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administrative assistant/receptionist Jobs in Houston

administrative assistant/receptionist

secretary

Adams and Reese LLP

<p>Adams &amp; Reese, LLP is seeking an experienced Commercial Litigation Legal Secretary to work in our Houston office. The ideal candidate will be a pro-active, organized, self-starter who is inquisitive and client focused.</p><ul><li>Solid commercial litigation experience is required; construction litigation experience is a plus.</li><li>Strong verbal, writing, and proofreading skills.</li><li>Capable of performing a variety of clerical and administrative duties using various computer programs.</li><li>Prepares, processes, and proofreads legal documents; Files (including e-filing) in state and federal courts and arranges for service of pleadings; Mails, faxes, copies, and/or arranges for delivery of documents to clients, witnesses, opposing counsel, and court officials; Calendars deadlines.</li><li>Maintains filing systems, control records and indexes using moderate independent judgment.</li><li>Coordinates and participates in document production.</li><li>Coordinates scheduling of depositions, including scheduling of court reporters.</li><li>Obtains information using the Westlaw system.</li><li>Communicates with clients, court personnel, experts, attorneys and others via telephone, email, in person, and in writing, obtaining and giving information as directed.</li><li>Assists with trial preparation including preparation of trial books, exhibits, etc.</li><li>Prepares PowerPoint presentations and materials for client related events.</li><li>Data management including time entry, document databases, email, and hard copies.</li><li>Maintains supervisor(s) calendar electronically and/or manually by scheduling appointments and critical dates and keeping supervisor posted of same.</li><li>Opens and closes files and maintains client and business files by filing and retrieving materials as required.</li><li>Screens phone calls; records and delivers messages and provide callers with information as authorized by attorney.</li><li>Makes travel arrangements through the Firm&rsquo;s designated Travel Agency.</li><li>Prepares and edits client invoices for billing purposes.</li><li>Enters and maintains attorneys&rsquo; time sheets, as required.</li><li>Prepare Excel spreadsheets.</li><li>Performs related duties as assigned.</li></ul><p>Minimum Acceptable Qualifications:</p><ul><li>Bachelor&rsquo;s Degree preferred.</li><li>5+ years of commercial litigation experience.</li><li>Proficient in e-filing through Texas eFile portals, and experience with Pacer and Simplifile.</li><li>Ability to type 65 wpm &ndash; excellent spelling, punctuation and grammar required and knowledge of legal terminology.</li><li>Competent in the use of computers and Microsoft Office Word, Excel, PowerPoint and Outlook.</li><li>Excellent organizational skills and people skills.</li><li>Ability to effectively communicate both orally and in writing.</li></ul><p>Working Conditions: This position requires sitting for long periods of time while operating a computer. At times, employees are required to work in excess of the normal work schedule, particularly during trial preparation. Employees in this position must be mobile, have the ability to type with both hands, bend, and have ability to lift and carry files weighing approximately 10-15 lbs.</p><p>Job Type: Full-timeSchedule: Monday to Friday</p><p>Work Location: In person</p><p>Pay: From $40.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Opportunities for advancement</li><li>Paid sick time</li><li>Paid time off</li><li>Profit sharing</li><li>Referral program</li><li>Retirement plan</li><li>Travel reimbursement</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Commercial Litigation Legal Assistant

Texas Children's Hospital

<div><p>We&rsquo;re searching for a Department Assistant - who works well in a fast-paced setting. In this position, you will provide departmental support, which could include administrative support for Assistant Directors and/or other faculty/physicians and leaders.
</p><p>Think you&rsquo;ve got what it takes?<br>
</p><p></p><p><b>Job Duties &amp; Responsibilities
</b></p><ul><li>Answers telephones in a professional manner, takes accurate messages and transfers calls to the appropriate party in a courteous and timely manner.
</li><li>Develops and maintains a system for tracking and restocking office supply inventory that insures a constant and adequate supply of necessary operational supplies required for personnel and for all office machines and store them in an orderly, easily retrievable manner.
</li><li>Coordinates daily general communications functions including 1) timely pick-up, delivery and distribution of departmental mail, accurate preparation of outgoing mail, courier and other mail media items for departmental personnel; 2) reliably handling e-mail and facsimile correspondence as directed
</li><li>Maintains in stock and in an orderly manner the coffee and other food supplies provided by department, and ensures maintenance of general cleanliness of department, including scheduling of routine and/or needed maintenance of facilities (carpets, walls, etc.), machines, etc.
</li><li>Performs department specific customer service functions.
</li><li>Orders and maintains appropriate par levels of office supplies and manages within budget.
</li><li>Completes assigned tasks for onboarding of new employees.
</li><li>Performs administrative duties.
</li><li>Performs other essential job-related functions.
</li>Performs scheduling tasks.<br>
<li>
</li></ul><p></p><p><i>As part of our commitment to maintaining a safe and healthy workplace, all successful candidates will be required to undergo respiratory fit testing in compliance with occupational health and safety standards.<br>
</i></p><p></p><p><b>Skills &amp; Requirements
</b></p><ul><li>H.S. Diploma or Equivalent Required
</li><li>2 Years Administrative/Secretarial Experience, preferably in a Healthcare Environment</li></ul></div>

Department Assistant

Par Pacific Holdings

<div><div><b>Receptionist</b><br>
</div><div></div><div><b>The Opportunity</b>
</div><ul><li>Receptionist at a Growth-Oriented Energy Company
</li></ul><ul><li>Enjoy exposure and visibility to all levels of the organization and gain insight about each of the different functions
</li></ul><ul><li>Interact with our friendly staff at our 150 plus person headquarters office on a daily basis
</li></ul><ul><li>Maintain a work/life balance with little to no overtime outside of our core business hours from 8am &ndash; 5pm, Monday through Friday
</li></ul><ul><li>Reporting to the Office Manager, you will be providing front office oversight as well as exemplary support to our Houston office employees and visitors</li><br>
</ul><div></div><div>Key activities include:
</div><ul><li>Greet visitors in a professional and friendly manner
</li></ul><ul><li>Answer and direct phone calls, take messages as necessary
</li></ul><ul><li>Manage incoming and outgoing mail and packages daily
</li></ul><ul><li>Validate parking for guests and assist with parking arrangements
</li></ul><ul><li>Update the office security badge system and provide quarterly audits
</li></ul><ul><li>General front lobby upkeep, resetting conference rooms after meetings
</li></ul><ul><li>Submit timely Concur expense reports
</li></ul><ul><li>Assist with processing office invoices
</li></ul><ul><li>Ship letters and packages using FedEx, USPS, and UPS services
</li></ul><ul><li>Act as liaison with appropriate building personnel to address office concerns, including work orders and parking management</li><br>
</ul><div></div><div><b>Office Supplies and Inventory Management:</b>
</div><ul><li>Monitor and restock kitchen supplies, including employee snacks and beverages
</li></ul><ul><li>Manage inventory of office and kitchen supplies; place orders as needed</li><br>
</ul><div></div><div><b>Event Planning:</b>
</div><ul><li>Assist in planning and organizing company events, including holiday parties and employee gatherings
</li></ul><ul><li>Assist with setting up conference rooms and event spaces</li><br>
</ul><div></div><div><b>Calendar Management:</b>
</div><ul><li>Maintain and update calendars for office conference rooms and common areas
</li></ul><ul><li>Schedule appointments and meetings as requested</li><br>
</ul><div></div><div><b>Administrative Support:</b>
</div><ul><li>Provide backup support to Executive Assistant and Office Manager as needed
</li></ul><ul><li>Collaborate with team members to ensure smooth office operations
</li></ul><ul><li>Keep track of all supply costs and maintain spreadsheets for cost comparisons
</li></ul><ul><li>Handle highly confidential information with discernment
</li></ul><ul><li>Update company-wide SharePoint to include upcoming events, employee spotlights, document uploads, and more
</li></ul><ul><li>Create and distribute electronically quarterly employee newsletters
</li></ul><ul><li>Assist with other duties, as assigned
</li></ul><div>Note: This description is intended to give you a general overview of the position. Additional responsibilities and opportunities may be identified based on current business needs.</div><br>
<div></div><div><b>Qualifications</b>
</div><div>To meet the basic qualifications for this role, you will have legal authorization to work permanently in the United States for any employer without requiring a visa transfer or visa sponsorship.<br>
</div><div></div><div>Additional qualifications include:
</div><ul><li>High school diploma or a GED equivalent required
</li></ul><ul><li>Minimum one year of experience in a professional work environment required
</li></ul><ul><li>Minimum 3 years of experience in office administration preferred
</li></ul><ul><li>Demonstrated creativity in office events or social gatherings required
</li></ul><ul><li>Intermediate ability with MS Office Suite applications, particularly Outlook email and calendaring, PowerPoint, Sharepoint and Excel
</li></ul><ul><li>Strong spelling, punctuation, and grammar skills
</li></ul><ul><li>Advanced attention to detail, organization, and interpersonal skills
</li></ul><ul><li>The ability to multitask and support multiple leaders, tasks, and projects
</li></ul><ul><li>The ability to keep information confidential
</li></ul><ul><li>Ability and willingness to work in the headquarters office in City Centre, Houston, Texas Monday to Friday 8am &ndash; 5pm</li><br>
</ul><div></div><div><b>About Us</b>
</div><div>At Par Pacific, we own and operate market-leading energy and infrastructure businesses in logistically complex markets. We have built a team of downstream industry veterans and subject matter experts to lead our organization with an entrepreneurial spirit and a collaborative, problem solving approach. We bring our diverse strengths and motivation to complex markets where we seek out diamonds in the rough. As a nimble, growing organization, we actively pursue new opportunities with corporate financing know-how, respond to local market demands, and adapt to changing external environments.</div><br>
<div></div><div><b>More Good Reasons to Work for Par Pacific</b><br>
</div><div></div><div><b>Unique Culture and RICH Values
</b></div><div>There is nothing ordinary about Par Pacific - a niche player in the energy space. And there's certainly nothing ordinary about Par Pacific employees. We are driven, hardworking, entrepreneurial-minded professionals who love to win. Our RICH values describe how we approach our work: Respect for Others, Integrity, Collaborative Innovation, and Heart. If that describes you, you'll fit right in.</div><br>
<div></div><div><b>Location, Location, Location</b>
</div><div>Because Par Pacific operates in some of the most beautiful places throughout the country, our employees get to make these places their home and enrich their lives. The office where you'll work is in the City Centre in Houston, Texas, located on the west side of Houston near I-10 and the Sam Houston Tollway. It's a vibrant area of the city with plenty of places for lunch or to wind down after work.<br>
</div><div></div><div><b>Opportunistic Growth Strategy</b>
</div><div>At Par Pacific, we look for operations with strong fundamentals and great employees who can move a business forward. Our management team has deep experience in the energy industry, as well as in leading mergers, acquisitions, and integrations of newly acquired companies.</div><br>
<div></div><div><b>Focused on the Future
</b></div><div>We are an energy company that has recognized the imperative and embraced the opportunity to begin the transition from fossil fuels. We are developing products that help reduce greenhouse gas emissions.</div><br>
<div></div><div><b>Excellent Compensation and Benefits</b>
</div><div>In addition to a competitive salary, we offer a strong comprehensive benefits package that includes medical, dental and vision insurance, a robust allotment of paid time off, a 401(k) with company match, retirement savings plans, educational reimbursement, and more. Full-time employees (and their families) are offered medical (with prescription coverage), dental, vision, voluntary critical illness, accident, life/AD&amp;D insurance, Flexible Spending Account and Employee Assistance Program. Employees can purchase company stock at discounted prices through the Employee Stock Purchase Program.</div><br>
<div></div><div><b>Our Headquarters
</b></div><div>Par Pacific Holdings, Inc., based in Houston, Texas, owns, manages and maintains interests in energy and infrastructure businesses. We are a growing energy company focused on renewable and conventional fuels in the Western United States. Par Pacific also owns 46% of Laramie Energy, LLC, a natural gas production company with operations and assets concentrated in Western Colorado. Our common stock is publicly traded on the NYSE under the trading symbol &quot;PARR&quot;.<br>
</div><div></div><div><b>Our Refineries and Logistics Operations</b>
</div><div>We own and operate refineries in Hawaii, Montana, Washington, and Wyoming, with total operating throughput capacity of over 219 Mbpd. Par Pacific owns and operates one of the largest energy networks in Hawaii with 94,000 bpd of operating refining capacity, a logistics system supplying the major islands of the state and 90 retail locations. In the Pacific Northwest and the Rockies, Par Pacific owns and operates 125,000 bpd of combined refining capacity and related multimodal logistics systems.</div><br>
<div></div><div><b>Our Retail Operations</b>
</div><div>We own and operate over 90 retail locations in Hawaii under the Hele and 76 brands and over 30 retail locations in Washington and Idaho under the nomnom brand.</div><br>
<div></div><div><b>Par Pacific Is an Equal Opportunity Employer
</b></div><div>Par Pacific prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status,<b> </b>genetic information or any other status protected by applicable law.<br>
</div><div></div><div>Note: Par Pacific will not accept calls or unsolicited resumes from third-party recruiters. All candidates are required to apply through this web posting.</div></div><p></p>

Receptionist

Kindred Hospitals

<div><div><b>Facility</b> Kindred Hospital Houston Medical Center<br>
<b>Req ID</b> 557280 <b>Post Date</b> 07/30/2026 <b>Category</b> Administrative</div><br>
<p></p>
<div><br>
<b>Description</b><p><br>
Kindred Hospital Houston Medical Center and Acute Rehabilitation Unit (ARU) provide specialized care for patients with complex medical needs. Our long-term acute care hospital (LTACH) offers advanced, hospital-level treatment for chronically and critically ill patients requiring extended stays. In addition, our Acute Rehabilitation Unit is dedicated to helping patients recover from the effects of acute injuries, impairments, or illnesses. With a focus on personalized care, both the LTACH and ARU collaborate with your physician to provide 24/7 clinical care, ensuring continuous support on your path to recovery.</p><p><b>
Job Summary</b></p><p>
Operates telephone switchboard to relay incoming, outgoing and interoffice calls. Greets and receive visitors and directs as appropriate. May be responsible for contacting and meeting with families to sign admission paperwork timely. When requested performs charge entry and charge control guidelines to facilitate accurate and timely capture, control, and reconciliation of all charges.</p><p><b>
Essential Functions</b></p><ul><li>
Courteously answers, routes and screens outside calls to the proper department or extension number. Transfers calls, takes accurate messages and/or holds calls when necessary.</li><li>
Answers and screens in-house calls, and takes phone messages for doctors and personnel, requests for pages and to complete calls for patients who may need assistance.</li><li>
Greets visitors, vendors, physicians and identifies self and briefly explains hospital policies (parking/visitation) if called upon; directs to proper location as needed.</li><li>
Pages code blue, fire alerts, stat calls, emergency calls per protocol.</li><li>
Maintains an acute list of departments and extension numbers as well as phone numbers of hospitals in the area.</li><li>
Maintains an alphabetical and numerical log of patient&rsquo;s names, room numbers and telephone extensions in order to expedite the relaying of calls.</li><li>
Notifies clinical leadership of emergency patients entering the hospital.</li><li>
Receives disaster information, notifies proper personnel and departments. Signals all clear when appropriate.</li></ul><p><b>
Knowledge/Skills/Abilities/Expectations</b></p><ul><li>
Approximate percent of time required to travel 0%:</li><li>
Must read, write and speak fluent English.</li><li>
Must have good and regular attendance.</li><li>
Performs other related duties as assigned.</li></ul><br>
<b>
Qualifications</b><p><b><br>
Education</b></p><ul><li>
High School Diploma or Equivalent including education equivalent to completion of secondary school or demonstrated ability to perform the essential functions of the role. (Preferred)
</li></ul><p><b>Licenses/Certifications</b></p><ul><li>
None required</li></ul><p><b>
Experience</b></p><ul><li>
On the job or equivalent training/experience in a healthcare setting.</li></ul></div></div>

Explore 4+ Secretary in Houston this August. Find roles across top companies and apply now to boost your career.

4 secretary jobs In Houston

Commercial Litigation Legal Assistant

Department Assistant

Receptionist

Receptionist