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project coordinator

Adler University

<div><p>The Project Coordinator for Strategic Initiatives provides administrative, logistical, and operational support primarily to the Senior Vice President (SVP)/Chief Operating Officer (COO), and to the Office of the President more broadly. Reporting to both the SVP/COO (who also serves in a capacity of Board Secretary) and the Project Manager and Executive Assistant to the President, this role is the primary administrative resource for SVP/COO-driven and board-related projects, priorities, and day-to-day tasks while also supporting presidential office operations in close partnership with and direction from the Project Manager and Executive Assistant to the President.</p>
<p>
The work spans four main areas: financial administration (processing and reconciling invoices, expenses, and reimbursements for the Office of the President and Board of Trustees); board logistics and governance support (coordinating meetings, materials, travel, and documentation for the Board of Trustees); communications support (drafting correspondence and providing copyediting and formatting assistance); and general administrative coordination including scheduling, travel, and project tracking.</p>
<p>
The dual reporting structure &mdash; the SVP/COO and the Project Manager and Executive Assistant to the President &mdash; ensures that the role is operationally integrated across the office while remaining directly responsive to SVP/COO priorities. Success in this role requires a genuine commitment to collaboration, operational excellence, accuracy, and policy compliance, and an interest in working in a highly collaborative and fast paced, outcomes driven environment. There will be great exposure to leadership and learning opportunities in this role.</p>
<p><b>
Key Responsibilities</b></p>
<p>
SVP/COO &amp; Presidential Office Support (40%)</p>
<ul>
<li><p>Provide high-quality administrative support to the SVP/COO and the Office of the President, including calendar management, correspondence, document preparation, and day-to-day operational coordination.</p>
</li>
<li><p>Create project plans and set meetings with teams according to key priority and project deliverables with consultation with the SVP/COO.</p>
</li>
<li><p>Prepare, format, and proofread executive materials including briefing documents, presentations, reports, and correspondence &mdash; ensuring all materials are polished, accurate, and appropriate for senior leadership audiences.</p>
</li>
<li><p>Draft initial communications on behalf of the SVP/COO and Office of the President, including internal memos, external correspondence, and other materials requiring a professional and institutional voice.</p>
</li>
<li><p>Support daily office operations in coordination with the Administrative Manager, Executive Assistant to the President, and other office staff, including phone coverage, visitor management, and office coordination.</p>
</li>
<li><p>Maintain organized, accurate, and confidential electronic and physical records and files.</p>
</li>
<li><p>Ensure smooth operations and logistics for meetings and events to maximize time of participants; set up Zoom and Teams meeting links, follow-up to support appropriate meeting attendance, and coordinate to collect, create, and distribute agenda before meetings.</p>
</li>
<li><p>Serve as a back-up for the President&rsquo;s scheduler.</p>
</li>
</ul><p>Board of Trustees Logistics &amp; Governance Support (20%)</p>
<ul>
<li><p>Serve as a primary administrative point of contact for Board of Trustees members and their support teams &mdash; coordinating scheduling, travel, logistics, and communications with professionalism and discretion.</p>
</li>
<li><p>Support the Board Secretary function by assisting with the preparation and distribution of board and committee materials, meeting minutes, approvals, and governance documentation.</p>
</li>
<li><p>Coordinate logistics for board meetings and committee meetings &mdash; including space reservations, catering, AV and technology needs, travel arrangements, and on-site support.</p>
</li>
<li><p>Maintain accurate and current board records, including member contact information, committee assignments, term dates, and governance documentation.</p>
</li>
<li><p>Assist with planning and execution of board-related events and engagements, ensuring smooth operations from planning through close.</p>
</li>
</ul><p>Invoice, Expense &amp; Financial Administration (15%)</p>
<ul>
<li><p>Process, track, and reconcile invoices, receipts, expense reports, reimbursements, and check requests for the Office of the President and Board of Trustees &mdash; with consistent attention to accuracy, timeliness, and compliance with institutional policies.</p>
</li>
<li><p>Serve as a primary point of contact for reimbursement and reconciliation within the Office of the President, working closely with the Executive Assistant and Administrative Manager to ensure all financial transactions are processed correctly and on schedule.</p>
</li>
<li><p>Coordinate with the Finance office on invoice approvals, vendor payments, and budget tracking as needed.</p>
</li>
<li><p>Maintain organized financial records and documentation to support audits, reviews, and reporting.</p>
</li>
</ul><p>Travel Coordination (5%)</p>
<ul>
<li><p>Under the direction of the administrative manager, support coordination of domestic and international travel for the President, SVP/COO, and Board of Trustees members &mdash; including itineraries, transportation, lodging, visa or documentation needs, and detailed logistics.</p>
</li>
<li><p>Anticipate and resolve travel complications proactively, ensuring senior leaders and board members experience seamless, well-managed travel.</p>
</li>
<li><p>Maintain and reconcile travel-related expenses in accordance with institutional policies.</p>
</li>
</ul><p>Project &amp; Administrative Coordination (20%)</p>
<ul>
<li><p>Provide project coordination support for initiatives led by the Office of the President &mdash; tracking timelines, action items, deliverables, and follow-up to ensure nothing falls through the cracks.</p>
</li>
<li><p>Support administrative compliance and documentation efforts, coordinating communications, maintaining records, and assisting with audits or reviews as needed.</p>
</li>
<li><p>Provide administrative support to senior leadership team committees or working groups, including scheduling, materials preparation, and documentation.</p>
</li>
<li><p>Collaborate across departments and constituencies with professionalism and discretion, representing the Office of the President with care and institutional awareness.</p>
</li>
<li><p>Oversee timekeeping and administrative guidance for student workers, temporary staff, or interns supporting the Office of the President, as assigned.</p></li></ul><br>
<p>
</p><p><b>Qualifications</b></p>
<p>
Required</p>
<ul>
<li><p>Prior experience in an administrative, executive support, or operations role &mdash; in a professional, academic, nonprofit, or mission-driven environment.</p>
</li>
<li><p>Strong organizational, time-management, and multitasking skills; ability to manage multiple priorities accurately in a fast-paced environment.</p>
</li>
<li><p>Excellent writing, editing, and proofreading skills, with the ability to produce clear, polished materials for senior and governance audiences.</p>
</li>
<li><p>Experience with or demonstrated ability to quickly learn invoice processing, expense reconciliation, and financial record-keeping.</p>
</li>
<li><p>Proficiency with Microsoft Office (Word, PowerPoint, Excel, Outlook) and Google Workspace.</p>
</li>
<li><p>High level of professionalism, discretion, and sound judgment in handling confidential information.</p>
</li>
<li> <p>Proactive, self-directed working style with the ability to anticipate needs and act without waiting to be asked.</p>
</li>
<li><p>Genuine commitment to operational excellence and continuous improvement.</p>
</li>
<li><p>Collaborative, collegial approach with the ability to work effectively across diverse constituencies and stakeholders.</p>
</li>
<li><p>A learning mindset and openness to leveraging tools and resources, including AI.
</p></li><li><p>Appreciation for and commitment to the mission of Adler University.</p>
</li>
</ul><p>Preferred</p>
<ul>
<li><p>Experience supporting a Board of Trustees, governing body, or senior executive in a higher education or nonprofit setting.</p>
</li>
<li><p>Familiarity with board governance processes, meeting administration, or corporate secretary functions.</p>
</li>
<li><p>Experience coordinating domestic or international travel for senior leaders.</p>
</li>
<li><p>Demonstrated curiosity and interest in higher education, mission-driven organizations, or institutional leadership.</p></li></ul><br>
<p>
</p><p><b>Salary Range: $55,000.00 - $65,000.00</b></p>
<p><b>
Work Environment (Physical Demands): </b>The usual and customary methods of performing the jobs functions require the following physical demands: some lifting, carrying, pushing, and/or pulling and significant fine finger dexterity. Generally, the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.</p><br>
<p></p>
<p><b>
Universal Core Behaviors:</b></p>
<p><b>
Commitment to Adler&rsquo;s Mission</b></p>
<ul>
<li>Acts with personal integrity, honesty, compassion. and integrity in all professional responsibilities.
</li><li>Aligns professional actions with Adler&rsquo;s commitment to community-rooted education, research, and impact.
</li><li>Contributes to a culture that advances health, well-being, and community connection &mdash; locally and globally.
</li><li>Respects and values colleagues and community partners.
</li></ul><p><b>Accountability and Excellence</b></p>
<ul>
<li>Demonstrates results-oriented focus and commitment to quality.
</li><li>Consistently meets deadlines and delivers work of high professional standard.
</li><li>Prioritizes service and responsiveness.
</li><li>Seeks opportunities to improve efficiency, effectiveness, and resource use.
</li><li>Takes ownership of performance, seeks feedback, and accepts responsibility for actions.</li>
</ul>
<p><b>Communication</b></p>
<ul>
<li>Communicates with respect, diplomacy, and professionalism.
</li><li>Demonstrates active listening and comprehension.
</li><li>Expresses ideas clearly and effectively in both oral and written forms.
</li><li>Keeps colleagues informed in a timely and transparent manner.
</li></ul><p><b>Collaboration and Teamwork</b></p>
<ul>
<li>Actively contributes to and engages with colleagues, partners, and communities.
</li><li>Builds relationships rooted in respect, empathy, and trust.
</li><li>Demonstrates curiosity, courage, and integrity in guiding work and decisions.
</li><li>Makes thoughtful, informed decisions that balance short-term needs with long-term impact.
</li><li>Works cooperatively with colleagues to achieve collective goals.
</li></ul><p><b>Adaptability and Lifelong Learning</b></p>
<ul>
<li>Approaches challenges with proactive problem-solving.
</li><li>Commits to lifelong learning by continuously developing skills, knowledge, and effectiveness.
</li><li>Supports and adapts to evolving needs in the work environment.
</li></ul><p><b>Partnership with Supervisors</b></p>
<ul>
<li>Engages supervisors as partners in achieving goals.
</li><li>Fosters open, respectful communication to maintain alignment and clarity.
</li>Seeks guidance and feedback when appropriate while demonstrating initiative and accountability.<br>
<li>
 </li></ul><p></p><p><b>Equal Opportunity Employer</b></p>
<p>
It is the policy of Adler University that all persons are entitled to Equal Employment Opportunity (EEO) protection. The University does not discriminate against any individual for employment because of age, religion, race, color, gender, gender identity, sexual orientation, national origin, ancestry, marital status, physical or mental disability, military status (including unfavorable discharge from the military), or any other category protected by federal, state, or local law.</p></div><p></p>

Project Coordinator, Strategic Initiatives

City of Chicago

<div>
 <strong>
  BID/JOB ANNOUNCEMENT
  <br/>
  <br/>
 </strong>
 <strong>
  PROJECT COORDINATOR
  <br/>
  <br/>
 </strong>
 <strong>
  CHICAGO PUBLIC LIBRARY
  <br/>
  <br/>
 </strong>
 <strong>
  HWLC &ndash; Library Operations &amp; Patron Experience
  <br/>
  <br/>
 </strong>
 <strong>
  Number of Positions: 1
  <br/>
  <br/>
 </strong>
 (additional vacancies possible pending budget approval)
 <br/>
 <br/>
 <strong>
  Starting Salary: $75,336.00
  <br/>
  <br/>
 </strong>
 New hires are paid the starting rate. Current employees&rsquo; pay rate is determined by their job title and years of service
 <br/>
 <br/>
 <strong>
  Applications for this position will be accepted until 11:59pm CDT on 04/17/2026
  <br/>
  <br/>
 </strong>
 <strong>
  This position is open to the public and all current City employees covered under the City&rsquo;s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) &ndash; BARGAINING UNITS 1, 3, 4 &amp; 5. Only employees in City job titles in this bargaining unit are eligible to bid.
  <br/>
  <br/>
 </strong>
 <strong>
  BID INSTRUCTIONS: To bid on this position,
 </strong>
 <strong>
  APPLY ON THE BID SITE
 </strong>
 <strong>
  and:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Check the box on your profile titled &ldquo;Currently employed by the City of Chicago&rdquo;
  </li>
  <li>
   Enter your employee ID (located on your pay stub labeled &lsquo;payee/employee number&rsquo;)
  </li>
  <li>
   Select your correct bargaining unit, upload your resume, and complete the application
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION
  <br/>
  <br/>
 </strong>
 The Chicago Public Library is seeking a highly organized and collaborative Project Coordinator to support initiatives across Library Operations &amp; Patron Experience. Reporting to Library Operations leadership, this position will manage cross-functional projects with partner and City agencies, ensuring timely communication, documentation, and completion of deliverables. The Project Coordinator will lead the development and drafting of policies and procedures, and provide project support for divisions including Facilities, Collections, Technology, and Programs. Ideal candidates will bring strong project management skills, an ability to work across diverse teams, and a commitment to public service.
 <br/>
 <br/>
 <strong>
  Essential Duties
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Serves as a project or program supervisor, overseeing staff and work operations to ensure established goals and objectives are met
  </li>
  <li>
   Develops and implements operating policies and procedures to ensure the effectiveness of program operations
  </li>
  <li>
   Plans work schedules and priorities for project activities
  </li>
  <li>
   Participates in preparing project or program operating budgets and monitors budget expenditures
  </li>
  <li>
   Designs, implements, and monitors procedures utilized in program evaluation
  </li>
  <li>
   Develops marketing strategies to encourage participation in City projects and programs
  </li>
  <li>
   Audits and approves contractor and consultant vouchers for payment
  </li>
  <li>
   Acts as a liaison with City departments, public and private agencies, and business organizations to secure commitments in providing services to program participants, sharing program information, and obtaining additional funding support
  </li>
  <li>
   Monitors and provides direction to consultants engaged in administering program activities
  </li>
  <li>
   Prepares narrative and statistical program status reports
  </li>
  <li>
   Attends community, civic, and business organization meetings to promote department programs or city-wide initiatives
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Additional Duties May Be Required For This Position
  <br/>
  <br/>
 </strong>
 <strong>
  Location:
 </strong>
 400 S State Street
 <br/>
 <br/>
 <strong>
  Days:
 </strong>
 Monday &ndash; Friday
 <br/>
 <br/>
 <strong>
  Hours:
 </strong>
 9:00am &ndash; 5:00pm
 <br/>
 <br/>
 <strong>
  THIS POSITION IS IN THE CAREER SERVICE
  <br/>
  <br/>
 </strong>
 <strong>
  Minimum Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Seven (7) years of work experience performing or supporting project or program administration functions, OR
  </li>
  <li>
   Graduation from an accredited college with an Associate&rsquo;s degree, plus five (5) years of work experience performing or supporting project or program administration functions, OR
  </li>
  <li>
   Graduation from an accredited college or university with a Bachelor&rsquo;s degree, plus three (3) years of work experience performing or supporting project or program administration functions, OR
  </li>
  <li>
   Graduation from an accredited college or university with a Master degree or higher, plus two (2) years of work experience performing or supporting project or program administration functions
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Selection Requirements
  <br/>
  <br/>
 </strong>
 This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.
 <br/>
 <br/>
 <strong>
  For information about City of Chicago employee benefits, please
 </strong>
 <strong>
  click here
  <br/>
  <br/>
 </strong>
 <strong>
  For information about City of Chicago salaries and job titles, please
 </strong>
 <strong>
  click here
  <br/>
  <br/>
 </strong>
 <strong>
  APPLICATION EVALUATION:
 </strong>
 Initial evaluation will be based on the information provided on the application and the documents submitted. Department of Human Resources staff will review applications after the final posting date. Staff will follow all required employment/hiring plan provisions, federal, state, and local laws, and collective bargaining agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago
 <br/>
 <br/>
 <strong>
  COMMITMENT TO DIVERSITY:
 </strong>
 To further our commitment to hiring applicants with diverse experience, the City of Chicago has adopted ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet the minimum qualifications and who are veterans of the Armed Forces of the United States, residents of Socio-Economically Disadvantaged Areas (SEDA), and/or Chicago Public School (CPS) high school graduates. These hiring preferences do not apply to bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. The learn more about our hiring processes, please click here.
 <br/>
 <br/>
 <strong>
  ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
  <br/>
  <br/>
 </strong>
 <strong>
  The City of Chicago in an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.
  <br/>
  <br/>
 </strong>
 <strong>
  City of Chicago
  <br/>
  <br/>
 </strong>
 Brandon Johnson, Mayor
 <br/>
 <br/>
 <strong>
  Job Posting
  <br/>
  <br/>
 </strong>
 Mar 27, 2026, 12:00:00 AM
 <br/>
 <br/>
 <strong>
  BU
  <br/>
  <br/>
 </strong>
 01
</div>


PROJECT COORDINATOR (Library Operations & Patron Experience)

City of Chicago, IL

<div></div><div><div><b>Job Number:</b> <b>416193</b></div><div><div>
</div></div><div><b>
Description</b><div></div><div><b><br>
BID/JOB ANNOUNCEMENT</b></div><div></div><div><b><br>
PROJECT COORDINATOR</b></div><div></div><div><b><br>
CHICAGO PUBLIC LIBRARY</b></div><div><b>
HWLC &ndash; Library Operations &amp; Patron Experience</b></div><div></div><div><b><br>
Number of Positions: 1</b></div><div>
(additional vacancies possible pending budget approval)</div><div></div><div><b><br>
Starting Salary: $75,336.00</b></div><div>
New hires are paid the starting rate. Current employees&rsquo; pay rate is determined by their job title and years of service</div><div></div><div><b><br>
Applications for this position will be accepted until 11:59pm CDT on 04/17/2026</b></div><div></div><div><b><br>
This position is open to the public and all current City employees covered under the City&rsquo;s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) &ndash; BARGAINING UNITS 1, 3, 4 &amp; 5. Only employees in City job titles in this bargaining unit are eligible to bid.</b></div><div></div><div><b><br>
BID INSTRUCTIONS:</b><b> To bid on this position, </b><b>APPLY ON THE BID SITE</b><b> and:</b></div><div></div><div><b><br>
1. Check the box on your profile titled &ldquo;Currently employed by the City of Chicago&rdquo;</b></div><div><b>
2. Enter your employee ID (located on your pay stub labeled &lsquo;payee/employee number&rsquo;)</b></div><div><b>
3. Select your correct bargaining unit, upload your resume, and complete the application</b></div><div></div><div><b><br>
FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION</b></div><div></div><div><br>
The Chicago Public Library is seeking a highly organized and collaborative Project Coordinator to support initiatives across Library Operations &amp; Patron Experience. Reporting to Library Operations leadership, this position will manage cross-functional projects with partner and City agencies, ensuring timely communication, documentation, and completion of deliverables. The Project Coordinator will lead the development and drafting of policies and procedures, and provide project support for divisions including Facilities, Collections, Technology, and Programs. Ideal candidates will bring strong project management skills, an ability to work across diverse teams, and a commitment to public service.</div><div></div><div><b><br>
ESSENTIAL DUTIES</b></div><ul><li> Serves as a project or program supervisor, overseeing staff and work operations to ensure established goals and objectives are met</li><li> Develops and implements operating policies and procedures to ensure the effectiveness of program operations</li><li> Plans work schedules and priorities for project activities</li><li> Participates in preparing project or program operating budgets and monitors budget expenditures</li><li> Designs, implements, and monitors procedures utilized in program evaluation</li><li> Develops marketing strategies to encourage participation in City projects and programs</li><li> Audits and approves contractor and consultant vouchers for payment</li><li> Acts as a liaison with City departments, public and private agencies, and business organizations to secure commitments in providing services to program participants, sharing program information, and obtaining additional funding support</li><li> Monitors and provides direction to consultants engaged in administering program activities</li><li> Prepares narrative and statistical program status reports</li><li> Attends community, civic, and business organization meetings to promote department programs or city-wide initiatives</li></ul><div></div><div><i><br>
Additional duties may be required for this position</i></div><div></div><div><b><br>
Location:</b><b> </b>400 S State Street</div><div><b>
Days:</b> Monday &ndash; Friday</div><div><b>
Hours:</b> 9:00am &ndash; 5:00pm</div><div></div><p><b><br>
THIS POSITION IS IN THE CAREER SERVICE</b></p></div><div><div><br>
</div></div><div><b>
Qualifications</b><div></div><div><b><br>
MINIMUM QUALIFICATIONS</b></div><ul><li> Seven (7) years of work experience performing or supporting project or program administration functions, <b>OR</b></li><li> Graduation from an accredited college with an Associate&rsquo;s degree, plus five (5) years of work experience performing or supporting project or program administration functions, <b>OR</b></li><li> Graduation from an accredited college or university with a Bachelor&rsquo;s degree, plus three (3) years of work experience performing or supporting project or program administration functions, <b>OR</b></li><li> Graduation from an accredited college or university with a Master degree or higher, plus two (2) years of work experience performing or supporting project or program administration functions</li></ul><div></div><div><b><br>
SELECTION REQUIREMENTS</b></div><div>
This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.</div><div></div><div><b><br>
For information about City of Chicago employee benefits, please </b><b>click here</b></div><div></div><div><b><br>
For information about City of Chicago salaries and job titles, please </b><b>click here</b></div><div></div><div><b><br>
APPLICATION EVALUATION: </b>Initial evaluation will be based on the information provided on the application and the documents submitted. Department of Human Resources staff will review applications after the final posting date. Staff will follow all required employment/hiring plan provisions, federal, state, and local laws, and collective bargaining agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago</div><div></div><div><b><br>
COMMITMENT TO DIVERSITY: </b>To further our commitment to hiring applicants with diverse experience, the City of Chicago has adopted ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet the minimum qualifications and who are veterans of the Armed Forces of the United States, residents of Socio-Economically Disadvantaged Areas (SEDA), and/or Chicago Public School (CPS) high school graduates. These hiring preferences do not apply to bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. The learn more about our hiring processes, please click here.</div><div></div><div><b><br>
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.</b></div><div></div><div><b><br>
The City of Chicago in an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.</b></div><div></div><div><b><br>
City of Chicago</b></div><p>
Brandon Johnson, Mayor</p></div><div><div><br>
</div></div><div><b>
Job Posting</b><b>:</b> Mar 27, 2026, 12:00:00 AM | <b>Closing Date (Period for Applying) - External</b>: Apr 17, 2026, 11:59:00 PM</div><div><b>
BU</b><b>:</b> 01 | <b>Salary</b><b>:</b> $75,336.00 <b>Pay Basis</b><b>:</b>Yearly</div></div>

Latino Policy Forum

<p><b>Mission</b></p><p>The mission of the Latino Policy Forum is to build the power, influence, and leadership of the Latino community through collective action to transform public policies that ensure the well-being of its community and society as a whole. Through advocacy and analysis, the Forum builds a foundation for equity, justice, and economic prosperity for the Latino community. By catalyzing policy change, the Forum works to improve education outcomes, advocate for affordable housing, promote just immigration policies and strengthen community leadership.</p><p><b>Job Overview</b><br/>We're looking for a proactive Executive Coordinator to join our dedicated team and provide high-level support to our executive leadership, including the President &amp; CEO and Associate Director of Operations. In this role, you'll be central to the day-to-day success of our organization &mdash; managing projects, developing and implementing internal operational policies and procedures, coordinating meetings, and facilitating communication across departments, board members, and external stakeholders. You'll also play a key role in event planning and other initiatives that move our mission forward, all while handling sensitive information with discretion. As Executive Coordinator, your work directly supports the people who lead and sustain our organization. From keeping operations running smoothly to ensuring our leadership is prepared and organized, you'll be a trusted partner whose contributions are felt across every level of the organization. If you're passionate about making a difference, thrive in a dynamic environment, and excel at independently managing multiple priorities, we want to hear from you!</p><p><b>Duties &amp; Responsibilities</b></p><p><b>Project Management</b></p><ul><li>Coordinate special projects, from planning to implementation, ensuring they are completed on time and within budget.</li><li>Support the planning and logistics of events, board meetings, and other key gatherings, including managing invites, tracking RSVPs, and preparing materials.</li><li>Coordinate and prioritize the President &amp; CEO's day-to-day responsibilities, mainly calendaring.</li></ul><p><b>Relationship Management</b></p><ul><li>Serve as a primary point of contact for internal staff and key external stakeholders on behalf of the President &amp; CEO and Associate Director of Operations.</li><li>Cultivate and maintain relationships by proactively scheduling, coordinating, and following up on meetings and communications.</li><li>Support board member engagement by facilitating timely communication and ensuring members have the materials and information they need.</li></ul><p><b>Research &amp; Presentations</b></p><ul><li>Research and provide background information in preparation for the President &amp; CEO's meetings, staff meetings, board meetings, etc.</li><li>Provide recommendations to help strengthen organizational effectiveness (software, programs, vendors).</li><li>Prepare materials for presentations and speaking engagements as directed.</li></ul><p><b>Administrative</b></p><ul><li>Support in maintaining institutional knowledge.</li><li>Assist with all board-related activities, including drafting agendas, preparing packets, making copies, taking notes, scheduling meetings, and attending meetings as needed, including four quarterly evening meetings each year.</li><li>Support the maintenance and updates of agency files, manuals, organizational calendar, and staff directory.</li><li>Organize and maintain files, records, and databases, ensuring data integrity and accessibility.</li><li>Prepare and submit executives' reports including timesheets, time off requests, board reports, check requests, and expense reports in a timely manner.</li><li>Coordinate travel and lodging for the President &amp; CEO for any out-of-town engagements.</li><li>Maintain office inventory by ordering materials and office supplies.</li><li>Welcome guests, in person or by telephone, answering or directing inquiries.</li><li>Support with onboarding new staff.</li><li>Assist with the maintenance of the organizational database.</li><li>Support planning and logistics for internal meetings, staff gatherings, and retreats.</li><li>Ensure compliance with document retention policies and maintain confidentiality of sensitive information.</li><li>Assist with processing vendor forms and reimbursements to streamline operations as needed.</li><li>Other duties as assigned.</li></ul><p><b>Requirements</b></p><ul><li>Minimum of 4-5 years of progressive administrative or executive support experience, with demonstrated ability to work independently and exercise sound judgment.</li><li>Bilingual (English/Spanish) preferred &mdash; reading, writing, and speaking.</li><li>Demonstrated ability to exercise tact and discretion at all times.</li></ul><p><b>Competencies</b></p><ul><li>Strong communication, interpersonal, writing, organizational, scheduling, presentation, project management, and problem-solving skills.</li><li>Demonstrated initiative and ability to work independently and manage multiple priorities.</li><li>Exercises sound judgment and professionalism in all communications.</li><li>Proficient in Microsoft Office Suite; familiarity with IT systems and general troubleshooting a plus.</li><li>Experience with data management; Salesforce or similar CRM experience is a plus.</li><li>Collaborative, adaptable, and able to work effectively with diverse teams and stakeholders.</li></ul><p><b>Physical Requirements</b></p><p>Must be able to perform essential duties satisfactorily with reasonable accommodations. Work is generally done sitting, talking, hearing, and typing. Visual acuity to use a keyboard, prepare and analyze data and figures; transcribing, viewing a computer terminal; extensive reading.</p><p><b>Work Environment</b></p><p>The organization operates in a professional, hybrid work environment with in-office days from Tuesday through Thursday and remote work on Mondays and Fridays, with exceptions for mandatory onsite work and events. Work is performed in a standard office setting and routinely involves the use of standard office equipment.</p><p><b>Compensation and Benefits</b></p><p>Starting range is $55,000 - $60,000*, commensurate with experience. We are committed to the well-being and growth of our team and offer a comprehensive benefits package, including:</p><ul><li>Health and dental insurance</li><li>Short-term and long-term disability</li><li>Life insurance</li><li>403(b) retirement plan with company contribution</li><li>Flexible spending account</li><li>PTO &mdash; 10 vacation, 3 personal, 12 sick, and 11 holidays</li><li>Hybrid and flexible work schedules</li><li>Cell and internet stipend</li><li>Professional development stipend and access to online training, Employee Assistance Program (EAP), discount programs, and financial advisory services</li></ul><p><b>*Compensation Philosophy</b></p><p>The organization uses a consistent process to determine salaries, considering current market benchmarks, relevant experience, and education. To promote fairness and transparency, salaries are set as non-negotiable. This approach helps ensure equity across roles and levels within the organization.</p><p><b>To Apply </b></p><p>Please submit a resume and a brief cover letter outlining your interest in the position and relevant experience to resumes@latinopolicyforum.org, subject line: &ldquo;Executive Coordinator.&rdquo; No calls please.</p><p>Selected candidates may be asked to complete a short writing sample or exercise as part of the interview process.</p><p><b>Deadline to apply</b>: April 15, 2026</p><p>Latino Policy Forum is an Equal Opportunity Employer that values and actively seeks diversity in its workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sexual orientation, national origin, status as an individual with disability, age, protected veteran status, or any other status protected by law. POC are highly encouraged to apply.</p><p>Pay: $55,000.00 - $60,000.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Executive Coordinator

Rush University Medical Center

<p></p><div><p><b>Location: </b>Chicago, Illinois
</p><p><b>Business Unit: </b>Rush Medical Center
</p><p><b>Hospital: </b>Rush University Medical Center
</p><p><b>Department: </b>Neurological Sciences-Res Adm
</p><p><b>Work Type: </b>Full Time (Total FTE between 0.9 and 1.0)
</p><p><b>Shift: Shift 1
</b></p><p><b>Work Schedule: </b>8 Hr (7:00:00 AM - 3:00:00 PM)
</p><p><b>Rush offers exceptional rewards and benefits learn more at our </b>Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).
</p><p><b>Pay Range: </b>$27.47 - $38.81 per hour
<br>
Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush&rsquo;s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.
</p><p>The Clinical Research Coordinator II supports neurology movement disorder research studies under the direction of the research manager and primary investigators, working collaboratively with a team of peer clinical research coordinators.
</p><p>Summary:
<br>
The Clinical Research Coordinator II (CRC II) independently coordinates assigned aspects of clinical research studies across a range of disciplines. Responsibilities include participant recruitment and retention, study data management, regulatory documentation submission and maintenance, communication with sponsors and institutional stakeholders, and monitoring of study compliance. The CRC II executes study protocols with increasing independence, identifies and resolves routine operational issues, contributes to process improvements, and may assist in mentoring less experienced staff. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.
</p><div>Required Job Qualifications:
<br>
Education:
<br>
<ul><li>Bachelor&rsquo;s degree
</li></ul>Experience:
<br>
<ul><li>2+ years of experience coordinating clinical trials
</li><li>Independent site management experience
</li></ul>OR
<br>
Experience (in lieu of a degree)
<br>
<ul><li>3 years total experience in coordinating clinical trials with increasing complexity<br>
</li></ul><br>
<br>
Knowledge, Skills, &amp; Abilities:
<br>
<ul><li>Regulatory Knowledge &ndash; Understands Good Clinical Practices (GCP) and proper research documentation.
</li><li>Regulatory Compliance &ndash; Knows the basic rules and guidelines from NIH and FDA that apply to research.
</li><li>Project &amp; Time Management &ndash; Can manage timelines, keep track of tasks, and handle several study activities at once.
</li><li>Problem-Solving &amp; Judgment &ndash; Can figure out solutions when challenges come up and make thoughtful decisions.
</li><li>Detail &amp; Organization &ndash; Pays close attention to detail and keeps study data and records well organized.
</li><li>Participant &amp; Vendor Interaction &ndash; Builds trust with participants and communicates respectfully with sponsors and outside partners.
</li><li>Communication Skills &ndash; Speaks and writes clearly when sharing information with research teams, participants, or external groups.
</li><li>Teamwork &ndash; Works well with other staff and helps solve problems as part of the team.
</li><li>Flexibility &ndash; Willing to work evenings or weekends if the study requires it.
</li><li>Travel Readiness &ndash; Able to travel locally or nearby for study visits, participant support, or training.
</li></ul><br>
Preferred Job Qualifications:
<br>
Experience:
<br>
<ul><li>2-5 years&rsquo; experience in clinical research conduct, regulatory management, or research administration
</li></ul><br>
Certifications:
<br>
<ul><li>Relevant certification strongly preferred (Certified Clinical Research Professionals (CCRP),
</li><li>Certified Clinical Research Associate (CCRA),
</li><li>Certified Clinical Research Coordinator (CCRC), OR
</li><li>Certified IRB Professional (CIP)<br>
</li></ul><br>
</div><p>Job Responsibilities:
<br>
1. Coordinates all aspects of the study including recruitment, consent, screening, scheduling, tracking, and provides study updates to study participants throughout the conduct of the study.
<br>
2. May collect and enter data into study case report forms and/or electronic data capture system and respond to queries in a timely manner.
<br>
3. Independently submits or partners with a regulatory coordinator to submit study related documents, study protocols, and study protocol amendments to the IRB per policy and procedure, with increasing autonomy over time to prepare for independent regulatory management responsibilities.
<br>
4. Ensures procedural documentation is accurate, complete, and in compliance with institutional, local, state, and federal guidelines and regulations related to clinical research.
<br>
5. Verifies and ensures that data is consistent with 100% of source documentation before entry into case report forms and electronic data capture systems to support accuracy, timeliness, and audit readiness.
<br>
6. May collect, process, and ship potentially biohazardous specimens.
<br>
7. May administer more complex structured tests and questionnaires according to research study protocols, including providing protocol-specific education to participants regarding procedures and expectations. May utilize study-related technology and equipment as part of assessment procedures.
<br>
8. Provides ongoing study status updates, responds to questions, and may create summary report(s) for distribution to the PI, Administrator, department stakeholders, Sponsor, and Compliance throughout the conduct of the study.
<br>
9. Organizes and participates in auditing and monitoring visits.
<br>
10. Monitors participant interactions for protocol deviations, adverse events (AEs), and serious adverse events (SAEs), and reports findings per institutional and regulatory guidelines.
<br>
11. Partners with PI(s), sponsor, compliance, clinical staff, and manager to identify and improve more complex processes as it relates to the conduct of the research study.
<br>
12. May provide oversight, training, and coaching to less experienced staff.
<br>
13. Other duties as assigned.<br>
<br>
</p><p>Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.</p></div>

Clinical Research Coordinator II - Neurology Movement Disorders

Medix™

<div>
 <p>
  <strong>
   <u>
    Clinical Research Coordinator
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Must Haves:
  </strong>
  Bachelors degree, 3+ years of experience as a Clinical Research Coordinator, able to work independently
 </p>
 <p>
  <strong>
   Hours:
  </strong>
  40 hours per week, Monday-Friday onsite, normal business hours with some flexibility
 </p>
 <p>
  <strong>
   Contract Duration:
  </strong>
  contract-to-hire, 6 month contract then have the opportunity to be hired on permanently
 </p>
 <p>
  <strong>
   Benefits:
  </strong>
  Medical, Dental, Vision, time off, paid holidays off, 401k, growth opportunities, etc.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Role
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Schedules logistics, determines workflows, and secures resources for a defined clinical research trial(s)
  </li>
  <li>
   Recruits, screens, selects, determines eligibility and enrolls trial participants, collects information, and answers questions under supervision of a medically licensed professional.
  </li>
  <li>
   May perform basic medical assessments after completion of required training/certification, such as collecting vital signs, obtaining weight, and performing EKG&rsquo;s)
  </li>
  <li>
   Coordinates participant visits including liaising with appropriate departments to schedule tests, procedures, and other research visit needs.]
  </li>
  <li>
   Collects AE&rsquo;s, SAE&rsquo;s, concomitant medication, and other relevant medical data needed per protocols
  </li>
  <li>
   Manages research workflow components, collects, prepares, processes, and submits participant data and samples to appropriate entities, adhering to research protocols
  </li>
  <li>
   Identifies work unit resources needs and manages supply and equipment inventory levels
  </li>
  <li>
   Serves as an initial point of contact for clinical research participants and clinical staff, providing information regarding research procedures, expectations, and informational inquiries. Ensures participants follow the research protocol and alerts Principal Investigator of issues
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required Skills
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in relevant area of study required
  </li>
  <li>
   Experience working with patients and families in clinical settings preferred
  </li>
  <li>
   Knowledge of biology or medicine gained through education or prior work experience preferred
  </li>
  <li>
   Must demonstrate sound clinical judgement, decision-making skills, and cultural sensitivity as part of consultative work
  </li>
  <li>
   Experience coordinating interventional clinical trials preferred
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Preferred Skills
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   need someone located close to those areas or willing to commute to that area. We also need this person to be self-sufficient as they will be the only coordinator located at these sites for the time being. Of course, they will have support/resources from the other North/Northwest region staff but will be largely working autonomously.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Apply Today!
 </p>
</div>


Clinical Research Coordinator - 249131

Advocate Aurora Health

<div><p><b>Major Responsibilities:</b></p><ul><li>
Responsible for maintaining records and processing all vendor/administrative billing invoices and cost transfers for wellness services hub. Works closely with finance/accounting team to ensure accuracy. Partner with leadership to manage budget and report monthly stats.</li><li>
In partnership with Supervisor, coordinate staffing for all wellness hub work-site health screenings and education programs. Communicate regularly with screening team to ensure understanding of event scope, and resources/supplies needed.</li><li>
Assists with the planning and implementation of wellness programs and services. Partners with Product Experts to help coordinate all arrangements for on-site events, including conducting employer site visits when requested.</li><li>
Responsible for providing ongoing communication and superior customer service to company clients. Coordinate all event logistics, handle inquiries, billing questions, and payment and service requests. Educate and inform clients about wellness programs, help upsell services when appropriate. Ensure effective and successful complaint resolution to build trust and maintain internal and external partnerships.</li><li>
Assists with the coordination and process flow and delivery of wellness programs to include inventory control, cost management, project set-up, and supply, paperwork, and equipment maintenance and management. Partner with wellness team to maintain client/program/participant counts and medical records for proper reporting and billing.</li><li>
Assists with the development, revision and distribution of patient education materials, compliance, and patient care forms. Responsible for data recording and maintaining all patients records and results in accordance with compliance guidelines. Coordinates tracking for incentive-based programs for key employers, manage data/reporting for participants. Monitors and prepares utilization reports, outcomes, participation rates, case summaries, etc. for internal and external organizational leadership.</li><li>
Helps facilitate administrative duties for wellness services hub; coordinates supply and paperwork ordering/inventory/distribution, drafts client agreements, maintains scheduling tool for employer events, responsible for answering 800 number and hub email inquiries.</li><li>
During flu season, Partners with Flu Coordinator to organize and schedule immunization clinics. Assist with onsite flu program implementation and data/participant tracking and billing. Responsible for Epic registrations and clinical entry for insurance-billed clients.</li><li>
Assist wellness team with departmental projects as requested. Help coordinate and execute project from start until finish ensuring project timeline/delivery/budget is met.</li><li>
May be called upon to perform screening tests/procedures at employer events based on department needs, (i.e., blood pressure, biometric screening, body composition, lab tests, or other testing.) Provide educational counseling based on participants results and accurately records screening information along with proper routing of all paperwork for processing.</li><li>
Must be able to demonstrate knowledge and skills necessary to provide care appropriate to the age of the patients served. Must demonstrate knowledge of the principles of growth and development over the life span and possess the ability to assess data reflective of the patient's status and interpret the appropriate information needed to identify each patient's requirements relative to his/her age-specific needs, and to provide the care needed as described in the department's policies and procedures. Age-specific information is developed further in the departmental job standards.</li></ul><p><b><br>
Licensure, Registration, and/or Certification Required:</b></p><ul><li>
None Required.</li></ul><p><b><br>
Education Required:</b></p><ul><li>
Associate's Degree in Corporate or Community Wellness or related field.</li></ul><p><b><br>
Experience Required:</b></p><ul><li>
Typically requires 2 years of experience in corporate or community wellness or related field that includes knowledge and/or experience in project coordination, clerical / administrative duties, and educational program promotion and development.</li>
Competent computer keyboard, laptop maneuvering, competent in Windows platform Basic computer skills and database entry, using Epic and RedCap..<br>
<li>
</li></ul><p><br>
<b>Knowledge, Skills &amp; Abilities Required:</b></p><ul><li>
Excellent interpersonal and communication (oral, written, and active listening) skills.</li><li>
Demonstrated project coordination skills (organization, prioritization, high attention to detail)</li><li>
Excellent computer skills using Microsoft Office applications (Word, Excel and PowerPoint), and electronic mail.</li><li>
Ability to coordinate a variety of projects and tasks simultaneously.</li><li>
Ability to learn and understand business processes quickly and the overall impact projects have on the business needs of the organization.</li><li>
Ability to learn and navigate EPIC and Workday systems.</li></ul><p></p><p><b>
Physical Requirements and Working Conditions:</b></p><ul><li>
Position requires travel; therefore, may be exposed to weather and road conditions.</li><li>
Exposed to remote, and normal office atmosphere along with a variety of work-site environments for program delivery. Work-site environments may contain odors, dust and dirt.</li><li>
Operates all equipment necessary to perform the job.</li><li>
Ability to lift food boxes, 50lbs</li></ul><p><i><br>
This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.</i></p></div>

Community Health Program Assistant

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Executive Coordinator

Clinical Research Coordinator II - Neurology Movement Disorders

Clinical Research Coordinator - 249131

Community Health Program Assistant