office administrator

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97650a - clerk, administration Jobs in Houston

97650a - clerk, administration

administrative assistant

secretary dispatcher

Kellys

Kelly's A/C has established itself as a high quality,low cost contractor for air conditioning cooling and heating system. As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. You will assist colleagues and executives by supporting them with planning and distributing information. You will be the point of reference for all queries, requests or issues and will be an integral part of the company&rsquo;s workforce.Responsibilities<ul><li>Answer phone calls and redirect them when necessary</li><li>Manage the daily/weekly/monthly agenda and arrange new meetings and appointments</li><li>Prepare and disseminate correspondence, memos and forms</li><li>File and update contact information of employees, customers, suppliers and external partners</li><li>Support and facilitate the completion of regular reports</li><li>Develop and maintain a filing system</li><li>Check frequently the levels of office supplies and place appropriate orders</li><li>Make travel arrangements</li><li>Document expenses and hand in reports</li><li>Undertake occasional receptionist duties</li></ul>Skills<ul><li>Proven work experience as a secretary or administrative assistant</li><li>Familiarity with office organization and optimization techniques</li><li>High degree of multi-tasking and time management capability</li><li>Excellent written and verbal communication skills</li><li>Integrity and professionalism</li><li>Proficiency in MS Office</li><li>High school diploma</li></ul>Additional Compensation:<ul><li>Bonuses</li></ul>Administrative Duties:<ul><li>Scheduling</li><li>Answering and routing phone calls</li><li>Greeting visitors</li></ul>Financial Duties:<ul><li>Expense reports</li><li>Processing payments</li><li>Billing</li><li>Payroll</li></ul>Setting:<ul><li>Other</li></ul>Benefit Conditions:<ul><li>Waiting period may apply</li></ul>This Company Describes Its Culture as:<ul><li>Detail-oriented -- quality and precision-focused</li><li>Outcome-oriented -- results-focused with strong performance culture</li><li>People-oriented -- supportive and fairness-focused</li></ul>Ergonomic Workspace:<ul><li>Yes</li></ul>This Job Is:<ul><li>A job for which military experienced candidates are encouraged to apply</li><li>A &ldquo;Fair Chance&rdquo; job (you or the employer follow Fair Chance hiring practices when performing background checks)</li><li>Open to applicants who do not have a college diploma</li></ul>Work Remotely<ul><li>No</li></ul>Job Type: Full-timePay: From $17.00 per hourWork Location: In person

Secretary/Dispatcher

Unique Courier Service

About usUnique Courier Service is a rapidly growing trucking company based in Houston and it's surrounding areas. Our commitment to excellence sets us apart, and we take pride in the reliability and efficiency of our services.Unique Courier Service is looking for a Dispatcher to join our team.Responsibilities of the Dispatcher:<ul><li>Monitor tendered freight through internal tracking, as well as external port/rail websites to ensure equipment is moved in a timely manner to avoid potential demurrage and per-diem charges.</li><li>Coordinate and schedule transportation activities for efficient delivery of goods</li><li>Receive and process customer orders, ensuring accuracy and timeliness</li><li>Utilize transportation management systems to track shipments and monitor delivery status</li><li>Communicate with drivers, vendors, and customers to ensure smooth operations</li><li>Dispatch drivers and provide them with necessary information for successful deliveries</li><li>Monitor driver performance and address any issues or concerns that arise</li><li>Maintain accurate records of all transportation activities</li></ul>Requirements of the Dispatcher:<ul><li>Minimum 1 year of previous experience as a dispatcher or in a similar role preferred</li><li>Minimum 2 years experience in a transporation or logistics setting</li><li>Proficiency in using Microsoft office and other transportation management systems</li><li>Strong data entry skills with a high level of accuracy and attention to detail</li><li>Knowledge of supply chain and transportation planning principles</li><li>Excellent phone etiquette and ability to effectively communicate with drivers, vendors, and customers</li><li>Familiarity with phone systems and ability to handle multiple calls simultaneously</li><li>Ability to work in a fast-paced environment and prioritize tasks effectively</li><li>Must be able to work on the weekends</li></ul>Job Type: Full-timePay: $17.00 - $27.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Vision insurance</li></ul>Work Location: In person

Transportation Dispatcher

South Coast Construction Services, Inc.

<div>
 
 
 Company Description
 
 
 
 South Coast Construction Services, Inc. is a general contracting construction management firm specializing in delivering commercial, institutional, and healthcare interior spaces. The company has built comprehensive internal resources to address the unique needs of interior projects, including project management, supervision, estimating, purchasing, work order control, pricing, and scheduling. With a commitment to excellence, South Coast focuses on providing top-tier management and execution for every interior project. By prioritizing efficiency and precision, South Coast delivers exceptional results to its clients.
 
 
 
 
 
 
 Role Description
 
 
 
 The Work Order Dispatcher - JPM is a full-time, on-site role based in Houston, TX. The role involves coordinating and dispatching work orders to the appropriate teams, ensuring schedules are maintained, and providing outstanding customer service. This position requires frequent communication with clients and internal staff to address inquiries, resolve issues, and ensure client satisfaction. The dispatcher will also manage documentation, billing and ensure timely follow-up on all work orders.
 
 
 
 
 
 
 Schedule
 
 
 <ul>
 <li>
 6:00 AM to 3:00 PM - Monday through Friday.
 </li>
 <li>
 Some weekend coordination will be required.
 </li>
 </ul>
 
 
 
 
 
 Travel
 
 
 <ul>
 <li>
 Position may include some travel around the Greater Houston area but will be based at our office located at 3235 Fuqua Street, Houston, TX 77047.
 </li>
 </ul>
 
 
 
 
 
 Duties
 
 
 <ul>
 <li>
 Collect previous day dispatches and evaluate current work ticket status.
 </li>
 <li>
 Assess and validate new work orders for distribution.
 </li>
 <li>
 Coordinate daily dispatch operations, including technician routing, job assignment and schedule adjustments.
 </li>
 <li>
 Keep clients up to date with schedule adjustments, lead times and completions.
 </li>
 <li>
 Maintain accuracy of all job details, including reschedules, arrival windows, notes and follow-ups.
 </li>
 <li>
 Order and procure material from suppliers and specialty vendors.
 </li>
 <li>
 Coordinate outside resource material pick-up and deliveries utilizing Warehouse staff, equipment &amp; trucks.
 </li>
 <li>
 Manage and keep track of technician's time or projects for weekly reporting.
 </li>
 <li>
 Capture technicians' hours, material &amp; job cost to bill accordingly.
 </li>
 <li>
 Provide Warehouse inventory distribution and accounting.
 </li>
 <li>
 Provide assistance and support for emergency repairs.
 </li>
 <li>
 Oversee Warehouse fleet services.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bilingual is a plus.
 </li>
 <li>
 General understanding of construction materials and procedures.
 </li>
 <li>
 Ability to order and procure materials from suppliers.
 </li>
 <li>
 Must be organized due to high volume of on going jobs.
 </li>
 <li>
 Strong communication skills and professional Phone Etiquette with clients and employees.
 </li>
 <li>
 Must be able to communicate clearly with field technicians via phone, text &amp; email.
 </li>
 <li>
 Commitment to delivering excellent Customer Service and fostering Customer Satisfaction.
 </li>
 <li>
 Ability to work efficiently in a fast-paced environment with attention to detail.
 </li>
 <li>
 Proficiency in Microsoft Word, Excel and Outlook.
 </li>
 <li>
 Experience in scheduling and coordinating team tasks is a plus.
 </li>
 </ul>
 
 
 
 
 
 Benefits
 
 
 <ul>
 <li>
 Health Insurance
 </li>
 <li>
 Dental Insurance
 </li>
 <li>
 Vision Insurance
 </li>
 <li>
 Life Insurance
 </li>
 <li>
 Paid Time Off
 </li>
 <li>
 Profit Sharing
 </li>
 </ul>
</div>

Work Order Dispatcher - JPM

General Logistics Carrier LLC

This is NOT a driver job offer and NOT a dispatcher position.General Logistics Carrier LLC is offering dispatch services for owner-operators and small carriers across the United States.We are providing dispatch support for carriers with their own MC/DOT authority.Our service includes:- Finding profitable loads.- Negotiating the best possible rates.- Broker communication.- Managing rate confirmations and paperwork.- Route and load planning support.You stay fully independent:- Work under your own MC/DOT.- Choose the loads you want.- Run your business your way.We work with:- Straight Trucks- Dry Vans- FlatbedsRequirements:- Active MC/DOT authority.- Valid insurance.- Your own truck/equipment.Looking for reliable dispatchers to keep your truck moving and help maximize your revenue?Contact us.7272142940sales@glctruck.comMatthewPay: $2,086.15 - $2,512.35 per weekWork Location: In person

Dispatch Service for Owner-Operators Straight Trucks • Dry Vans • Flatbeds

Xanitos

<div>Xanitos, Inc. Is a management company that provides hospital housekeeping, patient transport, central laundries services, and patient observation services. It is differentiated by its patented XRO System for cleaning patient rooms, its outstanding operations management team, and by being a private company whose priority is giving top-quality service. The results are evident; at the hospitals it serves, Xanitos has improved the cleaning quality, increased HCHAPS scores, reduced the risk of HAIs, lowered bed turnaround time, and significantly reduced cost.

Xanitos is hiring Full- Time Environmental Services Call Center Dispatcher for 1st Shift at Memorial Hermann- Texas Medical Center in Houston, TX.
<ul>
<li>Immediate Offers will be Extended for Qualified Candidates!</li>
<li>Hourly Pay Rate $15.00</li>
<li>First Shift</li>
<li>Rotational weekends and Holidays</li>
</ul>
Directs the activity of the discharge bed cleaning function, ensuring timely completion of tasks; monitors procedures related to availability and completion task, follows-up on issues related to service and operations.

 Essential Duties and Responsibilities include the following. Other duties may be assigned.
<ul>
<li>Demonstrates and promotes Xanitos culture, values, and management philosophy in conjunction with the facility.</li>
<li>Proactive in the achievement of the departmental goals and objectives.</li>
<li>Exhibits excellent telephone etiquette and listening skills.</li>
<li>Maintains a safe, healthy, orderly and pleasant work environment for staff.</li>
<li>Understands and applies knowledge of housekeeping concepts and infection control practices.</li>
<li>Understands and is able to determine, explain and develop dispatcher logic and housekeepers&rsquo; activities.</li>
<li>Directs the activity of the discharge bed cleaning function, ensuring timely completion of tasks; monitors procedures related to availability and completion task, follows-up on issues related to service and operations.</li>
<li>Ensures requests have been completed in an efficient and timely manner according to current departmental standards and priorities.</li>
<li>Functions as a liaison between Environmental Services and other departments.</li>
<li>Develops and promotes positive effective customer service relations with departmental staff, and all hospital employees; ensures accurate and timely dispatch of discharge bed requests; ensures maximum staff productivity.</li>
<li>Resolves problems related to or associated with patient through-put; recommends and participates in the solution of on-going problems or trends.</li>
<li>Acts as a positive role model; possesses integrity, focus, commitment, flexibility, diplomacy and a team spirit. Is reliable and trustworthy.</li>
</ul>
 Job Qualifications:
<ul>
<li>Experience in the janitorial industry a plus</li>
<li>Medical cleaning a plus</li>
<li>Post-Offer Medical, Background Screening and Drug Test required</li>
<li>High school diploma or general education degree (GED); or equivalent required.</li>
</ul>
Physical Demands: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is frequently required to climb or balance; stoop, kneel, crouch, or crawl and talk or hear. Ability to work in a standing position for long periods of time. Requires frequent lifting, carrying, pushing, pulling of up to 50 lbs. 

Close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus, with or without corrective lenses. Possible exposure to chemicals requiring special clothing or safety equipment. 

Work Environment: 
 The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
 While performing the duties of this job, the employee is regularly exposed to fumes or airborne particles. The employee is occasionally exposed to work near moving mechanical parts. The noise level in the work environment is usually quiet. 

Benefits: 

Xanitos understands the importance of you, and your family&rsquo;s health and wellbeing, as well as your financial future. With that in mind, we take pride in the variety of benefit plans that are available for our employees. Please note, plans vary by location and are subject to eligibility and work hour requirements in accordance with company policy and state laws. Plans may include:
<ul>
<li>Medical</li>
<li>Dental</li>
<li>Vision</li>
<li>Life, accident, and disability insurance</li>
<li>401K Retirement Plans</li>
<li>Employee assistance program (EAP)</li>
<li>Employee wellness program</li>
<li>Shoes for crew reimbursement</li>
<li>Paid Time off including vacation, sick, holidays, bereavement, and jury duty.</li>
<li>Employee discounts to theme parks, theaters, sporting event, movies, and more.</li></ul> 


#LI-DNI</div>

EVS Call Center Dispatcher

London's Freight Dispatching Service

Now Accepting Owner Operators &amp; Fleet Owners &mdash; Londons Freight LLCAre you an owner-operator or fleet owner tired of hunting for loads, dealing with brokers, and handling all the paperwork yourself?That's exactly what we do for you.Londons Freight LLC is a Houston-based professional freight dispatching company that keeps your trucks loaded and moving so you can focus on what you do best &mdash; driving and growing your business.What We Handle For You:<ul><li>Find and negotiate HIGH-paying loads on your behalf</li><li>All broker communication and rate negotiations</li><li>Rate confirmations sent before every load</li><li>Load tracking from pickup to delivery</li><li>Invoicing and collections</li><li>Detention pay and layover pay negotiation</li><li>24/7 dispatcher support</li></ul>Equipment We Work With:<ul><li>Dry Van</li><li>Reefer</li><li>Flatbed / Step Deck</li><li>Box Truck</li><li>Hotshot / Power Only</li></ul>Routes Available:<ul><li>Local</li><li>Regional</li><li>OTR (Over the Road)</li><li>Dedicated lanes</li></ul>Our Dispatch Fees:<ul><li>7% for established carriers (6+ months experience)</li><li>8-10% for newer carriers</li><li>You ALWAYS get paid first &mdash; we collect AFTER you do</li><li>No forced dispatch</li><li>No hidden fees</li><li>No contracts to lock you in</li></ul>Fleet Owners Welcome! If you own multiple trucks we want to hear from you. We specialize in keeping fleets moving consistently.Supplemental Pay:<ul><li>Detention pay negotiated on your behalf</li><li>Layover pay negotiated on your behalf</li><li>Deadhead/TONU (Truck Order Not Used) compensation pursued</li></ul>What We're Looking For:<ul><li>Active MC/DOT authority (preferred)</li><li>Valid COI (Certificate of Insurance)</li><li>Minimum 1 year driving experience</li><li>Serious operators ready to run consistently</li></ul>Apply now at londonsfreight.site Call or text Dell: (713) 423-4800Limited carrier spots available &mdash; we keep our roster small so every carrier gets dedicated attention.Job Types: Full-time, Part-time, Contract, TemporaryPay: $2,000.00 - $7,000.00 per weekBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: On the road

Owner Operator / Fleet Owner — Freight Dispatch Services Available

Houston Forensic Science Center

<div>Job Description: 
 
Shift: First Shift 
Under the direction of the General Counsel and Director of Government Affairs (GC DGA), the primary job duty of the Paralegal is to provide support to the Legal Division, and as requested, to forensic sections and business departments, in furtherance of their compliance with legal obligations. Primary support will be in assisting HFSC attorneys and the Public Information and Records Management Officer in complex administrative tasks related to legal research, writing, review, analysis, and compliance. Specific duties may include, but are not limited to, the following:<div>
Legal Division Support&bull; As directed by the GC DGA, assist legal department with tasks in support of legal projects and duties, including but not limited to, contract review and drafting, legal research, editing and drafting legal documents and presentations. 
<ul><li>Utilizes a variety of sources such as statutes, recorded judicial decisions, and legal articles to research and analyze legal topics.</li><li>Drafts and edits legal documents such as briefs, pleadings, memorandums, presentations and motions.</li><li>Assists attorneys with depositions, witness interviews, discovery, and investigations in preparation for court appearances and administrative hearings.</li><li>Serve as contracts administrator for the Contracts Lifecycle Management System (CLMS), screening requests, managing user accounts, tracking review turnaround times through monthly and annual reports, responding to, and fixing system errors or referring errors to designated technical support resources. Provide assistance to the HFSC Public Information Officer in fulfilling records requests subject to the Public Information Act, including, but not limited to redacting records, drafting letters to the Texas Attorney General, and researching previous Open Records letter rulings and decisions from the Texas Attorney General's Office.</li><li>As requested, assist with compilation and review of complex discovery and records requests.</li><li>Assist with the post-conviction review team and workflow, serving as the post-conviction monitor when requested, researching cases, and providing updates to the team as needed.</li><li>Process expunctions and ensure appropriate documents are filed with the court and/or submitted to the parties, including, but not limited to logging, researching, and drafting and filing signature pages and waivers.</li><li>Assist in processing requests for HFSC forensic services and drafting outsourcing agreements under the guidance of the GC DGA.</li><li>Assist with Board meeting materials including drafting action item summaries, conducting research for agenda items, and serving as Board Secretary in the absence of the appointed Board Secretary.</li><li>Provide significant assistance to the HFSC Records Management Officer in administrative tasks related to records management projects.</li><li>Perform tasks in support of HFSC's overall records management processes, including but not limited to records audits, tracking, filing, cataloging, scanning, inventorying, and other related tasks.</li><li>Provide support to the Government and Public Affairs team, including but not limited to preparing documents and compiling data for meetings with elected and appointed officials as well as stakeholder leadership teams.</li><li>Recommends innovative new processes that will benefit the division.</li><li>Serve as s notary public for the organization.</li></ul> 

Forensic Section Support 
 
&bull; As assigned or approved by the GC DGA, provide support and assistance to HFSC's seven (7) forensic sections, in furtherance of each section's compliance with legal obligations, including fulfilment of discovery request and subpoenas for records.&bull; Provide requested updates on court status and case disposition to sections to assist in resolution of pending records, subpoenas, and casework requests. &bull; Analyze and report subpoena tracking data, as requested.</div> 
Experience and Skills:MINIMUM EDUCATIONAL REQUIREMENTSBachelor's degree in a related field is required. Paralegal certification is required, or ability to obtain certification within 12 months of hire from approved certification program. Failure to obtain certification will result in demotion, reassignment, or termination if no position exists for which the individual is qualified. 
MINIMUM EXPERIENCE REQUIREMENTS&bull; Minimum of 2 years previous experience in a similar industry is required. Similar industries include experience in a legal department or law office, government, forensic laboratory (records department), court, or a county or district clerk's office. Experience need not be as a paralegal.&bull; Experience in Harris County Criminal Justice System and/or a forensic laboratory environment is a plus. 
KNOWLEDGE AND SKILL REQUIREMENTS&bull; Demonstrated skill in oral and written communication.&bull; Ability to manage multiple projects with quick turnaround times simultaneously.&bull; Excellent attention to detail, laser focus on quality, and ability to consider the big picture.&bull; Excellent stakeholder management and interpersonal skills, including the confidence to interact with and influence personnel at all levels.&bull; Demonstrated ability to use complex analytical skills to select and execute duties. &bull; Demonstrated skills in listening, responsiveness, flexibility, initiative, decision-making, and conflict resolution.&bull; Demonstrated proficiency in Office Suite products; specifically, Microsoft TEAMS and Office 365.&bull; Motivated self-starter requiring minimal guidance yet possessing ability to know when to ask for help&bull; Strong initiative as well as excellent teamwork, creative thinking and problem-solving skills&bull; Demonstrated ability to develop innovative solutions to problems&bull; Excellent organization skills&bull; Desire to learn the organization operations as well as the culture of HFSC; ability to quickly assess risk and provide meaningful mission focused guidance. 
 
Job Benefits:
Houston Forensic Science Center offers a competitive benefit and salary package. 
 
From: Houston Forensic Science Center</div>

Paralegal

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