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senior account executive travel hospitality

Orchestra

<div><p><b>ABOUT ORCHESTRA</b></p>
<p>
Orchestra is a strategic communications and marketing company built for today's complex and fragmented world. From decoding audiences to designing bold strategies, Orchestra integrates people, platforms, and stories that stick to help clients build lasting influence. The company offers programs that span from the highest level strategic business counsel through to tactical execution. Orchestra brings together 700+ people with experience across consumer and lifestyle, travel, hospitality, arts, technology, nonprofit and philanthropy, real estate, sports, and more. Made up of leading firms BerlinRosen, Civitas Public Affairs Group, Derris, Glen Echo Group, Inkhouse, M18, Message Lab, Onward and Small Girls PR. It also launched Brightmode, a talent acquisition firm for communications professionals, and Versus Media Group, a strategy-first political media team. Learn more at www.orchestraco.com.</p>
<p>
People of all backgrounds and abilities are strongly encouraged to apply. Orchestra is committed to building and maintaining a diverse staff, and recognizes that its continued success depends on hiring and retaining high-quality creative professionals with a variety of backgrounds and experiences. Opportunities for advancement exist, and we are committed to helping all staff develop and grow.</p><br>
<p></p>
<p><b>
ABOUT THE ORCHESTRA TRAVEL TEAM</b></p>
<p>
Our growing Travel + Hospitality team works on some of the most coveted destinations and award-winning hospitality brands and attractions around the globe.<i> </i>Our clients cross all sectors of travel and hospitality, spanning international destinations and airlines to hotel brands and design-forward boutique properties, including Los Angeles Tourism, New Zealand Tourism, Marriott International Distinct Select Brands, Singapore Airlines, Bunkhouse Hotels, Trailborn Hotels &amp; Resorts, INNESS, MOLLIE Aspen, SUMMIT One Vanderbilt and more.</p><br>
<p>
</p><p><b>ABOUT THIS ROLE</b></p>
<p>
Orchestra is seeking a Senior Account Executive to join our team. You will lead daily client relations, plan and execute day-to-day project deliverables, support and lead client teams and conceptualize strategies, pitches and media placements. This person will work closely with client leads and internal staff, delegating to peers and junior staff and develop and advance strategy with senior leaders. This is a great opportunity for someone who is interested in honing their communications skills in the travel, lifestyle, retail, hospitality and culinary destinations, and who can work directly with senior executives at these firms to plan and implement holistic communications strategies.</p>
<p><b>
Role location: </b>This role is based in our New York, N.Y. office on a hybrid basis. The team<b> </b>is in-office 3 days<b> </b>per week.</p><br>
<p></p>
<p><b>
ACCOUNTABILITIES AND QUALIFICATIONS</b></p>
<p>
As a Senior Account Executive<b> </b>on the Travel + Hospitality team you will&hellip;</p>
<ul>
<li>Serve as a day-to-day point of contact for clients</li>
<li>Use your knowledge of the media landscape to develop strategic and creative opportunities to promote clients and generate earned media/influencer coverage</li>
<li>Foster existing and develop new meaningful relationships with reporters, editors and influencers</li>
<li>Lead outreach and maintain influencer/creator relationships to ensure smooth collaborations with clients</li>
<li>Write and edit persuasive external and internal documents such as press releases, op-eds, fact sheets, talking points and communications plans</li>
<li>Draft and develop content that can be leveraged for both earned media and owned-channels, including LinkedIn, Instagram and other online platforms</li>
<li>Secure and supervise media interviews, broadcast shoots and on-property press trips</li>
<li>Concept, secure and assist with execution of events and partnerships</li>
<li>Assist with the planning and execution of influencer-facing events such as property tours, curated dinners, and launch events</li>
<li>Participate in business development opportunities</li>
<li>Manage internal client teams and mentor junior staff</li>
</ul>
<p><b> Essential skills:</b></p>
<ul>
<li>A minimum of 4 years of experience in media relations for clients in the travel, lifestyle, hospitality and culinary industries</li>
<li>Outstanding project management skills, with the ability to prioritize work streams and track progress across multiple teams</li>
<li>Ability to multitask, handle multiple projects at once, work quickly and meet deadlines in a fast-paced environment with high attention to detail</li>
<li>Demonstrated relationships with reporters and strong news sense</li>
<li>Able to communicate clearly and effectively, both verbally and in writing, with varying levels of staff, clients, the media, etc.</li>
<li>Ability to work with a team to meet group objectives</li>
<li>Confident communications skills to support with direct client communications via phone, email, video call and in-person meetings</li>
<li>A positive attitude and willingness to experiment with new tactics or platforms that support client objectives</li></ul><br>
<p><br>
<b>WORKING AT ORCHESTRA</b></p>
<p><b>
Salary range</b> (commensurate with experience and skills): $80,000-$95,000</p>
<p>
#LI-DK2<br>
#LI-Hybrid</p><p></p><div><br>
<p></p>
<p>Orchestra is the first communications company built for today's media landscape. Since 2022, it's acquired nine firms, including: BerlinRosen, Civitas Public Affairs Group, Derris, Glen Echo Group, Inkhouse, M18, Message Lab, Onward and Small Girls PR. It also launched Brightmode, a talent acquisition firm for communication professionals. Learn more at: www.orchestraco.com.</p>
<p><i>
To ensure that applicants are matched with the job that best suits their qualifications and interests, information that you submit may be shared with our network agencies. </i><i>By providing your information, you are consenting to allow us and our subsidiaries to keep your information on file and to contact you regarding job opportunities, recruitment events and other related updates.</i></p></div></div>

Senior Account Executive, Travel + Hospitality

BerlinRosen

<div><p><b>ABOUT ORCHESTRA</b></p>
<p>
Orchestra is a strategic communications and marketing company built for today's complex and fragmented world. From decoding audiences to designing bold strategies, Orchestra integrates people, platforms, and stories that stick to help clients build lasting influence. The company offers programs that span from the highest level strategic business counsel through to tactical execution. Orchestra brings together 700+ people with experience across consumer and lifestyle, travel, hospitality, arts, technology, nonprofit and philanthropy, real estate, sports, and more. Made up of leading firms BerlinRosen, Civitas Public Affairs Group, Derris, Glen Echo Group, Inkhouse, M18, Message Lab, Onward and Small Girls PR. It also launched Brightmode, a talent acquisition firm for communications professionals, and Versus Media Group, a strategy-first political media team. Learn more at www.orchestraco.com.</p>
<p>
People of all backgrounds and abilities are strongly encouraged to apply. Orchestra is committed to building and maintaining a diverse staff, and recognizes that its continued success depends on hiring and retaining high-quality creative professionals with a variety of backgrounds and experiences. Opportunities for advancement exist, and we are committed to helping all staff develop and grow.</p><br>
<p></p>
<p><b>
ABOUT THE ORCHESTRA TRAVEL TEAM</b></p>
<p>
Our growing Travel + Hospitality team works on some of the most coveted destinations and award-winning hospitality brands and attractions around the globe.<i> </i>Our clients cross all sectors of travel and hospitality, spanning international destinations and airlines to hotel brands and design-forward boutique properties, including Los Angeles Tourism, New Zealand Tourism, Marriott International Distinct Select Brands, Singapore Airlines, Bunkhouse Hotels, Trailborn Hotels &amp; Resorts, INNESS, MOLLIE Aspen, SUMMIT One Vanderbilt and more.</p><br>
<p>
</p><p><b>ABOUT THIS ROLE</b></p>
<p>
Orchestra is seeking a Senior Account Executive to join our team. You will lead daily client relations, plan and execute day-to-day project deliverables, support and lead client teams and conceptualize strategies, pitches and media placements. This person will work closely with client leads and internal staff, delegating to peers and junior staff and develop and advance strategy with senior leaders. This is a great opportunity for someone who is interested in honing their communications skills in the travel, lifestyle, retail, hospitality and culinary destinations, and who can work directly with senior executives at these firms to plan and implement holistic communications strategies.</p>
<p><b>
Role location: </b>This role is based in our New York, N.Y. office on a hybrid basis. The team<b> </b>is in-office 3 days<b> </b>per week.</p><br>
<p></p>
<p><b>
ACCOUNTABILITIES AND QUALIFICATIONS</b></p>
<p>
As a Senior Account Executive<b> </b>on the Travel + Hospitality team you will&hellip;</p>
<ul>
<li>Serve as a day-to-day point of contact for clients</li>
<li>Use your knowledge of the media landscape to develop strategic and creative opportunities to promote clients and generate earned media/influencer coverage</li>
<li>Foster existing and develop new meaningful relationships with reporters, editors and influencers</li>
<li>Lead outreach and maintain influencer/creator relationships to ensure smooth collaborations with clients</li>
<li>Write and edit persuasive external and internal documents such as press releases, op-eds, fact sheets, talking points and communications plans</li>
<li>Draft and develop content that can be leveraged for both earned media and owned-channels, including LinkedIn, Instagram and other online platforms</li>
<li>Secure and supervise media interviews, broadcast shoots and on-property press trips</li>
<li>Concept, secure and assist with execution of events and partnerships</li>
<li>Assist with the planning and execution of influencer-facing events such as property tours, curated dinners, and launch events</li>
<li>Participate in business development opportunities</li>
<li>Manage internal client teams and mentor junior staff</li>
</ul>
<p><b> Essential skills:</b></p>
<ul>
<li>A minimum of 4 years of experience in media relations for clients in the travel, lifestyle, hospitality and culinary industries</li>
<li>Outstanding project management skills, with the ability to prioritize work streams and track progress across multiple teams</li>
<li>Ability to multitask, handle multiple projects at once, work quickly and meet deadlines in a fast-paced environment with high attention to detail</li>
<li>Demonstrated relationships with reporters and strong news sense</li>
<li>Able to communicate clearly and effectively, both verbally and in writing, with varying levels of staff, clients, the media, etc.</li>
<li>Ability to work with a team to meet group objectives</li>
<li>Confident communications skills to support with direct client communications via phone, email, video call and in-person meetings</li>
<li>A positive attitude and willingness to experiment with new tactics or platforms that support client objectives</li></ul><br>
<p><br>
<b>WORKING AT ORCHESTRA</b></p>
<p><b>
Salary range</b> (commensurate with experience and skills): $80,000-$95,000</p>
<p>
#LI-DK2<br>
#LI-Hybrid</p><p></p><div><br>
<p>
We're part of Orchestra, the first communications company built for today's media landscape. Since 2022, it's acquired nine firms, including: BerlinRosen, Civitas Public Affairs Group, Derris, Glen Echo Group, Inkhouse, M18, Message Lab, Onward and Small Girls PR. It also launched Brightmode, a talent acquisition firm for communication professionals. Learn more at: www.orchestraco.com.</p>
<p><i>
To ensure that applicants are matched with the job that best suits their qualifications and interests, information that you submit may be shared with our network agencies. </i><i>By providing your information, you are consenting to allow us and our subsidiaries to keep your information on file and to contact you regarding job opportunities, recruitment events and other related updates.</i></p></div></div><p></p>

Gabriel&Co

<p><b>Job Title: </b>Executive Assistant to the CEO</p><p><b>Location: </b>New York, NY (In-Office &ndash; 5 Days per Week)</p><p><b>Company: </b>Gabriel &amp; Co.</p><p><b>Compensation Range: </b>$90k to $110k</p><p><b>About Gabriel &amp; Co.</b></p><p>Gabriel &amp; Co. is a New York&ndash;based approachable luxury jewelry brand with a reputation for craftsmanship, innovation, and strong partnerships with independent retailers. As a vertically integrated company with global reach, we design, manufacture, and distribute fine jewelry collections that combine timeless elegance with modern design.</p><p><b>Position Overview</b></p><p>Gabriel &amp; Co. is seeking a highly organized, proactive, and polished Executive Assistant to the CEO to support the day-to-day operations of the Chief Executive Officer. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing complex schedules and projects, and serves as a trusted partner to senior leadership.</p><p>The Executive Assistant will play a critical role in ensuring the CEO operates efficiently by managing professional and personal priorities, coordinating travel and logistics, supporting special projects, and serving as the primary host for visitors to the Gabriel &amp; Co. headquarters.</p><p>This role requires strong attention to detail, exceptional communication skills, discretion, and the ability to anticipate needs before they arise.</p><p><b>Key Responsibilities</b></p><p><b>Executive Support</b></p><ul><li>Manage the CEO&rsquo;s professional and personal calendar, including scheduling meetings, appointments, and events.</li><li>Coordinate domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries.</li><li>Prioritize and manage incoming requests to ensure the CEO&rsquo;s time is used effectively.</li><li>Prepare materials, presentations, and briefing documents for meetings.</li><li>Assist with follow-ups and coordination on key projects and initiatives led by the CEO.</li><li>Handle confidential information with discretion and professionalism.</li></ul><p><b>Office &amp; Reception Management</b></p><ul><li>Serve as the first point of contact for visitors at Gabriel &amp; Co.&rsquo;s headquarters.</li><li>Manage the reception desk, greeting guests, coordinating meeting logistics, and ensuring a welcoming office environment.</li><li>Coordinate conference room scheduling and meeting setup.</li><li>Manage office logistics related to executive meetings and guests.</li></ul><p><b>Communication &amp; Coordination</b></p><ul><li>Act as a liaison between the CEO and internal teams, external partners, and clients.</li><li>Draft and manage professional correspondence on behalf of the CEO.</li><li>Ensure clear and timely communication across departments.</li><li>Track key action items and ensure follow-through on commitments.</li></ul><p><b>Personal &amp; Administrative Support</b></p><ul><li>Assist with personal scheduling, appointments, and travel logistics for the CEO as needed.</li><li>Support personal administrative tasks to ensure seamless coordination between professional and personal obligations.</li><li>Manage expense reporting and related administrative tasks.</li></ul><p><b>Qualifications</b></p><ul><li>5+ years of experience supporting a senior executive or CEO.</li><li>Exceptional organizational and time management skills.</li><li>Strong written and verbal communication skills.</li><li>Ability to manage multiple priorities while maintaining attention to detail.</li><li>Professional demeanor with strong interpersonal skills.</li><li>High level of discretion and confidentiality.</li><li>Proactive mindset with the ability to anticipate needs.</li><li>Proficiency in Microsoft Office, Google Workspace, and calendar management tools.</li></ul><p>Pay: $90,000.00 - $110,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>senior executive/CEO executive assistant: 5 years (Required)</li></ul><p>Ability to Commute:</p><ul><li>New York, NY 10036 (Required)</li></ul><p>Work Location: In person</p>

Executive Assistant to the CEO

Palette Hotels

<div>
 <p>
  <strong>
   Company Overview
  </strong>
 </p>
 <p>
  Palette is a full‑service hospitality management company built by owners for owners. We support hotel owners with sales &amp; revenue management, operations leadership, PIP/capex expertise, risk management, construction management, human resources, and IT. We currently manage a portfolio of over 20 hotels across multiple states with a growing corporate team. Our mission is to cultivate the full potential of our hotels and our team to deliver best‑in‑class hospitality services. Our vision is to become the preferred management company for brands and owners, achieved through our shared values: People First, Results Driven, and Owner Mindset. We&rsquo;re also a culture of builders: scrappy, entrepreneurial, tech‑forward, remote‑first, and committed to progress, not perfection.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The Role
  </strong>
 </p>
 <p>
  The Senior Director of People Operations is the executive leader responsible for shaping and executing the People &amp; HR vision for a rapidly growing, multi‑state hotel management platform. This role oversees
  <strong>
   People Operations, Human Resources, and HR Risk &amp; Compliance
  </strong>
  in a people‑first, hospitality‑driven environment. As a key member of the leadership team, you will partner closely with Operations, Finance, and ownership stakeholders to build a high‑performing, values‑aligned workforce that improves both
  <strong>
   associate experience and hotel performance
  </strong>
  .
 </p>
 <p>
  <br/>
 </p>
 <p>
  You will lead a distributed People Ops team (including People Operations managers and Risk/HR Compliance leadership) while supporting both a remote corporate team and diverse on‑property hotel teams.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   This role is ideal for a builder‑leader
  </strong>
  : someone who can set strategy, design scalable systems, and also roll up sleeves to solve real problems quickly in a field‑based, hourly workforce environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What Success Looks Like:
  </strong>
 </p>
 <p>
  The Senior Director of People Operations is successful at Palette when they consistently demonstrate:
 </p>
 <ol>
  <li>
   <strong>
    Ownership &amp; Accountability
   </strong>
   &mdash; you take responsibility for outcomes, not just activity.
  </li>
  <li>
   <strong>
    Builds Rather Than Maintains
   </strong>
   &mdash; you create scalable systems and simplify complexity.
  </li>
  <li>
   <strong>
    Curates Culture &amp; Models Values
   </strong>
   &mdash; you reinforce
   <strong>
    People First / Results Driven / Owner Mindset
   </strong>
   in how you lead.
  </li>
  <li>
   <strong>
    Thinks Strategically &amp; Executes Iteratively
   </strong>
   &mdash; you balance long‑term design with rapid improvement cycles (&ldquo;progress, not perfection&rdquo;).
  </li>
  <li>
   <strong>
    Maintains Poise Under Pressure
   </strong>
   &mdash; you lead calmly through rapid growth, transitions, and ambiguity.
  </li>
 </ol>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  1)
  <strong>
   People Strategy &amp; Org Development
  </strong>
 </p>
 <ul>
  <li>
   Own the enterprise People strategy and operating model across a multi‑state hotel portfolio.
  </li>
  <li>
   Partner with the CEO and leaders to align People priorities with growth, performance, and operational needs.
  </li>
  <li>
   Lead organizational design, workforce planning, and talent forecasting to support expansion and operational excellence.
  </li>
  <li>
   Build scalable programs and playbooks that work for
   <strong>
    remote corporate
   </strong>
   and
   <strong>
    on‑property hotel
   </strong>
   environments.
  </li>
 </ul>
 <p>
  2)
  <strong>
   Core HR &amp; People Operations
  </strong>
 </p>
 <ul>
  <li>
   Oversee end‑to‑end HR: talent acquisition, onboarding, employee relations, performance management, learning &amp; development partnership, compensation, benefits, and HRIS optimization.
  </li>
  <li>
   Ensure consistent HR practices across properties while allowing for local nuance and state requirements.
  </li>
  <li>
   Drive manager capability: improve how leaders hire, coach, document performance, and address issues early.
  </li>
 </ul>
 <p>
  3)
  <strong>
   Leadership &amp; Team Development
  </strong>
 </p>
 <ul>
  <li>
   Lead and develop the People Ops organization (People Ops Managers, Risk/HR leadership, Compliance).
  </li>
  <li>
   Establish clear service standards, internal SLAs, and a &ldquo;hospitality‑grade&rdquo; support experience for leaders and associates.
  </li>
  <li>
   Build strong partnerships with GMs and property leaders to improve retention, engagement, and execution at the hotel level.
  </li>
 </ul>
 <p>
  4)
  <strong>
   Compliance, Risk &amp; Multi‑State Governance
  </strong>
 </p>
 <ul>
  <li>
   Own compliance strategy and governance across federal, state, and local employment laws (multi‑state footprint).
  </li>
  <li>
   Guide HR risk mitigation: workers&rsquo; comp workflows, safety programs, claims management, investigations, audits, and incident reporting.
  </li>
  <li>
   Keep policies/handbooks current and consistent with company values and legal requirements; partner with counsel on complex matters.
  </li>
 </ul>
 <p>
  5)
  <strong>
   Culture, Engagement &amp; Employee Experience
  </strong>
 </p>
 <ul>
  <li>
   Design and deliver culture initiatives that make &ldquo;People First&rdquo; real at corporate and property levels.
  </li>
  <li>
   Lead engagement listening (surveys, roundtables, action plans) and measurable improvements in retention and manager effectiveness.
  </li>
  <li>
   Create pathways for development, internal mobility, recognition, and performance‑based growth.
  </li>
 </ul>
 <p>
  6)
  <strong>
   Compensation, Benefits &amp; People Analytics / HR Tech
  </strong>
 </p>
 <ul>
  <li>
   Own compensation philosophy and execution: benchmarking, pay equity, wage strategy, incentives where appropriate, and scalable job architecture.
  </li>
  <li>
   Evaluate and optimize benefits to support well‑being and retention.
  </li>
  <li>
   Drive HR technology improvements: HRIS/payroll/PEO optimization, reporting, dashboards, and decision support.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   10+ years progressive HR/People Operations leadership experience, including multi‑site and multi‑state oversight.
  </li>
  <li>
   Hospitality, hotels, or a distributed service industry experience strongly preferred (hourly + salaried workforce).
  </li>
  <li>
   Demonstrated ability to build scalable HR systems in a high‑growth environment (not just &ldquo;run HR&rdquo;).
  </li>
  <li>
   Strong employee relations judgment; able to manage complex investigations, performance situations, and leader coaching.
  </li>
  <li>
   Deep knowledge of employment law and practical compliance operations across multiple states.
  </li>
  <li>
   Experience implementing and optimizing HR tech ecosystems (HRIS/Payroll/PEO).
  </li>
  <li>
   Executive‑level communication and influence: can partner with C‑suite, GMs, and field leaders with credibility.
  </li>
 </ul>
 <p>
  <strong>
   Travel:
  </strong>
  Ability to travel to hotel locations as needed.
 </p>
 <p>
  <strong>
   Working hours:
  </strong>
  Remote role; must maintain office hours that effectively support multiple U.S. time zones.
 </p>
 <p>
  <strong>
   Nice‑to‑Have
  </strong>
 </p>
 <ul>
  <li>
   SHRM‑CP/SCP, PHR/SPHR, or similar certifications.
  </li>
  <li>
   Experience scaling manager training / frontline leadership development.
  </li>
  <li>
   Experience building compensation programs for field operations (wage strategy, pay bands, incentive structures).
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Compensation and Benefits
  </strong>
 </p>
 <ul>
  <li>
   <span>
    Salary: $135,000 - $150,000
   </span>
  </li>
  <li>
   Medical, Dental, Vision
  </li>
  <li>
   401(k) with employer match
  </li>
  <li>
   Basic life insurance
  </li>
  <li>
   Cell phone reimbursement
  </li>
  <li>
   Flexible PTO program
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Equal Opportunity / Workplace Policies
  </strong>
 </p>
 <p>
  Palette Hotels is an equal opportunity employer and prohibits unlawful discrimination based on any protected classification under applicable federal, state, and local laws. We maintain a drug‑free workplace. Palette participates in E‑Verify after offer acceptance and completion of Form I‑9.
 </p>
</div>


Senior Director of People Operations

Lenmar Consulting Inc

<div>
 <strong>
  Title:
 </strong>
 Executive Administrative Assistant
 <br/>
 <br/>
 <strong>
  Location:
 </strong>
 New York, NY
 <br/>
 <br/>
 <strong>
  Duration:
 </strong>
 12-Month Contract
 <br/>
 <br/>
 <strong>
  Pay Rate:
 </strong>
 $50-$55/hour
 <br/>
 <br/>
 <strong>
  Overview
  <br/>
  <br/>
 </strong>
 We are seeking an experienced
 <strong>
  Executive Administrative Assistant
 </strong>
 to support senior leadership in a fast-paced environment. This role requires strong organizational, communication, and calendar management skills, along with the ability to coordinate meetings, travel, and executive communications.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage complex executive calendars and schedule meetings across multiple time zones.
  </li>
  <li>
   Coordinate internal, client, board, and regulatory meetings.
  </li>
  <li>
   Arrange domestic and international travel, including itineraries and expense reporting.
  </li>
  <li>
   Coordinate Microsoft Teams meetings and team-wide calls.
  </li>
  <li>
   Prepare presentations, emails, organization charts, and meeting materials.
  </li>
  <li>
   Organize departmental meetings, events, and town halls.
  </li>
  <li>
   Manage visitor logistics and support senior executives during visits.
  </li>
  <li>
   Maintain email distribution lists and handle incoming/outgoing communications.
  </li>
  <li>
   Assist with expense reports, document preparation, and administrative records.
  </li>
  <li>
   Support additional administrative tasks and projects as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Tools &amp; Systems
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Microsoft Office Suite (especially Outlook)
  </li>
  <li>
   Microsoft Teams
  </li>
  <li>
   Concur (travel and expense management)
  </li>
  <li>
   Procurement and access management systems (e.g., iValua/MyPortal, MyIAM)
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Strong calendar management and executive support experience.
  </li>
  <li>
   Excellent written and verbal communication skills.
  </li>
  <li>
   Highly organized with strong attention to detail and time management.
  </li>
  <li>
   Ability to manage multiple priorities and work with senior stakeholders.
  </li>
 </ul>
</div>


Senior Executive Assistant

Simons Foundation

<div><div>POSITION SUMMARY</div><div>
The Executive Assistant will be the first point of contact for the Office of the President. They must be able to administratively support activities within the Office of the President and proactively anticipate senior leadership&rsquo;s needs. The Executive Assistant will liaise with prominent leaders and scientists, as well as senior executives from the public and private sectors. They must be comfortable acting as a professional representative of the President&rsquo;s office and the Simons Foundation.</div><div></div><div>
This is a full-time position based on-site at the Simons Foundation&rsquo;s New York City offices. Visit the Simons Foundation <div>career page</div> to learn more.</div><div></div><div>
ESSENTIAL FUNCTIONS/RESPONSIBILITIES</div><ul><li><div>
Act as the first point of contact. Screen telephone calls, inquiries, and requests and manage or refer, as appropriate.</div></li><li><div>
Manage contacts, lists, and databases. Ensure completeness and accuracy of all electronic data.</div></li><li><div>
Prepare and respond to routine correspondence.</div></li><li><div>
Coordinate the Office of the President&rsquo;s activities within and outside of the Simons Foundation. Develop knowledge about strategic priorities in order to effectively maintain calendars, schedule appointments, and make travel and conference arrangements.</div></li><li><div>
Assist with organizing meetings, ensuring that senior leadership is prepared with required materials. Attend meetings and prepare minutes as requested.</div></li><li><div>
Manage the organization of business dinners and smaller events.</div></li><li><div>
Attend to the President&rsquo;s personal business, as needed. This may involve correspondence, interacting with staff outside the foundation, bill payment and account reconciliation, coordinating travel, planning and managing events, and other scheduling.</div></li><li><div>
Draft high-quality letters, reports, concept notes, and presentation materials and work with senior leadership on final versions.</div></li><li><div>
Provide project support for Board and Committee responsibilities as requested.</div></li><li><div>
Foster and build good working relationships, both internally and externally. Work collaboratively with a variety of people and build bridges within the organization.</div></li><li><div>
Perform administrative tasks such as expense reporting and filing</div></li><li><div>
Conduct research and take on special projects, as needed.</div></li><li><div>
Perform other duties or tasks as assigned or required.</div></li></ul><div></div><div>
MINIMUM QUALIFICATIONS</div><div></div><div>
Education</div><ul><li><div>
Bachelor&rsquo;s degree</div></li></ul><div></div><div>
Experience</div><ul><li><div>
Minimum of 8 years of experience as a high-level administrative professional or executive assistant. Foundation, philanthropic, non-profit, medical, science or grantmaking experience is a plus</div></li></ul><div></div><div>
Related Skills &amp; Other Requirements</div><ul><li><div>
Ability to maintain a composed and highly professional presence appropriate to the standards of the Office of the President</div></li><li><div>
Sound judgment, punctuality and reliability</div></li><li><div>
Ability to maintain a high level of confidentiality and discretion</div></li><li><div>
Excellent interpersonal skills with all levels of the organization and external communities</div></li><li><div>
Excellent verbal and written communication skills. Ability to prepare meeting minutes and document outcomes / action steps of key meetings is a plus.</div></li><li><div>
Ability to work independently and anticipate the needs of management based on commitments, calendar, and workload</div></li><li><div>
Strong administrative and organizational skills with consistent accuracy and careful attention to detail</div></li><li><div>
Ability to organize and balance workload under deadlines and multiple commitments</div></li><li><div>
Strong computer skills, particularly in email, word processing, and spreadsheets</div></li><li><div>
Enthusiasm for contributing to a worthwhile mission</div></li></ul><div></div><div>
Physical Requirements</div><ul><li><div>
Move throughout several nearby office buildings to greet guests, set up meetings, and deliver items.</div></li></ul><div></div><div>
REQUIRED APPLICATION MATERIALS</div><ul><li><div>
Please submit a r&eacute;sum&eacute; and cover letter stating your interest in the position.</div></li></ul><div></div><div>
COMPENSATION AND BENEFITS</div><ul><li><div>
The full-time annual compensation range is $100,000 to $125,000 depending on experience.</div></li><li><div>
In addition to competitive salaries, the Simons Foundation provides employees with an outstanding benefits package.</div></li></ul><div></div><div>
Our Commitment to Expanding Pathways to Science &amp; Opportunities for All:</div><div>
Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds, and experiences. The Simons Foundation is committed to advancing basic science and mathematics to benefit humankind and expand our collective understanding of our world. As part of our mission, we support partners, programs, and initiatives that seek to broaden the scientific community and open pathways to science and mathematics careers.</div><div></div><div>
The Simons Foundation provides equal opportunities to all applicants without regard to race, religion, color, age, sex, pregnancy, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state, and local law.</div></div><div></div>

Executive Assistant, Office of the President

Tiffany & Co.

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 The Executive Assistant to the SVP, Chief Artistic Officer serves as a trusted strategic partner responsible for managing the operational rhythm, priorities, and administrative infrastructure of the Chief Artistic Officer&rsquo;s office. This role goes beyond traditional administrative support and requires a highly perceptive, organized, and anticipatory professional capable of operating within a fast-paced global luxury and creative environment.
 <br/>
 <br/>
 The Executive Assistant plays a critical role in protecting the Chief Artistic Officer&rsquo;s time, enabling creative leadership, and ensuring seamless coordination across the Design Studio and executive leadership team. This individual must be able to quickly assess complex situations, understand shifting priorities, and exercise sound judgment in order to manage competing demands, sensitive information, and high-visibility interactions.
 <br/>
 <br/>
 <strong>
  Location: This position is in-person (5 days per week) at our Corporate Headquarters in New York, NY
 </strong>
 <strong>
  and requires fluency in both French and English.
  <br/>
  <br/>
 </strong>
 <strong>
  SUCCESS CRITERIA
  <br/>
  <br/>
 </strong>
 Success in this role requires exceptional situational awareness, emotional intelligence, and discretion. The Executive Assistant must anticipate needs, identify potential conflicts before they arise, and coordinate proactively across teams to support executive decision-making and creative output. Acting as a central point of coordination between the Chief Artistic Officer, Design Management, senior leadership, and internal and external stakeholders, this role ensures the efficient flow of communication, preparation, and logistics required to support the global activities of the office.
 <br/>
 <br/>
 Operating in a dynamic environment that includes passionate and dynamic creatives, demanding schedules, international travel, and high-stakes business priorities, the Executive Assistant must remain calm under pressure and serve as a steady, trusted presence within the office. This individual will exercise diplomacy, sound judgment, and confidentiality while representing the Chief Artistic Officer&rsquo;s priorities and protecting the integrity of the executive&rsquo;s time, focus, and working environment.
 <br/>
 <br/>
 <strong>
  Key Accountabilities
  <br/>
  <br/>
 </strong>
 <em>
  Executive Calendar &amp; Strategic Time Management
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Maintain and strategically manage the Chief Artistic Officer&rsquo;s complex and fluid calendar, ensuring alignment with creative priorities, executive meetings, and global commitments.
  </li>
  <li>
   Balance competing demands across design reviews, leadership meetings, travel, and creative development time.
  </li>
  <li>
   Protect the executive&rsquo;s time by prioritizing requests, identifying conflicts, and proactively adjusting schedules when needed.
  </li>
  <li>
   Work closely with Design Management to ensure sufficient time is allocated for design review, critique sessions, and major project milestones.
  </li>
  <li>
   Exercise sound judgment in filtering requests, scheduling engagements, and managing access to the executive.
  </li>
  <li>
   Adjust scheduling dynamically in response to evolving creative, operational, and executive priorities.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Executive Office Operations &amp; Communication
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Manage the day-to-day operations of the Chief Artistic Officer&rsquo;s office to ensure a professional, organized, and efficient working environment.
  </li>
  <li>
   Draft and manage executive correspondence and communications on behalf of the office.
  </li>
  <li>
   Coordinate closely with cross-functional executive and administrative assistants across the organization to facilitate efficient communication and scheduling.
  </li>
  <li>
   Manage jewelry borrowing requests, tracking, and reconciliation related to executive needs and events.
  </li>
  <li>
   Coordinate facilities and Information Technology requests to ensure the office environment supports productivity and executive activity.
  </li>
  <li>
   Ensure all meetings and special events involving the executive are appropriately prepared with materials, tools, and logistical support.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Executive Travel &amp; Global Logistics Management
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Manage the planning and execution of complex international travel itineraries, including flights, hotels, visas, transportation, and reservations.
  </li>
  <li>
   Anticipate travel needs and prepare detailed itineraries to support efficient and productive travel schedules.
  </li>
  <li>
   Coordinate travel logistics with internal teams and external partners to ensure seamless experiences for the executive.
  </li>
  <li>
   Monitor travel changes and proactively adjust logistics to minimize disruptions to the executive&rsquo;s schedule.
  </li>
  <li>
   Prepare briefing materials and logistical coordination for travel involving client meetings, press engagements, or key business events.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Strategic Coordination &amp; Anticipatory Support
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Anticipate executive needs by assessing upcoming meetings, travel schedules, and key events to ensure preparation and materials are ready in advance.
  </li>
  <li>
   Identify potential scheduling conflicts, operational risks, or preparation gaps before they impact executive productivity.
  </li>
  <li>
   Coordinate proactively with Design Management and other internal stakeholders to ensure alignment with creative development timelines and executive priorities.
  </li>
  <li>
   Prepare briefing materials, agendas, and background information for high-level meetings and executive engagements.
  </li>
  <li>
   Operate with a forward-looking mindset, considering downstream impacts of scheduling, travel, and operational decisions.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Executive Office Stewardship &amp; Confidentiality
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Serve as a trusted gatekeeper for the Chief Artistic Officer&rsquo;s office, maintaining appropriate access and protecting the executive&rsquo;s time and focus.
  </li>
  <li>
   Handle sensitive information with the highest degree of discretion and confidentiality.
  </li>
  <li>
   Represent the Chief Artistic Officer&rsquo;s priorities with professionalism and diplomacy when interacting with senior executives, internal teams, and external partners.
  </li>
  <li>
   Maintain an organized and professional office environment that supports focus, creativity, and executive productivity.
  </li>
  <li>
   Ensure confidential materials, communications, and discussions are managed appropriately.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Special Projects &amp; Operational Support
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Support special projects and initiatives as assigned by leadership.
  </li>
  <li>
   Assist with a wide range of professional and operational tasks in support of the Chief Artistic Officer&rsquo;s office and the broader Design Studio.
  </li>
  <li>
   Contribute to process improvements that enhance the efficiency and effectiveness of executive operations.
   <br/>
   <br/>
  </li>
 </ul>
 The hiring range for this position ranges from $40.72 - $55.09/ hour. The rate of pay offered will be dependent upon candidates&rsquo; relevant skills and experience.
 <br/>
 <br/>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Fluency in both French and English (written and verbal).
  </li>
  <li>
   Minimum 8+ years of experience supporting senior executives in a fast-paced corporate or creative environment.
  </li>
  <li>
   Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
  </li>
  <li>
   Strong situational awareness and ability to quickly assess complex organizational and interpersonal dynamics.
  </li>
  <li>
   Demonstrated ability to prioritize effectively in environments where multiple urgent demands compete for executive attention.
  </li>
  <li>
   Highly anticipatory mindset with the ability to identify needs, risks, and preparation requirements before they arise.
  </li>
  <li>
   Strong emotional intelligence and composure when operating in high-pressure environments involving demanding schedules, passionate teams, and tight deadlines.
  </li>
  <li>
   Absolute discretion and integrity when managing confidential and sensitive information.
  </li>
  <li>
   Excellent written and verbal communication skills with the ability to interact effectively with senior leadership and cross-functional teams.
  </li>
  <li>
   Strong diplomatic skills with the ability to represent executive priorities and manage requests with professionalism.
  </li>
  <li>
   Ability to work independently with minimal supervision while maintaining alignment with executive priorities.
  </li>
  <li>
   Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
  </li>
  <li>
   Strong attention to detail and commitment to operational excellence.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience supporting senior creative leaders within luxury, design, fashion, or creative industries.
  </li>
  <li>
   Understanding of the dynamics of a global luxury brand environment.
  </li>
  <li>
   Knowledge and passion for creative fields including design, fashion, art, architecture, and film.
  </li>
  <li>
   Experience managing complex international travel and executive engagements.
  </li>
  <li>
   Ability to thrive in environments that combine creative exploration with high business expectations.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 Tiffany &amp; Co. is formed from many facets - talented people who make our community stronger with their creativity, perspective, and lived experience. Creating an inclusive workplace and workforce where everyone belongs is at the core of our values. We&rsquo;re committed to creating a more inclusive jewelry industry that empowers people of all backgrounds to shine and evolve to new heights.
 <br/>
 <br/>
 We believe reaching your full potential requires a solid foundation, and your well-being is a central pillar. Eligible Tiffany employees are offered comprehensive benefits, including global benefits like adoption and surrogacy assistance, and parental leave, as well as programs that support mental, emotional, physical, and financial well-being. We also offer competitive pay, medical, dental, and vision insurance, 401(k) plans with company match, paid time off, alongside other meaningful employee offerings.
 <br/>
 <br/>
 The Company provides equal employment opportunities to all employees and candidates for employment without regard to age, race, religion, color, national or ethnic origin, alien or citizenship status, sex, marital status, sexual orientation, gender identity, gender expression, pregnancy, disability, or military/veteran status. Tiffany is committed to working with and providing reasonable accommodation to applicants with disabilities.
</div>


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