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Russell Tobin

<div>
 
 
 Human Resources Coordinator
 
 
 
 
 New York, NY (Onsite)
 
 
 
 
 $65,000 - 70,000
 
 
 
 
 
 
 Our client is seeking a detail-oriented and people-focused
 
 Human Resources Coordinator
 
 to support day-to-day HR operations, payroll administration, onboarding, benefits, employee relations, and recruitment efforts. This role is ideal for someone who enjoys working closely with employees and management while keeping HR processes organized, accurate, and running smoothly.
 
 
 
 
 
 The Human Resources Coordinator will assist with payroll, HRIS updates, employee files, benefits administration, leave tracking, new hire onboarding, training coordination, and general HR support across the organization.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Process payroll and maintain related records, including timeclock entries, vacation/sick time allocation, and coordination with supervisors to ensure accuracy.
 </li>
 <li>
 Administer employee benefits, including eligibility, enrollments, changes, terminations, payroll deductions, and required documentation for insurance providers.
 </li>
 <li>
 Support leave of absence administration, including personal leave, FMLA, workers&rsquo; compensation, and military leave.
 </li>
 <li>
 Assist with onboarding, offboarding, employee file maintenance, HRIS updates, I-9 verification, and recordkeeping.
 </li>
 <li>
 Coordinate and support recruitment efforts, including candidate tracking, follow-up communication, and participation in job fairs for part-time staffing needs.
 </li>
 <li>
 Support the development and maintenance of job descriptions in partnership with department leaders.
 </li>
 <li>
 Assist with internship program coordination in partnership with hospitality/restaurant management teams and industry-specific education programs.
 </li>
 <li>
 Help facilitate new hire orientation, departmental training programs, and employee training activities.
 </li>
 <li>
 Provide employee support by answering questions related to onboarding platforms, benefits, HR systems, policies, and general HR processes.
 </li>
 <li>
 Conduct audits related to payroll, benefits, employee records, and other HR programs to ensure accuracy and compliance.
 </li>
 <li>
 Promote a positive employee experience and help support initiatives aimed at making the organization an employer of choice.
 </li>
 <li>
 Perform general administrative duties including filing, document preparation, copying, and other clerical support as needed.
 </li>
 <li>
 Support additional HR projects and duties as assigned by management.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Hospitality Management, Business Administration, or a related field preferred; equivalent experience will also be considered.
 </li>
 <li>
 Minimum of 2 years of HR, payroll, administrative, or related experience.
 </li>
 <li>
 Experience with ADP, HRIS platforms, and Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
 </li>
 <li>
 Prior experience in hospitality, restaurant management, or a fast-paced service environment is a plus.
 </li>
 <li>
 Strong attention to detail and ability to maintain accurate employee records.
 </li>
 <li>
 Excellent communication, listening, and interpersonal skills.
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple priorities.
 </li>
 <li>
 Ability to handle confidential information with professionalism and discretion.
 </li>
 <li>
 Customer-service mindset with a willingness to support employees and leadership across the organization.
 </li>
 </ul>
 
 
 
 
 
 Physical Requirements
 
 
 <ul>
 <li>
 Ability to perform essential job functions safely and consistently in accordance with ADA, FMLA, and applicable federal, state, and local standards.
 </li>
 <li>
 Ability to maintain regular and punctual attendance.
 </li>
 <li>
 Ability to sit, stand, walk, use hands, reach, talk, and hear as required throughout the workday.
 </li>
 <li>
 Ability to move around the worksite as needed and occasionally bend, lift, carry, and reach in a changing environment.
 </li>
 </ul>
 
 
</div>

Human Resources Coordinator

JRM Construction Management

<div>
 
 
 
 
 Company Overview
 
 
 
 
 
 
 JRM is one of the top General Contracting and Construction Management Firms with over a decade of trusted experience. Headquartered in New York City with offices in New Jersey, California, and Florida, JRM delivers the highest quality services to clients that include City, State &amp; Federal Agencies, Fortune 500 corporations, respected property owners &amp; developers, major law firms, media &amp; tech firms, leading luxury retailers, renowned hospitality groups, life sciences &amp; healthcare organizations, and financial services firms. JRM knows that dedicated, accomplished employees are the heart of any successful enterprise. We are focused on maintaining a diverse, inclusive, and authentic workplace and are always looking to add passionate personnel to our teams across the US.
 
 
 
 &nbsp;
 
 
 
 
 
 Job Summary
 
 
 
 
 
 
 JRM is seeking an Assistant Project Manager, with a technical background, who will assist Project Managers in the planning, management, and execution of work for assigned construction projects. A fast-paced position that requires fine attention to detail, as you will be responsible for managing projects to meet quality standards, owner expectations, and profitability. The candidate must demonstrate the ability to work well under pressure.
 
 
 
 &nbsp;
 
 
 
 
 
 Responsibilities and Duties
 
 
 
 
 <ul>
 <li>
 
 Accurate and timely management of all paperwork and coordination for assigned projects including pre-construction surveys, site logistics plan, and project punchlist.
 
 </li>
 <li>
 
 Actively participate in internal team/huddle meetings such as scope reviews and project kick-off, and lead and document weekly internal team coordination meetings.
 
 </li>
 <li>
 
 Review, understand, interpret, and manage project daily logs, RFIs, submittals, estimating packages, leveling documents, sub-contracts, and specifications.
 
 </li>
 <li>
 
 Understand contract, job specifications, and floor plans to ensure timely start and finish, safety, quality of work, and subcontractor performance for each phase of construction.
 
 </li>
 <li>
 
 Distribute and monitor progress of drawings/sketches, submittals, RFIs, schedules, and punchlists to subcontractor and JRM team members in a timely fashion to maintain the project schedule.
 
 </li>
 <li>
 
 Assist Project Managers of assigned projects on all project related financials and have a full understanding of the approved project budget, forecasting any changes.
 
 </li>
 <li>
 
 Negotiate, administer, and monitor owner and subcontractor Change Orders (including the issuance of Purchase Orders) and manage the resulting cost and profit impact.
 
 </li>
 <li>
 
 Track approved and pending Change Orders against the approved project budget.
 
 </li>
 <li>
 
 Coordinate all final close-out procedures for the project including as-built drawing, punchlists, final billing, occupancy permit, owner acceptance, project manuals, warranty letters, subcontractor close-out, letter of substantial completion, and Letters of Recommendation.
 
 </li>
 <li>
 
 Identify potential problems and provide resolutions proactively.
 
 </li>
 <li>
 
 Performs other related duties as assigned.
 
 </li>
 </ul>
 
 &nbsp;
 
 
 
 
 
 Qualifications and Skills
 
 
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s Degree (Engineering Preferred) and minimum of 3 years of experience, or equivalent combination of education, training and/or experience.
 
 </li>
 <li>
 
 Prior experience working for a commercial general contractor is preferred.
 
 </li>
 <li>
 
 Resourceful, driven, self-motivated individual who can manage detailed financial obligations and objectives.
 
 </li>
 <li>
 
 Must be able to efficiently multi-task.
 
 </li>
 <li>
 
 Excellent time management and organizational skills.
 
 </li>
 <li>
 
 Ability to work well under the pressure of deadlines and meet them.
 
 </li>
 <li>
 
 Demonstrate proficiency in reading commercial construction plans and specifications.
 
 </li>
 </ul>
 
 &nbsp;
 
 
 
 
 
 Computer Systems
 
 
 
 
 <ul>
 <li>
 
 Microsoft Office (Excel, Word, PowerPoint, and Outlook),&nbsp;MS Project, Procore, Timberline, and Bluebeam (Preferred)
 
 </li>
 </ul>
 
 &nbsp;
 
 
 
 
 Salary Information
 
 
 
 <ul>
 <li>
 
 To the extent that this position is performed in New York City, the annual salary range for this role is $100,000 - $125,000
 
 </li>
 </ul>
 
 &nbsp;
 
 
 
 
 
 
 &nbsp;
 
 
 
 
 
 All qualified applicants will receive consideration for employment at JRM without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law.&nbsp;
 
 
 
 
 
 &nbsp;
 
 
 
 
 
 The salary range listed in job postings reflects the Company&rsquo;s good-faith estimate at the time of posting. Actual compensation may vary based on factors such as position tier, geographic location, work experience, market conditions, education/training, and skills.
 
 
 
 
 
 
 &nbsp;
 
 
 
 
 For more information on how JRM Construction Management collects and uses your personal information, reference our Privacy Policy.
 
 
 
</div>

Assistant Project Manager (Mission Critical)

NYU Langone Health

<div>NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.
 
 
For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.

Position Summary: 
We have an exciting opportunity to join our team as a Research Coordinator.
 
 
In this role, the successful candidate will be responsible for providing basic to moderate range of coordination for Research studies conducted at the Medical Center. Assists with recruitment, enrollment, grant submissions, research data collection and study coordination. Performs intra-operative monitoring and serves as liaison with the IRB and the internal and external funding agencies. Ensures accurate execution of research protocols in accordance with Good Clinical Practices, HIPAA and required obligations to patient/subject, Principal Investigator, research team and sponsor. Interfaces directly with patients/subjects and Principal Investigators in support of the clinical trials if applicable. Works under general supervision.

Job Responsibilities:
<ul>
<li>Study Regulations - Aware of study regulatory status and keeps an up to date copy of regulatory documents. Assists with the informed consent process and ensure that the patient/subject fully understands what is required of them throughout the study. Follows through regularly with the patient/subjects and reminds them of visits and compliance.</li>
<li>Clinical Competency: Position may require competency in performing EKG, phlebotomy technique, centrifuge, handling, storing and shipping of specimens. Clinical training and didactic competency tests may be required to perform basic procedures as part of position expectations. In house training and certification will be provided. Other trainings and competencies may be included as required.</li>
<li>Continuous Learning: Position requires ongoing continuing education in all areas of research development. It is expected that the employee demonstrates proof of ongoing research education on a yearly basis. Training programs are provided through the SOM.</li>
<li>Reporting and Analysis - Gathers and compiles data and assists in consolidating/analyzing data for presentation to sponsoring and regulatory agencies. Provides reports to all necessary parties (e.g., the principal investigator, sponsoring agency, etc.) on the progress of the study as needed. Conduct primary analysis to data collected. Formulates, prepares database and generates preliminary measurement reports for review by the PI.</li>
<li>Grants - Assists in the preparation of grant applications and related activities such as developing grants proposals and fund raising activities. Collects and organizes required paperwork for submission if required. Follows up and coordinates resolution of all issues progress reports to the sponsors to fund medical research in the division.</li>
<li>Budgets - May develop draft budgets and submit to the Principal Investigator. Assists in the preparation of funding reports to agencies. Helps to identify new potential sponsors/agents for trials and researches as assigned.</li>
<li>Participates in special projects and performs other duties as required.</li>
<li>Human Subjects' Research - If applicable, updates and submits necessary documents required by the NYU Institutional Board (IRB), NYU Office of Clinical Trials and any other appropriate parties in order to obtain approval to conduct human subjects research. Secures accurate signatures and forwards documents and/or forms to appropriate destination. Might prepare and submit monthly enrollment statistics to the Office of Clinical Trials and provide other information in timely manner, as necessary.</li>
<li>Research Activities - Collects patient information for the research project(s). This may include abstraction of data from the patient chart (e.g., laboratory or diagnostic test results, surgical/radiation treatments delivered, adverse drug reactions, etc); abstraction of data for publications, or data collection from outside physicians offices. Uses tools to facilitate data collection (e.g. calendars, schedules, tracking logs, etc). Audits and updates the database or the case report forms. Conducts study visits, obtains and documents information within the time frame specified. Research, collects, compiles and conducts preliminary analyses of data, statistics, and other materials for reports. Conduct preliminary analysis.</li>
<li>Recruitment - Screens potential patients/subjects for eligibility to the study and schedules the initial visits. This may include researching and gathering information from the medical record, physician referral, advertisement and directly scheduling a visit to evaluate the patient/subject. Reviews all the elements of the screening process with the Principal Investigator that include but not limited to: inclusion/exclusion criteria, completed informed consent, documentation of the event and the patient/subject willingness to participate in the study.</li></ul> 


Minimum Qualifications: 
To qualify you must have a Bachelor's degree in life sciences, allied health or equivalent in a related discipline and 0-1 years experience or an equivalent combination of education and experience. Effective oral, written, communication, interpersonal skills. Must be able to work under the direction of supervision. Ability to operate research related equipment. Proficiency in using various Microsoft Office applications such as World, Excel, Access, Power Point and Outlook. Familiar with Internet applications. Ability to identify, analyze and solve problems. Time management skills and ability to work well under pressure.

Preferred Qualifications: 
Knowledge of basic medical terminology is preferred. Prior experience working with Research Protocols. Experience working in an academic medical center environment

Qualified candidates must be able to effectively communicate with all levels of the organization.
 
 
NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.
 
 
NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.
 
 
View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,300.00- $70,000.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here</div>

Research Coordinator

HP Hood LLC

<div>
 Are you a self-driven person looking to advance your career as a high-impact player on a team? If so, we have an exciting challenge for you and your future!
 
 
 Our culture is built on value commitments to innovation, quality, results, integrity, community, people, and collaboration that fosters a strong employee engagement, teamwork, safety and wellness. We offer a competitive benefits package that includes health, dental, vision, wellness programs, employee discounts, retirement plans, tuition reimbursement, ongoing development, advancement opportunities and more.
 
 
 Founded in 1846, today HP Hood is one of the largest and most trusted food and beverage manufacturers in the United States. Our portfolio of national and super-regional brands and licensed products includes Hood, Heluva Good, Lactaid, Blue Diamond Almond Breeze, Planet Oat and more.
 
 
 This position is based out of our LaFargeville, Vernon or Arkport, NY locations. It is required that the candidate hired will be based on-site at one of the three locations depending on their location and will require travel to all 3 sites depending on project needs. Relocation assistance is provided for this position.
 
 
 
 Job Summary
 
 
 
 Plans, directs, and coordinates activities of designated project to ensure that goals or objectives of project are accomplished within prescribed time frame and funding parameters by performing the following duties personally or through subordinate supervisors.
 
 
 
 Essential Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Reviews project proposal or plan to determine time frame, funding limitations, procedures for accomplishing project, staffing requirements, and allotment of available resources to various phases of project.
 </li>
 <li>
 Directs and coordinates activities of project personnel to ensure project progresses on schedule and within prescribed budget.
 </li>
 <li>
 Prepares project reports for management, client, or others.
 </li>
 <li>
 Confers with project personnel to provide technical advice and to resolve problems.
 </li>
 <li>
 Coordinates project activities with activities of government regulatory or other governmental agencies.
 
 
 </li>
 </ul>
 
 Education And Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Mechanical, industrial, chemical, or Electrical Engineering fields of study if applicable, or 7 &ndash; 10 years of related experience, or equivalent combination of education and experience, or Associate&rsquo;s degree and 15 years related experience.
 </li>
 <li>
 Prior experience in the food, beverage, or related manufacturing industry preferred.
 </li>
 <li>
 Basic knowledge of process controls and automation systems is advantageous.
 
 
 </li>
 </ul>
 
 Skills And Competencies
 
 
 
 <ul>
 <li>
 Adaptability: Able to deal with frequent change, delays, or unexpected events
 </li>
 <li>
 Analytical and Problem Solving: Works well in group problem solving situations
 </li>
 <li>
 Change Management: Develops workable implementation plans
 </li>
 <li>
 Communication: Exceptional interpersonal skills
 </li>
 <li>
 Initiative/Drive: Sets and achieves challenging goals
 </li>
 <li>
 Travel: 30%
 
 
 </li>
 </ul>
 Exact compensation may vary based on skills, experience and location.
 
 
 The pay range for this position is
 
 
 $118,000 - $131,000 USD
 
 
 HP Hood is an Equal Opportunity Employer
 
 
 Female/Minority/Veteran/Disabled
 
 
 "VERVRAA Federal Contractor"
 
 
 Privacy Policy
 
 
 CCPA
 
 
 For Applicants in Massachusetts - It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
 
 
 
 Employment is subject to verification of an applicant&rsquo;s identity and eligibility for employment in the United States as required by immigration laws. We are unable to assist with sponsorship at this time.
 
 
 
</div>

Project Engineering Manager

International Cosmetics & Perfumes, Inc.

<div>
 
 
 
 POSITION:
 
 Jr. Project Manager
 
 
 REPORTS TO:
 
 Head of Retail Operations, Store Planning &amp; Construction
 
 
 
 
 
 FLSA:&nbsp;
 
 
 
 Exempt
 
 
 
 
 
 
 
 
 LOCATION:
 
 
 
 New York, NY (hybrid)
 
 
 
 
 
 
 
 OVERVIEW:
 
 Jr. Project Manager, is responsible for creating floor plans, developing elevations, creating renderings, and reviewing shop drawings or prototyping fixtures for.&nbsp; This position will also be maintaining the financial planning with adhering to budgets, providing analysis, as well as reporting support for all
 
 Kering Beaut&eacute;
 
 design and construction initiatives.&nbsp; This is a cross-functional role which will communicate with internal partners and all departments.
 
 
 
 
 Why Work With Us? We care about our team members,
 
 
 
 and we offer a competitive salary of $70,000.00, benefits such as medical, dental, vision, 401(k), paid time off, employee discounts and much more!
 
 
 
 
 CORE RESPONSIBILITIES
 
 
 
 
 STORE PLANNING &amp; DESIGN
 
 
 
 <ul>
 <li>
 
 
 Utilize AutoCAD to create design packages with laying out floor plans, elevations, and renderings of all new buildouts within retail channels and boutiques following brand design and requirements.
 
 
 </li>
 <li>
 
 
 Coordinate with LL/Retailer and/or Architect for collection and review of all requirements in preparation for construction drawings to ensure accuracy and design intent is met for bid and construction.
 
 
 </li>
 <li>
 
 
 Assist with all architectural and construction projects and activities related to the development of new boutiques and/or renovation of existing boutiques, from performing surveys, layout, and design through construction completion, punch list, and turnover.
 
 
 </li>
 <li>
 
 
 Provide and track status reporting on all projects through completion.&nbsp;
 
 
 </li>
 <li>
 
 
 Issue projects out for bid and level all for comparison to review and award.
 
 
 </li>
 <li>
 
 
 Coordinate with retail partners and vendors to facilitate construction schedules.
 
 
 </li>
 <li>
 
 
 Ensure all close-out documents are collected at the completion of each project.
 
 
 </li>
 <li>
 
 
 Create and update presentation decks.&nbsp;
 
 
 </li>
 <li>
 
 
 Manage construction budget through expense controls and monthly reporting.
 
 
 </li>
 <li>
 
 
 Prepare weekly and monthly retail reporting for business internal partners.
 
 
 
 </li>
 </ul>
 
 
 
 FINANCIAL PLANNING
 
 
 
 <ul>
 <li>
 
 
 Prepare and manage all project timelines along with CapEx cost files.
 
 
 </li>
 <li>
 
 
 Update and manage cash flow projections.
 
 
 </li>
 <li>
 
 
 Organize all project files and close out documents.
 
 
 </li>
 <li>
 
 
 Manage all invoices while keeping track of CapEx budget and expenses.
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 CORE REQUIREMENTS
 
 
 
 
 
 
 <ul>
 <li>
 
 
 Degree in Architecture or Interior Design Degree preferred.
 
 
 </li>
 <li>
 
 
 2+ years of experience in a retail construction position (Beauty or fragrance industry experience strongly preferred)
 
 
 </li>
 <li>
 
 
 Time spent in a design firm and field construction experience is strongly preferred.
 
 
 </li>
 <li>
 
 
 Excellent proficiency in AutoCAD 2D/3D, Sketch-up, Photoshop &amp; Microsoft Office is required.
 
 
 </li>
 <li>
 
 
 Able to work under pressure and meet tight deadlines while self-motivating.
 
 
 </li>
 <li>
 
 
 Strong communication and follow-up skills
 
 
 </li>
 <li>
 
 
 Highly organized and able to multitask
 
 
 
 </li>
 </ul>
 &nbsp;
</div>

Junior Project Manager

Vornado Realty Trust

<div>
 
 Position Summary
 
 
 
 Vornado Realty Trust (NYSE: VNO) is an equity Real Estate Investment Trust (REIT) with over 30 million square feet of office and retail properties under management. With portfolio concentration in New York City, Vornado also owns premier assets of theMART in Chicago and the 555 California Street complex in San Francisco. Vornado&rsquo;s reputation in the industry is one of unmatched quality and integrity. For more than ten years, Vornado has been a leader in environmental sustainability among REITs and large commercial landlords in New York.
 
 
 Vornado Realty Trust is seeking a highly organized and proactive Administrative Assistant &ndash; Development &amp; Construction to support both the Development and Construction teams. This role provides comprehensive administrative, scheduling, and project coordination support across complex Class A office, mixed-use, and high-street retail development, redevelopment, and construction projects.
 
 
 The position interfaces regularly with internal departments, external consultants, contractors, and ownership partners. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities while maintaining a high level of professionalism and discretion.
 
 
 
 Key Responsibilities
 
 
 
 
 Scheduling &amp; Coordination
 
 
 
 <ul>
 <li>
 Answer, route, and track incoming departmental calls.
 </li>
 <li>
 Manage calendars for Development and Construction team members and coordinate internal, interdepartmental, and external meetings.
 </li>
 <li>
 Schedule meetings with internal stakeholders and external partners, including architects, engineers, expeditors, zoning consultants, contractors, construction managers, and joint venture partners.
 </li>
 <li>
 Interface with multiple departments, including Accounting, Construction, Leasing (Office and Retail), Legal, Property Management, and Sustainability.
 </li>
 <li>
 Coordinate and prepare for internal development meetings, construction coordination meetings, investment committee presentations, design reviews, and project strategy sessions.
 </li>
 <li>
 Assist in coordinating site visits, construction walkthroughs, and high-street retail tours.
 </li>
 <li>
 Support coordination of public agency and entitlement-related meetings (e.g., DOB, City Planning, Landmarks Preservation Commission, community boards).
 </li>
 <li>
 Book and coordinate domestic and international business travel arrangements.
 
 
 </li>
 </ul>
 
 Organization &amp; Document Management
 
 
 
 <ul>
 <li>
 Maintain and organize the Development and Construction shared drive, including architectural drawings, specifications, contracts, budgets, schedules, zoning analyses, and construction documentation.
 </li>
 <li>
 File and track executed agreements, including consultant contracts, construction agreements, NDAs, and joint venture documentation, in internal systems (e.g., BizFlow).
 </li>
 <li>
 Maintain project trackers for key milestones across development and construction, including rezoning processes (e.g., ULURP), permitting, procurement, and construction timelines.
 </li>
 <li>
 Assist in tracking zoning and entitlement workflows, as well as construction-related processes such as bid packages, contractor coordination, and project schedules.
 </li>
 <li>
 Coordinate version control and distribution of drawings, presentations, and reports across internal teams and external consultants/contractors.
 </li>
 <li>
 Support preparation of internal and external reporting materials, including development updates, construction reports, board materials, and lender/investor packages.
 
 
 </li>
 </ul>
 
 Expense &amp; Administrative Support
 
 
 
 <ul>
 <li>
 Manage departmental time sheets through UKG.
 </li>
 <li>
 Process, track, and reconcile invoices and project-related billing, including architect/engineer fees, zoning consultants, legal invoices, contractor requisitions, and construction-related expenses.
 </li>
 <li>
 Coordinate with Accounting on development and construction budgets, coding, and invoice approvals tied to capital projects and redevelopment initiatives.
 </li>
 <li>
 Prepare, file, and monitor employee expense reports, including American Express statements and receipt reimbursements, via Chrome River.
 </li>
 <li>
 Assist with tracking project budgets, including costs associated with entitlement, pre-development, and construction activities.
 
 
 </li>
 </ul>
 
 Systems and Technology
 
 
 
 <ul>
 <li>
 Microsoft PowerPoint (investment committee materials, development presentations, construction updates)
 </li>
 <li>
 Zoom (meetings and phone system)
 </li>
 <li>
 DocuSign (monitoring and tracking signature workflows)
 </li>
 <li>
 BizFlow (document management and contract tracking)
 </li>
 <li>
 Chrome River (expense reporting)
 </li>
 <li>
 UKG (time and attendance)
 </li>
 <li>
 IBS Accounting System (budgets, job cost tracking, and financial reporting)
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Prior progressive administrative or project support experience in a professional environment.
 </li>
 <li>
 Experience within commercial real estate, construction, development, or a related field is preferred.
 </li>
 <li>
 Exposure to New York City development or construction projects is a plus, whether through a developer, contractor, construction manager, consultant, or professional services firm.
 </li>
 <li>
 Ability to manage multiple priorities with detail in an organized and fast-paced environment.
 </li>
 <li>
 Professional communication skills and ability to interact with a wide range of internal and external stakeholders.
 
 
 </li>
 </ul>
 The starting base salary for this New York position is expected to be between $80,000 to $100,00 annually. Actual salary will be determined based on skills, experience (to the extent relevant) and other job-related factors, consistent with applicable law.
 
 
 
 Vornado Realty Trust is not offering relocation for this position based in New York, NY.
 
 
 
 
 Vornado Realty Trust is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, or status as a qualified individual with a disability.
 
</div>

Administrative Assistant

Bumble Inc.

<div>
 
 
 
 What You'll Do
 
 
 
 Campaign &amp; Cultural Marketing Support
 
 
 
 <ul>
 
 <li>
 Support the development and rollout of integrated marketing campaigns that drive awareness and favorability for Bumble Date
 </li>
 
 <li>
 Bring a strong Gen Z lens to campaign planning, ensuring ideas feel culturally relevant and resonate with younger audiences
 </li>
 
 <li>
 Stay ahead of emerging trends, creators, and talent &amp;mdash; proactively pitching timely, on-brand opportunities for Bumble to show up authentically
 </li>
 
 <li>
 Support the development and ongoing management of Bumble&rsquo;s creator, influencer, and celebrity roster
 </li>
 
 <li>
 Identify and track up-and-coming talent that aligns with Bumble&rsquo;s brand and Gen Z audiences
 </li>
 
 <li>
 Support execution of IRL brand events, including on-the-ground coordination and experience support
 </li>
 
 <li>
 Contribute to merchandise strategy, helping ensure products are culturally relevant, desirable, and aligned with Gen Z tastes
 </li>
 
 
 </ul>
 
 
 
 Marketing Operations &amp; Project Management
 
 
 
 <ul>
 
 <li>
 Support end-to-end marketing operations and project management across campaigns, ensuring timelines, deliverables, and approvals stay on track
 </li>
 
 <li>
 Manage shared team calendars and coordinate cross-functional alignment across stakeholders
 </li>
 
 <li>
 Coordinate cross-functional meetings, capturing clear notes, next steps, and ownership
 </li>
 
 <li>
 Maintain agendas and track action items for weekly agency and internal status meetings
 </li>
 
 <li>
 Help refine marketing processes and documentation to improve efficiency, clarity, and consistency
 </li>
 
 <li>
 Manage invoices end-to-end &amp;mdash; collecting vendor details, submitting for approval, and tracking payment status
 </li>
 
 <li>
 Open and manage purchase orders (POs) to ensure accurate financial tracking and compliance
 </li>
 
 <li>
 Assist with budget tracking and reconciliation in partnership with Finance and internal stakeholders
 </li>
 
 <li>
 Support onboarding and coordination of new vendors and agency partners
 </li>
 
 
 </ul>
 
 
 
 Data, Insights &amp; Optimization
 
 
 
 <ul>
 
 <li>
 Gather and synthesize campaign performance data into clear weekly and monthly insights and recommendations
 </li>
 
 <li>
 Leverage AI tools to support research, reporting, and creative ideation while applying strong judgment and data responsibility
 </li>
 
 <li>
 Maintain ongoing category and competitive intelligence, identifying trends, whitespace, and opportunities for Bumble
 </li>
 
 
 </ul>
 
 &nbsp;
 
 
 
 
 About You
 
 
 This role is ideal for someone who finds satisfaction in bringing order to complexity and enjoys enabling creativity through process. You are a team player who loves making things run smoothly behind the scenes.
 
 
 <ul>
 
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 2+ years of professional experience in marketing operations, project coordination, or marketing administration, ideally within a fast-paced, creative environment
 </li>
 
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 Strong organizational and communication skills with a keen attention to detail
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 Familiarity with invoicing systems, purchase order workflows, and budget tracking tools
 </li>
 
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 Experience managing multiple priorities and stakeholders with clarity and precision
 </li>
 
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 Comfort working across teams and time zones, with an emphasis on collaboration and follow-through
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 Proficiency in Microsoft Excel or Google Sheets; familiarity with project management platforms&nbsp;
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 A proactive mindset and ability to identify and resolve operational inefficiencies
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 Passionate about organization, structure, and marketing excellence
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 Strong believer in Bumble&rsquo;s mission and brand values
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 Proactive, dependable, and eager to learn
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 Self-starter who takes ownership of tasks and sees them through to completion
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 Detail-oriented, with a knack for improving systems and streamlining workflows
 
 Thrives in dynamic, collaborative environments
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 Excited to grow within marketing operations and contribute to a high-impact global brand
 </li>
 
 
 </ul>
 
 
 
 
 
 
 
 About Us
 
 
 
 
 Bumble Inc. is the parent company of Bumble Date, BFF, and Badoo. The Bumble platform enables people to build healthy and equitable relationships, through Kind Connections. Founded by Whitney Wolfe Herd in 2014, Bumble was one of the first dating apps built with women at the center and connects people across dating (Bumble Date) and friendship (BFF). BFF is a friendship app where people in all stages of life can meet people nearby and create meaningful platonic connections and community based on shared interests. Badoo, which was founded in 2006, is one of the pioneers of web and mobile dating products.&nbsp;
 
 
 
 &nbsp;
 
 
 
 
 AI Fluency
 
 
 
 
 AI is important to us. We&rsquo;re excited by people who are curious and experimental, and who think thoughtfully about how AI can amplify their impact and outcomes.
 
 
 
 We encourage you to use AI responsibly as you prepare your application. Please don&rsquo;t use it to fabricate experiences or answer questions live in interviews. We care deeply about authenticity and want to understand your real skills, judgment and voice, because building a meaningful, genuine connection with you matters to us.
 
 
 
 &nbsp;
 
 
 
 
 Final Compensation
 
 
 
 
 Will be determined based on factors such as the selected candidate&rsquo;s qualifications, relevant experience, skill set, and other job-related considerations.
 
 
 
 
 
 
 Benefits &amp; Perks
 
 
 Insurance: Medical/dental/vision, 30-day eligibility. Bumble has multiple competitive offerings that will be available to you on the first of the month following date of hire.
 
 Unlimited PTO + 1 company-wide week off + Focus Fridays every week
 
 Fully paid life and long-term disability insurance
 
 401k with 4% company match if you contribute 6%, 90-day eligibility
 
 Monthly wellness benefit and access to Noom, Unmind, and Your Money Line
 
 Maternity and Fertility benefit + 26 week paid parental leave
 
 Premium App Access
 
 
 
 
 
 
 Inclusion at Bumble Inc.&nbsp;
 
 
 
 
 Bumble Inc. is an equal opportunity employer and we strongly encourage people of all ages, colour, lesbian, gay, bisexual, transgender, queer and non-binary people, veterans, parents, people with disabilities, and neurodivergent people to apply. We're happy to make any reasonable adjustments that will help you feel more confident throughout the process, please don't hesitate to let us know how we can help.
 
 
 
 In your application, please feel free to note which pronouns you use (For example: she/her, he/him, they/them, etc).
 
 
 
 &nbsp;
 
 
 
 
 AI in Bumble Inc. Hiring&nbsp;
 
 
 
 
 
 At Bumble, we may use AI tools to support parts of our recruitment process &amp;mdash; such as helping us record, transcribe, and summarize conversations, and supporting job alignment by comparing resumes and job descriptions to highlight skills and potential roles that may be a good match. These tools help us work more efficiently and stay focused on you during our conversations. Importantly, all hiring decisions are made by people. AI is used only to support our team&rsquo;s efficiency and improve the candidate experience &amp;mdash; not to evaluate or decide on your candidacy. Participation in AI-supported interviews and conversations is completely voluntary and will not impact your candidacy. If you&rsquo;d prefer to opt out, simply let your recruiter or interviewer know at the start of a call, or anytime during the interview or conversation. Summaries and related data are retained only as long as needed in line with our internal data retention policies. If at any point you&rsquo;d like a transcription or summary deleted, please contact your recruiter directly.
 
 
 
 
 
 For further information on how we hold and manage your data, please refer to our
 
 Privacy Policy
 
 .
 
 
</div>

Integrated Marketing Associate Manager - Bumble Date

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