receptionist

security coordinator, guest reception Jobs in New York

security coordinator, guest reception

administrative assistant / receptionist Jobs in New York

administrative assistant / receptionist

administrative coordinator Jobs in New York

administrative coordinator

dining room attendant

security coordinator guest reception

NBCUniversal

<div>
 
 NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations &amp; Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.
 
 
 
 
 Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.
 
 
 
 
 
 
 Job Description
 
 
 
 
 The Security Coordinator is a member of the Global Security Organization and is responsible for greeting employees and guests at NBCUniversal&rsquo;s Corporate Headquarters at 30 Rockefeller Plaza. They will report to the Manager, Guest Reception.
 
 
 
 
 
 What You&rsquo;ll Do:
 
 
 
 
 <ul>
 <li>
 Greet employees and their guests with courtesy and professionalism. Review access permissions and process appropriate identification in a timely manner
 </li>
 <li>
 Answer phones and respond to email requests courteously and professionally
 </li>
 <li>
 Prioritize customer service and guest satisfaction as a representative of 30 Rockefeller Plaza, NBCUniversal, and Global Security Operations
 </li>
 <li>
 Follow all processes and protocols set forth by management at all times
 </li>
 <li>
 Make prompt notifications to appropriate team members during unusual situations or emergencies. Handle all situations in an attentive, calm, and controlled manner
 </li>
 <li>
 Actively take part in training programs as directed
 </li>
 <li>
 Process requests to onboard new hires
 </li>
 <li>
 Process requests to offboard former employees
 </li>
 <li>
 Assist with covering the Employee Registration office (as necessary)
 </li>
 <li>
 Assist with covering the executive security reception desk (as necessary)
 </li>
 <li>
 Partner with organizations outside of Global Security to generate access reports, change access control, admit guests, etc. (as necessary)
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 
 What You Must Have:
 
 
 
 
 <ul>
 <li>
 1+ years of experience in Guest Reception, Hospitality, Customer Service, or Security (or similar field)
 </li>
 <li>
 Experience issuing guests and employee credentials
 </li>
 <li>
 Experience using MS Office Suite (Word, Excel, PowerPoint, Outlook) and web applications
 </li>
 <li>
 Ability to maintain a corporate presence, professional demeanor, and positive attitude while assisting employees and their guests
 </li>
 <li>
 Available and willing to work flexible hours, including nights, weekends, and holidays
 </li>
 </ul>
 
 
 What Makes You a Stand-out:
 
 
 
 
 <ul>
 <li>
 Experience with HID Safe and Lenel a plus
 </li>
 <li>
 64+ College Credits or Military Experience (honorable discharge) Active Duty/Reservist (preferred but not required)
 </li>
 <li>
 Proven ability to work in a fast-paced environment
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Excellent interpersonal and customer service skills
 </li>
 <li>
 Ability to multitask and prioritize
 </li>
 <li>
 Ability to successfully adapt to changes in the work environment
 </li>
 <li>
 Ability to work well on a team, independently, and with divisions external to the Security organization (e.g., Human Resources, Legal, EHS, etc.)
 </li>
 </ul>
 
 
 Additional Information
 
 
 
 
 
 This position is required to be performed full-time from an NBCUniversal-designated worksite.
 
 
 
 
 This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.
 
 Salary:
 
 $23.00/hour - $27.00/hour
 
 
 
 
 
 
 Additional Information
 
 
 
 
 As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
 
 
 
 
 If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.
 
 
 
</div>

Security Coordinator, Guest Reception

ESTIATORIO MILOS

We are seeking a warm, polished Host / Hostess to be the welcoming face of our restaurant. As the first point of contact for our guests, you will set the tone for an exceptional experience by providing gracious hospitality, managing reservations, and ensuring seamless guest flow. The ideal candidate is personable, professional, and thrives in a fast-paced environment while maintaining poise and attention to detail. If you are passionate about creating memorable first impressions and delivering outstanding service, we would love to meet you.The BrandSince the first Estiatorio Milos was founded in Montreal in 1979, our refined gastronomy has transcended the globe and acquired passionate fans in all our locations. With 12 locations and concepts both locally and internationally, the group continues to grow while striving towards excellence. We rely on the support of our team members to contribute to our worldwide operations. The Milos experience is about far more than an exquisite meal, it encompasses the time-honored virtue of hospitality or, to put it in Greek, philoxenia.With its elegant design, commitment to ingredient quality and guest experience, Milos is more than a restaurant, it is a global hospitality brand combining food, service, culture, and environment.Position SummaryThe role of the Lead Host / Hostess is to provide an exceptional guest experience and leading the front-of-house team, which includes managing reservations, overseeing seating, training junior staff, resolving issues, and ensuring operational efficiency and high standards of service. The Lead Host / Hostess will support management with strategic planning of the guest flow, team leadership while ensuring guest satisfaction and smooth operations.Role Responsibilities<ul><li>Greet guests in a warm, professional, and efficient manner and guide them to their intended destination (seating, bar, etc.).</li><li>Train, mentor, and lead junior hosts and hostesses, fostering a culture of teamwork and excellent service.</li><li>Manage floor and reservations planning, ensuring efficient use of seating while considering guest preferences and reservation details.</li><li>Act as the primary point of contact for guest inquiries and feedback and maintain seamless communication with kitchen and service staff.</li><li>Collaborate with management and head host to refine operational procedures, implement policies, and suggest improvements to enhance guest experiences and operational efficiency.</li><li>Answer phones promptly, following appropriate scripting.</li><li>Coordinate with reservations and the ground floor team to manage live restaurant availability and maximize covers.</li><li>Bid farewell to guests, ensuring a positive end to their dining experience.</li><li>Ensure all menus are clean, accurate, and distributed across stations.</li><li>Assign tables based on guest needs and preferences, considering the flow of the restaurant.</li><li>Maintain cleanliness and proper setup of dining and serving areas.</li><li>Address guest satisfaction, including any concerns or complaints, and resolve them effectively.</li><li>Record dining reservations accurately via Guest Center/Open Table, keeping the database updated.</li><li>Promote and provide information about events, promotions, and menu offerings.</li><li>Liaise with kitchen, management, and serving staff to ensure seamless service.</li><li>Assist guests with coats and bags in the cloakroom, ensuring property security.</li><li>Stay informed on venue concepts, menu items, and events to enhance guest interactions.</li><li>Attend daily reception briefings for operational updates.</li><li>Build strong relationships with building tenants as part of a guest recognition program.</li><li>Handle special guest requests, dietary requirements, and event bookings.</li><li>Manage lost property according to SOP.</li><li>Follow reception duties outlined in the SOP manual and maintain grooming standards</li><li>Ensure all health, safety, and food hygiene requirements are met.</li><li>Handle high-profile guests with the utmost professionalism, maintaining discretion and ensuring their experience is exceptional at all times.</li><li>Any task as assigned by management.</li></ul>Knowledge, Experience and Skills <ul><li>3+ years of related experience working in fine dining, high volume environment.</li><li>High school diploma or equivalent.</li><li>Experience assisting with high-profile guests, ensuring their needs are met with the highest level of service.</li><li>Strong planning, time management, and organizational skills, with a particular focus on floor and reservations planning to maximize restaurant capacity and service quality.</li><li>Ability to build positive relationships with colleagues and guests.</li><li>A keen sense of ownership, responsibility, and a desire to exceed expectations.</li><li>Fluent in spoken English, bilingual skills are a plus.</li><li>Strong knowledge with data management and reservation systems.</li><li>Ability to work a flexible schedule including days, nights, weekends, and holidays.</li><li>Strong organizational skills, punctuality, and attention to detail.</li><li>Ability to work independently while maintaining communication with the team.</li><li>Professional demeanor, discretion, and reliability.</li></ul>Physical Requirements<ul><li>Ability to perform essential job functions consistently, safely, and successfully with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards. </li><li>Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.</li><li>May be able to lift and carry up to 15 lbs. at times.</li><li>Moving about on foot to accomplish tasks, particularly frequent movements from place to place within the work area and property. </li><li>Bend, lift, carry, reach/extend arms, and hands above shoulder height frequently, or otherwise move in a constantly changing environment. </li><li>Climbing steps regularly.</li><li>Prolonged periods of standing.</li></ul>Compensation<ul><li>The base pay range for this position is $25.00 - $28.00 per hour. This position is not included in the tip pool.</li><li>The determination of what a specific employee in this job classification is paid depends on a number of factors, including, but not limited to, prior employment experience, job-related knowledge, qualifications and skills, etc.</li></ul>Estiatorio Milos is an Equal Opportunity Employer.Pay: $25.00 - $28.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Lead Host / Hostess

Morrison Healthcare

<div>Salary: $74000 - $76000 / year
Other Forms of Compensation: 
Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ambassadors to enjoy the comprehensive benefits of working directly with us.
Rapport invests in all of its ambassadors, allowing them to attain their career aspirations. It starts with a warm welcome to our business, followed by an individual training and development program. You&rsquo;ll be encouraged to become the very best you can be throughout your career here, and will be provided with the skills to step into your next big role.
Becoming a Rapport ambassador means becoming part of a global community, collaborating with diverse talents, sharing ideas, and experiencing a workplace culture that extends beyond local boundaries. Your journey with us is more than just a job: it&rsquo;s a meaningful career.<div><div><div><h2 class="jobSectionHeader"> 
Job Summary</h2>
</div><div>The Rapport Team Lead position reports to the Rapport Manager. The Reception Team Lead will provide guidance and leadership to the New York based Reception Team. 
This role is responsible for the following: 
<ul><li>
Acts as first point of contact for all activities and emergencies in the reception area.</li><li>
Promoting teamwork and quality service through daily communications and coordination.</li><li>
Developing and maintaining positive working relationships.</li><li>
Developing and supporting a team approach to reach common goals.</li><li>
Ensures that team can answer FAQ &lsquo;s and speak knowledgably about the building and surrounding areas, transportation, local restaurants, and New York happenings.</li><li>
Performs other duties as assigned.</li></ul></div></div><div><div><h2 class="jobSectionHeader"> 
Essential Duties &amp; Responsibilities:</h2>
</div><div><ul><li>Oversees the New York Reception Team operation.</li><li>
Train and mentor staff to deliver exceptional service to internal and external clients.</li><li>
Ensuring the team has received training on Goodwin&rsquo;s reception manual.</li><li>
Able to build consensus and influence team members to achieve goals and objectives.</li></ul> 
The Reception Team Lead will participate in and monitor the following tasks: 
<ul><li>
Welcoming all internal and external clients in a friendly manner.</li><li>
Notifying meeting hosts of all guest&rsquo;s arrivals.</li><li>
Escorting clients to their meeting destinations.</li><li>
Answering incoming telephone calls.</li><li>
Replying to all incoming emails in a timely manner.</li><li>
Notifying all necessary departments of pop-up/last minute reservations or cancellations.</li><li>
Notifying Office Services of out-going mail or inter-office mail to be picked up at reception.</li><li>
Ensuring all visitor names are added to the New York security system, Envoy.</li><li>
Preparing and sending weekly receptionist schedule.</li><li>
Editing and sending the Daily Bulletin of visitors for the current day.</li><li>
Sending out a Weekly Bulletin that includes all upcoming events, visitors coming to the office the following week, and listing all new hires.</li><li>
Distributes permanent ID badges and loaner badges as needed.</li><li>
Checking the supplies in all conference rooms on the reception floor and ensuring they are stocked. The timing of this task is daily roughly at these times 8:00 am-9:00 am, 12:00 p.m. -1:00 p.m., and 4:00 p.m. - 5:00 p.m. This will depend on the occupation of the conference rooms.</li><li>
Ensuring all client meetings have an onsite contact.</li><li>
Distributes car vouchers as needed.</li><li>
Ensures that the Reception Desk and seating area are consistently presentable.</li><li>
Knowledgeable of FAQ &lsquo;s and able to speak knowledgably about the building and surrounding areas, transportation, local restaurants, and New York &lsquo;happenings.</li><li>
Punctual, dependable, and dedicated to achieving excellence.</li><li>
Proficiency in computer software programs, including MS Office and EMS is a plus.</li><li>
Ability to stand/walk for extended periods of time.</li></ul> 
CRC Responsibilities<ul><li>
As a CRC, responsible for booking and confirming conferences room and visiting offices. This includes but is not limited to:</li><li><ul><li>
Maintain conference room calendar in EMS.</li><li>
Create and/or manage reservations and bookings in EMS.</li><li>
Sends Visiting office welcome letters to all visitors for the following day.</li><li>
Vet and confirm firmwide reservations to ensure IT info is correct.</li><li>
Vet services and other requests in the EMS dashboard.</li><li>
Ensure all entered billing codes are accurate in EMS, if not, reach out to meeting host for correct billing information</li><li>
Approve and assist with Visiting Office requests in OfficeSpace.</li><li>
Reach out to the meeting host to move meetings and accommodate pending conference room requests.</li><li>
Placing admin holds on conference rooms and removing visiting offices as needed.</li></ul></li><li>
Performs other duties as assigned.</li></ul></div></div><div><div><h2 class="jobSectionHeader"> 
Preferred Qualifications:</h2>
</div><div><ul><li>A commitment to delivering exceptional service.</li><li>
Excellent oral and written communication skills.</li><li>
Excellent organizational skills, with the ability to work under pressure, prioritize, and ability to multitask.</li><li>
Strong computer skills and knowledge of office technology/equipment.</li><li>
A good understanding of greeting clientele and the special role of a Hospitality Ambassador within a corporate environment.</li></ul></div></div></div>
Apply to Rapport today!
Rapport is a specialized division of FLIK Hospitality Group and a member of Compass Group USA
Click here to Learn More about the Compass Story 
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.
Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/
Applications are accepted on an ongoing basis.
Rapport maintains a drug-free workplace.
Associates in Rapport are offered many fantastic benefits.<ul><li>
Medical</li><li>
Dental</li><li>
Vision</li><li>
Life Insurance/ AD</li><li>
Disability Insurance</li><li>
Retirement Plan</li><li>
Paid Time Off</li><li>
Holiday Time Off (varies by site/state)</li><li>
Associate Shopping Program</li><li>
Health and Wellness Programs</li><li>
Discount Marketplace</li><li>
Identity Theft Protection</li><li>
Pet Insurance</li><li>
Commuter Benefits</li><li>
Employee Assistance Program</li><li>
Flexible Spending Accounts (FSAs)</li><li>
Paid Parental Leave</li><li>
Personal Leave</li></ul>
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.
https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_FlikHospitality.pdf
Req ID: 1515742
Rapport a specialized division of FLIK Hospitality Group</div>

RECEPTION TEAM LEAD

The Pierre, A Taj Hotel, New York

<div><div><div><div><div><div><div>POSITION OVERVIEW: 
The Pierre Hotel, one of the world's premier luxury destinations, seeks a qualified host or hostess (part time) for the Magic Table events. Located in the iconic Pierre Hotel on Manhattan&rsquo;s Upper East Side. The position requires an ability to provide superior guest service, in a fast-paced, luxury environment. 
 
Job Description
<ul><li>The host or hostess is the first point of contact for guests arriving at or telephoning the restaurant
</li><li>He or she must maintain an efficient operation of the dining room for excellence in quality, professionalism, and sociability
</li><li>Greet guests promptly, courteously, and graciously with eye contact, a smile, and excellent engagement
</li><li>The role requires the host or hostess to look after all aspects of the guest's arrival, including coat check, seating, and making the guest comfortable
</li><li>Manage the restaurant reservations system
</li><li>Take note of special preferences of the guest and update guest history
</li><li>In this role, the host or hostess will be instrumental in ensuring our guests are having an enjoyable and memorable dining experience
</li><li>Follow the restaurant specific standard operating procedures
</li><li>Ability to interact professionally with servers, bartenders, and managers
</li><li>Handling and printing of menus including explanations/communication of all menu items as needed
</li>Assisting with the day-to-day operation of the front and back of house, relating to all aspects of the reception desk 
<li>
</li></ul>QUALIFICATIONS and REQUIREMENTS:
<ul><li>Candidate must have a minimum of 2 years' experience in a hotel restaurant or free-standing restaurant
</li><li>New York experience is a plus
</li><li>Knowledge of Health and Safety Standards: Adhering to health and safety regulations ensures a clean, safe dining environment for guests and staff alike.
</li><li>Professional Appearance: Maintaining a polished appearance, including adhering to dress code standards, contributes to a professional atmosphere that reflects positively on the restaurant.
</li><li>Have a keen interest in New York&rsquo;s restaurant and dining scene
</li><li>A friendly and outgoing personality is essential for this position
</li><li>Must be confident, poised, and gracious at all times
</li><li>Must be guest focused with excellent verbal and written communication skills
</li>Strong computer skills are necessary, including Microsoft Office; OpenTable experience is a plus 
<li>
</li></ul>PHYSICAL REQUIREMENTS 
NOTE: All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. 
Position : *Must be able to stand for long periods of time</div></div></div></div></div></div></div>

Part Time Host/Hostess

IHMS

<div>POSITION OVERVIEW: 
The Pierre Hotel, one of the world's premier luxury destinations, seeks a qualified host or hostess (part time) for the Magic Table events. Located in the iconic Pierre Hotel on Manhattan&rsquo;s Upper East Side. The position requires an ability to provide superior guest service, in a fast-paced, luxury environment. 
Job Description<ul><li>
The host or hostess is the first point of contact for guests arriving at or telephoning the restaurant</li><li>
He or she must maintain an efficient operation of the dining room for excellence in quality, professionalism, and sociability</li><li>
Greet guests promptly, courteously, and graciously with eye contact, a smile, and excellent engagement</li><li>
The role requires the host or hostess to look after all aspects of the guest's arrival, including coat check, seating, and making the guest comfortable</li><li>
Manage the restaurant reservations system</li><li>
Take note of special preferences of the guest and update guest history</li><li>
In this role, the host or hostess will be instrumental in ensuring our guests are having an enjoyable and memorable dining experience</li><li>
Follow the restaurant specific standard operating procedures</li><li>
Ability to interact professionally with servers, bartenders, and managers</li><li>
Handling and printing of menus including explanations/communication of all menu items as needed</li><li>
Assisting with the day-to-day operation of the front and back of house, relating to all aspects of the reception desk</li></ul> 
QUALIFICATIONS and REQUIREMENTS:<ul><li>
Candidate must have a minimum of 2 years' experience in a hotel restaurant or free-standing restaurant</li><li>
New York experience is a plus</li><li>
Knowledge of Health and Safety Standards: Adhering to health and safety regulations ensures a clean, safe dining environment for guests and staff alike.</li><li>
Professional Appearance: Maintaining a polished appearance, including adhering to dress code standards, contributes to a professional atmosphere that reflects positively on the restaurant.</li><li>
Have a keen interest in New York&rsquo;s restaurant and dining scene</li><li>
A friendly and outgoing personality is essential for this position</li><li>
Must be confident, poised, and gracious at all times</li><li>
Must be guest focused with excellent verbal and written communication skills</li><li>
Strong computer skills are necessary, including Microsoft Office; OpenTable experience is a plus</li></ul> 
PHYSICAL REQUIREMENTS 
NOTE: All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. 
Position: *Must be able to stand for long periods of time</div>

Katten Muchin Rosenman LLP

<div>
 
 Katten is a full-service law firm with approximately 700 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm&rsquo;s core areas of practice include corporate, financial markets and funds, restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals.
 
 
 
 
 
 
 Receptionist
 
 
 
 The Receptionist is responsible for ensuring the professional, consistent, and efficient coverage of external and internal telephone calls by answering and relaying incoming, outgoing, and interoffice calls including, but may not be limited to, greeting on-site visitors, scheduling conference rooms and visitor workspaces, processing catering requests, coordinating guest access to the building, creating and sending out office-wide communications, and performing administrative and clerical duties as requested or assigned. This individual must maintain professionalism, patience, courtesy and strict confidentiality in all client and Firm matters.
 
 
 
 
 
 Work hours may vary from time-to-time for adequate coverage. This position will hold the responsibility of covering the reception desk in-person five days a week and will rotate coverage shifts on a monthly basis from 8:00 am &ndash; 4:00 pm or 10:30 am - 6:30 pm.
 
 
 
 
 
 
 Essential Duties and Responsibilities
 
 include, but may not be limited to, the following. Other duties may be requested and/or assigned. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
 <ul>
 <li>
 Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel, or direct outside vendors to appropriate areas.
 </li>
 <li>
 Monitor visitor access. Notify security and management of unauthorized visitors.
 </li>
 <li>
 Answer all incoming telephone calls, determine purpose of callers (if appropriate), and forward calls to appropriate personnel or department.
 </li>
 <li>
 Transfer calls to voicemail when appropriate personnel are unavailable.
 </li>
 <li>
 Answer questions about the firm and provide callers with address, directions, and other information.
 </li>
 <li>
 Arrange transportation for employees and guests upon request.
 </li>
 <li>
 Schedule and coordinate conference rooms, food service, and any necessary technology equipment needed by using the firm&rsquo;s EMS system. Adjustments to conference room assignments and scheduling may be required using thoughtful judgement.
 </li>
 <li>
 Upon request, train and relieve any new employees in telephone operations.
 </li>
 <li>
 Perform other administrative and clerical duties as requested or assigned including, but may not be limited to, filing, collating, stuffing envelopes, applying labels, assisting with name tags during events, creating lists, submitting invoices for reimbursement etc.
 </li>
 <li>
 Create and send out office-wide communications such as daily emails to the office and content for the office&rsquo;s TV screens.
 </li>
 <li>
 Send daily reports to the appropriate teams with details on the following day&rsquo;s meetings, visitors, and events.
 </li>
 <li>
 Coordinate with building security to order new hire&rsquo;s ID cards and ensure all new employees receive a warm welcome to the office.
 </li>
 <li>
 Assist the Director of Office Administration with administrative tasks such as document creation, calendar, room scheduling, submitting expenses, ordering firm swag, and researching various topics via internet, etc.
 </li>
 <li>
 Assist the Conference and Events Services Supervisor with tasks necessary to the proper execution of on-site internal events, such as adding guests to the building&rsquo;s security list, adding event details to the reservation system, and assisting with set up needs.
 </li>
 </ul>
 
 
 
 
 
 Knowledge, Skills and Abilities
 
 
 <ul>
 <li>
 College Diploma or three or more years related experience preferably in a large legal or professional services firm; or equivalent combination of education and experience. Fast, efficient, basic keyboarding skills are required to perform routine tasks of the position. Prior experience in telephone/reception, customer service operations is preferred.
 </li>
 <li>
 Experience with, or the ability to learn and operate, an EMS system, CloudGate, and Maptician. Computer knowledge with the ability to learn and utilize Firm directory software, and familiarity with Outlook and MS Word preferred.
 </li>
 <li>
 Must exhibit a professional, pleasant demeanor with the ability to manage several telephone lines and seek out employees when necessary in a busy office environment.
 </li>
 <li>
 Must have excellent written, verbal communication and interpersonal skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information and training, and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts.
 </li>
 <li>
 Excellent follow-through skills with the ability to efficiently handle multiple functions in a fast-paced, detail-oriented work environment, and adapt to changes in workflow.
 </li>
 <li>
 Analytical skills requiring an aptitude for detail and accuracy in order to perform essential duties of the position.
 </li>
 <li>
 Dependable team player who works collaboratively and cooperatively with others in a team-oriented environment. Ability to act independently and make routine decisions within scope of the position&rsquo;s responsibilities.
 </li>
 <li>
 Ability to prioritize tasks appropriately and manage multiple projects simultaneously to complete all incoming requests.
 </li>
 <li>
 Ability to read and write with knowledge of grammar, spelling, punctuation, proofreading and formatting in order to perform clerical duties as assigned, and proofread material for grammatical, typographical, and spelling errors.
 </li>
 <li>
 Ability to perform non-complex mathematical calculations and apply mathematical concepts when performing and verifying arithmetic calculations.
 </li>
 <li>
 Ability to operate standard office equipment including computer, laser printer, telephone, photocopier, calculator, scanner, facsimile, etc.
 </li>
 <li>
 Ability to occasionally retrieve and distribute files, written documentation and copies, or office supplies weighing up to 20 pounds.
 </li>
 </ul>
 
 
 
 
 For our New York office, the annualized salary range for this position is $40,000 to $50,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.
 
 
 
 
 
 We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution, parental leave, transportation fringe benefit program, back-up care option, generous paid time off policy, and long-term and short-term disability policies.
 
 
 
 
 
 Katten Muchin Rosenman LLP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
 
</div>

Receptionist

Explore 382+ Security coordinator guest reception in New York this March. Find roles across top companies and apply now to boost your career.

382 security coordinator guest reception jobs In New York

Security Coordinator, Guest Reception

Security Coordinator, Guest Reception

Lead Host / Hostess

RECEPTION TEAM LEAD

Part Time Host/Hostess

Part Time Host/Hostess

Receptionist