secretary

executive secretary

executive secretary/personal assistant Jobs in Doha

executive secretary/personal assistant

female secretary

secretary of state

Qatar Factory (NAFFCO)

<p>Job Posting: Secretary</p><p><b>Location:</b> Doha<br/><b>Employment Type:</b> Full-Time</p><p>About the Role</p><p>We are seeking a highly organized and proactive <b>Secretary</b> to join our team. The ideal candidate will provide administrative support, manage office communications, and ensure smooth day-to-day operations. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.</p><p>Key Responsibilities</p><ul><li>Manage schedules, appointments, and meetings for executives and staff</li><li>Handle phone calls, emails, and correspondence professionally</li><li>Prepare and organize documents, reports, and presentations</li><li>Maintain filing systems (digital and physical)</li><li>Assist with travel arrangements and expense reports</li><li>Support office operations and coordinate with other departments</li></ul><p>Qualifications</p><ul><li>Proven experience as a secretary, administrative assistant, or similar role</li><li>Strong organizational and time-management skills</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Excellent written and verbal communication skills</li><li>Ability to handle confidential information with discretion</li><li>Must have a <b>valid QID and NOC</b></li></ul><p>Job Type: Full-time</p>

Secretary

ALAKHARIA TRADING AND CONTRACTING WLL

<p><b>1. Secretary (Steel Structure)</b></p><ul><li>Provide administrative support to the steel structure department.</li><li>Prepare correspondence, reports, and meeting minutes.</li><li>Maintain project documentation, drawings, and records.</li><li>Coordinate with site, workshop, and procurement teams.</li><li>Track material delivery notes, approvals, and certifications.</li><li>Handle filing, data entry, and general office administration.</li></ul><p><b>2. Secretary (Joinery)</b></p><ul><li>Provide administrative and clerical support to the joinery department.</li><li>Manage documentation related to shop drawings, materials, and approvals.</li><li>Coordinate between workshop, site, and design teams.</li><li>Prepare reports, material logs, and production records.</li><li>Maintain filing systems and ensure document control compliance.</li><li>Support day-to-day office and departmental activities.</li></ul><p>Job Type: Full-time</p><p>Pay: QAR4,000.00 - QAR5,000.00 per month</p>

Royal Source

<p><b>*Job Title:</b> Secretary</p><p><b>*Job Type:</b> Full-time</p><p><b>*Job Summary:</b></p><p>We need Secretary who can provides essential administrative and clerical support, managing office operations by handling calls, emails, scheduling appointments/meetings, preparing documents (minutes, reports, presentations), maintaining files (digital &amp; physical), greeting clients, and ensuring smooth daily functions, often acting as the first point of contact and requiring strong organization, communication, and multitasking skills.</p><p><b>*Key Responsibilities:</b></p><ul><li><b>Communication:</b> Answering phones, responding to emails, handling mail, greeting visitors, taking messages.</li><li><b>Scheduling &amp; Coordination:</b> Managing calendars, booking rooms, arranging travel, scheduling appointments for executives/teams.</li><li><b>Document Management:</b> Typing, preparing, formatting reports, presentations, and letters; managing physical and digital filing systems.</li><li><b>Meeting Support:</b> Producing agendas, taking minutes, preparing documents for meetings.</li><li><b>Office Operations:</b> Ordering supplies, processing expenses, data entry, maintaining confidentiality, ensuring an organized environment.</li></ul><p><b>*Requirements:</b></p><ul><li><b>Technical:</b> Proficiency with Microsoft Office (Word, Excel, PowerPoint) and other computer applications.</li><li><b>Interpersonal:</b> Excellent communication, strong organizational, time management, and multitasking abilities.</li><li><b>Professional:</b> Discretion with confidential information, ability to work independently, and a proactive approach.</li></ul><p><b>*Preferred Qualifications:</b></p><ul><li><b>Education:</b> High school diploma (minimum); Associate's/Bachelor's in Business Admin preferred for advanced roles; specialized certifications valuable.</li><li><b>Experience:</b> Clerical/administrative experience; internships; temp work; industry-specific background (e.g., dental, legal).</li></ul><p>Job Type: Full-time</p><p>Pay: QAR4,000.00 - QAR6,000.00 per month</p><p>Experience:</p><ul><li>Secretary: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>Arabic and English (Preferred)</li></ul><p>Location:</p><ul><li>Doha (Preferred)</li></ul>

Qatar National Bank

<div>Summary<p><br>
The role of the Secretary is primarily to support the Senior Leadership Team in day to day tasks by providing secretarial and administrative assistance, and secondly to assist the Senior Leadership Team where required. The role of the Secretary is to ensure that the good image of QNB is enhanced through efficient and timely actions.</p><p>
The successful candidate will be highly efficient &amp; well organized, with attention to detail and the capability of anticipating needs, taking the initiative to resolve issues/implement improvements. will demonstrate an engaging, positive personality with good interpersonal skills - a proven team player. will be able to evidence good judgement and adaptability in managing the day-to-day workflow and prioritizing various projects. will be proficient in using quality, professional oral and written skills to project a positive image of the business, to interact professionally with clients and associates at all times and to promptly respond to requests with accuracy and a courteous demeanour.</p>
Experience<ul><li><p><br>
Provide support to the Senior Leadership Team in their day to day tasks, organising agendas, trips, writing mails/couriers and preparation of documents/meeting materials, presentations and assisting on general Branch administration matters</p></li><li><p>
Interact proactively with the various departments within the Branch and the Head Office to ensure smooth communication.</p></li><li><p>
Arrange regular travel itineraries - flights, hotels, cars etc., and prepare materials and itineraries for those trips.</p></li><li><p>
Manage complex diaries and organize internal and external meetings, including client meetings, senior management functions, and video/conferences calls. In addition, you will handle incoming and outgoing correspondence.</p></li><li><p>
Provide support to senior VIP visits to Head Office including travel logistics and schedules etc.</p></li></ul>
Qualifications<ul><li><p><br>
Bachelor Degree</p></li><li><p>
5+ years of experience out of which a minimum of 2 years at a similar executive level</p></li><li><p>
Demonstrate Secretarial / PA experience within a service oriented organization, preferably in the financial services industry.
</p></li><li><p>Evidence having supported a busy personal and professional schedule of a senior manager who is travelling, as well as managing the demanding needs of a team.</p></li></ul></div><p></p>

Al Abdulghani Motors

<p></p><div><div><div><div><div><b>Date: </b>Dec 25, 2025
</div></div></div></div><div><div><div><div><b>Location:
</b>Doha
</div></div></div></div><div><div><div><div><b>Company: </b>Al Abdulghani Motors
</div></div></div></div><div><div><div><div><b>Job Requisition ID: </b>1068
</div></div></div></div><div><div><div><div><div><div><div><div><b>Job Purpose</b></div>
</div><div><div>
The Secretary will provide high-level administrative and organizational support for the Motor Sports Department. The role requires a proactive, energetic, and bilingual professional who can manage daily administrative tasks, coordinate with internal teams and external vendors, and support creative and operational activities in a fast-paced automotive environment.</div></div></div><div><div><div><b>
Principal Accountabilities</b></div>
</div><div><ul>
<li><div><b>Administrative Support:</b> Raise PRs, follow up on POs, handle invoicing, and maintain timely budget tracking.</div>
</li>
<li><div><b>Office Management:</b> Order pantry and office supplies, manage petty cash, and maintain storage room inventory.</div>
</li>
<li><div><b>Travel &amp; Events:</b> Handle business trip applications and bookings (including visas), organize meeting invitations, and manage vendor logistics.</div>
</li>
<li><div><b>Reporting &amp; Coordination:</b> Prepare weekly and monthly activity reports, track budgets, and liaise with Procurement and Finance Departments.</div>
</li>
<li><div><b>Executive Assistance:</b> Provide executive support to the Senior Manager of department and act as the point of reference for all queries, requests, or issues</div>
</li>
<li><div><b>Scheduling &amp; Communication:</b> Organize schedules, make appointments, answer phones, take meeting minutes, and handle other similar support tasks</div>
</li>
<li><div><b>Record Keeping &amp; Tracking:</b> Maintain employee leave records and other essential administrative records</div>
</li>
</ul></div></div><div><div><div><b>Required Qualifications</b></div>
</div><div><ul><li>Bachelor's Degree in a relevant field</li>
<li>Minimum 2 years of experience in a secretarial or administrative role</li>
<li>Fluent in Arabic and English (spoken, written, and reading)</li>
<li>Strong organizational, communication, and multitasking skills to thrive in a fast-paced environment</li>
<li>Energetic, proactive, and creative mindset</li>
<li>Proficient in using MS Excel and PowerPoint for reporting &amp; presentations</li></ul></div></div></div></div></div></div></div></div><p></p>

Alaska Cleaning Center

<p>We are looking for a responsible Executive Secretary to perform a variety of administrative, clerical tasks and providing support to our GM and Sales Team.</p><p>Roles and Responsibilities:-</p><ul><li>As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.</li><li>Handling confidential information with discretion</li><li>Attend meetings and keep minutes</li><li>Generate regular reports and update databases</li><li>Prepare Packing List, LPO, Quotations, Contracts as and when required</li><li>You will be the point of reference for all queries, requests or issues and will be an integral part of the company&rsquo;s workforce.</li><li>Assist colleagues and executives by supporting them with planning and distributing information</li><li>Answering phone calls and redirect them when necessary</li></ul><p>Requirements:-</p><ul><li>Degree in Business Management or Diploma at least</li><li>Proven work experience as a Executive Secretary least 2-5 years</li><li>Familiarity with office organization and optimization techniques</li><li>High degree of multi-tasking and time management capability</li><li>Excellent written and verbal communication skills</li><li>Proficiency in MS Office</li><li>Can be male.</li><li>Must be locally available and ready to join immediately.</li><li>Must have valid NOC.</li></ul><p>Job Type: Full-time</p><p>Ability to commute/relocate:</p><ul><li>Doha: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Language:</p><ul><li>English (Preferred)</li></ul>

Executive Secretary

Gloria Real Estate

<p><b>Job Description:</b><br/>Gloria Real Estate is looking for a reliable and well-organized <b>Female Secretary</b> who is fluent in <b>Arabic and English</b> to support daily office operations and ensure smooth communication within the company. The ideal candidate will be professional, detail-oriented, and capable of handling administrative tasks efficiently.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage daily administrative and clerical duties</li><li>Handle phone calls, emails, and correspondence in Arabic and English</li><li>Schedule appointments and coordinate meetings</li><li>Maintain files, records, and office documentation</li><li>Assist management and team members with administrative support</li><li>Welcome clients and visitors in a professional manner</li><li>Ensure smooth office operations and follow up on pending tasks</li></ul><p><b>Requirements:</b></p><ul><li>Female candidate preferred</li><li>Fluent in <b>Arabic and English</b> (spoken and written)</li><li>Strong communication and organizational skills</li><li>Presentable, professional, and punctual</li><li>Experience in a secretary or administrative role is an advantage</li><li>Proficient in basic computer applications (MS Office, email, etc.)</li></ul><p><b>What We Offer:</b></p><ul><li>Professional and supportive work environment</li><li>Opportunity for growth and long-term employment</li><li>Competitive salary package</li></ul><p><b>Apply Now:</b><br/>Join <b>Gloria Real Estate</b> and become a key part of our professional team.</p><p>Job Type: Full-time</p>

Female Secretary

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Executive Secretary

Female Secretary