executive assistant

administrative assistant Jobs in Washington

administrative assistant

administrative assistant - banquets Jobs in Washington

administrative assistant - banquets

administrative officer Jobs in Washington

administrative officer

ap specialist

secretary

Library Of Congress

<div><div><h2 class="jobSectionHeader"><b>Summary</b></h2>
<p></p><p>This position is located in the Health Services Division, Integrated Support Services Directorate, Chief Operating Officer.<br>
<br>
The position description number for this position is 453041.<br>
<br>
The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.<br>
<br>
The incumbent of this position will work a flexitime work schedule.<br>
<br>
This is a non-supervisory, bargaining unit position.</p></div></div><p></p>
<br><div><div><h2 class="jobSectionHeader"><b>This job is open to</b></h2>
</div><div><div><div><h3 class="jobSectionHeader"><b>The public</b></h3>
</div><div>U.S. Citizens, Nationals or those who owe allegiance to the U.S.
</div></div></div><h3 class="jobSectionHeader"><b>Clarification from the agency</b></h3>
<p>Anyone may apply - By law, employment at most U.S. Government agencies, including the Library of Congress, is limited to U.S. citizens. However, non-citizens may be hired, provided that other legal requirements are met and the Library determines there are no qualified U.S. citizens available for the position.</p></div>
<br><div><div><h2 class="jobSectionHeader"><b>Duties</b></h2>
</div><p></p><p>This position is in the Health Services Division (HSD) within the Integrated Support Services Directorate (ISS). The Health Services Division is responsible for the occupational health and wellness program and workers compensation program for Library employees and emergency medical response for employees and visitors to the Library. The Secretary is responsible for providing exemplary customer service in the form of greeting and registering employees arriving at the clinic, answering phones and assessing the nature of the calls and referring customer issues to healthcare providers (Medical Doctors and Nurse Practitioners) as necessary. This also includes assisting employees with the submission of medical documentation and providing administrative assistance to health care providers by collecting and entering data and maintaining fully complaint health records while adhering to patient confidentiality. Customer focus, discretion, tactfulness, courtesy, and follow-through are key elements of this position.</p>
<p>
The Secretary may also assist in scheduling appointments/meetings, reserving conference rooms, assembling meeting materials and reports, and assisting the office manager in maintaining and ordering office supplies and tracking requisitions to ensure timely completion. May be assigned Web TA timekeeper duties. Proficient in the use of Microsoft Office software.
</p><p>The Secretary will also review, process, and screen incoming physical and email correspondence in accordance with priority and route and distribute physical mail and email to appropriate individuals. Establishes and maintains office records of suspense files to ensure actions are up to date and follows up on suspense dates to ensure that required actions and responses are made within a specific deadline. When directed, the secretary prepares a variety of correspondence, reports, and other documents, and proofreads/editis correspondence and documents for correct grammar, spelling, capitalization, punctuation, and format. Creates and maintains information in office databases to include electronic medical records. Develops methods for automating recurring reports and retrieves information from various Library systems to produce reports in response to requests for information and tracks performance.</p>
<p>
Performs records management duties and responsibilities. In coordination with the HSD office manager, creates, organizes, maintains, and manages the office file plan in accordance with Library of Congress policies. Maintains all other folders in accordance with records management policies. Maintains technical publications and manuals. Ensures publications are current and correctly posted, and obsolete publications are rescinded in a timely manner. Participates in the development and implementation of administrative procedures. Identifies areas for improvement and recommends procedures, reporting and/or control mechanisms to enhance operations.</p>
<p>
Performs other duties as assigned.</p>
<p>
Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.</p></div><p></p>
<br><div><div><h2 class="jobSectionHeader"><b>Requirements</b></h2>
</div><h3 class="jobSectionHeader"><b>Conditions of employment</b></h3>
<p></p><p><b>Conditions of Employment</b></p>
<p>
Library of Congress employees are prohibited from using illegal drugs, including marijuana. The Library is part of the Federal Government and abides by federal law, so regardless of individual state or District of Columbia laws, marijuana use is illegal, considered criminal activity, and can affect your employment at the Library. In addition, past or current drug use and activities (e.g., selling or distributing) may deem you ineligible for employment.</p>
<p></p><h3 class="jobSectionHeader"><b>Qualifications</b></h3>
<p></p><p>Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.</p>
<p><b>
Ability to perform office coordination activities.**</b></p>
<p><b>
Knowledge of mail, correspondence, and report processing.**</b></p>
<p><b>
Ability to provide customer service and support.**</b></p>
<p><b>
Ability to plan, organize and execute work.</b></p>
<p><b>
Ability to Communicate Effectively Other than in Writing.</b></p>
<p></p><div><h3 class="jobSectionHeader"><b>Education</b></h3>
<p></p><p>There is no education requirement for this vacancy.</p>
</div><p></p><div><h3 class="jobSectionHeader"><b>Additional information</b></h3>
<p></p><div><div><p>Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid at step one of the grade.</p>
<p>
The Library of Congress is an equal opportunity employer.<br>
<br>
Applicants must submit a complete application package that is received by the closing date of this announcement.</p>
<p>
Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation. For more information, please see:Vetting Process</p>
<p>
This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please email ADA@loc.gov. The decision on granting reasonable accommodation will be determined on a case-by-case basis.<br>
<br>
Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant&rsquo;s college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. Certification from health care providers are not accepted. For more information contact the Library's Office of Equal Employment Opportunity at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.<br>
<br>
The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.</p>
<p>
The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.</p>
<p>
Initial permanent appointments to the Library of Congress require completion of a one-year probationary period. Probationary periods served at other Federal agencies do not count toward this requirement.</p>
<p>
The Library of Congress may offer repayment for all or part of federally insured student loans. However, not all service units within the Library of Congress participates in the repayment of federally insured student loans. Therefore, determination to repay a federally insured student loan is subject to approval by the appropriate service unit.<br>
<br>
A &ldquo;Not to Exceed&quot; (NTE) status is used to identify an appointment with a specific ending date. However, the Library has the right to separate a NTE employee at any time due to either performance issues or budget constraints.<br>
<br>
Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.</p></div></div><br>
<p></p>
<p>Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.</p>
</div><div><div><div><div><div><h1 class="jobSectionHeader"><p>Benefits</p></h1></div></div><div>
<p>A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
</p><p></p><p>Review our benefits
</p><div><p>Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.</p></div></div></div></div></div></div>
<br><div><h2 class="jobSectionHeader"><b>How you will be evaluated</b></h2>
<p>You will be evaluated for this job based on how well you meet the qualifications above.</p>
<p></p><p>The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview. The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview. The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.</p><br>
<br>
<b>You may </b><b>preview questions</b><b> for this vacancy.</b></div><p></p>
<br><div><div><h2 class="jobSectionHeader"><b>Required Documents</b></h2>
</div><p></p><p>Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent).</p>
<p>
Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant&rsquo;s college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. The program does not accept certification from health care providers. For more information contact the Library's Office of Equal Employment Opportunity at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.</p>
<p></p><div><h3 class="jobSectionHeader"><b>If you are relying on your education to meet qualification requirements:
</b></h3><p>Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
</p><p>Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.</p></div></div>
<br><div><div><h2 class="jobSectionHeader"><b>How to Apply</b></h2>
</div><p></p><div><div><p>Please carefully follow all instructions under the How to Apply tab to ensure you are considered for the position.</p>
<p><b>
Please note, there is no page restriction to your resume, and you are allowed to upload a resume longer than two pages in the resume section within the application process. When the application system prompts, please proceed to the agency site to complete your application.</b></p>
<p>
You are required to apply online for this announcement. We are unable to accept mailed or emailed documents. You must complete the entire application process, including submission of all documents BEFORE this announcement closes. To do so, complete the following steps.</p>
<p>
Step 1: If you do not already have one, create a resume and upload it to your profile in the &quot;Resume&quot; section. Although you must enter your Social Security Number for USAJOBS, this information will not be provided to the Library of Congress.</p>
<p>
Step 2: Review the Job Announcement. We recommend you go to the end of the Qualification and Evaluation section of the job announcement to preview the online questions that you will answer in Step 4. You may wish to customize your resume to ensure that it supports your responses to these questions.</p>
<p>
Step 3: Click on the &quot;APPLY ONLINE&quot; button to the right of this announcement. Follow USAJOBS' instructions to access your account. You will be redirected to the Hiring Management website to complete the application process. If this is your first time in Hiring Management, you will be asked to answer questions related to your eligibility for Federal employment. You will be able to update this information and save it to our account for future announcements.</p>
<p>
Step 4: Once you have completed the eligibility questions, you will be taken directly to the vacancy application questions. Answer all questions honestly and thoroughly.</p>
<p>
Step 5: Hiring Management offers one option that will electronically attach your documentation to your online application once you finish answering the questions in the job announcement.<br>
You may electronically upload a document directly from your computer to your application. Be certain to review your complete application for confirmation of the document uploaded and click on &quot;Finished&quot; to be returned to USAJOBS.</p>
<p>
IMPORTANT NOTE: If you have multiple documents of the same kind, e.g. 2 undergraduate transcripts from different schools or 2 SF-50s, etc., be sure that they are all in the same file on your computer. If you try uploading them individually, only the last one sent will be visible in our system. If you have any questions about this information, please contact the person on this announcement BEFORE the closing date.</p>
<p>
Step 6: Click on &quot;Finish&quot; after you have completed your application. Once you have submitted your application, you can check your status online through your Hiring Management or MY USAJOBS account. Your complete online application and any required supplemental documentation (e.g., SF-50, etc.) must be received by 11:59 p.m. Eastern Standard Time (EST) on the closing date of the announcement. It is your responsibility to ensure that all documents are received on time and that the materials are readable. Failure to do so will result in your application being excluded from consideration for this announcement.</p>
<p>
If you are experiencing any technical difficulty with the online process, you MUST CONTACT THE POINT OF CONTACT FOR THIS ANNOUNCEMENT BEFORE THE CLOSING DATE. For all technical issues please contact jobhelp@loc.gov , no later than 4:00pm EST of the Closing Date. REQUESTS FOR EXTENSIONS WILL NOT BE GRANTED.</p></div><p></p><p><br>
</p></div>
<div><h3 class="jobSectionHeader"><b>Agency contact information</b></h3>
 <div>Job Help Desk
</div><div><div><div>Phone</div>
<div>202-707-5620
</div><div>Fax</div>
<div>202-707-5620</div>
<div>Email</div>
<div>JobHelp@loc.gov
</div></div><div><div>Address</div>
<div><div><i>LIBRARY OF CONGRESS</i><br>
<i>Human Resources Dept.</i><br>
<i>101 Independence Ave. SE
</i><br>
<i>LM107
</i><br>
<i>Washington, District of Columbia 20540-2700</i><br>
<i>United States
</i></div></div></div></div></div><h3 class="jobSectionHeader"><b>Next steps</b></h3>
<div><div><p>Please review our evaluation process under Evaluation. You may check the status of your application for this position at any time by logging onto the USAJOBS &quot;My USAJOBS&quot; tab and clicking on &quot;My Applications.&quot; You will receive final notification via e-mail when the vacancy has been filled.</p></div></div></div><p></p>
<br><div><div><h2 class="jobSectionHeader"><b>Overview</b></h2>
</div><div><div>Accepting applications</div>
<div><div>Open &amp; closing dates</div>
 <div>03/02/2026 to 03/16/2026
</div></div><div><div>Salary</div>
<div>$51,957 to - $67,543 per year
</div></div><div><div>Pay scale &amp; grade</div>
<div>GS 06</div>
</div><div><div>Location</div>
 <div><div><div><div>Washington, DC
</div><div>1 vacancy</div>
</div></div></div></div><div></div><div><div>Remote job</div>
<div>No</div>
</div><div><div>Telework eligible</div>
<div>No</div>
</div><div><div>Travel Required</div>
<div>Not required</div>
</div><div><div>Relocation expenses reimbursed</div>
<div>No
</div></div><div><div>Appointment type</div>
<div>Permanent - Position</div>
</div><div><div>Work schedule</div>
<div>Full-time - Flexitime.</div>
</div><div><div>Service</div>
<div>Excepted</div>
</div><div><div>Promotion potential</div>
<div>06
</div></div><div><div>Job family (Series)</div>
<ul><li>0318 Secretary
</li></ul></div><div><div>Supervisory status</div>
<div>No</div>
</div><div><div>Security clearance</div>
<div>Other</div>
</div><div><div>Drug test</div>
<div>No</div>
</div><div><div>Position sensitivity and risk</div>
<div>Non-sensitive (NS)/Low Risk</div>
</div><div><div>Trust determination process</div>
<ul><li>Suitability/Fitness
</li></ul></div><div><div>Financial disclosure</div>
<div>No</div>
</div><div><div>Bargaining unit status</div>
<div>Yes - AFSCME Local 2477</div>
</div><div></div><div><div>Announcement number</div>
<div>VAR003273</div>
</div><div><div>Control number</div>
<div>859408100</div></div></div></div>

Secretary

Neal R Gross and Co.

<div>
 Neal R. Gross &amp; Co. (NRGCO), a leader in court reporting and transcription services, is seeking a highly organized and client-focused Scheduling Associate to join our team. This role is critical in coordinating legal proceedings and meetings while ensuring exceptional client service.
 <br/>
 <br/>
 We need a self-motivated, detail-oriented, and quality-focused professional, with a passion for delivering outstanding customer service. You have a proven ability to manage complex schedules, resolve problems efficiently, and adapt to new technologies and procedures. If you enjoy building relationships and take pride in being a trusted resource for clients and colleagues, this role is for you.
 <br/>
 <br/>
 <strong>
  Location:
 </strong>
 This is a hybrid role and requires someone to be in the office 2-3 days a week. The office is located at 1716 14th St NW Ste. 200, Washington, DC 20009. On the work from home days, we need someone available at their home computer 9am-5pm to respond to client calls and emails.
 <br/>
 <br/>
 If you thrive in a fast-paced environment, excel in problem-solving, and have a hospitality mindset, we encourage you to apply.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Respond to client requests via email and phone, ensuring timely and professional communication
  </li>
  <li>
   Maintain accurate scheduling records in proprietary software, ensuring complete and consistent data entry
  </li>
  <li>
   Confirm and cancel assignments for the next business day with clients and assigned resources
  </li>
  <li>
   Coordinate and schedule legal proceedings and meetings, assigning court reporters, videographers, interpreters, and other resources to match client needs
  </li>
  <li>
   Resolve scheduling issues, escalating complex matters to management as needed
  </li>
  <li>
   Build and maintain strong professional relationships with clients, subcontractors, and team
  </li>
  <li>
   Book conference rooms and travel arrangements, including airfare, hotels, and car rentals, nationwide members
  </li>
  <li>
   Work closely with court reporting team to ensure clients needs are not only met but exceeded
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   0-3+ years of work experience. New grads are encouraged to apply!
  </li>
  <li>
   Excellent oral and written communication skills, with a professional and calm demeanor under pressure
  </li>
  <li>
   Exceptional organizational and time-management skills with a keen attention to detail
  </li>
  <li>
   Ability to work independently, collaboratively, and in a fast-paced, multi-tasking environment
  </li>
  <li>
   Flexibility to work after hours as needed and maintain an exceptional attendance record
  </li>
  <li>
   Demonstrated ability to maintain confidentiality of sensitive information
  </li>
  <li>
   Proven experience in administrative roles, ideally in a legal or court reporting environment
  </li>
  <li>
   Strong proficiency with database management systems and office software; intermediate to advanced computer skills are required
  </li>
  <li>
   Experience in the legal industry (paralegal, legal secretary, or court reporting) is strongly preferred
  </li>
  <li>
   Preferred - Bachelor's degree in Business Administration, Public Relations, Law or a related field, a degree or certificate as a Paralegal/Legal Assistance, or equivalent work experience
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 We also offer great benefits to support your well-being:
 <br/>
 <br/>
 <ul>
  <li>
   Competitive compensation package; $45k/year, or more for experienced applicants
  </li>
  <li>
   Medical and dental insurance coverage
  </li>
  <li>
   9 paid vacation days plus federal holidays
  </li>
  <li>
   Parental leave
  </li>
  <li>
   Job security for high performers, with many employees having tenure of 10+ years
  </li>
  <li>
   Occasional remote work opportunities
  </li>
  <li>
   A dynamic work environment with supportive colleagues and opportunities for professional growth
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status or other protected classes.
 </em>
</div>


Scheduling Associate

Vorys, Sater, Seymour and Pease LLP

<div><div><b>Vorys is a special place! Our Washington D.C. office offers competitive pay, professional development, a robust benefits package starting on day one, and a culture of client service that permeates not only how we serve clients, but also how we treat one another. Join us and experience The Vorys Difference!</b></div><div></div><div><b><br>
Position Summary:</b></div><div>
The Legal Assistant will perform a variety of administrative duties for attorneys to whom assigned according to established policies and procedures. The Legal Assistant is assigned to assist several attorneys in specific practice groups such as RE/HUD, eControl, litigation and corporate/international law. This position will be responsible for preparing practice-specific forms, updating electronic and paper files, preparing and filing court documents and e-filings, updating attorney calendars as needed and delegating work to appropriate departments and completing other tasks as assigned in a timely and accurate manner.</div><div></div><div><b><br>
Essential Functions:</b></div><ul><li>
Delegate attorney work to appropriate departments as needed due to workload.</li><li>
Prepare practice-specific documents, paper court filings and e-filings, update electronic and hard copy pleading/correspondence/closing folders/etc. files.</li><li>
Read, sort, date, and scan incoming mail when requested. Ensure that outgoing mail is delivered timely and specify types of delivery.</li><li>
Schedule and calendar meetings and deadlines for attorneys.</li><li>
Open new files, request conflict of interest checks, maintain client and general files, conduct periodic review of possible storage of older files, and prepare files to be closed.</li><li>
 Assist other legal assistants and attorneys in the practice group as time permits and as requested by other attorneys, the Office Administrator, and/or Human Resources.</li><li>
Screen telephone calls and take messages for attorneys when requested. Receive clients and visitors as requested. Maintain high standards of professionalism and excellence in all client interactions and communications. Observe confidentiality of attorney-client relationship.</li></ul><div><b>
Knowledge, Skills and Abilities Required:</b></div><ul><li><ul><li>
Excellent spelling and proofreading skills</li><li>
Intermediate Microsoft Word skills</li><li>
Typing (45+ wpm)</li><li>
Effective delegation and collaboration skills</li><li>
Recent knowledge of court filing procedures, including electronic filing</li><li>
Ability to organize, prioritize and produce quality work</li><li>
Ability to effectively multi-task</li><li>
Excellent interpersonal communication skills, both verbal and written</li><li>
Adaptable to changing demands from multiple people</li><li>
Detail and deadline oriented</li><li>
Self-motivated and flexible to complete assignments in a timely manner</li><li>
Strong team-working abilities</li></ul></li></ul><div><b>
Knowledge, Skills and Abilities Desired:</b></div><ul><li>
MS Excel</li><li>
Intapp Flow</li><li>
iManage/ Work 10</li><li>
Chrome River</li><li>
PDF conversions and manipulations</li></ul><div><b>
Education and Experience:</b></div><ul><li>
High school diploma or equivalent required.</li><li>
3 - 5 years of experience in similar field required.</li><li>
Previous law firm experience preferred.</li></ul><p>
The expected pay scale for this position is $39.49&ndash;$53.85 per hour (overtime eligible per applicable laws) with an approximate annualized equivalent of $77,000.00&ndash;$105,000.00 based on 37.50 hrs./week. Actual earnings may vary. The actual compensation offered will depend on factors such as your qualifications, relevant experience, education, work location, and market conditions.</p><p>
At Vorys, we are dedicated to fostering a workplace where employees can succeed both personally and professionally. We offer competitive compensation along with a robust benefits package designed to support your health, well-being, and long-term goals. Our benefits include medical, dental, vision, FSA, life and disability coverage, paid maternity &amp; parental leave, family building resources, identity theft protection, a 401(k) plan, and paid sick, personal and vacation time. Some benefits are provided automatically, while others may be available for voluntary enrollment. You&rsquo;ll also have access to opportunities for professional growth, work-life balance, and programs that recognize and celebrate your contributions.</p><div><b>
Equal Opportunity Employer:</b></div><p>
Vorys does not discriminate in hiring or terms and conditions of employment because of an individual&rsquo;s sex (including pregnancy, childbirth, and related medical conditions), race, age, religion, national origin, ancestry, color, sexual orientation, gender identity, gender expression, genetic information, marital status, military/veteran status, disability, or any other characteristic protected by local, state or federal law. Vorys only hires individuals authorized for employment in the United States.</p><p>
Vorys is committed to providing reasonable accommodations to qualified individuals in our employment application process unless doing so would constitute an undue hardship. If you need assistance or an accommodation in our employment application process due to a disability; due to a limitation related to, affected by, or arising out of pregnancy, childbirth, or related medical conditions; or due to a sincerely held religious belief, practice, or observance, please contact Julie McDonald, CHRO. Our policy regarding requests for reasonable accommodation applies to all aspects of the hiring process.</p></div>

Legal Assistant

Ballard Spahr LLP

<div>Department: Real Estate<div></div><div>
About Us:</div><div></div><div>
Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.</div><div></div><div>
We are seeking a high-performing and detail-oriented individual to join our Real Estate Department&rsquo;s Affordable Housing and Community Development practice group. If you have substantial transactional experience and want to work with a dynamic team in a supportive environment, we want to hear you!</div><div></div><div>
This hybrid position offers a work schedule of 3 days a week in the office at either our Washington D.C. or Baltimore offices.</div><div></div><div>
Why Join Us?</div><ul><li><div>
Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm&rsquo;s executive leadership.</div></li><li><div>
Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</div></li><li><div>
Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</div></li><li><div>
Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</div></li></ul><div></div><div>
Your Role:</div><div></div><div>
As a Paralegal within our Real Estate Team, you will:</div><ul><li><div>
Develop and maintain comprehensive checklists for large-scale real estate transactions and meticulously track all associated documents.</div></li><li><div>
Coordinate the submission documents to the U.S. Department of Housing and Urban Development and other relevant parties.</div></li><li><div>
Manage diligence processes, facilitate transaction coordination, and collaborate with teams to ensure successful transaction closures.</div></li><li><div>
Prepare closing indices, binders, and follow up on a diverse range of post-closing matters.</div></li><li><div>
Review, survey, and title commitments, addressing comments from counterparties-</div></li><li><div>
Collaborate with title companies to finalize title policies and coordinate document recordation.</div></li><li><div>
Prepare signature page packets and manage the process among various stakeholders.</div></li><li><div>
Assist attorneys in preparation for closings and attend closings as needed.</div></li><li><div>
Monitor transaction tasks and timelines, communicating progress and resolutions to the team.</div></li><li><div>
Engage with vendors and agencies to obtain necessary due certificates and searches.</div></li><li><div>
Conduct research and gather pertinent information using legal research tools and public databases.</div></li><li><div>
Explore industry databases and government resources to support transactions.</div></li><li><div>
Adapt to other tasks as client needs evolve.</div></li></ul><div></div><div>
What We&rsquo;re Looking For:</div><ul><li><div>
Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</div></li><li><div>
Communication: Strong verbal and written communication abilities.</div></li><li><div>
Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.</div></li><li><div>
Team-Oriented: Work collaboratively within a team environment.</div></li></ul><div></div><div>
Required Experience:</div><ul><li><div>
Bachelor&rsquo;s degree required.</div></li><li><div>
A minimum of 5 years of paralegal experience, preferably in a law firm setting.</div></li><li><div>
Proven experience managing and tracking large document submissions or transactions.</div></li><li><div>
Experience in affordable housing, commercial real estate, or finance is strongly preferred.</div></li><li><div>
Title and survey experience is a plus.</div></li><li><div>
Strong organizational, analytical, and critical thinking skills are essential with exceptional drafting and proofreading skills.</div></li><li><div>
Intermediate proficiency in Microsoft Office applications, document management systems, and time-keeping software.</div></li></ul><div></div><div>
The targeted salary range for this position is from $80,000&ndash; $100,000, which reflects the firm&rsquo;s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate&rsquo;s experience, qualifications, and location.</div><div></div><div>
Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found <div>here</div> in the Careers section of the firm&rsquo;s website.</div><div></div><div>
Ready to Grow with Us?</div><div></div><div>
If you are ready to play a vital role in the firm&rsquo;s success, we encourage you to apply and be a part of our commitment to excellence.</div><div></div><div>
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.</div><div></div><div>
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.</div><div></div><div>
The firm is not accepting resumes from search firms for this position.</div></div>

Paralegal

Nelson Mullins Riley & Scarborough LLP

<div><div>Nelson Mullins an AM Law 60 firm<b> i</b>s seeking a <b>Legal Executive Assistant</b> for the Washington, D.C. office. We are looking to add a proactive team player with a &ldquo;can-do&rdquo; attitude to our <b>Communications, Internet and Technology team</b>. This is a position is supporting a collaborative team with exposure to multiple areas of law and policy. Must have experience supporting government officials, policy advisors, or attorneys.</div><div><br>
</div><div><b>This position does have the potential to be partially remote.</b></div><div></div><div><b><br>
* NO AGENCIES *</b></div><div><br>
We are seeking a dynamic and detail-oriented professional to join our team as a Legal Executive Assistant. In this role, you will monitor and manage email communications, schedules, and calendars with precision, coordinating with both internal teams and external clients to schedule meetings and organize events seamlessly. You will be responsible for managing, updating, and tracking business development documents, Excel spreadsheets, and contact lists to ensure our data is current and organized. You will also be assisting with filings, new client intake, electronic file maintenance, document editing and formatting, travel coordination, expense reimbursement, and monthly client billing.</div><div><br>
The ideal candidate will have excellent organizational and communication skills, a proactive attitude, and the ability to thrive in a fast-paced environment. You have experience supporting government officials, policy advisors, or attorneys and exhibit excellent written and verbal communication skills as well as an understanding that following-up and following-through keep a team running smoothly. You're able to prioritize and adjust as new needs come up. You always subscribe to a high level of professionalism and communication. You understand that supporting multiple professionals' means being quick to re-prioritize when needed, having strong attention to detail, and always putting an emphasis on organization. If you are a proactive professional with these qualifications, we invite you to apply and contribute to our team's success.</div><br>
<div></div><ul><li>
A four-year college degree is a requirement for this role.</li></ul><p><b>
Salary/ Wage Range</b> - $70,000- $90,000 annually. In addition to base pay, employees may be eligible for merit-based raises and benefits such as healthcare, retirement plans and paid time off.</p></div>

Legal Administrative Assistant

Center For International Environmental Law

<div><p><b>POSITION TITLE</b><b>: </b>Executive Assistant (half time with likely increase in 2026)</p>
<p><b>
SUPERVISOR</b><b>: </b>Chief Executive Officer, Chief Program Officer</p>
<p><b>
LOCATION</b><b>: </b>Washington DC (hybrid/flexible) or Remote (specific states listed below; northeast strongly preferred)</p>
<p><b>
DURATION/FTE: </b>This position will be part-time (20h/wk) with a likely increase to 30-40h/wk in late 2026</p>
<p><b>
SALARY RANGE</b><b>: </b>$75,000 - $94,000/yr depending on qualifications</p>
<p><b>
DEADLINE</b><b>: </b>The application due date is <b>March 30, 2026</b></p><p></p><p><b><br>
SUMMARY DESCRIPTION:</b></p>
<p>
Since 1989, the Center for International Environmental Law (CIEL) has used the power of law to protect the environment, promote human rights, and ensure a just and sustainable society. CIEL seeks a world where the law reflects the interconnection between humans and the environment, respects the limits of the planet, protects the dignity and equality of each person, and encourages all of earth&rsquo;s inhabitants to live in balance with each other.</p><p></p><p><br>
CIEL seeks an Executive Assistant to perform high-level, confidential administrative functions organizing, prioritizing, and streamlining the work of CIEL&rsquo;s senior executive team, providing primary support to the Chief Executive Officer (CEO) and, in the future, a to-be-hired Chief Program Officer (CPO). As the Executive Assistant, you will play a vital role supporting the day-to-day function of these executives, and will be key to making the organization and its leadership more effective, more efficient, and more agile in its efforts to confront the critical human rights and environmental challenges of our time. You will also support the CEO in communicating with and managing the Board of Trustees. The role will have full access to CEO communications, is a highly trusted team member with access to confidential information across all types of work in the organization.</p><p></p><p><br>
To perform this role, the ideal candidate will have at least five years in an administrative setting supporting a non-profit leader by managing complex calendars, prioritizing competing priorities, scheduling meetings and travel, coordinating preparatory materials and logistical support for the activities of senior executives, and handling confidential information with utmost care and discretion.</p>
<p><b>
Note: This position will be part-time (20h/wk) with a likely increase to 30-40h/wk in late 2026.</b></p><p></p><p><b><br>
RESPONSIBILITIES:</b></p>
<p>
Calendar Management and Travel Coordination (40%)</p>
<ul>
<li>Manage complex CEO/CPO schedules, coordinate meetings, and ensure that the CEO/CPO&rsquo;s calendars are handled in an efficient and discrete manner.</li>
<li>Coordinate and schedule meetings with staff, donors, partners, journalists, and other strategic stakeholders, including sending calendar invitations, reserving conference rooms/ordering catering if required, setting up conference calls, and providing preparatory materials in advance to fully prepare the CEO/CPO.</li>
<li>Coordinate travel arrangements for CEO/CPO and event-related guests including: scheduling transportation and accommodations, and preparing visas and other travel documents</li></ul><br>
<p></p>
<p>
Executive Communications (30%)</p>
<ul>
<li>Perform high-level administrative functions, including but not limited to drafting and processing correspondence, managing (digital) filing systems and documents, making and screening calls, and taking notes during sensitive meetings.</li>
<li>Assist with the preparation of various communications such as memoranda and paperwork, including light editing and formatting.</li>
<li>Actively manage and prioritize CEO email, Slack, Asana, and other communication information channels, and access/navigate confidential information to support other executive functions across all types of work in the organization.</li></ul><br>
<p></p>
<p>
Board of Trustees Support (20%)</p>
<ul>
<li>Liaise with the Board of Trustees (BoT) and coordinate board meetings and retreats, including logistical arrangements, catering, and collecting and distributing materials.</li>
<li>Lead onboarding and offboarding for BoT members, ensuring they have the information and logistics support they need to be successful.</li>
<li>Track Board of Trustee terms and action items.</li></ul><br>
<p></p>
<p>
Organization &amp; Other Administrative Support (10%)</p>
<ul>
<li>Exercise judgment in managing and prioritizing the CEO/CPO&rsquo;s to-do lists.</li>
<li>Reconcile credit card statements, track expense receipts, and maintain CEO/CPO monthly timesheets.</li>
<li>Anticipate logistical issues and problem-solve on behalf of the CEO/CPO.</li>
<li>Maintain and preserve highest levels of confidentiality.</li>
<li>Perform general administrative and other duties as assigned.</li>
<li>Maintain timesheets and submit them on time.</li>
<li>Meet periodically as requested with supervisor and other team members.</li>
<li>Participate in weekly staff and team meetings and other organizational activities, including a regular staff performance evaluation.</li>
<li>Meet target dates, prioritize tasks, and ensure high-quality work products.</li></ul><br>
<p></p>
<p><b>
QUALIFICATIONS:</b></p>
<p>
Minimum Qualifications:</p>
<ul>
<li>Minimum of five years of executive-level administrative experience.</li>
<li>Ability to organize and manage multiple priorities, exercise judgment, and be flexible in a fast-paced and dynamic work environment.</li>
<li>Superior professional communication skills, including courteous oral and written communication with both internal and external audiences.</li>
<li>Ability to maintain confidentiality related to documents, correspondence, and discussions.</li>
<li>Experience learning and thriving in new digital systems and maintaining calendars and tasks across an array of platforms and technologies.</li>
<li>Ability to take rapid notes/minutes in real-time (minimum of 80 wpm).</li>
<li>Highly self-directed and self-motivated.</li>
<li>Ability to quickly and efficiently triage during emergencies.</li>
<li>Proficiency in Microsoft Office and Google Suite (Docs, Calendars, Sheets, etc).</li>
<li>Authorization to work in the United States without CIEL visa sponsorship.</li>
<li>Commitment to incorporating principles of justice, equity, and inclusion into all aspects of the work.</li>
<li>Ability to work both independently and in close coordination with a team.</li>
<li>Able to occasionally travel internationally for periods of up to 1 week (public safety guidelines permitting).</li></ul><br>
<p></p>
<p>
Desired Qualifications:</p>
<ul>
<li>Proficiency in languages in addition to English, especially French/Spanish.</li>
<li>Familiarity with Asana, Slack, and/or BambooHR (or similar software)</li></ul><br>
<p></p>
<p>
A successful candidate will demonstrate the following competencies:</p>
<ul>
<li><b>Action-Oriented</b>: Makes things happen. Takes on new opportunities and tough challenges with a sense of curiosity, proactivity, and constructiveness.</li>
<li><b>Nimble Learning</b>: Approaches unfamiliar tasks proactively and with an open mind. Can quickly adapt to new situations and to draw on past successes and failures to solve current problems.
</li><li><b>Effective Communication</b>: Understands the value of effective communication. Can deliver messages in a clear, compelling, and concise manner. Actively listens, checks for understanding, and adjusts content and style to meet the needs of different stakeholders.
</li><li><b>Collaborates</b>: Brings people together to leverage their skills, talents, and knowledge to achieve a common purpose. Creates synergy resulting in a combined effort with greater results than what can be achieved by individuals.
</li><li><b>Resourcefulness</b>: Is able to make the best of limited resources and find a way to get things done even when the odds are against them. Can look beyond the obvious for viable approaches to accomplish the goal.</li></ul><br>
<p></p>
<p><b>
Location note</b>: This position is eligible to work from our Washington, DC office or remotely <b>only in the following US states</b> provided you have the ability to legally work in the US: Arizona, California, Colorado, District of Colombia, Florida, Iowa, Kansas, Louisiana, Maryland, Massachusetts, Michigan, Nevada, New Jersey, New Mexico, New York, Oregon, Pennsylvania, Rhode Island, Virginia, Washington (State)</p><p></p><p><b><br>
Application instructions</b>: The application due date is <b>March 30, 2026</b>. Desired start date: As soon as able. Please submit a cover letter, resume, and answers to the below questions. Only applicants selected for interviews will be contacted. No telephone calls, please. <i>Note that CIEL does not sponsor visas of any kind. You must have prior authorization to work in the United States or Switzerland in order to be considered for this position.</i></p><p></p><p><br>
You will be asked to respond to the following application questions when you apply:</p>
<ul>
<li>I understand that this position will be part-time (20h/wk) in the near term with a likely increase to 30-40h/wk in late 2026</li>
<li>Please provide details about your proficiency with various productivity tools, such as project management software, collaboration platforms, and office suites. Include any specific tools you are familiar with, your level of expertise, and any notable achievements or projects where you successfully utilized these tools to enhance productivity in a professional setting. (max 250 words)</li>
<li>Describe how you've ensured that a busy, hard-to-reach executive stayed on top of their priorities and commitments in a remote setting. Share one concrete example where you succeeded in the past and one where you struggled and why. (max 250 words)</li>
<li>Upload: Please upload a file (this could be any file type - screenshot, Excel, video, etc) that demonstrates your project management and/or task tracking skills. You may redact confidential information.</li></ul><br>
<p></p>
<p><b>
Working Hours</b>: CIEL works with employees and partners all over the world; however, our main offices are located in US Eastern Time (Washington DC) and Central European Time (Geneva). Thus, all employees must have some core overlap hours for live meetings, which are generally 9am - 12pm ET / 3pm - 6pm CET. In terms of working hours, CIEL tries to support staff with life/work balance and working a 40-hour work week. However, there will be occasions when working more is required; in such cases, CIEL may provide compensatory time to use at a later date.</p><p></p><p><br>
This position is eligible for overtime. If you are selected for this position and elect to work remotely, you are expected to provide your own space from which to work. CIEL will contribute a one-time stipend of USD $750 for fully remote workers, with an additional USD $250 per year for the purposes of maintaining your remote work space.</p><p></p><p><br>
CIEL offers a strong benefits package including employer-subsidized health, dental, and vision; paid vacation, sick, and parental leave; a 5% contribution of gross annual salary into a 403(b) retirement account; a relocation stipend; dedicated professional development funding; and paid sabbatical leave after 7 years. CIEL is a 501(c)3 nonprofit in the US, and full-time employees qualify for the US Public Service Loan Forgiveness Program.</p><p></p><p><b><br>
Anonymous Demographic Survey:</b> Please complete this anonymous demographic survey as part of your application to CIEL. The survey will only be used to help us evaluate our efforts to recruit a diverse pool of candidates. Your answers will not in any way be linked to your application, and the answers to the survey will not be handled by anyone on the hiring committee for the role.</p><p></p><p><b><br>
COVID-19 Vaccination Requirement</b>: In accordance with CIEL&rsquo;s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, CIEL requires US candidates to be fully vaccinated/boosted against COVID-19 within the past 12 months in order to be hired for this position. If you are not eligible to be vaccinated against COVID-19 or vaccination is contraindicated by a licensed medical professional, you must provide documentation verifying this ineligibility or contraindication.</p><p></p><p><b><br>
About CIEL: </b>For 30 years, CIEL has used the power of law to protect the environment, promote human rights, and ensure a just and sustainable society. CIEL&rsquo;s dynamic team of international attorneys and experts work together in a collaborative and supportive work environment to tackle some of the most interesting and challenging issues facing people and the planet.</p><p></p><p><br>
CIEL is actively committed to justice, equity, diversity, and inclusion, and building an organization that is as diverse as the communities we serve around the world. We know that diversity and inclusion make us stronger, and we actively encourage qualified applicants with various backgrounds, identities, perspectives, and (dis)abilities to apply. If you need an accommodation or assistance with this application, please contact Human Resources at jobs[at]ciel.org.</p></div>

Executive Assistant

House Buyers of America

<div><p>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!</p>
<p><b>
What you will do:</b></p>
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
<p><b>About You:</b></p>
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
<p><b>Why we are a great place to work:</b></p>
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
<p><b>House Buyers of America</b> is a leading national home-buying company helping homeowners sell with confidence through a <b>simple, transparent, and hassle-free process</b>. Founded in 2001 and operating in <b>44 states</b>, the company blends decades of real estate expertise with <b>technology-driven operations</b> to deliver <b>speed, certainty, and consistent outcomes</b>. House Buyers of America has been recognized for its industry impact, including <b>Ernst &amp; Young Entrepreneur of the Year</b> and inclusion on the <b>Inc. 5000</b> list of America's fastest-growing companies.</p>
<p>
House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com</p>
<p>
Total Compensation Range: $60,000- $100,000/ year</p></div>

Executive Assistant (Remote)

Explore 9+ Secretary in Washington this March. Find roles across top companies and apply now to boost your career.