability to multitask effectively in a fast-paced environment while maintaining attention to detail.</li><li>Experience with bookkeeping software such as QuickBooks is highly desirable.</li><li>Excellent communication skills&mdash;both written and verbal&mdash;and professional phone etiquette are essential.</li><li>Prior experience with event planning, project coordination, and calendar management is preferred.</li><li>Familiarity with office equipment including multi-line phone systems and office management software like DocuSign for electronic signatures.</li><li>Ability to handle confidential information discreetly while providing exceptional customer service internally and externally. Join us in this exciting role where your energy fuels our success! We value proactive individuals who excel at organizing complex schedules, supporting leadership seamlessly, and ensuring every detail is handled with precision. Your contribution will be instrumental in creating an efficient workplace that empowers our team to achieve their best every day!</li></ul><p>Pay: $55,000.00 per year</p><p>Benefits:</p><ul><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Executive Assistant

Feeding America

<div><p><b>Work. Serve. Thrive.</b>
</p><div>Imagine a place where your talent can make a meaningful difference in peoples' lives. Working at Feeding America is a uniquely rewarding experience in which our employees work together as vital parts of a much larger mission. We are innovative, mission-focused, diverse, collaborative, values-driven and focused on results.
</div><p>Feeding America is the nation&rsquo;s largest charity and the leading domestic hunger-relief charity in the United States. Our mission is to feed America's hungry through a nationwide network of member food banks and engage our country in the fight to end hunger.</p><p>
This is a <b>hybrid position based out of Feeding America&rsquo;s Chicago office location</b>. At Feeding America, we believe in offering a flexible work environment. Employees can be in the office an average of 2 days a week (when not travelling for work) and work from home on other days. Employees also have access to a 30-day &ldquo;work anywhere&rdquo; program during the course of each calendar year that can be combined with PTO and/or holidays.</p><p>
Learn more about Feeding America here.</p><div><div><b>
The Opportunity</b></div><p></p><div><div><div><div><div><div><div><div><div>
The Executive Assistant and Coordinator provides operational and administrative support to the Chief Supply Chain Officer and the Chief Advocacy &amp; Community Partnerships Officer. Their primary focus will be to ensure efficient execution of day-to-day priorities and enterprise commitments. The role manages executive scheduling, coordinates internal and external engagements, and supports planning, budgeting, and reporting processes across both portfolios. The Executive Assistant and Coordinator translates strategic direction into organized workplans, tracks deliverables and deadlines, and ensures timely follow-through across cross-functional teams. By managing logistics, preparing briefing materials, and maintaining clear documentation of actions and commitments, the Executive Assistant and Coordinator helps maintain alignment, accountability, and smooth operations across Supply Chain and Advocacy &amp; Community Partnerships.</div></div></div></div></div></div></div></div></div></div><div><div>
</div><div><b>
Compensation</b></div><p></p><div>
Here at Feeding America national organization, equality is central to our mission and is an integral part of our compensation policies and structures. As such, we maintain transparent salary ranges and clearly defined practices for how our team, including new hire salary offers, moves through these ranges. You can expect us to offer the best salary up front based on these clearly defined pay practices with little room for negotiation. We make exceptions for highly experienced (multiple years of at-level experience) new hires in accordance with our pay practices. Once hired, employees have the opportunity to progress through salary ranges via regular merit increases and step promotions.<br>
<br>
<b>Salary Range: $73,000 - $78,000 Based on Experience.</b></div><p></p><div><b>
Benefits: </b>A comprehensive list of benefits available to full-time employees can be found<b> </b><b>here</b><b>.</b><br>
<br>
<b>Responsibilities:</b></div><div><div><ul><li>
Executive Scheduling &amp; Engagement Coordination: Manages complex calendars for both executives, ensuring meetings, travel, and engagements are scheduled efficiently and aligned to priorities; and coordinates logistics and prepares briefing materials so leaders are equipped with clear objectives, relevant background, and documented follow-up actions.</li><li>
Project Planning &amp; Tracking: Translates strategic direction into organized workplans with defined milestones, timelines, and accountable owners; and tracks progress across initiatives, monitors deadlines, and proactively surfaces risks or gaps to maintain steady execution.</li><li>
Enterprise Planning &amp; Reporting Support: Supports annual planning, budgeting, key performance indicators (KPI) tracking, and talent management processes across both portfolios; and coordinates inputs, liaises with Finance and HR, and helps ensure enterprise deliverables are completed accurately and on time.</li><li>
External &amp; Network Engagement Support: Organizes and supports executive engagement with network members, donors, partners, vendors, and community organizations; and manages event logistics, ensures materials are prepared in advance, and tracks commitments to ensure timely follow-through.</li><li>
Meeting &amp; Operational Management: Plans and supports leadership team meetings, including agenda coordination, documentation of action items, and tracking of next steps; and manages travel, expense reporting, and related administrative functions to maintain smooth daily operations.</li><li>
Follow-Through &amp; Accountability: Monitors executive commitments and ensures agreed-upon actions are completed; and maintains clear documentation and communication to support accountability across teams and reduce operational friction.</li><li>
Other duties as assigned.</li></ul></div><div><p><b>
Required Experience and</b><b> Qualifications:</b></p><ul><li>
3 years of experience working in a complex stakeholder environment in a position that requires sophisticated coordination and planning of schedules for executives, translating project plans into tactical work plans and supporting effective communication and stakeholder.</li><li>
Tactical project management experience including ability to use supporting technology to manage and organize projects including Microsoft Suite, virtual meeting platforms and other audiovisual equipment.</li><li>
Demonstrated writing, editing and proofing skills including the ability to synthesize information and assemble briefings and meeting/event preparation materials providing structure, clarity and accessibility.</li><li>
Exhibit a high degree of professionalism, trustworthiness, and a demonstrated ability to handle highly confidential information.
</li><li>Ability to work independently and meet deadlines while managing multiple tasks and changing priorities. Must be able to react to time-sensitive matters as well as manage complex, longer-term initiatives.</li></ul></div></div><div><p><b>
Required Leadership Competencies:</b></p></div><ul><li><i>
Fosters an Enterprise Mindset</i></li><li><i>
Fosters an Open and Supportive Environment</i></li><li><i>
Leads with Accountability</i></li><li><i>
Collaborates Internally and Externally</i></li><li><i>
Focuses on People and Teams</i></li><li><i>
Manages Organization and Business Complexity</i></li><li><i>
Communicates with Impact and Influence</i></li></ul><div><div><b>
Preferred Competencies, Experience &amp; Certifications:</b></div><ul><li><i>
Non-profit experience working in a service-oriented environment with donors and other external partners is highly desirable.</i></li></ul></div><div>
Feeding America&rsquo;s goal is to attract, develop, retain, and promote a talented diverse workforce where all employees feel a sense of belonging and contribute to a culture that values differences, ideas, and experiences. We intentionally seek out diverse perspectives and skills on our teams, knowing that it makes us stronger as an organization and better equipped to serve our neighbors in need. We encourage all individuals, including those from historically under-represented communities and individuals with lived experience of hunger, to apply.</div><p></p><div><br>
Feeding America participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.</div></div></div>

Executive Assistant and Coordinator

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